PWS Aug 22 2011 Final.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE , REMEDIAL MAINTENANCE & CALIBRATION

OPTICAL GAGING EQUIPMENT

76 MXW/OBWK

Final 22- Aug 2011

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. The contractor shall provide all labor, tools, equipment, test equipment, materials, personal protective equipment (PPE), reflective clothing, hearing and eye protection, including prescription safety glasses, lifting equipment, fire extinguisher(s), fall protection, transportation and other incidentals necessary to travel to Tinker AFB, OK, to perform an Annual service contract for Preventive, Remedial Maintenance (PM/RM) and Calibration on the Optical Gaging Equipment for MXSS and CMXG. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). Equipment is listed at Appendix A.

1.2. Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance, and making adjustment to compensate for normal wear before failure occurs.

1.2.1. The contractor shall perform all PM’s in accordance with the original equipment manufacturer (OEM) specifications. The contractor shall perform two (2) PM’s per year on each item listed in Appendix A. The contractor shall notify the COR at least ten (10) working days prior to each scheduled PM visit.

1.3. Remedial Maintenance (RM): RM is defined as unscheduled work requirements that include the evaluation, troubleshooting, and diagnosis of equipment to isolate the source of a malfunction and the repair of the equipment when authorized.

1.3.1. Malfunction and Notification Process:

1.3.1.1. Upon concurrence of equipment or system malfunction, the Contracting Officer’s Representative (COR) will contact the contractor. The COR will provide the contractor the equipment ID#, a brief description of the malfunction, location of equipment, and the name and telephone number of the point of contact. The COR will then provide a written copy of request to the contractor by fax or email. The contractor shall respond back to the COR’s request for assistance within one (1) clock hour after notification of a malfunction and contractor’s technician shall arrive on site at the downed equipment location within twenty-four (24) clock hours after telephone notification of a malfunction.

1.3.2. Equipment Evaluation:

1.3.2.1. The contractor shall perform an evaluation of the equipment and shall prepare a written Estimate Repair Report to the COR by fax or email no later than four (4) work hours after completion of the inspection. As a minimum, the information cited on the contractor devised form shall include equipment ID #, date of evaluation, and a description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair. Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s) and other factors that may be peculiar to the specific repair requirement.

1.3.2.2. Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The contractor shall ensure that all repair actions have documented CO approval before initiating any repair or ordering parts.

1.3.2.3. Parts and Materials: The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.3.3. Maintenance documentation: The contractor shall document the completion of each PM/RM action in accordance with 76 MXWOI 21-203 (In its Entirety).

1.4. Red Tagged Items:

1.4.1. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in FEMWEB, or AFTO Form 244/245, or, a annotated DD Form 1577-2 Unserviceable (Repairable) Materiel Tag. A Red X indicates that the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared in accordance with 76 MXWOI 21-203 (In its Entirety).

1.4.2. Red X Clearance:

1.4.2.1. The contractor shall ensure that the Red X’s are cleared in accordance with 76th MXWOI 21-203 (In its Entirety). The contractor shall immediately notify the shop supervisor or work leader in any instances the contractor clears a Red X in his or her assigned work area.

1.4.3. Red X Special Certification Roster:

1.4.3.1. The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., five days after award of contract to the COR.

1.5. Calibration:

1.5.1. The contractor shall provide calibration, a calibration sticker and a Certificate of Traceability for each of the Optical Gaging Equipment. The calibration and certification of Optical Gaging Equipment must meet ISO 17025 requirements. The contractor shall place a calibration sticker on the Optical Gaging Equipment after calibration is completed.

1.5.2. Certificate of Traceability: The contractor shall provide to the COR, a Certificate of Traceability for the Optical Gaging Equipment. The certificate shall include the following information at a minimum:

carried out, if different from the address of the laboratory.

number), on each page an identification in order to ensure that the page is recog-nized as a part of the calibration report or certificate and a clear identification of the end of the calibration report or certificate.

Note: The calibration report or certificate may identify the method used in a manner similar to the following examples: A calibration procedure number; an ASTM, IEC, or other laboratory standard X at 10 points (between 10% and 100% of full scale).

calibrated.

other bodies where these are relevant to the validity or application of the results, 30 Jun 2006, Technical Order (TO) 00-20-14.

Note: The calibration report of certificate might not reference a sampling plan as sampling plans rarely apply to calibration; sampling plans normally are used in testing laboratories.

ment, a statement to the effect that the results(s) relate only to the item(s) calib-rated.

person(s) authorizing the calibration report or certificate.

identified metrological specification or clauses thereof.

Note: A calibration report or certificate that contains a statement of compliance to the original manufacturer’s specifications (with any exceptions or limitations noted) may satisfy this requirement.

Standards Technology (NIST), and be so stated on the calibration certificate.

1.6. Service Report:

1.6.1. The contractor shall provide a written service report within eight (8) working hours to the COR in person, by fax or email upon completion of maintenance support services. The service report shall contain the following information as a minimum: Name of Company, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services, Signature of COR identified on-site Government Technical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hours (hrs) and rate) Materials and Parts Used and details of any other charges.

1.6.2. The contractor shall provide a Certificate of Traceability at the completion of calibration of the equipment.

1.7. Quality Assurance:

1.7.1. According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the CO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR.

1.7.2. Contractor Response Time: The contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The contractor will be given three (3) working days to answer a submitted Corrective Action Report (CAR) or Customer Complaint.

1.8. Continuation of Essential Services during Crisis:

1.8.1. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.9. Hours of Operation:

1.9.1. The contractor shall perform work required under this contract during the following hours: Monday–Friday 8:30 a.m. until 4:30 p.m., excluding Federal Holidays.

1.10. Contractor Personnel:

1.10.1. The contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and they shall be designated in writing to the CO and COR within two (2) work days after contract award. The contractor shall provide telephone numbers of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss problem areas. The contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.10.1.1. The Contractor and all their employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.10.2. Listing of Contractor Employees:

1.10.2.1. The contractor shall provide an initial listing of contractor employees’ names and position titles to CO and COR prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

1.10.2.2. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, and/or general well being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.11. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.11.1. Hazardous Material:

1.11.1.1. The contractor shall not store chemicals/HAZMAT on TAFB. All chemicals/ HAZMAT must be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) for each chemical, materials and substance proposed to be used in performance of this PWS. The COR shall forward the completed AF Form 3952(s) and MSDS to 72 ABW/CEAN for approval. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. Contractor shall maintain copies of MSDS(s) for all chemicals. The MSDS(s) must correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS must match. NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (72 ABW/CEAN) and provide a list of all material. 72 ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.11.2. Hazardous Waste:

1.11.2.1. Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area the work is being performed in.

1.11.3. Discharges:

1.11.3.1. Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer.

For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain RCRA regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.11.3.2. Spills:

1.11.3.2.1. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

equipment) and whether 911was called and which agencies responded

1.11.4. Environmental and Safety Training:

1.11.4.1. The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Oklahoma City Air Logistics Center Tinker Air Force Base Instruction (OC-ALC TAFB) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, 76 MXW OI 32-7 “Hazardous Material Management Program” (In its entirety), 76 MXW OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004 “Hazardous Waste Management Program” (In its entirety) . The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after contract award date.

1.12. Forms and Publications, TO, AFI and AFMCI:

1.12.1. The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the COR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, AFI, AFMCI’s change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, Air Force Manual (AFMAN) 33-363, and AFI 37-138 (in their entirety).

1.13. Foreign Object Damage (FOD) and Drop Object Prevention (DOP)/ House-keeping and Tool Control:

1.13.1. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with AFI 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and TAFBI 21-449 (in its entirety). The contractor and personnel can request a copy of the FOD Training and Prevention DVD at email OC-ALC/FOD/DOP@tinker.af.mil. The contractor shall contact the COR in the event FOD POC is unavailable to receive training.

1.14. Certificate for Foreign Object Damage (FOD) and Dropped Object Pre-vention (DOP) Certificate:

1.14.1. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the COR for each employee within ten (10) work days of contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the COR.

1.15. Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.16. Housekeeping/FOD/Tool Control Briefing:

1.16.1. The contractor manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas. Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employee”: Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start work in 76 MXW Industrial Areas.

1.17. Privately Owned Motor Vehicles (POV):

1.17.1. Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision. The contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs within Bldg 3001.

1.18. Security Requirement/Visitor Pass:

1.18.1. The contractor shall make contact with the COR Seven (7) days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the contractor a Sponsor within the organization. The contractor and the sponsor will arrange to meet at BLDG 6611 / Tinker Gate (South of I-40 off of Air Depot) exit 157B. The Contractor shall provide two forms of identification (one of which shall be a picture ID) to Security Forces. Security Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for 30 days. If an additional 30 days is required the same process will occur.

1.19. Foreign National(s):

1.19.1. The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.20. Health and Safety on Government Installation: In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.21. Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1. SERVICE SUMMARY

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS

18.

3.1. Government Furnished Property (GFP.

3.1.1. Government Furnished Property (GFP) is not applicable to this contract in accordance with FAR Parts 45 and 52.245 plus supplements.

3.2. Government Furnished Services (GFS).

3.2.1. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, OK.

3.2.2. Workspace.

3.2.2.1. The government will provide adequate workspace around the machine areas.

3.2.3. Security Forces.

3.2.3.1. The government will provide general on base security forces service. The Security Forces’ telephone number is 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.4. Fire and Emergency Services.

3.2.4.1. The government will provide general on base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.5. Emergency Medical Service.

3.2.5.1. The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for medical emergencies.

Note: Calling 911 from a cell phone will be received by Off Base Emergency 911 Systems, causing a delay in response time by emergency personnel. When possible, use a base telephone to receive on base help.

3.2.6. Utilities.

3.2.6.1. The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.7. Refuse Collection.

3.2.7.1. The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris generated by this contract.

APPENDIX A

EQUIPMENT LIST

OPTICAL GAGING EQUIPMENT

F3YCEB1136-AQ04-JAMES CUMMINS (MXSS)

F3YCEB1136-AQ05- TODD LEE (CMXG)

Optical Gaging Product Comparator

James Cummins

(405) 736-4328

F3YCEB1136-AQ04

OC14913

Optical Gaging Video Inspection System

James Cummins

(405) 736-4328

F3YCEB1136-AQ04

Optical Gaging Video Inspection System

James Cummins

Optical Gaging

System Smartscope Flash 400

James Cummins

(405) 736-4328

OC14663

Optical Gaging

System Smartscope Flash 250

James Cummins

Optical Gaging Product Comparator

James Cummins

(405) 736-4328

OC14912

Optical Gaging Product Comparator

T-65,6'NW

(Blue Room)

CMMXS/MXDRAC

Todd Lee

(405) 582-4095

F3YCEB1136-AQ05

OC11226

REPAIR ESTIMATE WORK SHEET

Description of Evaluation Findings (malfunction information):

Repair Information

Cost

Total Cost of ALL Parts

to Repair:

Other Associated Costs itemized IAW contract:

Total Cost to Repair:

Performance Dates:

Government COR

I agree the price quoted, above to complete system repairs are in compliance with Contract

I also confirm that sufficient funds are available on Contract

Housekeeping/FOD/Tool Control Briefing for Contract Employees

Standards, Occupational, Safety and Health Administration (OSHA), fire and safety and safety standards and this PWS.

I certify by initialing each block above and my signature below, that I have been briefed and understand my responsibility for FOD/Tool Control while on Tinker Air Force Base.

Date

Company Name

Signature of Technician

COR Signature

OPR/COR: Provide a copy of this completed form to the Maintenance Contract Support Office, Bldg 3001, Post S-69 or FAX to 736-4268.

MXRIWRS FORM 032 (May 2006)

CONTRACTOR TOOL LISTING

Date: _______________ Company Name:

MXRIWRS FORM 32-1 (June 2006)

CONTRACTOR EXIT CHECKLIST

Company Name:

services were provided IAW the PWS.

If services are not satisfactory, immediately contact the Maintenance Contract Support Office COR for resolution.

If services are satisfactory, sign the Contractor’s Service Report.

Provide a copy of the Service Report to the Maintenance Contract Support Office per #6 below.

If there are issues, i.e., housekeeping, FOD, tools, material/supplies, etc, request the Contractor to take corrective action.

If the Contractor takes issue with the request, immediately contact the Maintenance Contract Support Office COR for resolution.

If the Contractor was issued a loaner tool bag, was it properly returned to the Tool Center?

OPR Signature Date

MXRIWRS FORM 32-2 (June 2006)