PWS.doc

PERFORMANCE WORK STATEMENT (PWS)

For Inspection, Overhaul, and Repair Of T53-L-703 Major Assemblies

PURCHASE REQUEST NUMBER: FD2030-14-00439-00

REV. Basic PREPARATION DATE: 14 Jan 2014

PREPARING ORGANIZATIONS:

421 SCMS/GUMDA

AFLCMC/LPSDBA

AFLCMC/LPSDBB

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. 2751 et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App.2401, et seq. Violation of these export-control laws is subject to severe criminal penalties. Dissemination of this document is controlled under DoD Directive 5230.25.

PREFACE SHEET

Table A-1 Covered Components

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS). The superseded pages should be retained as a record.

Note: The portion of the text of this specification affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

Table of Contents

Description of Services

61.1 Background

61.2 Scope

61.3 Mission Essential Services

61.4 General Requirements

1.5 Covered Components Requirements 1.6 Management and Logistics Requirements 1.7 Material Management 1.8 Quality Requirements …………11 1.9 Over and AboveRequirements 1.10 Reporting Requirements 1.11 Publications 1.12 Safety and Health Service Summary 2.1 Service Summary (SS) Requirements 2.2 Surveillance Methods 2.3 Contractor Performance Evaluation Government Furnished Property 3.1 Government Furnished Services: Not Applicable

List of Tables Table A-1 Table 2-1 List of Attachments

Attachment 1 Tech Data ………………………………………………………………20 Attachment 2 CAVAF SOW ………………………………………………………………21 1 Description of Services

1.1 Background

The United States Air Force (USAF) requires the listed T53-L-703 major assemblies listed in Table A-1 (hereafter referred to as covered components), repaired and/or overhauled to maintain the T53-L-703 engine, which is used in the TH-1H aircraft. The objective is for the covered components to be inspected, repaired, and/or overhauled to provide the USAF with the most advantageous cost per flying hour value. Any contractor must be certified by Honeywell, the Original Equipment Manufacturer (OEM), as an authorized component repair facility for the T53-L-703 covered components.

1.2 Scope

This Performance Work Statement (PWS) defines the inspection, repair, and/or overhaul requirements to return covered components to serviceable condition. All inspection, repair, and overhaul shall be accomplished at the contractor’s facility utilizing contractor furnished labor, material and equipment. The PWS also includes requirements for failure analysis, testing, and reporting.

1.3 Mission Essential Services

N/A

1.4 General Requirements

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.4.1 Foreign Disclosure Restrictions

N/A

1.4.2 Contractor shall limit the use of outside vendors to sources approved by Honeywell, the Original Equipment Manufacturer (OEM), and the Air Force Cognizant Engineering Authority to perform the process being outsourced.

1.4.3 Contractor shall be responsible for providing and maintaining all support equipment, needed to accomplish inspection, repair, and overhaul of the covered components.

1.4.4 The contractor shall notify the Administrative Contracting Officer (ACO) electronically via email when an end item is received without a condition code tag or when the condition code is inconsistent with the “Reason for Reparable Condition” or “Remarks” on the tag or historical records. The contractor shall not proceed with work on the end item until instructions are provided by the ACO or Procurement Contracting Officer (PCO).

1.5 Covered Components Requirements

1.5.1 Contractor shall inspect, repair, and overhaul covered components in accordance with all pertinent Honeywell maintenance manuals, service bulletins, spare parts bulletins, temporary revisions, to include overhaul repair instructions (ORI) and/or overhaul modification instructions (OMI) issued by OEM, applicable to the covered components. These forms of instructions and publications will not be furnished by Air Force and can only be obtained directly through OEM. In addition, the documents listed in Attachment 1 of this PWS are applicable. All work shall be performed at the contractor’s facility unless specific inspection or repair processes require the use of outside vendors.

1.5.2 All overhauls shall be in accordance with the latest revision of the Honeywell maintenance manuals. Any overhaul in accordance with these manuals which produce a different NSN shall include all parts necessary to produce a component of the specified output NSN.

1.5.3 All components produced shall have sufficient life remaining to achieve at least 1250 hours or equivalent cycles, whichever is higher. Cycle ratios shall be calculated in accordance with TO 2J-T53-4C, the Air Force supplement to the Honeywell maintenance manuals. CEMS records shall be reviewed for all cycle and hour limited components inducted for overhaul or repair and a determination made of remaining hours and cycles.

1.5.4 All deviations from Honeywell maintenance manuals require approval from the Air Force cognizant engineering authority. Contractor shall provide a written description of deviations in contractor format. Contractor shall not proceed until guidance is provided by the PCO.

1.5.5 All condemnations of covered components require approval from the Air Force cognizant engineering authority. Contractor shall provide a written description of deficiencies necessitating condemnation in contractor format. Contractor shall not proceed until guidance is provided by the PCO.

1.6 Management and Logistics Requirements

1.6.1 Contractor shall have and maintain a program management structure to accomplish administrative planning, coordination of program requirements, and to optimize workflow by organizing, directing, and controlling actions.

1.6.2 The contractor shall deliver all correspondence and documents required by this PWS, including forms, Contract Data Requirements Listings (CDRLs), and required notifications in electronic format via e-mail, unless otherwise authorized by the PCO. All reporting shall be 100% accurate and on time (both required reports or system reporting) IAW each CDRL reports required occurrence.

1.6.3 The contractor shall notify the PCO, Program Manager (PM) and Production Management Specialist (PMS) via email within two (2) calendar days in the event of a part problem or technical problem that is anticipated to cause a work stoppage or production delay and provide a get-well plan to mitigate work stoppage.

1.6.4 Delivery dates will be determined on each delivery order. Contractor shall deliver all parts on time In Accordance With (IAW) the delivery order schedule. There is no penalty for early deliveries.

1.6.5 Contractor shall provide notice to the PCO if an item exceeds the allowed schedule. The notice shall include the reason for delinquency, corrective action(s) taken, and status of any parts on order to restore repair/overhaul production.

1.6.6 Contractor shall obtain and maintain accounts necessary to access programs, databases, & websites. Some databases, such as Commercial Asset Visibility AF (CAVAF), will require a Public Key Infrastructure (PKI) certificate.

1.6.6.1 PKI Certificate- http://iase.disa.mil/pkipke/getting_started/index.html

Attached form should be filled out for each person requiring access and returned to:

448SCMW.Security.Man@tinker.af.mil

1.6.6.2 CEMS Link- https://cews.tinker.af.mil Tinker CEMS office (405-734-7874) for assistance.

Effective immediately, all Contractors requesting access to CEMS and/or GIMMS must obtain the signature of an Air Force Sponsor in Block 18. DD Forms 2875 received without an AF Sponsor’s signature will be returned with no action taken. In addition, a signed Nondisclosure Statement must accompany all requests from contractors.

Link to DD2875 http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2875.pdf

1.6.6.3 WEBSDR Link:

https://www.transactionservices.dla.mil/daashome/websdr.asp Until you have access to WEBSDR; the manual process is to complete SF 364 (see below link). Include any pictures to support this discrepancy. For example, pictures of tags/documentation accompanying the asset.

For assistance in completing the SF364, click the below link.

http://www.landandmaritime.dla.mil/Offices/Packaging/PrepSF364.asp After completion of the manual copy of SF 364 with pictures, forward to PCO.

An SDR or WEBSDR should be completed for each shipment you receive with a supply discrepancy.

1.6.6.4 CAVAF- https://www.cavaf.com/

Review CAVAF SOW (This is an attachment to the contract). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

See the below link for POC help:

https://www.cavaf.com:4443/cavweb/Documentation/CAVInfo/CAVAF_Contact_Us_2.htm

1.6.6.5 EDA

http://eda.ogden.disa.mil/ Click on the “New User Registration” link. Then, click on “Vendor” link. This will walk you through the registration process.

Link to EDA User Guide: https://eda2.ogden.disa.mil/users_guide/index.html For issues and help contact: 1-866-618-5988 or cscassig@mail.mil

1.6.6.6 WAWF - https://wawf.eb.mil/

This website is for submitting invoices for payment.

Click on the “Registration” link for enrollment. Web Based Training: https://wawftraining.eb.mil/xhtml/unauth/web/wbt/WbtSummary.xhtml For assistance, you can contact the Ogden Helpdesk at 801-605-7095 or by email at disa.ogden.esd.mbx.cscassig@mail.mil.

your DCMA ACO (See page 1, block 16 of contract).

1.6.6.7 SMALL BUSINESS OFFICE

Please contact the Small Business Office for support and to enhance Small Business acquisition opportunities.

http://www.tinker.af.mil/sbo.asp

OC-ALC/SB

3001 Staff Drive Suite 1AG85A Tinker AFB, OK 73145-3009

Phone: (405) 739-2601 Fax: (405) 739-7085

1.6.6.8 eSRS – http://www.esrs.gov/ Small Business Subcontracting Plan Reporting as required by DFARS contract clause 252.219-7003 as prescribed in DFARS 219-708(b)(1)(A)(1).

See below Word document for instructions on registration and link below for User Guide.

http://www.esrs.gov/documents/esrs_contractor_user_guide_1.9.pdf

1.6.7 Contractor Manpower Reporting

1.6.7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.6.7.2 Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

1.6.7.3 Reporting Period: Contractors are required to input data by 31 October of each year.

1.6.7.4 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.6.7.5 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil

1.6.8 Monthly Teleconference-The contractor shall develop and present issues during monthly teleconferences to resolve any program problems that concern production, technical issues and parts constraints to include get-well plans. The contractor shall also provide forecasted delivery schedules, by delivery order and modification, for the current month (actual production) as well as the two following months projected schedule.

1.6.9 Preservation and Inspection Requirements-The contractor shall be responsible for preservation and inspections processing as defined in the Honeywell Overhaul Manual (TO).

1.6.10 Inspection-The contractor shall inspect scheduled incoming components for missing parts, any damage associated with improper handling and shipping, and damage other than normal failures. For components with missing parts or damage, the contractor shall provide the PCO, PM and PMS with the estimated parts list required for the repair and submit a SDR (PWS 1.6.3).

1.7 Material Management

1.7.1 Contractor shall review all incoming shipping documents to ensure shipments and documents are accurate. Contractor shall submit a SF-364 (Standard Form) IAW AFJMAN 23-215 upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damage or improperly packaged shipment IAW CDRL A003.

1.7.2 Contractor shall ensure USAF components applicable to this requirement are segregated from other non-USAF/USAF components being repaired or overhauled at the contractor’s facility.

1.7.3 Contractor shall provide all consumable materials used for inspection, repair, and overhaul. The contractor shall be responsible for the disposal of consumables IAW local, state and federal regulations. The contractor shall procure all parts required to complete the USAF requirements. Contractor shall ensure all replacement parts used for repair or overhaul are procured from the OEM or OEM approved sources. All Contractor Furnished Material (CFM) parts shall be of new condition and may be procured from the Defense Logistics Agency (DLA). Replacement parts shall be of new condition with traceability of origin. The contractor shall forecast and maintain ample inventory to promote minimal production disruption to meet delivery requirements. To enhance CFM supportability the contractor may employ the DLA supplier collaboration program to share supply plans, forecast orders.

1.7.4 Contractor shall establish and maintain a Consolidated Reparable Inventory CRI) at the contractor’s facility for each CLIN with an upper limit of 50 each and a lower limit of zero. In the event the CRI maximum level is exceeded, the contractor shall notify the PMS within five (5) calendar days of occurrence. The contractor shall store reparable items shipped from designated field units, Air Logistics Center (ALC), and other contractor facilities. The contractor shall report asset receipt and induction into CAVAF in accordance with Appendix B.

1.7.5 Contractor shall notify the ACO/PCO to request reparables, if adequate reparables are not in the CRI to complete an order. Once reparables are received, the contractor shall notify the ACO/PCO so a firm delivery schedule can be established.

1.7.6 End Item Shipment: Upon completion of assets, the contractor shall request shipping instructions from the PCO or his/her authorized representative. Disposition instruction will be provided for direct shipment through the government.

1.7.6.1 In support of MICAPS or high priority backorders, identified by the government via e-mail, the contractor will request shipping instructions from the government representative prior to completion of shipping documents. If the government does not reply within three (3) calendar days of the request, the items shall be shipped to the address cited in the basic contract (Tinker AFB).

1.7.6.2 Upon shipment of the assets, the contractor shall provide tracking information for each document number to the PMS.

1.7.7 The following Department of Defense Activity Address Codes (DODAACs) will be used when shipping covered components: Tinker AFB SW3211 and Ft Rucker FB3034.

1.7.8 This contract does not allow for Commercial Packaging. Contractor shall properly package the covered components in accordance with AFMC Form 158 packaging requirements and place a serviceable tag, DD Form 1574, both inside the package along with the serviceable part and attached to the outside of the package.

1.7.9 Condemnation Processing: Contractor shall scrap in place IAW DEMIL instructions and complying with all federal and state laws and regulations by shipping to the nearest DRMO location.

1.8 Quality Requirements

1.8.1 Contractor shall ensure all parts identified as serviceable are delivered to the government defect free.

1.8.2 Contractor shall have in place and maintain a quality management system in compliance with ISO 9001:2000/American National Standards Institute (ANSI) American Society for Quality Control (ASQC) Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. The quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the government for review upon request. The government will, at their discretion, perform any inspections, verifications, and evaluations to ascertain conformance to the ISO 9001:2000 requirements and the adequacy of implementing procedures. The government reserves the right to issue corrective actions against the contractor’s quality system as a result of audits or inspections. The contractor shall implement appropriate corrective actions to bring the quality system into compliance.

1.8.3 Each T-53 asset identified as serviceable shall be delivered to the government free of defects. Contractor shall submit a corrective action plan to the PCO within 3 business days of notification of the defect for all items that are not defect free. The corrective action plan shall include these elements: 1) Cause of the defect, 2) When delivery will be performed, 3) Preventive measures to be implemented.

1.8.4 Contractor shall have in place and maintain procedures to maintain measuring and test equipment in accordance with ISO 10021:2003, ANSI/NCSL Z504.3-2006, or equivalent.

1.8.5 Contractor shall support product audits, at the determination of the government on repaired or overhauled components. The government may select at random such quantities of end items as may be necessary to determine quality of workmanship and materials.

1.8.6 Contractor shall investigate all Deficiency Reports submitted by the USAF against reportedly defective items inspected, repaired, or overhauled by this contract in accordance with Technical Order (TO) 00-35D-54 and prepare a report of findings per CDRL A006.

1.9 Over and Above Requirements

1.9.1 Contractor shall accomplish work not included in the scope and prices of the covered components but only when directed by the ACO/PCO as directed by the Air Force Systems Command (AFSC) Program Office. Written authorization to proceed must be received from the ACO/PCO before performance. Any/all authorization to process will be provided by work request issued by the ACO.

1.9.2 Contractor shall submit a written statement of work (SOW) for any item that is authorized by the ACO/PCO as directed above. Contractor shall include in the SOW the work required and all costs that would be incurred to perform the repair.

1.9.3 Contractor shall investigate component failures when directed by the PCO IAW procedures to be provided by the PCO at the time of need for the investigation and prepare a report of findings IAW CDRL A005.

1.9.4 "Economically Reparable End Items" are defined as end items which can be restored to a serviceable condition, in accordance with applicable requirements, when costs of repair will not exceed 75% of the Stock List Price specified in the contract. If the contractor estimates the total cost of the repair and/or overhaul of any end item received will exceed the above percentage of the Stock List Price, the Contractor shall promptly notify the administrative contracting officer in writing and shall not perform further services on any such items except at the direction of the administrative contracting officer. Upon receipt of the written notification that a particular item is not reparable, the contractor shall dispose of the unit in the manner directed by the administrative contracting officer

1.9.4.1 The procuring contracting officer may authorize the contractor, through the administrative contracting officer, to exceed the percentage of the Stock List Price in subparagraph (a) above when an item is in critical supply status.

1.9.5 Contractor shall obtain approval from the PCO prior to any changes to work specification and/or minor modifications.

1.9.6 Contracts for the performance of the repair/overhaul of various items generally contain over and above work requirements. The following items to be classified as O&A are as follows: Teardown Deficiency Report (TDR) (Para 1.10.5.), Product Audits (Para 1.8.5.), and Beyond Economical Repair (BER) (Para 1.9.4.)

1.10 Reporting Requirements

1.10.1 Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report. Contractor shall provide end item reporting into Commercial Asset Visibility Air Force. Contractor reporting requirements into CAVAF require each asset be identified by actual NSN. CAVAF reporting requires corresponding CLIN submission as detailed on the basic contract. The covered components shall be properly registered within CAVAF system (ref. PWS Para 1.6.6.4). CDRL A001

1.10.2 Depot Maintenance Production Report. The contractor shall provide an updated weekly/monthly production report to the government (government approved format) IAW CDRL A002

1.10.3 Comprehensive Engine Management System (CEMS) Reporting. Contractor shall load engine component assembly into CEMS for all items tracked in CEMS. All part number changes and TCTO accomplishment shall be documented. While not all components are tracked in CEMS, the Air Force reserves the right to add tracking of any covered component to CEMS. Any CEMS assistance may be gained by calling (405) 736-3770, the Program Management Office (PMO), (ref. PWS Para. 1.6.6.2). IAW CDRL A003.

1.10.4 Report of Shipping and Packaging Discrepancy. Contractor shall submit upon discovery of discrepancies for items of supply received for overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damaged or improperly packaged shipment, (ref. PWS Para. 1.6.6.3). Submit Form 364 per AFJMAN 23-215 IAW CDRL A004

1.10.5 Tear Down Deficiency Report. CAT I and II material Engineering Investigation Teardown Deficiency Report will be authorized using a Specific Statement of Work (SSOW) through the PCO. The Specific Statement of Work (SSOW) shall be sent to the PCO within 7 calendar days of request. SSOW shall be used for pricing request from the contractor. CAT I and CAT II MDRs shall be inducted for TDR upon receipt of exhibit and approved funding. Using TO 00-35D-54 as a reference, final CAT I MDR TDRs shall be submitted to the PCO No Later than (NLT) 45 calendar days after exhibit induction and authorization. Final CAT II MDR TDRs shall be submitted to the PCO NLT 90 calendar days after exhibit induction and authorization. Investigate exhibit to disclose failure mode(s). If failed components require additional lab analysis, contractor may use independent agencies for analytical evaluation. Contractor may request support from Cognizant Engineering Authority (CEA) for additional guidance and disposition via PCO. TDR may be written in contractor format. TDR will be input to the Joint Deficiency Reporting System (JDRS) IAW CDRL A005

1.10.6 Product Quality Deficiency Report (PQDR). Using JDRS, the contractor shall investigate and document PQDR findings on all design and quality control (material) deficiencies found IAW the procedures of TO. 00-35D-54. The contractor shall review the reported discrepancy from the field and schedule PQDR exhibit for investigation. The contractor shall investigate returned PQDR within 30 calendar days from time of exhibit receipt. Substantiation of root cause of failure against reported field failure shall be provided in close out report. After completion of the PQDR investigation, the contractor shall request disposition of exhibit through the PCO to PM and PMS for material induction into current delivery order or next delivery order submission. Disposition action request on completed PQDR exhibits shall not exceed 45 calendar days. Reports shall be submitted IAW CDRL A006

1.10.7 Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report. The contractor shall participate and comply with the GIDEP reporting requirements. CDRL A007.

1.10.8 Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Response.

Contractor shall provide the government with a response in relation to any failure experience report. CDRL A008.

1.11 Publications

1.11.1 Contractor must possess all OEM Technical Data required to accomplish covered components inspection, repair overhaul and testing, including Manuals, Overhaul Repair Instructions, Overhaul Modification Instructions, Service Bulletins, Technical Orders (TOs), and Service Letters. Contractor must obtain appropriate Air Force Instructions (AFIs), Air Force Material Command Instructions (AFMCIs) and General Tech Orders expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event that a form or publication (Non OEM Technical Data) is not available online, the QAR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TOs, AFIs, AFMCIs change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, AFMAN 33-363, and AFI 33-364 (in their entirety).

1.11.2 The Contractor shall consider the impact of a TO change on costs, schedules, and any other pertinent factors.

1.11.3 The contractor shall review all updates to the TOs, TMs, TCTOs, and other directives within five calendar days of receipt. Safety of Flight changes shall be reviewed within one day of receipt.

1.11.4 If the contractor determines the changes will result in price change, the contractor shall notify the PCO in writing of estimated cost impact within 30 calendar days for non-safety of flight changes and 15 calendar days for safety of flight changes.

1.11.5 The contractor shall implement all no cost changes within 5 calendar days of review. Safety of Flight changes shall be implemented within one day regardless of cost and notification shall be provided to the PCO that changes have been incorporated. Non-safety of flight changes having cost impact shall not be implemented without PCO direction.

1.11.6 Contractor shall establish and maintain a Technical Order Distribution Office (TODO) account in accordance with TO. 00-5-1 and be placed on initial distribution of the TOs listed in Attachment 1 to this PWS. To obtain a TODO account, the contractor shall submit a completed AFTO Form 43 (USAF TODO Assignment or Change Request) along with an approved DD Form 2345 (Militarily Critical Technical Data Agreement) to the PCO. NOTE: Because installation of Pure Edge software is required to use the IMT version of the AFTO Form 43, contractor personnel may use the MS Word version of the AFTO Form 43 available at http://www.e-publishing.af.mil. To obtain initial copies of applicable TOs prior to obtaining a TODO account, the contractor shall submit a written request (email is acceptable) identifying the required TO.s to the PCO along with an approved DD Form 2345. The 00 series TOs are approved for public release without an approved DD Form 2345 and may be available at http://www.tinker.af.mil/library/factsheets/.

1.12 Safety and Health

1.12.1 While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.12.2 If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

2 Service Summary Reporting The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure that the service summary requirements are accomplished.

2.1 Service Summary (SS) Requirements

The contractor shall achieve the performance objectives and performance thresholds identified in Table 2-1 of this PWS.

Table 2-1: Service Summary Reporting

NOTE: The PMS, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance thresholds. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the government under any other provision of the contract.

2.2 Surveillance Methods

The Contractor shall support the PMS, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspection of Process or Output NOTE 1: The method of surveillance may include one or more of the methods specified above.

NOTE 2: The government will use the methods contained in the Surveillance Plan to evaluate the Contractor’s performance for the listed program objectives. The PMS, DCMA QAR, and/or PCO will monitor contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.3 Contractor Performance Evaluation

The contractor shall be aware that the evaluation of performance will occur when the DCMA (QAR) and Contracting Office evaluate the service of the contractor to determine whether or not it meets the performance measures of the contract.

a. SS -1: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

b. SS - 2: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

c. SS - 3: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

3 Government Furnished Property

3.1 The contractor shall furnish all material, support equipment, tools, test equipment, labor, and services. Government Furnished Material shall not be provided with the exception of Air Force managed repairable parts called out in Appendix “B”.

3.2 Government Furnished Services: Not Applicable

ATTACHMENT 1

TECHNICAL DATA

Department of Defense Documents

Air Force Documents

Date Chng

Change

Date Title

Investigating System

Manuals

Date Change

Number Change

Date Title

Honeywell Documents

Honeywell maintenance manuals, service bulletins, service letters, and temporary revisions to include any overhaul repair instructions (ORI) and/or overhaul modification instructions (OMI) will not be identified due to being proprietary. The OEM maintenance manuals and other forms of instructions and publications will not be furnished by the Air Force and can only be obtained through the OEM directly in order to sustain proprietary information protection, revisions, and changes.

ATTACHMENT 2

CAV AF CFM

STATEMENT OF WORK

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored as an inventory control point (ICP). Equipment identified as Government Furnished Equipment (GFE) may be reported within CAV AF. Enhancements to the CAV AF system will be identified on the CAV AF home web page. Contractors are responsible for ensuring current User Guides are utilized by their respective facility.

CAV AF FORMAL TRAINING AND EDUCATION BRIEFING:

1. Formal CAV AF educational briefing will be provided on all awarded contracts by the contracting ALC CAV AF System Administrator (SA). Any follow up training will be the responsibility of the contractor to contact CAV AF SA for additional training. For assistance, guidance or questions to specific contractual reporting requirements may be addressed to CAV AF contract monitor (CM). For ALC CAV AF (SA and/or CM) points of contact may be found in attachment 1 below.

2. All repair contractors shall be presented the CAV AF Requirements Lifecycle Education Briefing within the initial 3 months of contract award, but no less than once during repair contract duration. A meeting shall be facilitated in which a government repair requirements representative or other designee shall provide said briefing to the supply repair contractor.

3. Proof of presentation materials provided to contract repair supplier must be documented in every instance. Examples of documentation include but are not limited to meeting minutes, checklist, etc. Documented information from briefing shall consist of; date/time, location, contract number, briefer’s name and supplier names. Documentation must be included in CPAR if briefing has been provided as an aid to annotate if contractors are being briefed and the impact it’s having on reporting in CAV AF. The CAV AF Requirements Lifecycle Education Briefing shall be given to the contract repair supplier in the following instances on new contracts:

a. Pre-Solicitation conferences as applicable.

b. Pre- and Post-Award contract meetings as applicable.

c. If none of the above has occurred, brief must be given within first 3 months of new contract award.

NOTE: During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting as follows but not limited to; untimely reporting, consistent 1 day repair-turn-around-time (RTAT) reporting, failure to report “all” assets in CAV AF or personnel changes impacting supplier reporting performance.

CONTRACTOR RESPONSIBILITY:

1. Contractor reporting requirements to CAV AF shall be accomplished daily and/or within 24-hours of a supply or maintenance action occurrence IAW the applicable CAV AF CDRL, CAV AF version 8.0.1 or higher Contractor Users. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. CAV AF transmits daily to Air Force internal data systems for financial and asset tracking. Air Force Expeditionary Logistics for the 21st Century (eLog21) requires total asset visibility; therefore, inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

2. Contractor must change the condition code of an item from Condition Code M (inducted) to Condition Code A (Complete). This condition code change will not occur prior to the DD Form 250 signature or Wide Area Workflow (WAWF) entry. Contractor must have government approval of repair action before Condition Code A status is entered into CAV AF. The “Complete Date” entered into CAV AF cannot be before the DD250 date entered in the same screen. Contractor will validate that the DD250 number and date entered into CAV AF is accurate. This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

3. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. DD Form 250 or DD Form 1149 are not acceptable or authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF). It is recommended the PDF be saved at the contractor’s facility prior to printing the two copies as required for shipping. DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

i. DD Form 1348-1A shall be manually generated (printed) by contractor.

ii. When CAV AF is again operable, the contractor shall resume with transactional reporting actions, including completing a DD Form 1348-1A and the shipment process in CAV AF.

4. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10 days of receipted government instructions and shall have complied no later than 30 days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within 24 hrs. of related shipment action.

5. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

6. All NSNs identified as Nuclear Weapon Related Material (NWRM) shall require contractor reporting utilizing CAV AF for production management, to track and report NWRM end items in repair to the Serial Number level. Contractors shall capture each NWRM assets Serial Number when reparable is received. NWRM assets received shall be receipted in CAV AF, with Serial Number identification within 24-hours for asset visibility and serial number tracking. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

CAV AF CONTRACTOR TRANSACTION REPORTING REQUIREMENTS:

1. “Not-on-Contract” receipt transactions shall be utilized for assets which are not repair end items. Not-on-contract assets are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted, shipments, misidentified shipments or damaged end items. Contractor will address discrepancy issues weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within 24 hr. of supply action.

NOTE: Not-on-Contract receipt actions will not be utilized for quality deficiency report (QDR) items

2. Following contract production completion, contractor will complete 100% inspection. Any assets remaining at the facility within 30-days must be noted in a request for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to XXXXXX:

c. FLZ – Robins AFB, the ship for disposition address to XXXXXX:

SUBCONTRACTOR REPORTING REQUIREMENTS:

Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract. Inherently, the awarded prime contractor shall bear sole responsibility for all reporting actions.

CAUTIONARY AREAS OF CONTRACTOR CAV AF REPORTING:

1. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

2. DD Form 250 number and date entered into CAV AF for Complete (Condition Code A) entries must be accurate and reflect the actual date the government approved the repair action. This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

3. RCDN information should not be duplicated or fabricated with a suffix. RCDN should be comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number. This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies…