VENDOR_TRANS_ATTACH.pdf

VENDOR TRANSPORTATION INSTRUCTIONS

Check all that apply

DCMA

Transportation Instructions

"Contact DCMA Transportation on ALL "DCMA Administered" contracts prior to shipment for shipping instructions using the DCMA Shipment Instruction Request (SIR) eTool System, at http://www.dcma.mil <http://www.dcma.mil/> for ALL FOB: Origin, Foreign Military Sales (FMS), and FOB: Destination OCONUS/Export movements to obtain the appropriate DOD regulatory clearances, shipping documentation and instructions from your cognizant DCMA Transportation Office. If you are new to DCMA, and do not already have a SIR eTool account, you will first need to request an account via DCMA External Web Access Management (EWAM) application which can be accessed at http://www.dcma.mil. If you need additional assistance, email DCMA Transportation Group at: Transportation.Division@dcma.mil. Do not move any freight to a water or aerial port prior to contacting DCMA or it will become frustrated." Failure to contact the DCMA may result in additional expenditures borne by the vendor.

F.o.b. Origin, Freight Prepaid

Shipment(s) shall be made with freight transportation costs prepaid by the Contractor, who shall verify with the freight shipment company that rates for this/these shipment(s) are equal to or lower than those used for U.S. Government shipments. If rates are not equal to or lower than those for Government shipments, contact the Contracting Officer for additional instructions. Shipping charges are to be shown as a separate item on the payment invoice. If the charges are $100 or more, a copy of the freight charges invoice must be attached to the payment invoice. Failure to properly annotate the invoice and provide a copy of the carrier's bill may result in those costs being disallowed.

F.o.b. Point for U.S. Shipments Originating Outside the Continental U.S.

(a) F.O.B. point means the U.S. Aerial Port/Water Port of Embarkation (APOE/WPOE).

The current APOE and WPOE for a particular location are available from the Contractor’s area U.S. contract administration office.

(b) The Contractor shall specify the APOE and WPOE which is nearest the Contractor’s facility for contract item deliveries. The APOE/WPOE for delivery of items shall be the nearest accessible APOE/WPOE to the Contractor's facility. If the user activity is in the Contractor's own country the f.o.b. point will be the user activity. The Contractor shall pay for transportation costs to the APOE/WPOE or user activity for the contract items to be delivered. Movement or closure of the designated APOE/WPOE will be subject to the negotiation of an equitable adjustment under the contract.

(1) The Contractor designated APOE for this contract is (insert name and location of

APOE)

(2) The Contractor designated WPOE for this contract is (insert name and location of

WPOE).

(c) The Government designated mode of shipment is (the Contracting Officer shall identify APOE or WPOE at the time of award).

F.o.b. Point for FMS Shipments Originating Outside the U.S.

(a) The F.O.B. point for FMS shipments originating outside the continental U.S. shall be the country’s freight forwarder as identified below.

(b) The Contractor shall pay transportation costs to the F.O.B. point(s) and identify the transportation costs for each line item as provided below. When more than one F.O.B. point is shown for a single contract line item (i.e., freight forwarder is on CONUS east and west coasts), the point of delivery shall be the F.O.B. point nearest to the Contractor's facility.

Contractor assures exportability to the F.O.B. point(s) listed below:

F.O.B. Point Contractor Contract Line Item(s) (City and State) Transportation Cost

(c) The Contractor transportation cost shall be used in the negotiation of an equitable adjustment if the F.O.B. point is changed.

Unilateral Amended Shipping Instructions (ASIs),

(a) An ASI is a change to the shipping instructions of one or more units or shipment lots of a contract line item. Multiple ASIs for multiple contract line items may be issued under one document.

http://www.dcma.mil/ http://www.dcma.mil/ http://www.dcma.mil/ mailto:Transportation.Division@dcma.mil

F.o.b. Origin

(b) Unilateral ASIs with changes only to the "Ship To and Mark For" instructions, issued 20 calendar days or more before the contract scheduled delivery date, shall be accepted by the Contractor at no change in contract price.

(c) All other ASIs, including those requiring a change to the "Ship To and Mark For" which are issued 19 days or less before the contract scheduled delivery date; and those for changes to the preservation, packaging, and packing requirements or the f.o.b. point, shall be subject to the negotiation of an equitable adjustment under the contract.

Temporary Storage of FMS Munitions Items

The contracting officer may authorize the contractor to ship in place, store in a bonded storage area, and upon submission of proper invoice or DD Form 250, Material Inspection and Receiving Report, receive payment for units shipped when the clear text shipping address and transportation instructions are not available at the time that deliveries are accepted by the U.S. Government on behalf of the FMS customer. The requirement for "Evidence of Shipment" shall be postponed until after receipt of the clear text shipping instructions. The contractor shall store and safeguard the units in bonded storage at no change in contract price while waiting for shipping instructions.

Instruction: F.o.b.

Point for Delivery of Government- Furnished Property

The f.o.b. point for delivery of Government-furnished property, as defined in FAR 52.247- 55, F.o.b. Point for Delivery of Government-Furnished Property, shall be: (contractor insert f.o.b. point of delivery).

Direct/On-Demand Shipment of Serviceable Items

Completed serviceable items shall be direct shipped from the contractor’s facility to designated user destinations identified by the Materiel Release Order (MRO) received in G009 (Government Furnished Materiel and End Item Transaction Reporting System) through D035A (Materiel Manager Wholesale Requisition Process). Although the MRO is the primary source for disposition instructions for shipment, they may also be provided by the government via facsimile or other electronic means.

Fast

(a) Domestic shipments - use door-to-door carriers for all shipments regardless of weight.

(b) Export shipments - use worldwide Express for all shipments of 150 pounds or less. Only carriers providing door-to-door and customs clearance services shall be used for shipments over 150 pounds. Contact the cognizant transportation officer (CTO) if commercial service is not available.

(c) Foreign military sales (FMS) shipments are excluded from these requirements.

F.o.b. Origin, First Destination

a) First Destination Transportation (FDT) covers shipment of newly acquired items from the contractor to their first point of usage, storage, or embarkation for items going outside the Continental United States (OCONUS). Shipment of repaired items and all shipments beyond the first point of usage or storage are second destination transportation. FDT costs for items shipped F.O.B. destination are included in the item’s price.

(b) FDT F.O.B. origin costs are not paid on the contract that procures the item, but information referenced in the contract is used in their payment. This information comes from the requiring activity and should be on the purchase request.

(c) The Accounting Classification Reference Number (ACRN) that funds the acquisition of the Contract Line Item Number (CLIN)/SubCLIN must be used to pay for its transportation on the CLINs/SubCLINs listed below. The Miscellaneous Obligation Reimbursement Document (MORD) Number associated with the long line of accounting (LOA) shall be entered into Power Track to fund the transportation charges needed to transport the item.

CLIN/SubCLIN Long Line of Accounting (LOA) MORD Number/MORD ACRN

Commercial Bill of Lading Shipments

– Carrier’s Rates

The Contractor shall ensure that proposed carrier's rates are equal to or better than rates available to the Government. Contact the transportation officer for this contract, as identified by the Administrative Contracting Officer, for confirmation that the proposed carrier's rates are no higher than those otherwise available to the Government. List the shipping costs on the invoice to the Government and attach a copy of the carrier's billing.

Failure to properly annotate the invoice and provide a copy of the carrier's billing may result in those costs not being reimbursed or only partially reimbursed.

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd0250.pdf http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_246.htm