Attachment_1 _PWS_19_Apr_16.docx

PERFORMANCE WORK STATEMENT

FOR

SERVICING

GREASE TRAPS, SEPTIC TANKS, SAND TRAPS,

CESSPOOLS, OIL-WATER SEPARATORS

AND

REMOVAL OF BIOSOLIDS

UNITED STATES AIR FORCE ACADEMY

COLORADO

19 April 2016

TABLE OF CONTENTS

PARA DESCRIPTION PAGE

APPENDICES

PERFORMANCE WORK STATEMENT

FOR

SERVICING

GREASE TRAPS, SEPTIC TANKS, SAND TRAPS, CESSPOOLS,

AND

OIL-WATER SEPARATORS

AND FOR

REMOVAL OF BIOSOLIDS

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, vehicles, equipment and labor to clean and service grease traps, septic tanks, cesspools, sand traps and oil-water separators, and, remove treated biosolids from the anaerobic digester at the wastewater treatment plant. Services must comply with industry standards including the Code of Practice established by the National Association of Wastewater Transporters (NAWT), manufacturer’s instructions, applicable federal, state, and local regulations, and the Performance Work Statement (PWS).

1.1. Basic Services.

1.1.1. Cleaning Grease Traps. The contractor shall clean the walls, baffle plates, inlet and outlet valves, and any ledges of the grease traps to ensure all grease is removed from these surfaces. The contractor shall remove the solids from the bottom and skim the grease trap at the water level so that all grease solids are removed, there is an unrestricted flow, and no grease or debris remains on top of the water. Contractor shall remove and replace all access covers and transport all materials to an approved off-base facility. The contractor shall clean any spillage.

1.1.1.1. The contractor shall service the 20,000 gallon, triple basin grease trap at Mitchell Hall (Building 2350) to the proper operating standard established in the attached manufacturer’s inspection and maintenance instructions and the NAWT Code of Practice (Appendix D). After each cleaning, the contractor shall install the access covers and shall install all the bolts on the access covers. The odor filter system shall be serviced and filters replaced every two years or sooner as needed per manufacturer’s specifications.

1.1.2. Cleaning Sand Traps, Septic Tanks, Cesspools and Oil-Water Separators. The contractor shall clean and service sand traps, septic tanks, cesspools and oil-water separators removing oil, solids etc. (as applicable to the type of service) to the maximum extent possible. The contractor shall remove and replace all access covers, and, dispose contents in an approved off-base disposal facility in accordance with Colorado Department of Public Health and Environment requirements. The contractor shall clean any spillage.

1.1.3. Removal of Biosolids. The contractor will pump approximately 6,500 - 12,000 gallons of treated biosolids from the anaerobic digester at the wastewater treatment plant per each pumping. Normally this operation will occur twice per week. The contractor shall respond within 1 work day of the government’s request and shall complete the task within 1 work day. Biosolid must be either land applied or composted. The contractor shall remove dried biosolids from the wastewater treatment plant grounds once every other year and will clean any spills from the work site. Prior to commencing work, the contractor shall coordinate with wastewater treatment plant personnel at 333-3334.

1.1.4. Schedule of Services. The contractor shall clean all grease traps, sand traps, septic tanks, cesspools and oil-water separators at the frequencies listed in Appendix A. The contractor shall submit for Contracting Officer Representative (COR) approval any recommended changes to the established schedule. The contractor shall also service grease traps, sand traps, septic tanks, cesspools, and oil-water separators on an “on-call” basis if additional service to the schedule is needed. Biosolid solid removal is strictly on an “on-call” basis.

1.1.5. Service Call Procedures. The contractor shall receive all “on-call” service calls for grease traps, sand traps, septic tanks, cesspools, oil-water separators and biosolids from the COR, Chief of Contract Services or his designee. The COR and the contractor shall maintain a log of all service calls indicating date/time service call was made, the specific service call requirement and the name of the person placing the service call. The contractor shall complete “on-call” requirements within 24 hours after receipt of service call. The COR and the contractor shall confirm the accuracy of their logs at the end of each month before the contractor invoices for services.

1.1.6. Testing of Sand Traps and Oil-Water Separators. The contractor shall perform Toxicity Characteristic Leachate Procedures (TCLP) testing for Resource Conservation Recovery Act (RCRA) metals on sand traps and oil-water separators once every three (3) years. TCLP analytical results shall be submitted to the COR for review to determine if any waste may be hazardous in accordance with the USAFA State Identification Number (SIN). Until the waste has been identified as either hazardous or non-hazardous, the contractor is not authorized to remove and dispose of any waste. If waste has been determined to be hazardous, retesting of the individual site will be required and all hazardous waste shall be disposed through the USAFA Hazardous Waste Management program.

1.1.6.1. If the contractor elects to perform composite rather than individual sampling and if the analytical results identify the waste as hazardous, it is the contractor‘s responsibility to obtain and process individual samplings for TCLP/RCRA metal analysis from the site where composite samples were taken.

2. SERVICE SUMMARY (SS).

The contractor’s service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The thresholds are critical to mission success.

1. Clean all grease traps, sand traps, septic tanks, cesspools and oil-water separators at the frequencies listed in Appendix A

1.1.4.

No more than one deficiency per month with correction accomplished within 24 hours of notification.

2. Service grease traps, sand traps, septic tanks, cesspools, and oil-water separators on an “on-call” basis if additional service to the schedule is needed. Biosolid solid removal is strictly on an “on-call” basis. Complete “on-call” requirements within 24 hours after receipt of service call.

1.1.4. and 1.1.5.

No deficiencies.

FA7000-16-T-0089

Performance Work Statement Attachment 1

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will furnish electrical power and water at no cost to the contractor during performance of this contract. The contractor shall carefully conserve all furnished utilities.

4. GENERAL INFORMATION.

4.1. Quality Assurance. The government will evaluate the contractor’s performance and ensure services are received by appointing a COR. At the discretion of the government, the COR will evaluate contractor performance through a variety of methods. Contractor will develop a qualtiy control plan and provide a copy if requested.

4.2. Normal Hours of Operation. The contractor shall perform services 7:00 A.M. to 5:00 P.M., Monday through Saturday, except for emergencies which may occur outside this period.

4.3. Recognized Holidays. The contractor is not required to provide service on the following days:

5. ADDITIONAL REQUIREMENTS.

5.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and requirements governing the work required under this contract. In the event applicable laws and regulations change during the term of this contract, the contractor shall be required to comply with such laws when they come into effect. This PWS will not be revised to incorporate changed laws and regulations.

5.2. Environmental Spills. In the event of an environmental spill or release of substance, the contractor shall call 911 first, then the COR and Contracting Officer. The contractor shall prepare and submit a Spill Prevention and Response Plan. The plan shall be submitted to the Contracting Officer for approval by the Environmental Office (CEV).

5.3. Disposal Permits. Prior to starting work, the contractor shall provide the Contracting Officer a copy of all disposal permits validating the contractor has been permitted to dispose of waste and stating where disposal is to be done. Contractor must have a disposal permit in force before starting work and during the entire contract period. Failure to have a permit in force at all times during the period of the contract will be cause for termination of the contract. Disposal shall be at an off-base location and in accordance with all federal, state, and local laws and regulations.

5.3.1. The contractor shall provide documentation of biosolid disposed to the COR monthly. Additionally, the contractor shall submit an Annual Biosolids Report no later than 15 January each year.

5.4. Contractor vehicles used for work under this contract shall be kept clean and in a sanitary malodorous-free condition.

5.5. Contractor personnel performing work under this contract shall perform work in accordance with the “Onsite Treatment Tank Pumping and Cleaning Code of Practice” as adopted by the National Association of Wastewater Transporters Board of Directors. See Appendix D.

5.6. Contractor supervisor performing work under this contract must be certified as an Onsite Wastewater Systems (OWS) Inspector and remain current for the life of the contract. Contractor personnel performing work under this contract must possess Vacuum Truck Technician Training. The contractor must be able to provide proof of certification to the Contracting Officer prior to commencement of work.

6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE SECRETARY OF DEFENSE OR OVERSEAS COMBATANT COMMANDER. The contractor shall not perform services during a crisis declared by the Secretary of Defense or the Overseas Combatant Commander.

7. CONTRACTOR LABOR HOURS

7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force Academy via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link http://www.ecmra.mil. User manuals for government personnel and contractors are also available at the Army CMRA link.

APPENDIX A

WORKLOAD DATA

A. Grease Traps

Location Quantity/Size Service Requirement

1. Arnold Hall, Building 2302 1 ea 250 gallon Three (3) Times per year

2. Visitors’ Center, Building 2346 1 ea, 1,000 gallon Two (2) Times per Year

4. Fairchild Hall Snack Bar, Building 2354 1 ea, 55 gallon Three (3) Times per Year

5. Falcon Club, Building 3120 1 ea, 3,000 gallon Four (4) Times per Year

6. Golf Course Tee House, Building 3170 1 ea, 1,500 gallon Four (4) Times per Year

7. Burger King, Building 5125 1 ea, 1,300 gallon Four (4) Times per Year

8. Airmen’s Dining Hall, Building 5218 1 ea, 2,250 gallon Four (4) Times per Year

B. Sand Traps

Location Quantity/Size Service Requirement

1. Auto Hobby Shop, Building 4562 1 ea, 2,000 gallons Three (3) Times per Year

2. Auto Hobby Shop Car Wash, Building 4564 1 ea, 2,000 gallons Two (2) Times per Year

4. Snow Barn, Building 8121 1 ea, 1,500 gallons Four (4) Times per Year

5. Grounds Maintenance, Building 9040 1 ea, 30 gallons One (1) Time per Year

C. Septic Tanks/Cesspools

Location Quantity/Size Service Requirement

1. Farish Multi-Purpose Center, Building 745 2 ea, 2,250 gallons One (1) Time per Year

2. Farish, Building 906 2 ea,10,000 gallons One (1) Time per Year

3. Resistance Training Lab Warehouse, Building 1016 1 ea, 5,500 gallons Two (2) Times per Year

4. Cadet Recreation Lodge, Building 2002 1 ea, 3,000 gallons One (1) Time per Year

5. Falcon Mews, Building 2187 1 ea, 3,500 gallons Six (6) Times per Year

6. Stillman Field, Building 2374 1 ea, 1,000 gallons One (1) Time per Year

7. Community Center Latrine, Building 5233 1 ea, 10,000 gallons Four (4) Times per Year

8. Archery Club House, Building 5342 1 ea, 1,500 gallons Three (3) Times per Year

9. Fire Training Area, Building 6100 1 ea, 750 gallons One (1) Time per Year

10. Corral Latrine, Building 7066 1 ea, 500 gallons Three (3) Times per Year

11. Southgate Guard House, Building 8484 1 ea, 1,500 gallons Five (5) Times per Year

12. Pass & ID, Building 8486 1 ea, 500 gallons Five (5) Times per Year

13. Northgate Guard House, Building 9006 1 ea, 1,500 gallons Five (5) Times per Year

14. SERE, Building 10093 1 ea, 6,000 gallons One (1) Time per Year

D. Oil-Water Separators

Location Quantity/Size Service Requirement

1. Resistance Training Lab Warehouse, Building 1016 1 ea, 1,500 gallons Two (2) Times per Year

2. FERL Warehouse, Building 1080 1 ea, 1,500 gallons Two (2) Times per Year

3. Grounds Maintenance, Building 2180 1 ea, 140 gallons Three (3) Times per Year

4. Training Aid Shop, Building 2242 1 ea, 100 gallons Two (2) Times per Year

5. Training Aid Shop, Building 2242 1 ea, 140 gallons Two (2) Times per Year

6. Cemetery Maintenance, Building 3024 1 ea, 140 gallons Two (2) Times per Year

7. Cemetery Maintenance, Building 3024 1 ea, 1,500 gallons Two (2) Times per Year

8. Golf Course Maintenance, Building 3178 1 ea, 140 gallons Two (2) Times per Year

9. Golf Course Equipment Storage, Building 3180 1 ea, 500 gallons One (1) Time per Year

10. Fire Station #2, Building 4198 1 ea, 500 gallons One (1) Time per Year

Oil-Water Separators (con’t)

Location Quantity/Size Service Requirement

11. Auto Hobby Shop, Building 4562 2 ea, 300 gallons Three (3) Times per Year

12. Auto Hobby Shop, Building 4562 2 ea, 700 gallons Three (3) Times per Year

13 Fire Station #1, Building 6202 1 ea, 300 gallons One (1) Time per Year

14. Security Forces, Building 8025 1 ea, 15,000 gallons One (1) Time per Year

15. Heavy Equipment Maintenance, Building 8114 1 ea, 1,000 gallons Two (2) Times per Year

16. Snow Barn, Building 8121 1 ea, 1,500 gallons Four (4) Times per Year

17. Vehicle Maintenance, Building 8122 1 ea, 3,000 gallons One (1) Time per Year

18. Emergency Management, Building 8125 1 ea, 140 gallons Two (2) Times per Year

19. Vehicle Dispatch, Building 8127 1 ea, 300 gallons One (1) Time per Year

20. Vehicle Dispatch, Building 8127 1 ea, 2,320 gallons One (1) Time per Year

21. Paint Shop, Building 9031 1 ea, 100 gallons Two (2) Times per Year

22. Grounds Maintenance, Building 9040 1 ea, 1,500 gallons Two (2) Times per Year

23. Maintenance Hangar, Building 9208 1 ea, 1,500 gallons One (1) Time per Year

24. Aero Club, Building 9222 1 ea, 15 gallons One (1) Time per Year

25. Fire Station #3, Building 9224 1 ea, 200 gallons One (1) Time per Year

E. Biosolid Removal

1. Wastewater Treatment Plant, Building 9053 11,000 gallons Two (2) Times per Week

Grease Trap

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Septic Tank

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Sand Trap

X

X

X

X

X

X

X

X

X

X

X

X

X

Appendix A Performance Schedule

Oil-Water Separator

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Information on 20,000 Gallon Grease Trap

(HIGHLAND PASSIVE GREASE INTERCEPTOR)

APPENDIX D

INSPECTION AND MAINTENANCE,

ONSITE TREATMENT TANK PUMPING AND CLEANING CODE OF PRACTICE

(IN PART)

The PGI is a stationary, wastewater treatment tank filled with water. Internal baffles and weirs diffuse flow and create an extended path for FOG to contact static water in tank. Initial solids separation and knockout occur in first chamber and are retained by means of a sludge baffle. Size of PGI is based on flow to unit. PGI contains waste stream influent long enough to allow FOG to separate from waste stream and rise to surface. Contained FOG cools and solidifies until scheduled cleaning.

The efficiency of the PGI can be maintained by following the proper cleaning schedule.

Inspection and Maintenance

The purpose of this section is to ensure that inspection of the PGI is completed and documented per local, state, and federal codes. Maintenance is critical to the interceptor’s performance. The PGI must be regularly inspected and maintained. Documenting the results of the inspection will help determine the pump out cycle (monthly, quarterly, bi-annual, etc.).

Method

This procedure outlines the method to inspect a PGI and to document the results.

Tools and Equipment

1. Facility specific equipment to open grade level man-way covers

2. Safety equipment if necessary to redirect traffic

3. Measuring device

4. Cleaning materials

Setup

---- Remove man way covers and manhole covers to access PGI

Procedure

--- Check inlet man-hole and baffle to ensure clear passage.

--- Check outlet baffle for clear passage.

Inspection shall be done on a monthly basis to maintain proper performance of PGI.

Failure to do so may cause system back-up, high BOD & COD levels and acidic or low PH levels in tank.

INSPECTION AND MAINTENANCE,

ONSITE TREATMENT TANK PUMPING AND CLEANING CODE OF PRACTICE

(IN PART)

Safety

At all times, the technician’s personal safety, as well as protection of the environment and the customer’s property, shall receive the highest priority.

Generally, the tanks should not be entered as they are a hazardous environment. If entry is required, appropriate confined space entry procedures consistent with OSHA requirements should be employed.

Accessing Tanks

Tanks shall ONLY be pumped from/through the manhole/access port of each tank or tank compartment.

Tanks shall NOT be pumped from/through the observation port.

No liquids of solids are to be discharged into/through the outlet pipe.

Tank Cleaning

The liquid, solid, and semi-solid material in a treatment tank is removed by a vacuum or centrifugal pump fitted with a hose which delivers the material to a truck-mounted, sealed truck.

Cleaning procedures should include agitating all solids, but only after lowering the liquid level to 12 inches below the outlet. This is necessary to insure no solids are allowed to escape the treatment tank. Agitation methods vary, and may include alternate pumping and back flushing, forcing air into the tank, or mechanical stirring.

When back flushing or injecting air, care shall be taken NOT to fill/refill the tank to a level greater than 12 inches below the elevation of the outlet pipe.

Tanks shall be deemed to be clean when all organic solids are removed and the total average liquid depth remaining in the tank is between 1 inch and 3 inches.

When using equipment that is specifically designed and operated to remove the material from the treatment tank, separate the solids and the liquids, and return the liquids to the tank, the following additional conditions must be met. The liquid discharged to the treatment tank must have a TSS (Total Suspended Solids) of 400 ppm or less, and the volume of returned liquid must be less than the volume of the treatment tank (measured to the invert of the overflow pipe) so as not to have liquid overflow into the absorption area.

Standard Services

Every pump-out shall include a visual inspection of the interior of the tank. The inspection shall include a determination regarding the presence of baffles and their condition as well as the physical condition of the treatment tank.

Observations of any unusual conditions such as high or low liquid level, run-back from the absorption area, defective or broken components, missing or broken observation port(s), lush vegetation, and/or sewage overflows should be reported to the customer.

Local, State, and Federal Laws and Regulations

At all times, and in all phases of operations, pumper businesses and equipment operators shall comply with all laws and regulations regarding the activities associated with onsite wastewater system maintenance and disposal of materials removed therefrom.

Appendix E

SECTION 01350

USAFA ENVIRONMENTAL STANDARDS

PART 1 GENERAL

1.0 Scope

A. The USAFA Environmental Standards identify processes necessary to achieve environmental compliance for contracted work done at USAFA. The requirement for compliance resides in the Regulatory Requirement and not with this document. Air Force Instruction 32-7001, Environmental Management (Section 2.30.) requires USAFA to identify specific environmental requirements that pertain to all contracts and all work performed on behalf of the United State Air Force.

B. These Standards apply to all contracted work on USAFA, regardless of funding source.

C. Information provided in these Standards does not relieve the Contractor or other personnel from responsibility to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy. This includes Air Force Directives and Instructions. USAFA ensures Contractor compliance through an Environmental Deliverables List, periodic inspections of the work site and any material storage sites maintained by the Contractor on Academy grounds. See Part 5 of this document for a list of regulatory references.

D. Contractors shall cooperate with the government to take corrective action and clean up required by the Contractor’s failure to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy.

1.1 Environmental Permits, Licenses, Certifications, and Training

A. Contractors shall obtain, at Contractor’s expense, all permits, licenses, certifications, and training required to perform the work stipulated in the contract or in-house design and specifications.

B. Contractors shall prepare all documentation required, including notices of intent and permit applications.

Contractors must originate all permit applications applicable to its activities and submit them to the Contracting Officer (CO) for review and approval by USAFA Environmental Office.

The Contracting Officer will return incorrect or incomplete documents for correction and re-submittal during the contract administrative period.

Once approved, Contractors shall submit the documents to the appropriate regulatory agencies.

Under no circumstances shall Contractors directly contact the regulatory agency concerning environmental issues for which USAFA may be liable without prior approval from the CO.

1.2 Environmental Baseline Survey

The CO will notify the CE Programming Department of the scope of a Contractor’s work site activities including the facility, material, or required equipment staging area and request an Environmental Base Survey (EBS).

Programming will prepare the EBS by documenting the nature, magnitude, and extent of any environmental contamination at the staging and work sites. Any information USAFA possesses regarding the staging area, including information on prior Contractors or in-house forces that have used the staging area shall be made available to the Contractor upon request. If the Contractor agrees with the EBS, an officer of the company with appropriate signatory authority shall certify the firm’s agreement with the EBS.

If the Contractor disagrees with the findings of USAFA EBS, the Contractor may secure an independent EBS at the Contractor’s expense. If the Contractor intends to obtain an independent EBS, the Contractor shall notify the CO in writing prior to performing the EBS.

Discrepancies between USAFA EBS and the Contractor EBS must be resolved before the Contractor uses the staging area.

The Contractor shall return the staging area, including any other areas damaged by the Contractor during performance, to its original condition upon completion of the work, which may require re-vegetation and removal of contamination. The cost of restoration is included as part of the cost of performance under the contract and the Contractor shall not be reimbursed for these costs and performance is not “complete” until the government accepts the staging area as “restored.” Final payment under the contract shall not be made by the government until performance is complete, including restoration required by the contract.

CE Construction Management will conduct a post-occupancy survey to ensure compliance with this section of the Standards prior to final payment to the Contractor. Beneficial occupancy will not be granted until compliance is achieved.

PART 2 SPECIFIC REQUIREMENTS

2.0 Hazardous Materials

A. AFI 32-7086, Hazardous Material Management, defines HAZMAT as: all items covered under Emergency Planning and Community Right-To-Know Act (EPCRA) (or other Host Nation, Federal, State or Local) tracking requirement covered under the OSHA Hazard Communication Standard, Class I or Class II ODS. It does not include munitions or Hazardous Waste. It does include medical supply items except as exempted under the OSHA HAZCOM Standard, unless the use results in an environmental tracking or reporting requirement.

HAZMAT includes but is not limited to material in the following categories:

Chemicals Gases: Compressed or Liquefied Cleaning and Polishing Compounds Paints, Dopes, Varnishes and related material Preservatives and Sealing Compounds Solid Fuels Dyes Pest Control Agents Liquid Propellants Adhesives Fuel Oils and Greases: Cutting, Lubricating, Hydraulic Other Materials as determined by the Hazardous Material Management Process Team B. All hazardous materials (HAZMAT) brought on site are subject to pre-approval by the USAFA HMMP Team. AFI 32-7086, Hazardous Material Management provides approval requirements for contractor used HAZMAT.

C. USAFA may prohibit the use of any HAZMAT it deems to be especially hazardous to human health or the environment or may result in excessive quantities of hazardous waste.

D. If USAFA does not approve use of a HAZMAT, USAFA may recommend a list of suitable substitutes; however, the Contractor retains responsibility for finding an acceptable substitute.

E. USAFA promotes waste minimization through source reduction and pollution prevention practices. The Contractor will take appropriate actions to comply with this policy.

F. The Prime Contractor will submit AF Form 3952, Chemical/Hazardous Material Authorization Request for all HAZMAT required for each Project. The Prime Contractor will also submit HAZMAT requirements for any subcontractors on the Contract. The approval process requires approximately 10 working days.

1. The Task Description, Block 18, must fully describe each process to be performed.

2. The Contractor must include a list of hazardous materials used in each process, as well as, a Material Safety Data Sheet (MSDS) for each HAZMAT.

3. 29 CFR 1910.1200 requires the Contractor to maintain a complete written hazard communication program, including labels and forms of warning for chemicals, an up-to-date hazardous material inventory with copies of MSDSs for all materials used on the job site, and employee information and training on hazardous chemicals in their work area.

4. All hazardous materials used on USAFA must be tracked via the Air Force approved tracking system and will be managed via bar code labels in order to comply with EPCRA requirements (40CFR 350-472).

G. HAZMAT Usage Reports.

1. The Contractor may report HAZMAT used at any time during the execution of the contract or at least monthly to the HAZMART (email is the preferred method).

2. The report shall include a listing of the assigned barcode label numbers, and date used or disposed. This report may be emailed (LG_Hazmat@usafa.af.mil) or hand delivered to the HAZMART.

H. Final HAZMAT Usage Report

1. The Contractor shall submit a final inventory of all hazardous materials used or disposed since the last hazardous usage report and no later than 10 business days after completion of work.

2. The report shall include a listing of the total quantity of HAZMAT used and a description of its disposition. For example, the Contractor used all of the HAZMAT during contract execution, saved it for future use, or disposed of it as hazardous waste in accordance with Colorado’s hazardous waste regulations. See Section 2.2 for a description of hazardous waste management requirements.

I. HAZMAT Handling

1. All hazardous materials must be transported and stored in original containers with manufacturer labels meeting the OSHA HAZCOM requirements found in Title 29 Code of Federal Regulations Part 1910.1200 (29 CFR 1910.1200).

2. All HAZMAT which have been repackaged or dispensed into other than a manufacturer’s original container must be clearly labeled in accordance with OSHA HAZCOM requirements. HAZMAT may not be brought on to USAFA without proper, legible labeling.

3. HAZMAT must be used and stored in areas that are free from obstructions or hazards such as tripping hazards, fire, standing water, or pests. All HAZMAT shall be separated in accordance with OSHA Material Handling requirements (29 CFR 1910.176[c]) and OSHA Hazard Communication requirements (1910.1200[b], and 1910.1200[f]).

4. HAZMAT must be stored in containers in good condition, with no leaks or rust.

5. All unused HAZMAT must be removed when the work is completed or when the material is no longer required. Unused HAZMAT may not be transferred to USAFA or its affiliates without the authorization of the HMMP Team.

2.1 Hazardous Waste

A. In coordination with the Environmental Office, Contractors shall properly identify, characterize, manage, and dispose of all hazardous waste (HW) generated from the Contractor’s actions on USAFA property.

B. Contractors must dispose of all HW through USAFA’s HW management program unless directed otherwise by contract specifications. USAFA’s HW Accumulation Site can provide containers, labels, unless directed otherwise by contract specifications, and will accept Contractor’s HW for integrated shipment/disposal at no cost to the Contractor.

C. If Contractors anticipate generating HW on site during contract performance, it shall prepare a Hazardous Waste Management Plan (HWMP) describing how it will comply with Colorado Department of Public Health (CDPHE) and Environment regulatory requirements and DoD, Air Force, and USAFA policies and instructions related to HW management.

1. Contractors may request a copy of USAFA HWMP from the Environmental Office to use as a guide in preparing its HWMP.

2. The Contractor shall submit the HWMP to the CO for approval a minimum of 15 business days prior to commencement of work on site.

3. The Contractor HWMP shall include the following elements:

a) Waste descriptions, waste codes, and estimated quantities of specific hazardous wastes that will be generated on site, such as batteries, paints, solvents, aerosol cans and mercury-containing lamps.

b) Copies of letters appointing Contractor personnel to positions of primary and alternate HW managers.

c) Copies and descriptions of HW training the Contractor’s personnel have completed. Contractor personnel shall have completed appropriate training that fully satisfies Federal, State, and local regulatory requirements prior to managing HW.

d) Descriptions of HW storage containers and locations.

D. Contractors, with Environmental Office concurrence, shall determine if wastes generated are hazardous under applicable regulations for listed, characteristic, and universal wastes. The Contractor shall provide the CO and Environmental Office proof of such determination (e.g., MSDS, process knowledge and/or analytical results). If Contractors do not have sufficient information to properly characterize a waste as hazardous, then Contractors shall, with Environmental Office concurrence:

1. Arrange for sampling and analysis for proper characterization of the waste.

2. Pay for sampling and analysis costs.

3. Provide the CO and the Environmental Office with documentation of analytical results for each HW generated on site.

E. Contractors shall accumulate HW in compliance with all applicable Federal, state, and local regulations; DoD, AF, and USAFA policies; and in accordance with the Contractor’s (USAFA-approved) HWMP.

1. All containers holding HW shall be in good condition, with no leaks or rust and noted on a Weekly Inspection Sheet.

2. All containers holding HW shall be labeled with the words “Hazardous Waste”, contents, and the identity of the generator (Contractor).

3. Fluorescent bulbs, batteries, mercury containing thermostats, aerosol cans, and pesticides and other designated Universal Wastes covered under the “Universal Waste Rule” shall be labeled in accordance with Colorado universal waste requirements found in Title 6 Colorado Code of Regulations Section 1007-3 Part 273 (6 CCR 1007-3 Part 273).

4. Used oil shall be labeled only with the words “USED OIL”, unless it has been contaminated with solvents or other contaminants that would render it HW.

F. To the maximum extent practical and where cost effective, the Contractor shall recycle HW in accordance with all applicable Federal, State, and local laws and regulations. Hazardous waste recycling/re-use shall be approved by the Environmental Office prior to start of the activity. Any waste recycled or re-used on or off site, over 100 lbs shall be reported to the Environmental Office, for Air Force Solid Waste metrics.

G. Only authorized USAFA personnel shall sign uniform HW manifests, land disposal restrictions, and bills of lading. The Hazardous Waste Program Manager shall be USAFA’s representative regarding signing manifests, bill of lading, or related hazardous waste shipment paperwork. All manifests for waste generated on site shall list USAFA’s Environmental Protection Agency (EPA) generator identification number.

H. If the Contractor transports any HW off USAFA, it must be licensed to transport HW in Colorado. Transporters of hazardous wastes that operate in Colorado and have a transfer facility are required to obtain an EPA identification number and comply with additional requirements cited at 6 CCR 1007-3, Part 263.

2.2 Spill Prevention and Response Procedure (SPRP) Plan

A. Contractors must develop a SPRP plan if it manages, stores, or uses HAZMAT (including fuels) or generates HW. Below is a list of the minimum requirements for development of a SPRP.

1. Contractor name

2. Mailing address

3. Primary and alternate emergency contacts

4. Emergency phone numbers, including fax number, if applicable

5. List of spill prevention and response equipment

6. Description of HAZMAT and HW managed on site

7. Description of HAZMAT and HW storage containers

8. A map showing locations of HAZMAT and HW containers and spill prevention and response equipment

9. Description of actions the Contractor will take upon discovery of an incident to contain and clean up spills and dispose of spill residue

10. Procedures for notification of USAFA after discovery of an incident (Note: Call 911 )

11. Description of how the Contractor shall coordinate and complete any required corrective actions

12. Description of employee hazardous material and spill response training (Training to be provided to employees as required by all applicable Federal, state, and local regulations and copies of employee workplace hazard training program maintained on site at all times)

B. Contractors shall submit the completed SPRP plan to the CO a minimum of 15 business days prior to commencement of work for review and approval.

C. Contractors shall manage, store, and use all HAZMAT and HW (including fuels) in accordance with good engineering practices and implement best management practices in order to prevent spills and releases. Contractors shall report spills to USAFA and execute timely and appropriate actions to contain and cleanup all spills in accordance with the Contractor SPRP plan. USAFA does not authorize or expect Contractors to provide emergency response or clean up actions beyond the level of training of its employees. Once a spill or release of a HAZMAT or HW managed, used, or stored by the Contractor has been contained, USAFA shall determine if additional cleanup is required and the extent of the Contractor’s responsibility. Contractors shall be liable for any direct and indirect costs incurred during spill response and clean-up, including but not limited to administrative costs, materials, labor, equipment, shipping, packaging, testing, replacement equipment and materials, and disposal.

2.3 Wastewater and Storm Water

A. Contractors are expected to comply with storm water regulations including, but not limited to, 40 CFR 122.26 (EPA National Pollution Discharge Elimination System (NPDES) Permit Regulations-Storm Water and Point Source), 5 CCR 1002 (Colorado’s wastewater regulations), Executive Order 1165-2-304 (1976 Flood Plain Regulations for Flood Plain Management), EPA document 832-R-92-005 (Storm Water Management for Construction Activities), 5 CCR 1002-2, 6.1.0 (Colorado’s Storm water regulations), the El Paso County Policy Plan and the City/County Drainage Criteria Manual. Contractors must coordinate with Environmental to ensure their actions comply with USAFA NPDES permits.

B. Concerning wastewater discharges, Contractors shall:

1. Comply with all relevant requirements of storm water, municipal, multisector, and individual NPDES permits held by USAFA.

2. Not discharge wastewater or water (including surface discharges and underground injection) that could impact the quality of the surface water or groundwater of Colorado without prior approval of the Environmental Office.

3. The Environmental Office shall ensure planned wastewater discharges are covered by a current USAFA permit prior to authorizing the discharges, or determine if permitting is required.

4. Implement basic housekeeping provisions of the applicable wastewater discharge permit including applicable monitoring and sampling, inspections, reporting, and record keeping.

5. Coordinate with the Environmental Office to obtain required permits not already in place at USAFA including permits to cover discharges to surface water, land application discharges that impact groundwater, and underground injection activities.

6. Apply for a septic system installation permit from CDPHE for septic systems or holding tanks that receive more than 2,000 gallons per day.

7. Apply for a septic system installation permit from the El Paso County Department of Health for any septic systems or holding tanks.

C. Concerning construction projects that shall disturb one (1) or more acres, Contractors shall:

1. Review and comply with EPA 2012 NPDES General Permit for Discharges from Construction Activities (COR12000F).

2. Prepare a Storm Water Pollution Prevention Plan (SWPPP) for approval by the Environmental Office. The SWPPP must comply with requirements described in the 2012 NPDES General Permit for Discharges from Construction Activities (COR12000F) listed in Section 7 (Stormwater Pollution Prevention Plan).

3. Once the SWPPP has been approved, submit an electronic Notice of Intent (NOI) to the US EPA with supplemental information provided by the Environmental Office before staging any facilities, equipment, and materials on site, and any ground-disturbing activities. Construction activity must not begin until fourteen days after EPA has approved the NOI. EPA’s approved construction start date will be posted on the EPA electronic NOI website.

4. Install and adequately maintain all best management practices (BMPs) described in the construction permit and relevant storm water control guidance documents.

5. Maintain a copy of the SWPPP, electronic NOI, and 2012 NPDES General Permit for Discharges from Construction Activities (COR12000F), inspection reports and all applicable permit documentation requirements at the construction site.

6. Submit a Notice of Termination (NOT) (EPA Form 3510-7) to the CO and Environmental Office after:

a) Consultation with and release criteria approval by the Environmental Office

b) All construction debris, equipment, materials, and facilities are removed

c) Construction areas are inspected by Environmental or the CO Technical Representative

d) All temporary storm water BMPs are removed

e) Ground cover is at 70 percent or when final stabilization of the site has been achieved as defined by the permit or other release criteria identified in the construction permit

f) Final inspection is performed. (Once final stabilization is approved by USAFA, Contractors may submit the NOT to EPA. USAFA will file its corresponding NOT to the EPA).

7. Contractors may be released from NOT final stabilization requirements if USAFA assumes final stabilization responsibility through assumption of the Contractor’s SWPPP by an Addendum. If USAFA assumes the Contractor’s SWPPP, USAFA is responsible for performing inspections, modifying the SWPPP, and complying with SWPPP commitments.

D. Concerning construction projects that shall disturb less than one acre, Contractors shall:

1. Install silt fence or other BMPs to prevent sediment from leaving the site.

2. Protect storm drain inlets to prevent sediment from entering storm drains.

3. Immediately clean up spills of fuels, lubricants, and other HAZMAT.

4. Conduct site inspections every 14 days or after precipitation events of 0.25 inches or more to ensure sediment is not leaving the site.

5. Document inspections on a form developed by the Contractor.

E. Projects shall be designed to comply with the EPA Region VIII NPDES Municipal Separate Storm Sewer System (MS4) permit.

1. Post-construction storm water runoff from project sites shall be restricted to historical flows. Devices/designs to comply with this condition shall be approved by the CO.

2. Storm water runoff control designs shall be consistent with criteria presented in the Colorado Springs City/County Storm Water Drainage Control Manual. (Note that the manual requires control of runoff to historical rates of release from the 2-, 5-, 10-, 50-, and 100-year storms.)

F. To ensure compliance with other Clean Water Act requirements, Contractors:

1. Shall not discharge any domestic, construction and/or industrial waste (including any hazardous material or hazardous waste) to the environment, sanitary or storm water sewer system without first securing approval from the Environmental Office. Such materials include, but are not limited to the following:

a) Glycol-containing wastes drained from heating, ventilation, and air conditioning facilities

b) Cooling tower and chiller solutions

c) Fluids generated from in-situ or slip-lining sewer line repairs

d) Swimming pool and pool filter backwashing wastewater

e) Super-chlorinated solutions from drinking water line or other repairs and replacement

f) Septic and holding tank waste

g) Oil/water separator residue and grease trap residue

h) High-temperature hot water from line replacement or repair

i) Any other wastewater that may contain pollutants

2. Shall not use surface or underground water supplies for any contract-related activities without approval from the CO.

3. Shall not dispose of dredged or fill materials in wetlands, dispose of excavated materials into waters of the US, use fill for road crossings, or dispose of similar dredge or fill materials in the waters of the US without a permit obtained in coordination with Environmental.

4. Shall not discharge groundwater from trenches during construction without a dewatering permit from EPA or permission from the Environmental Office.

2.4 Special Pollutants – Asbestos, PCBs, Lead-Based Paint

A. In the design or planning phase of a construction, services, or operations and maintenance project, the Contractor’s architect or engineer shall schedule for a complete survey of the entire project area, in order to determine whether there are hazards associated with asbestos, Polychlorinated Biphenyls (PCBs), or Lead-based paint (LBP). These surveys shall be conducted at the expense of the project. If hazards are identified, necessary abatement and disposal procedures shall be incorporated into contract documents and in all Requests for Proposal. All costs associated with meeting the requirements of the Federal, State, and local regulations are the responsibility of the Contractor unless otherwise noted in contract documentation. NOTE: Projects which do not require AE design services must also comply with the requirements of CCR 8 and 5 CCR 1001 to determine if asbestos or lead based paint are present and may be disturbed as a result of contractor actions.

B. All asbestos surveys/inspections must be conducted in accordance with the requirements of Colorado Code of Regulations (CCR) 8 Part B – Asbestos, paragraph III.A and IV. C. Personnel conducting the Survey/Inspection shall be certified by the State of Colorado in accordance with paragraph III.A.1.a. Reports documenting the Survey/Inspection shall include as a minimum the information required by the Asbestos Hazard Emergency Response Act (AHERA).

C. All LBP surveys/inspections must be conducted in accordance with Colorado’s LBP regulations codified at Volume 5, 5 CCR 1001, 1001-23, Regulation 19, EPA’s LBP regulations codified at 40 CFR 745, and the US Department of Housing and Urban Development Guidelines for Evaluation and Control of Lead-based Paint Hazards in Housing.

D. Contractors shall inform the CO, or in the event of an emergency, the Environmental Office, of the presence of asbestos, LBP, or PCBs not previously identified within the project area. The CO shall evaluate the extent to which there are cost impacts to abatement and disposal and take necessary steps to resolve the issue.

E. Contractors shall be responsible for ensuring equipment or materials brought on USAFA do not contain PCBs, asbestos, or LBP.