FA700022Q0062 Combined Synopsis Solicitation.pdf

Request for Quote FA700022Q0062

Vyntus Body Plethysmograph

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a brand name requirement.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700022Q0062. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07, effective 10 Aug 2022, DFARS Change 6/23/2022, and Air Force Acquisition Circular (AFAC) Change 7/1/2022, effective 1 Jul 2022.

This is a 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB). All responsible SDVOSB concerns may submit a quote, which if received timely, may be considered by the 10th Contracting Squadron, USAF Academy (USAFA). The 10th Contracting Squadron intents to award one firm fixed price contract. The quotes will be evaluated IAW FAR 52.212-2, found herein.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror.

The North American Industry Classification System (NAICS) code for this project is 339112 with a size standard of 1,000 employees.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of a brand name Vyntus Body Plethysmograph and related products in accordance with the CLIN schedule and Attachment 1 – Vyntus Salient Characteristics. The bid schedule and contract CLIN schedule are below. Note: All CLINs are Firm Fixed Price (FFP).

Item

Supplies/Service

Qty

Unit Unit

Price

Amount

VYNTUS BODY PC Diffusion System. Includes 1110L body plethysmograph with 551 pound patient bench and 25 inch telescoping arm, breathing circuit (including Ultrasonic sensor, Flow Path Valve, and Demand Valve), SentrySuite software, validated WIN 10 PC with sanitizable medical keyboard/mouse, 27 inch flat panel monitor, Office Jet printer, 3-L manual syringe, DLCO pressure regulator, 6 cylinder gas stand, box of 80 MicroGard IIB filters. Tests performed: Spirometry (FVC, SVC, MVV), Lung subdivisions (VTG, FRCpl, RV, TLC, Raw, Conductance and specific resistance and Resistance Volume Loops), Real-time DLCO (both Single Breath and Intrabreath, MIP /MEP, and pre/post bronchodilator. Standard software includes: Guidance and Stabilitrac instructional applications, preformatted reports and reference sets with design tools for modification, automated interpretation algorithms, QA checks and physician interpretation templates. 1st year warranty included.

Manufacturer's Part Number: 31797-001

Each http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

GAS .3%CO .3%CH4 21%02 BAL N2 (ED)

Manufacturer's Part Number: 768093

Standard cart with 2 shelves, top half cart is adjustable up/down height, left/right mousepad, monitor mount, mounting mechanism for arm, isolation transformer, and cable-management spine.

Manufacturer's Part Number: V-859140-13

SES STANDALONE Device to be configured as a standalone

Manufacturer's Part Number: 28568-001

Additional Breathing Circuit for Vyntus BODY. Includes: 1 each of USS Module with polytube adapter, Flow Path Valve, Shutter and 1 pk of 5 Silicone Valves.

Manufacturer's Part Number: 32925-001

34553-143 SERVICE-VYN-PFT FUNDMTLS TRG-3 DAYS CUSTOMER HOSTED.

Manufacturer's Part Number: 34553-143

34495-301 SERVICE-VYN BODY-PROTECT PREMIUM-1 YEAR

Manufacturer's Part Number: 34495-301

VYNTUS BASIC CART Portable laptop cart for Vyntus SPIRO. Includes; drawer for paper or other small items, syringe holder, transport handle, mouse tray that will accommodate the mouse on left or right side, basket for filters, shelf on bottom for optional printer.

Manufacturer's Part Number: V-859142-13

VYNTUS SPIRO LAPTOP. PC Based Spirometer with direct USB connection to Laptop Computer. Validated Windows 10 Laptop Computer Included. Vyntus Spiro performs all the essential spirometry tests; FVC with Flow Volume Loop, Slow Vital Capacity (SVC), Maximum Voluntary Ventilation ( MVV). Pre and Post Bronchodilator testing levels and Bronchial Challenge Testing software also included. SentrySuite software provides user guidance and feedback regarding test quality according to ATS/ERS or other author's standards. Other software features included; powerful report designer, 10 parameter-linked animated incentives, interactive guided calibration, customizable reference modules, and offline data entry. Box of 80 Microgard filters included. 1 year complete warranty included.

Manufacturer's Part Number: 25626-001

KIT,OFFICE JET PRINTER

Manufacturer's Part Number: 29225-001

SYRINGE 3 LITER MANUAL CALIBRATION

Manufacturer's Part Number: 720254

34491-101 SERVICE-VYN SPIRO-PROTECT BASIC-1 YEAR

Manufacturer's Part Number: 34491-101

34558-131 SERVICE-RDX-SM DEVICE PFT FUNDMTLS TRG-1 DAY-LIVE WEB

BASED

Manufacturer's Part Number: 34558-131

SES STANDALONE Device to be configured as a standalone

Manufacturer's Part Number: 28568-001

FIELD INSTALL/UPG-VYNTUS WIN 10 ADD'L

Manufacturer's Part Number: 769624-206

Attachment 2 is the Vyntus Brand Name J&A.

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery date: On or before 09 Dec 2022.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Jul 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

Attn: Ms. Austin Walsh and Ms. April Delobel Email addresses:

austin.walsh.1@us.af.mil april.delobel.1@us.af.mil

Phone numbers:

Austin Walsh: 719-629-7525 April Delobel: 719-357-7401

(2) Quotes must be submitted by 1 September 2022, 2:00 P.M. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

mailto:austin.walsh.1@us.af.mil mailto:april.delobel.1@us.af.mil mailto:april.delobel.1@us.af.mil

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 24 August 2022, 2:00 P.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in the CLIN schedule of this solicitation. Price quotes must be firm-fixed price.

Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the

Government, it must meet the brand name requirement specified in this solicitation in Attachment 2. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

• DFARS 252.225-7000, Buy-American - Balance of Payments Program Certificate. It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in Attachment 3 of this solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price and Technical.

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD.

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have an “Acceptable” Technical rating, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical assessment rating or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All or None" basis.

d. Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).”

Attachments to this Solicitation

1. Attachment 1 - Vyntus Salient Characteristics

2. Attachment 2 - Vyntus Brand Name J&A

3. Attachment 3 - DFARS 252.225-7000 Buy American Certificate

4. Attachment 4 - Solicitation FA700022Q0062 Provisions and Clauses