FA700024Q0110 Combined Synopsis Solicitation - FY24 Running Jackets.pdf

Request for Quote FA700024Q0110

FY24 USAFA LGRC Cadet Running Jackets

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700024Q0110. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective 29 Aug 2024, DFARS Change 15 Aug 2024, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-0612, effective 12 Jun 2024.

***Notice to Vendor(s)/Supplier(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. The Government bears no legal liability for the costs associated with preparing a quote.***

This requirement is 100% small disadvantaged business set-aside. All responsible Small Disadvantaged Business (SDB) concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 315250 with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price contract to a manufacturer for the Running Jackets as specified in Atch 1_CRFDPD 04-08E IPTU-Jacket-131013 and Atch 2_LOE CRFD-PD 04- 08D IPTU Jacket-180126. Please note that the second attachment is a letter of exception for the United States Air Force Academy (USAFA).

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of Running Jackets IAW the CLIN schedule. The quote schedule and contract CLIN schedule are below. Note:

All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Quantity Unit Unit Price Extended

Price

JACKET, RUNNING, USAFA, UNISEX; IAW

"Atch 1_CRFDPD 04-08EIPTU-Jacket-131013" and "Atch 2_LOECRFD-PD 04-08D IPTU Jacket- 180126"; SEE "Atch 3_Jacket, Running sizes FY 24" FOR ICNs, NSNs, SIZES, AND

QUANTITIES.

General Specification Number: CRFDPD 04-08E IPTU-Jacket-131013_LOE CRFD-PD 04-08D IPTU Jacket-180126 Product Service Code: 8415

1,330

Each

Pricing Arrangement: Firm Fixed Price

FIRST ARTICLE SAMPLE; JACKET,

RUNNING, USAFA, UNISEX; IAW "Atch 1_CRFDPD 04-08E IPTU-Jacket-131013" and "Atch 2_LOE CRFD-PD 04-08D IPTU Jacket-180126"

General Specification Number: CRFDPD 04-08E IPTU-Jacket-131013_LOE CRFD-PD 04-08D IPTU Jacket-180126 Product Service Code: 8415

Pricing Arrangement: Firm Fixed Price

Each

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery schedule: See FAR Clause 52.211-8, found herein.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

First Article Requirement/Waiver: See FAR Clause 52.209-4, found herein.

It is USAFA’s preference to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for commercial items;

therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic.

The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POC: Email addresses:

Ms. Danielle Hyde danielle.hyde.2@us.af.mil

(2) Quotes must be submitted by 18 September 2024, 10:00 A.M. Mountain Daylight Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price requirements contract without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

e. Mutiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows:

“The Government intends to award a contract on an “all or none” basis, multiple awards shall not be contemplated.”

f. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 13 September 2024, 10:00 A.M.

Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price IAW the line item structure listed in the CLIN schedule of this solicitation. Price shall be firm-fixed price. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) PAST PERFORMANCE INFORMATION. Addendum to 52.212-1(b)(10).

(i) Only references for recent and relevant contracts are desired (see addendum to

52.212-2).

(ii) Quality and Satisfaction Information and References: Provide a list of no more than three (3) of the most relevant contracts (similar in scope and magnitude to the effort and complexities this solicitation requires) performed for Federal, state, and local government agencies and/or commercial customers within the last three years from the closing date of this solicitation. In the past performance formation, directly link the past performance information submitted to the contractor having performed the effort and tie the information to the work the contractor is proposed to perform in this effort.

(iii) Furnish the following information for each contract listed:

(1) Company/Division name

(2) Description of products provided

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified up-to-date name, address, emails address, and telephone number (s) for each company point of contact.

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

10) Comments regarding peformance that exceeded contract performance or delivery requirements.

(11) Accurate description of the contract scope in sufficient detail to show how similar the scope and magnitude is to the effort and complexities this solicitation requires (# of personnel outfitted per year, complexity of the garments, etc).

(12) Was the contract subject to The Buy American Act?

(13) If subcontractor, describe portion of the work performed.

(14) Note: Do not leave any of the above information blank. If not applicable to the specific contact request please state, “Not applicable”.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DFARS 252.225-7000, Buy-American – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR

25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American

– Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in Attachment 5 of this solicitation.

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-2:

BASIS FOR AWARD.

In accordance with FAR Part 12 and 13, the Government is conducting a best value award decision based on price and past performance of responsive quotes. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest past performance rating to achieve a best-value contract award. The Government intends to evaluate quotes and award a firm-fixed price contract without interchanges with offerors. However, the Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all offerors at its discretion if later determined by the Contracting Officer to be necessary.

The evaluation process shall consist of the following:

(1) Responsiveness. First, the government will evaluate all quotes to determine if all elements of the RFQ were met. Failure to meet the RFQ requirements may result in the quote being determined ineligible for award and eliminated at this point from the competition and further consideration. Responsive quotes will proceed to price evaluation.

(2) Price Evaluation. Next, the government will rank all offers by Total Evaluated Price (TEP). All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

(3) Past Performance Evaluation. Third, beginning with the quote with the lowest TEP the Government will evaluate the quality and extent of the quoter’s performance deemed recent and relevant to the requirements of this Request for Quote (RFQ). The quote receiving the highest past performance evaluation rating may not necessarily be selected.

(i) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the quoter’s ability of meeting the solicitation requirements. The past performance evaluation considers each quoter’s demonstrated recent and relevant record of performance in supplying products that meet the contract’s requirements. The currency and relevance of the information, source of the information, context of the data, and general trends in the contractor’s performance shall be considered. The government will use the supplier risk score within the Supplier Performance Risk Management System (SPRS) as a past performance metric for evaluation. These are combined to establish one performance confidence assessment rating for each quoter. The government may also use sources other than those provided in response to this solicitation, such as information obtained from the Federal Awardee Performance & Integrity Information System (FAPIIS), the Past Performance Information Retrieval System (PPIRS), the Duns and Bradstreet Risk Analytics, and the System of Award Management (SAM). There are four (4) aspects to the past performance evaluation: recency, relevancy, quality, and SPRS Supplier Risk Scores.

Recency is defined as past performance on contracts within the last three (3) years from the closing date of this solicitation. Past performance not considered recent will not be evaluated.

Relevancy will be rated as either Relevant, Somewhat Relevant, or Not Relevant, as indicated in the table below. Scope, magnitude, and complexity is as described in the specifications for a customer base similar to the Air Force Academy’s population (1,000 cadets per year).

Quality is defined as the excellence of the product, quality control and inspection procedures, delivery timeliness, and business relations with the customer. Quality ratings will be assigned by the Government based on information provided by the quoter or gathered by the Government. Quality will be rated as follows: Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, or Not Applicable.

SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023).

(ii) Recency, relevancy, and quality ratings for the evaluated past performance citations along with SPRS supplier risk scores will be integrated to determine an overall confidence assessment rating. This process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Neutral Confidence. Offerors with no relevant past or present performance history shall receive the rating “Neutral Confidence”, meaning the rating is treated neither favorably nor unfavorably (neutral).

Quoters are cautioned to submit sufficient information and in the format specified in the quote preparation instructions to permit a meaningful assessment of past performance.

b. The Government intends to evaluate offers and award a firm-fixed price requirements contract without interchanges with offerors. However, the Government reserves the right to conduct interchanges. The Government may conduct Interchanges with one, some, none or all offerors at its discretion if determined by the Contracting Officer to be necessary. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

c. The Government will make a best value award decision.

(1) If the lowest TEP quote receives a “Substantial Confidence” Performance Confidence Assessment Rating, it represents the best value to the Government. Evaluations will then stop and an award will be made to that quoter, subject to a Contractor Responsibility determination.

(2) If the lowest TEP quote is not assigned a “Substantial Confidence” Performance

Confidence Assessment Rating, the evaluation will continue until all offerors are evaluated. At that point the Government will make an integrated best value award decision based on price and past performance.

d. The Contracting Officer will conduct price reasonableness evaluation after making a best value decision to ensure the final, agreed-to price is fair and reasonable. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. Price reasonableness is normally established through adequate price competition but may also be determined through price analysis techniques. The Contracting Officer may require quoter to provide other than certified cost or pricing data to support a determination of a fair and reasonable price.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4(c) Changes.

Text in paragraph (c) is deleted and replaced with the following:

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriations data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

Attachments to this Solicitation:

1. Atch 1_CRFDPD 04-08E IPTU-Jacket-131013

2. Atch 2_LOE CRFD-PD 04-08D IPTU Jacket-180126

3. Atch 3_Jacket, Running sizes FY 24

4. Atch 4_FA700024Q0110 Provisions and Clauses

5. Atch 5_DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate