FA805121D3010 PreSol QA responses 30 July.pdf

July 30, 2021

FA8051-21-R-3010 Government Responses to pre-solicitation (DRAFT RFP) questions.

Government responses in red text.

Q1.) After review of the pre-solicitation, page 58, section L, para (II)(B)(3) has the requirement for a

DCAA approved accounting system for CLIN 0004 (and subsequent option CLIN’s) due to the fact that shipping costs will be a cost reimbursed no fee line. However, in section B (Supplies or Services and

Prices/Cost) it states specifically:

“Shipping costs will be reimbursed using the shipping CLIN. Supporting documentation should be provided by the contractor to justify shipping costs as allowable and reasonable prior to invoice approval (e.g. competing carrier quote or other data)

If that is all that will be required to support shipping costs reimbursement, then why would the Prime be required to have a DCAA approved accounting system since the rest of the CLIN’s are FFP?

A1.) The requirement is for an “adequate” accounting system and is mandatory pursuant to FAR 16.301-

3(a)(3).

Q2.) RFP Section B and Attachment 3 Price Sheet. Will the initial order be for a quantity of 20 units? If not, how many units will be in the initial order? What is the minimum total order for the contract?

A2.) 20 is the annual estimate, +/- 20 ea may be ordered annually as long as the total value ordered is within the contract ceiling amount of $24M. Refer to the full text 52.216-19 Order Limitations clause on page 40 of the RFP for information on the initial order and minimums.

Q3.) Please confirm that page limitations do not include cover pages and tables of content.

A4.) Page limitations will not include cover pages and tables of content.

Q4.) Volume III, Past Performance has a page limit of 10 pages. It is to include a 1-page summary and up to 5 PPIs that are 3 pages each, and the subcontractor consent form. We request the page limit be increased to 20 pages.

A5.) Volume III, Past Performance page limit increased to 20 pages.

Q5.) SOW Paragraph 2.0. The SOW states that the “AFCEC/CXA has designed and tested an effective blueprint…” Are the tested units available for review? Were these units built to the exact same design specification included as Attachment 2?

A5.) No review. Not the same, but the new design is simpler.

Q6.) Will the Design Specification be provided in CAD format?

A6.) Yes, the government can/will provide CAD files upon request.

Q7.) SOW Paragraph 3.3. Will an ISO Coupler be provided for build verification and testing?

A7.) No, we are not providing a coupler.

Q8.) SOW Paragraph 3.4.1.3. The Tool Kit specifies a brand for the Impact Wrench – Milwaukee. Is this specific brand required or can an equivalent unit be provided?

A8.) SOW adjusted for equivalents, hand and measuring tools must be Berry Amendment compliant.

Q9.) SOW Paragraphs 3.1.1 and 3.4.3. How many units will go to each location? Will all units going to the same location be delivered at the same time?

A9.) Information is not available at this time.

Q10.) SOW Paragraph 3.4.2. Are the shipping containers required to be left with the article?

A10.) Yes.

Q11.) SOW Paragraphs 3.4.3.1 and 3.4.4.2? Where will the physical configuration inspection be conducted?

A11.) See 52.209-3 Alternate II First Article Approval-Contractor Testing. - (Alternate II) 1989-09 on pages 25/26 of the RFP.

Q12.) RFP Section B and Attachment 3 Price Sheet. Based on the unprecedented increase in the steel producers price index, from 180.5 in June of 2020 to 340.4 in June 2021, we request consideration be given to making CLIN 0001 (1001, 2001, 3001, 4001) as Fixed Price with Economic Price

Adjustment. This adjustment can be tied to the BLS PPI. The effect of this modification will be to allow the government to receive the lowest realistic price. Otherwise, offerors may need to radically escalate the cost of raw materials to ensure their costs are covered. (FAR 16.203-1(a)(3) Adjustments based on cost indexes of labor or material).

A12.) No, the contract type will not be changed, option period CLINs allow offerors to propose annual escalation/de-escalation. If future DoD regulations call for changes due to radical market conditions over the life of the contract a modification will be considered.

Q13.) Will the Government please allow 10 pt. font to be used in graphics, tables, and figures?

A13.) Yes

Q14.) Section 3.4.1.3 of the SOW requires a cordless impact wrench which comes with an 18 volt lithium ion battery. This item is prohibited in stowed cargo by the FAA for shipping. Will this item need to be removed from the wrench before kitting?

A14.) Battery may be shipped separately if necessary.

Q15.) Section 3.4.1.3 of the SOW requires a cordless impact wrench which will require a charger once depleted. Does a charger need to be added to the toolkit?

A15.) The part number in the SOW includes a charger. Any equivalent impact should also have a charger.

Q16.) Attachment 2: Drawing number CXAE2102-0007, item number 3 Bolt Angle cites material to be per ASTM A514. Should the material be changed to ASTM A36 for the angle?

A16.) After review of drawing number CXAE2102-0007 the contractor is correct, that is a typo and should be A36 steel for Note 3B rather than the shown A514.

Q17.) Attachment 2: Multiple drawings indicated the color of the top coat to be per the contract. Will the Government please advise on the color to be utilized?

A17.) Top coat will be determined in each delivery order.

Q18.) SOW states: The contractor shall provide a production schedule within 90 days and first article approval not later than 160 calendar days ARO. Once the first article is approved, the contractor shall complete shipment of procured additional L-CBAs in accordance with Table 1. The Government requires up to a maximum of 14 calendar days to inspect and approve the submissions. This schedule would only allow for 20 days to complete the shipment in 180 days, if everything is approved as scheduled.

Question: Would the Government clarify if this schedule applies to both CONUS and OCONUS shipping locations?

A18.) Production schedule not required. First article approval not later than 160 days plus 14 days for government inspection. Shipment should be initiated not later than 180 days. Meaning the product should be leaving your facility 180 days after the delivery order is received. This schedule applies to both

CONUS and OCONUS.

Q19.) The draft RFP states that CLIN x004 is Cost No Fee. The RFP requires the contractor to provide automated tracking information for shipments in real time, which will require personnel to expend time during the shipping process to ensure they arrive as intended, contact the POC at location, assist with paperwork, and notifying the Government for status updates. Question: Would the Government reconsider this and allow for these costs to be included in the CLIN x004? If not, would the Government please clarify where these costs should be included?

A19.) CDRLs have been added tying these activities/deliverables to the FFP CLINs.

Q20.) Section B CLIN Structure states that CLIN series x004 for Shipping is Cost No Fee and says that shipping costs shall be reimbursed at cost with supporting documentation such as carrier quotes.

However, SOW paragraph 3.4.3 Shipment and its subparagraphs include extensive requirements for the contractor in addition to the shipment itself. These requirements include 3.4.3.1 First article inspection support; 3.4.3.2 loading and unloading activities; 3.4.3.4 ISO Contain Serial # coordination; 3.4.3.5

Destination POC notifications; and 3.4.3.6 External Tracking activities. The Attachment 3 Price Sheet does not include a row for these activities. Where should the offeror include the price for these requirements?

A20.) CDRLs have been added tying these activities/deliverables to the FFP CLINs.

Q21.) Section L, D.1. General defines a "critical subcontractor" as "an entity (subcontractor and/or teaming contractor), other than the offeror itself, that will perform requirements valued at 25% or more of an offerors Total Evaluated Price (TEP)." Please consider amending the definition as follows: "A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself, that will perform requirements valued at 25% or more of an offerors Total Evaluated Price (TEP) or that will have responsibility for critical elements of successful performance such as global shipping activities including product loading and unloading at the Main Operating Base or Forward Operating

Base destinations."

A21.) The definition as written is applicable to global shipping subcontractors and/or teaming contractors.