PWS_1802899 (2).pdf

FD2030-18-02899

PERFORMANCE WORK STATEMENT (PWS)

For

Check/Test, Repair, and Repair/Upgrade Of

J85-5 Digital Temperature Control Amplifier (DTCA)

PURCHASE REQUEST NUMBER: FD2030-18-02899

REV. Basic

PREPARATION DATE: 13 Aug 2018

PREPARING ORGANIZATIONS:

421 Supply Chain Management Squadron (SCMS)

Program Management Flight (GUMDA)

TINKER AFB, OK 73145-3031

OC-ALC/AFSC

421 SCMS/GUMDA

TINKER AFB, OK

PREFACE SHEET

CONTRACT

LINE ITEM

DESCRIPTION

OF SERVICES

INPUT

NATONAL

STOCK

NUMBER

(NSN)

INPUT

PART

NUMBER

(PN)

OUTPUT

NATONAL

STOCK

NUMBER

(NSN)

OUTPUT

PART

NUMBER

(PN)

0001 5996-01-582-

AY33112489

-1CDF

0001AA REPAIR 5996-01-582-

AY33112489

-1CDF

5996-01-582-

AY331124

89-1CDF

0001AB CHECK AND

TEST

5996-01-582-

AY33112489

-1CDF

5996-01-582-

AY331124

89-1CDF

0002 5996-01-512-

AY33112489

-1

0002AA REPAIR/UPGRA

DE

5996-01-512-

AY33112489

-1

5996-01-582-

AY331124

89-1 CDF

0002AB CHECK AND

TEST

5996-01-512-

AY33112489

-1

5996-01-512-

AY331124

89-1

0003 OVER AND

ABOVE

0004 DATA

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS).

The superseded pages should be retained as a record.

Note: The portion of the text of this specification affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

Table of Contents

1 Description of Services 4

1.1 Background 4

1.2 Government Contract 4

1.3 Scope 4

1.4 Mission Essential Services 4

1.5 General Requirements 4

1.6 Digital Temperature Control Amplifier (DTCA) Requirements 5

1.7 Management and Logistics Requirements 5

1.8 Material Management 6

1.9 Over and Above Requirements 8

1.10 Quality Requirements 8

1.11 Counterfeit Prevention Plan (CPP) 9

1.12 Reporting Requirements 12

1.13 CAV AF CFM Reporting Requirements 14

1.14 Publications 21

1.15 Safety and Health 22

2 Service Summary 23

2.1 Service Summary (SS) Requirements 23

2.2 Surveillance Methods 24

2.3 Contractor Performance Evaluation 24

3 Government Furnished Property 25

List of Tables

Table 2-1 23

1 Description of Services

Background

The United States Air Force (USAF) requires repair services for the Digital Temperature Control Amplifier (DTCA) to support the J85-5 engine used in the T-38 aircraft. The objective is to have the amplifiers check/tested, repaired, and/or upgraded. The upgrade applies to NSN 5996-01-512-9275, PN AY33112489-1 version only. This upgrade is required to correct engine exhaust gas temperature system fluctuations. Failure of the DTCA results in loss of proper control of the nozzle position, and can cause a failure mode in which the amplifier senses a lower T5 than the actual T5 resulting in nozzle closure and a possible over-temperature of engine.

Government Contract Work shall be accomplished in accordance with the latest version of the contractor’s repair manual, Technical Order, Technical Manual, specification, regulation or instruction, or Government approved commercial practice unless specifically stated otherwise in this PWS.

Reference to the Enhanced Technical Information Management System (ETIMS) is required to ensure the most current document is acquired to perform work. A modification to the PWS is not required for any TO change and changes are to be implemented in accordance with paragraph 1.13 and its subparagraphs.

This contract does not allow for Commercial Packaging

Scope

This Performance Work Statement (PWS) defines the check/test, repair, and/or upgrade requirements to return the DTCA to serviceable condition. All inspections, repairs and upgrades shall be accomplished at the contractor’s facility utilizing contractor furnished labor, material and equipment.

Mission Essential Services N/A

General Requirements

Contractor shall limit the use of outside vendors to sources approved by the Original Equipment Manufacturer (OEM), and the United States Air Force Cognizant Engineering Authority (AFCEA) to perform the process being outsourced. Any change in vendor use or component configuration shall be approved by the AFCEA prior to implementation.

Contractor shall be responsible for providing and maintaining all support equipment required to accomplish the check/test, repair, and/or upgrade requirements of the

DTCA.

The contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag or historical records. The contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

Digital Temperature Control Amplifier (DTCA) Requirements

Contractor shall perform check and test of NSN 5996-01-582-7251OK T-5Amp, (PN AY33112489-1CDF); if found serviceable, return serviceable units back to

USAF.

Contractor shall perform check and test and if unit fails, all necessary repairs will be performed to NSN 5996-01-582-7251OK Amp, (PN AY33112489-1CDF) to return units to serviceable condition. Non-repairable items shall be condemned and disposed of by contractor. The contractor shall ensure proper DEMIL actions are taken to prevent condemned material re-entering into government service or from being used for other than its intended purpose. Condemnation of assets will not be priced separately. Condemnations shall be listed on contractor provided production report.

Contractor shall perform check and test of NSN 5996-01-512-9275OK Amp, (PN AY33112489-1) and if unit fails, perform necessary repairs and upgrade to output units to NSN 5996-01-582-7251OK (PN AY33112489-1CDF) and return units to serviceable condition. Items found non-repairable shall be condemned by contractor. The contractor shall ensure proper DEMIL actions are taken to prevent condemned material re-entering into government service or from being used for other than its intended purpose. Condemnation of assets will not be priced separately. Condemnations shall be listed on contractor provided production report.

Management and Logistics Requirements

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

Contractor shall have and maintain a program management structure to accomplish administrative planning, coordination of program requirements, and to optimize workflow by organizing, directing and controlling actions.

FD20301402899

The contractor shall deliver all correspondence and documents required by this PWS, including forms, Contract Data Requirements Listings (CDRLs), and required notifications in electronic format via e-mail, unless otherwise authorized by the PCO.

The contractor shall notify the PCO, Program Manager (PM) and Production Management Specialist (PMS) via email within two (2) Calendar days in the event of a part problem or technical problem that is anticipated to cause a work stoppage or production delay and provide a get-well plan to mitigate work stoppage.

Delivery dates will be determined on each delivery order. Contractor shall deliver all parts on time In Accordance With (IAW) each delivery order schedule. There is no penalty for early deliveries.

Contractor shall provide notice to the PCO if an item exceeds the allowed schedule.

The notice shall include the reason for delinquency, corrective action(s) taken, and status of any parts on order to restore repair/upgrade production.

Contractor shall obtain and maintain accounts necessary to access programs, databases and websites as follows: Joint Discrepancy Reporting System (JDRS), Commercial Asset Visibility Air Force (CAVAF), Enhanced Technical Information management System (ETIMS) and WebSDR. Some databases will require a Public Key Infrastructure (PKI) certificate, such as CAVAF, (ETIMS), and WebSDR.

Contractor shall participate in quarterly supportability telecoms as requested and upon notification from the PCO.

Material Management

Contractor shall review all incoming shipping documents to ensure shipments and documents are accurate. Contractor shall submit a SF-364 (Standard Form) IAW AFJMAN 23-215 upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damaged or improperly packaged shipment IAW CDRL A003.

Contractor shall ensure USAF components are segregated from other non-USAF components being stored, repaired or upgraded at the contractor’s facility.

1.8.2.1 Contractor shall provide all consumable materials used for inspection, repair, and upgrade. The contractor shall be responsible for the disposal of consumables in accordance with local, state and federal regulations. The contractor shall procure all parts required to complete the USAF requirements. Contractor shall ensure all replacement parts used for repair or upgrade are procured from the RSL (OEM) and USAF approved sources. All Contractor Furnished Material (CFM) parts shall be of new condition and may be procured from the Defense Logistics Agency (DLA).

To enhance CFM supportability the contractor may employ the DLA supplier collaboration program to share supply plans, forecast orders and improve demand planning efforts.

1.8.2.2 Contractor shall procure all parts required to complete the repair or upgrade from the RSL (OEM) approved sources. Any substitutes or changes to component configuration shall be approved by the Air Force Cognizant Engineering Authority (AFCEA) prior to implementation. All replacement parts shall be of new condition with traceability of origin. The contractor shall forecast and maintain ample inventory to promote minimal production disruption to meet delivery requirements.

Contractor shall establish and maintain a Consolidated Reparable Inventory (CRI) at the contractor’s facility with an upper limit of 100 each and a lower limit of zero.

In the event the CRI maximum level is exceeded, the contractor shall notify the PCO, PM and PMS within five (5) Calendar days of occurrence. The contractor shall store reparable items shipped from designated field units, Air Logistics Center (ALC), and other contractor facilities. The contractor shall report asset receipt and induction into CAVAF SOW

Contractor shall notify the ACO/PCO to request reparables, if adequate reparables are not in the CRI to complete an order. Once reparables are received the contractor shall notify the ACO/PCO so a firm delivery schedule can be established.

Contractor shall establish and maintain a Consolidated Serviceable Inventory (CSI) at the contractor’s facility with an upper limit of five each and a lower limit of zero each. In the event the CSI maximum level is exceeded, the contractor shall notify the PCO, PM and PMS within five (5) Calendar days of occurrence. The contractor shall store completed serviceable items and ship them directly to a designated user at a Field Unit, ALC, or other contractor facility based upon a prioritized demand.

The contractor shall report asset storage and shipment information into CAVAF in accordance with Appendix B.

Prior to shipment of repaired parts to specific task orders the contractor must request shipping instructions from the PCO, PM and/or PMS. Disposition instruction will be provided for direct shipment through the government. If the government does not reply within three (3) Calendar days of the request, the items shall be shipped to the address cited in the basic contract (Tinker AFB). Upon shipment of the assets the contractor shall provide tracking information for each document number to the PCO, PM and PMS.

1.8.6.1 This contract does not allow for Commercial Packaging. Contractor shall properly package the DTCAs in accordance with AFMC Form 158 packaging requirements. The contractor shall complete in accordance with MIL-STD-129R the DD Form 1574 serviceable-material tags and place one inside the package, along with the serviceable part and attach another to the outside of the shipping container.

Over and Above Requirements

Contractor shall accomplish work not included in the scope and prices of the basic contract line item numbers or PWS paragraphs 1.6.1, 1.6.2, and 1.6.3, but only when directed by the ACO/PCO. Written authorization to proceed must be received from the ACO/PCO before performance. All authorization to proceed will be provided by the ACO IAW the over and above work procedures. IAW DFARS 252.217-7028 “Over and Above means work discovered during the course of performing overhaul, maintenance, and repair efforts that is:

i)Within the general scope of the contract;

ii) Not covered by the line item(s) for the basic work under the contract; and

iii) Necessary in order to satisfactorily complete the contract.

Contracts for the performance of the upgrade of various items generally contain over and above work requirements. The procedures for submission of O&A work requests are detailed in the contract. Items to be classified as O&A are as follows:

Teardown Deficiency Report (TDR) (Para 1.12.5.), Product Audits (Para 1.10.4.), Supply Discrepancy Report (SDR)/Report of Discrepancy (ROD) (Para 1.12.4.), and Product Quality Discrepancy Reports (PQDR) determined to be no fault of the contractor (Para 1.12.6).

Quality Requirements

Contractor shall ensure all parts identified as serviceable are delivered to the Government defect free.

Contractor shall have in place and maintain a quality management system in compliance with ISO 9001:2000 or equivalent. The quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the Government for review upon request. The Government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2000 requirements and the adequacy of implementing procedures. The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections.

The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

Contractor shall have in place and maintain procedures to maintain measuring and test equipment in accordance with ISO 10021:2003, ANSI/NCSL Z504.3-2006, or equivalent.

Contractor shall support product audits, at the determination of the Government on repaired or upgraded components. The Government may select at random such quantities of end items as may be necessary to determine quality of workmanship and materials.

Contractor shall investigate all Deficiency Reports submitted by the USAF against reportedly defective items inspected, repaired, or upgraded by this contract in accordance with Technical Order (TO) 00-35D-54 and prepare a report of findings per CDRL A005.

Request for deviation/Waiver: The Contractor shall submit all deviation and/or

Waiver requests on DD FORM 1694, per Engineering Industry Association (EIA) 649 to the PCO

Work shall be performed to TO instructions. In the instance where Air Force TO’s do not identify specific parameters for the required procedures, the supplier or sub-vendor shall establish a written procedure in accordance with applicable commercial standard. The procedure shall be submitted via email to AFCEA for final approval through the PCO. The contractor may submit Value Engineering Change Proposals (VECP) for consideration in accordance with FAR 52.248.

Corrective Action: The Government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

Inspection: The contractor shall inspect scheduled incoming components for missing parts, any damage associated with improper handling and shipping, and damage other than normal failures. For components with missing parts or damage, the contractor shall provide the PCO, PM and PMS with the estimated parts list required for the repair/upgrade and submit a SDR (PWS 1.12.4). The contractor shall contact the PCO, PM and PMS for disposition instructions within two working days of receipt. The contractor shall not induct these components without PCO disposition instructions.

Item Unique Identification (IUID): IUID part-marking compliance is a DoD mandate for items contained within government inventory systems and as identified by DoD criterion requirements. Repair contracts that result in the delivery of tangible personal property to the government shall follow the latest DoD instructions to install IUID compliant marks in accordance with policy as stated in

DFARS 211.274.

COUNTERFEIT PREVENTION PLAN (CPP)

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI- MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition shall also apply.

At a minimum, the CPP shall address:

1.11.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.11.2.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.11.2.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP.

(Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.11.2.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.11.2.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.11.2.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383;

124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.11.2.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.11.2.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts.

The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

1.11.2.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

1.11.2.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

Reporting Requirements

All reports shall be submitted on time and with accurate information IAW with specific CDRL.

Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report. Contractor shall provide end item reporting into Commercial Asset Visibility Air Force. Contractor reporting requirements into CAVAF require each asset be identified by actual NSN. CAVAF reporting requires corresponding CLIN submission as detailed on the basic contract. The DTCA shall be properly registered within CAVAF system. CDRL A001.

Depot Maintenance Production Report. The contractor shall provide an updated weekly/monthly production report to the government IAW CDRL A002.

Report of Shipping and Packaging Discrepancy. Contractor shall submit upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damaged or improperly packaged shipment. Submit Form 364 per AFJMAN 23-215 CDRL A003.

Tear Down Deficiency Report. CAT I and II material Engineering Investigation Teardown Deficiency Report will be authorized using a Specific Statement of Work (SSOW) through the PCO. The SSOW shall be provided to the PCO from the requesting Agency (AFCEA) and shall be used for pricing request from the contractor. Response shall be sent to the PCO within 7 Calendar days. Mishap Engineering Investigations require expedited handling and processing to support the efforts of the Safety Investigation Board. CAT I and CAT II Mishaps shall be inducted for TDRs immediately upon receipt and approved funding. Using T.O.

00-35D-54 as a reference final CAT I TDRs shall be returned to the PCO NLT 7 calendar days after exhibit induction and authorization. CAT II TDRs shall be returned to the PCO NLT 15 calendar days after exhibit induction and authorization. CAT I and CAT II MDRs shall be inducted for TDR upon receipt of exhibit and approved funding. Using TO 00-35D-54 as a reference, final CAT I MDR TDRs shall be submitted to the PCO No Later Than (NLT) 45 Calendar days after exhibit induction and authorization. Final CAT II MDR TDRs shall be submitted to the PCO NLT 90 Calendar days after exhibit induction and authorization. Investigate exhibit to disclose failure mode(s). If failed components require additional lab analysis, contractor may use independent agencies for analytical evaluation. Contractor may request support from Cognizant Engineering Authority (CEA) for additional guidance and disposition via PCO.

TDR may be written in contractor format. IAW CDRL A004

Product Quality Deficiency Report (PQDR). The contractor shall investigate and document PQDR findings on all design and quality control (material) deficiencies found IAW the procedures of T.O. 00-35D-54. The contractor shall review the reported discrepancy from the field and schedule PQDR exhibit for investigation.

The contractor shall investigate returned PQDR within 30 Calendar days from time of exhibit receipt. Substantiation of root cause on failure against reported field failure shall be provided in close out report. Upon completion of PQDR investigations, the contractor shall request disposition of exhibit through the PCO to PM and PMS for material induction into current delivery order or next delivery order submission. Disposition action request on completed PQDR exhibits shall not exceed 45 Calendar days. Reports shall be submitted IAW CDRL A005.

Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report.

The Contractor shall participate and comply with the GIDEP reporting requirements IAW CDRL A007.

Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert. The response to the GIDEP alert/safe-alert provides information on the applicability and impact of the nonconforming supplies and services regarding the effect of the failure on systems/equipment function, mission, or safety condition. IAW CDRL A008

The Counterfeit Prevention Plan This will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan IAW CDRL A009

Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force, all CLINs, via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year*. Contractors may direct questions to the CMRA help desk.”

A. *Reporting Period: Contractors are required to input data by 31 October of each year.

B. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

C. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

CAV AF CFM Reporting Requirements

1.13 CAV AF CFM REPORTING REQUIREMENTS: Contract Depot Maintenance

(CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters. NOTE: Contractor User’s Guide may be accessed from the CAVAF Homepage.

http://www.ecmra.mil/ http://www.ecmra.mil/

1.13.1 CAVAF FAMILIARIZATION TRAINING: Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactions reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

1.13.2 CONTRACTOR RESPONSIBILITY: Contractor CAVAF reporting

requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAVAF is an accurate reflection of physical assets on hand at all times.

1.13.2.1 Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAVAF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

1.13.2.2 User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense Version” using the following website:

http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the http://iase.disa.eta/cyberchallenge/launchPage.htm certificate of completion. They Cyberawareness Challenge course completion is a contractual requirement and the contractor must comply.

1.13.2.3 Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

1.13.2.4 To access the CAVAF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

1.13.2.5 Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

1.13.2.6 Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

1.13.2.7 Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

1.13.2.8 All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

1.13.3 SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

1.13.3.1 “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter shall verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

1.13.3.2 CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

1.13.3.3 All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAVAF under Receipt Type: On Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

1.13.3.4 The “Complete Date” entered into CAVAF cannot be dated prior to the DD250 date entered in the same screen. Contractor shall validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

1.13.3.5 Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor’s reporter shall use government issued shipment document numbers for CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist

(IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348- 1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the

CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

1.13.3.6 Upon contract expiration and/or becoming production complete, the contractor shall complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government.

If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following address according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

1.13.3.7 Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAVAF contractor reporting on end item receipt transactions.

This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAVAF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

1.13.3.8 RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

1.13.4 DISCREPANCIES INCIDENT TO SHIPMENT:

1.13.4.1 There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

1.13.4.2 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing.

In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

1.13.4.3 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

https://www2.transactionservices.dla.mil/websdr/home.asp

1.13.4.4 Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 business days of discovery.

1.13.4.5 All misdirected shipments of GFP shall be reported to the Production

Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

1.13.4.6 Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

1.13.5 CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1.13.5.1 GENERAL INFORMATION:

1.13.5.2. Initial CAVAF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAVAF, please contact CAVAF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 622-7325 or 736-7329, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 736-7326 or (405) 734-8341

NOTE: CAVAF Contractor’s User’s Guide can be accessed via CAVAF main menu at bottom of screen.

Publications mailto:420.scms.tinker.cdm.workflow@us.af.mil

Contractor must possess all OEM Technical Data required to accomplish DTCA inspection, repair and upgrade including Manuals, Overhaul Repair Instructions, Overhaul Modification Instructions, Service Bulletins, Technical Orders (TOs), and Service Letters. Contractor must obtain appropriate Air Force Instructions (AFIs), Air Force Material Command Instructions (AFMCIs) and General Tech Orders expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event that a form or publication (Non OEM Technical Data) is not available online, the QAR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TOs, AFIs, AFMCIs change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, AFMAN 33-363, and AFI 33-364 (in their entirety).The contractor shall review all updates to the TO’s, TM’s, TCTOs and other directives within five calendar days of receipt. Safety of Flight changes shall be reviewed within one calendar day of receipt.

If the contractor determines the changes…