Data_Item_Description.pdf

DATA ITEM DESCRIPTION

TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report

Number: DI-QCIC-80125B Approval Date: 5 May 2003 AMSC Number: N7495 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary Responsibility: OS Naval Warfare Assessment Applicable Forms : DD Form 1938 Center, P.O. Box 8000 Corona, CA 91718-8000

Use/ Relationship: The Alert/Safe Alert Report provides the government with information concerning nonconforming items, supplies, and services or safety problems which have adversely impacted, or has potentia l to adversely impact a Government-funded program(s). This interchange of information will help eliminate instances where individual agencies or their contractors acquire supplies and services previously identified as nonconforming by other agencies.

This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

The GIDEP Operations Manual, S0300-BT-PRO-010 and electronic reporting templates may be obtained from the GIDEP Operations Center or electronically at http://members.gidep.org.

This DID supersedes DI-QCIC-80125A.

Requirements:

10.1 Reference document. The applicable issue of the documents cited herein, includ ing their approval dates and dates of any applicable amendment and revision, shall be as reflected in the contract.

10.2 Format. The Alert/Safe Alert shall be presented on DD Form 1938 or electronically.

10.3 Content. The Alert/Safe Alert Report shall contain all data specified on DD Form 1938 electronic template in accordance with instructions cited on back side of the form and or the guidance of S0300-BT-PRO-010, Chapter 7.

10.4 Media Requirement. The media requirements shall be as specified on the DD Form 1423

CDRL.

10.5 Distribution Statement A: Approved for Public release; distribution is unlimited.

END OF DI-QCIC-80125B.

TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Response

Number: DI-QCIC-80126B Approval Date: 5 May 2003 AMSC Number: N7496 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary GIDEP Operations Center Responsibility: OS Naval Warfare Assessment Center Applicable Form: N/A Corona, CA 91718-8000

Use/Relationship: The Response to the GIDEP alert/safe-alert provides information on the applicability and impact of the nonconforming supplies and services regarding the effect of the failure on systems/equipment function, mission, or safety condition.

This DID supersedes DI-QCIC-80126A

Requirements.

10.1 Format. The GIDEP Response format shall be at the contractors’ discretion.

10.2 Content. The Response to a failure experience report shall contain the following information, complete to the extent by usage of the part, component, material, process or equipment, or to the extent dictated by the safety condition.

10.2.1 For nonconforming parts or service, the response shall identify the contract number, specific lots, manufacturing dates, and locations.

10.2.2 The effect of the failure on systems/equipment function, mission, or process.

10.2.3 Identification of date, destination, serial number(s), etc., of any units shipped containing the identified supplies part or service.

10.2.4 Identification of any inspection or failure records of the identified supplies or services and whether they were encountered in the use of these supplies or services.

10.2.5 Reports of any analyses that may have been accomplished on these supplies or services.

10.2.6 Recommendations as to corrective action or disposition of the identified supplies or services.

10.2.7 Identification of the contractor/manufacturer’s contact point and organization.

10.2.8 DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

END OF DI-QCIC-80126B.

Title: GOVERNMENT PROPERTY INVENTORY REPORT

Number: DI-MGMT-80441C Approval Date: 20171101 AMSC Number: 9865 Limitation:

DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2017-059 Applicable Forms: None

Use/Relationship: This report enables the contractor to periodically provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This DID is applicable to all contracts where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format and content preparation instructions for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441B.

Requirements:

1. Format. The report shall be electronic .xls or .xlsx compatible.

2. Content. The report shall contain the following columns/data fields:

A. Contract Number B. Manufacturer CAGE Code (if known) C. Item Name D. Item Description E. Manufacturer Name F. Manufacturer Part Number G. Manufacturer Model Number H. Material Control Number (MCN) (if applicable) I. Serial Number J. National Stock Number (NSN) K. Quantity L. Unit of Measure M. Unit Acquisition Cost N. Location O. Sub Location (if applicable) P. Unique Item Identifier (as registered in the IUID Registry) Q. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) R. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

(ST))

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DI-MGMT-80441C

S. Posting Reference T. Date of Transaction / Date of Acquisition U. Date Placed in Service V. Date of Last Physical Inventory W. Condition Code

END OF DI-MGMT-80441C

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Title: DEFICIENCY REPORT (DR)

Number: DI-PSSS-81535A Approved Date: 20160524 AMSC Number: F9660 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: AF 11 (AFLCMC/EZSC) Project Number: PSSS-2016-013 Applicable Forms: N/A

Use/Relationship: The Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

(Copies of this document are available online at http://www.tinker.af.mil/technicalorders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Material Improvement Project (MIP) Report.

(Copies of this document are available online at http://quicksearch.dla.mil.)

d. This DID supersedes DI-ALSS-81535.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The Contractor format is acceptable.

3. Content. The Deficiency Report content shall be as described in Table I.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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http://www.tinker.af.mil/technicalorders/ http://quicksearch.dla.mil/

DI-PSSS-81535A

TABLE I. Deficiency report content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to D043 or D086 for guidance.

Subject First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary. Ensure that the description answers the questions listed in the instructions on the back of this form

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 and D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

12c. Last Repair Facility CAGE/DoDAAC/Address

DI-PSSS-81535A

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535A.

Title: COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF)/GOVERNMENT

FURNISHED MATERIAL REPORT

Number: DI- MGMT-81634C Approved Date: 20150911 AMSC Number: 9581 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4RM) Project Number: MGMT-2015-025 Applicable Forms: N/A Use/Relationship: CAV AF is a web based system used to permit the reporting of end item repair and Government Furnished Material (GFM) transactions incident to the execution of Contract Depot Maintenance (CDM) contracts for the purpose of providing visibility and oversight of these assets.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

b. This DID may be used on any depot-level repair contract.

c. This DID supersedes DI-MGMT-81634B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Format. The CAV AF System transactions are processed via the World Wide Web, https://www.cavaf.com. Input formats are found in the CAV AF Users Guide. Repair contractors will be furnished with a copy of the CAV AF Users Guide.

3. Content. The contractor reporting shall contain the following transactions and report types as described in the CAV AF Users Guide:

a. End Items:

(1) Receipt

(2) Induction

(3) Awaiting Parts (AWP)

(4) Re-induction

(5) Survey/Scrap

(6) Completion

(7) Shipment

(8) Proof of Shipment

(9) Reversals

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DI-MGMT-81634C

(10) Assets Beyond Economic Repair (BER) and Maintenance Expenditure Limit (MEL)

(11) Bulk Process

(12) Borrow/Payback

b. Government Furnished Material (GFM):

(1) Requisitions:

(a) Create

(b) Modify

(c) Cancel

(d) Follow-up as appropriate

(2) Receive material:

(a) Modify/reverse material option

(3) Issue material:

(a) Reverse issue of material

(4) Transfer material.

(5) Turn-in material:

(a) Reverse material turn in

(6) Condemnation/Plant Clearance of material:

(a) Condemn an item

(b) Reverse Condemnation

(c) Plant Clearance

(d) Reverse Plant Clearance

(7) Shipping of material:

(a) Material Release Order (MRO)

(b) Redistribution Order (RDO)

(c) After Receipt of Order (ARO)

(d) Reverse Material Shipment

End of DI-MGMT-81634C

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TITLE: COUNTERFEIT PREVENTION PLAN

Number: DI-MISC-81832 Approval Date: 20110121 AMSC Number: 9181 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NRO Applicable Forms: N/A

Use/Relationship: The Counterfeit Prevention Plan will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan and award fee.

a. This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements delineated in the statement of work.

b. This DID is related to Parts, Materials and Processes Selection List (PMPSL).

c. This DID is related to “As Designed” and “As Built” Parts List.

d. The Counterfeit Prevention Plan will be updated as counterfeiting methods evolve to include any new indicators, as well as new prevention processes needed (either discovered directly or provided by the Government).

Requirements:

1. The Counterfeit Prevention Plan shall be in contractor format and shall include the following, as a minimum:

a. Procurement practices and procedures to include procurement of all parts and materials from original qualified parts/materials equipment manufacturer (OEM) or it franchised/authorized distributor.

b. Procurement practices and internal processes used for exceptions to buying from

OEM or OEM franchised distributors in cases where items are no longer available including a process to qualify/certify non-OEM parts & materials.

c. Monitoring procedures to include the delivery of test results from random sampling and supply chains surveillance that does not assume any source is safe to identify possible penetration of OEM supply chain.

d. Training/certification program for receiving inspectors.

e. Process to verify counterfeit.

DI-MISC-81832

- 2 -

f. Processes to identify, store, and report counterfeit parts.

g. Process to ensure subcontracts contain the following requirements (As a minimum):

(1) Requirements to procure only from Original Equipment Manufacturer

(OEM) or OEM franchised distributors

(2) Procurement practices and internal processes used for exceptions to buying from OEM or OEM franchised distributors including a process to qualify/certify non-OEM parts & materials obtained

(3) Requirements to monitor supply (including delivery of test results from random sampling and supply chain surveillance that does not assume any source is safe) to identify possible penetration of OEM supply chain

(4) Training/certification program for receiving inspectors

(5) Process to verify counterfeit

(6) Processes to identify, store, and report counterfeit parts.

(7) Notification procedure (tailored to specific sub-contractor based on following Notification Procedure)

h. Self-audit of internal processes.

i. Monitor processes at all subcontractor levels processes and verify compliance through on-site audits.

j. Notification Procedure:

(1) Step 1: The contractor shall quarantine all suspect products pending further direction. The contractor shall provide a statement, with problem description, justifying why this is considered suspect and how it was detected. The contractor shall NOT notify the supplier that the items are suspected as being counterfeit items. However, consultation with the OEM is authorized. Make certain the parts and all members of the lot procured for use on this contract are stored in correct environmental controls. These parts need to be protected as evidence.

(2) Step 2: Contractors that identify suspect items shall immediately notify their customer that is the next link toward the prime contractor.

Notification shall be passed up the customer chain until reaching the prime contractor. The prime contractor shall immediately notify the cognizant Contracting Officer (CO) and Contracting Office Technical Representative (COTR) of all suspect items identified.

DI-MISC-81832

- 3 -

(3) Step 3: The contractor shall make certain that the original documentation is secured as evidence and maintain any and all documentation associated with the part to include:

a. Part information such as part identifying number, lot date code, manufacturer information and originator/point of contact information

b. Any information reflecting part procurement/acquisition traceability which should include a copy of the purchase order, any and all correspondence between the buyer and the supplier to include: e-mails, records of phone conversations and paper letters of correspondence

c. Part documentation from the purported original manufacturer, distributors and suppliers (certificate of compliance and certificate of conformance)

d. All visual examination and physical analysis/testing results and the technical data package showing that the parts passed the required screening and qualification tests

e. List of company products affected

(4) Step 4: Determine that the part is or is not counterfeit (Usually accomplished as part of root cause analysis of non-conforming parts and/or materials)

(5) Step 5: If the parts are found to be counterfeit, they shall be isolated and controlled pending direction from law enforcement.

(6) Step 6: The contractor shall provide any additional required information to the government’s investigation team

END OF DI-MISC-81832

Title: CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT

Number: DI-PSSS-81995 Approved Date: 20150904 AMSC Number: 9576 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4) Project Number: PSSS-2015-009 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Production Report is a two-part report which provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

a. This Data Item Description (DID) contains the format, content and preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID may be used on any depot level maintenance contract.

Requirements:

1. Format. This report shall be provided in the format of Table I.

2. Content. The report shall consist of two parts and contain the following information:

a. Part I:

(1) As of date: The year, month and day applicable to the report. Data must be through the end of the month.

(2) Block 1, Issuing/Procuring Agency. Include address and Point of Contact.

(3) Block 2, Contractor and activity address code (AAC). The name of the business and the DoDAAC assigned to your business for shipment of material.

(4) Block 3, Contract number and Program or Weapon System supported.

(5) Block 4, Government item manager or technical Point of Contact.

(6) Block A, Item identification. The National Stock Number (NSN), A-1 is the Federal Supply Class (FSC) and A-2 is the National Item Identification Number (NIIN) of the item being reported.

(7) Block B, Delivery/Call Order number. When the awarded contract is a call/delivery order type, this is the applicable order number. When an item is awarded on more than one order, it is repeated for each order until completed. If the current report completes the call, the word “completed” will be added.

(8) Block C, The contract line item number (CLIN). The CLIN assigned to the NSN in the contract.

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DI-PSSS-81995

(9) Block D, The document/voucher number the item was received under. The document number listed on the shipping documentation the item was received against.

(10) Block E, Quantity on contract or call. E-1 is the quantity of the end items to be repaired on each call/delivery order or contract quantity when orders do not apply. E-2 is the total quantity scheduled for repair cumulative to date.

(11) Block F, Reparables received. Number of reparable items received for repair. F-1 is the quantity of reparables received during the report month. F-2 is the quantity of reparables received cumulative from the start of the contract through report month.

(12) Block G, Reparables inducted into repair during report month.

(13) Block H, Reparables on hand. Number of reparables on hand waiting induction into repair.

(14) Block I, Quantity produced. The quantity produced during the month.

(15) Block J, Serviceables shipped. Serviceables shipped from repair facility. J-1 is the serviceables shipped through report month. J-2 is serviceables shipped cumulative from start of contract.

(16) Block K, Serviceables on hand. The quantity of serviceables on hand awaiting shipping action.

(17) Block L, Quantity condemned. The quantity condemned. L-1 is the quantity condemned during report month. L-2 is the quantity condemned cumulative from start of contract.

(18) Block M, Forecast to complete. The quantity of items scheduled to be produced next month.

(19) Block N, Report date. Enter date of report.

b. Part II, Production problems. Report shall be in narrative format and only required if:

(1) Previous reports production forecast was not shipped.

(2) Current forecast does not equal contract scheduled quantity.

(3) Contract anticipates a problem in the near future.

TABLE I. Contract Depot Maintenance (CDM) Production Report format.

CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT Month and As-Of Date

(YYYYMMDD)

Part I

1. ISSUED BY: 2. CONTRACTOR AND ACTIVITY ADDRESS CODE 3. CONTRACT NUMBER/PRGM/WS 4. GOVERNMENT ITEM MANAGER OR TECHNICAL POC

DURING REPORT PERIOD/TOTAL TO DATE

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL NUMBER

C.

CONTRACT

LINE ITEM

(CLIN)

D.

DOCUMENT/

VOUCHER

NUMBER

E.

QTY ON

CONTRACT

OR

DO/CALL

F.

REPARABLES

RECEIVED

G.

QTY

IND TO

WORK

H.

REPS ON

HAND

I.

QTY

PROD

J.

SERVICEABLES

SHIPPED

K.

SERV ON

HAND

L.

QTY

CONDEMNED

M.

FORECAST PROD

N.

REPORT DATE

FSC NIIN

1 2 1 2 3 1 2 1 2 1 2

Part II, Production Summary

End of DI-PSSS-81995.