Statement_of_Objective_for_22_AF_Media_Room.pdf

STATEMENT OF OBJECTIVE

22 AIR FORCE, DOBBINS ARB, GA

MEDIA ROOM AUDIO VISUAL (AV) DESIGN & INSTALLATION

BACKGROUND

Dobbins ARB, GA, has an existing legacy AV system in Building 729, Media

Conference Room that requires removal and then a new design and installation of a modern Audio Visual System.

22 AF MEDIA ROOM REQUIREMENTS

Dobbins ARB, GA, requires the following technical items engineered, furnished, removal of legacy system, installed, and tested (EFI&T) for Building 729 Media Conference

Room:

a. Remove, and replace existing Lumen projector with HDMI grade WUXGA slim line projector, 5000:1 ratio, (ceiling mounted) with minimum 6000

Lumen rating to accommodate clear viewing from all areas of each room

b. Remove and install new contractor provided motorized theater grade screen to accommodate room’s box size for screen, size to be determined by suggestion of engineered design and 22AF

c. Remove old and install new podium/lectern

d. New podium/lectern shall be equipped with:

a. Digital media switcher that allows system to control HDMI inputs/outputs to and from 5 separate HDMI monitors, 1 HDMI projector, 1 HDMI DVD, motorized projector screen, and ability to route government furnished digital output to 1 or all of selected monitors in conference room:

(See paragraph h below)

b. Interface connections for audio, HDMI, Apple and PC inputs

e. Multimedia A/V amplifier w/ mixer amp and subwoofer to provide audio from input devices to newly engineered audio surround system in Media room.

f. Install new contractor provided 2 each Wireless microphones

g. Install one (1) HDMI DVD player, contractor provided.

h. Install new contractor provided five 65 inch or greater LED HDMI high contrast monitors installed as identified in Drawing #1. *Note that size may be negotiated due to room’s box size per suggestion of contractor and 22AF at time of any site visits.

The contractor shall deliver a turnkey system. The contractor shall provide user guide with common fix action/troubleshooting, accurate wiring diagrams, block diagrams, new floor plan layout, and/or schematics for all newly installed audiovisual equipment and corresponding hardware to show actual configuration and connectivity. Cables shall be physically labeled at interface points in accordance with the configuration baseline provided in the documentation. In addition, contractor will use standard installation practices for all cable runs and cable management.

The acceptance test shall be conducted by the contractor’s personnel and witnessed by a member of the 22 Air Force staff or designated representative. If the results of the test are unacceptable, the contractor shall have fifteen (15) business days to satisfactorily demonstrate an acceptable, operational system. The contractor shall conduct on-site training for government personnel at the install location (22 Air Force, Building 827, Dobbins ARB, GA., 30069). This training shall cover basic system operation and controls, and shall include hands-on demonstration of all available system input and output sources (video/audio, standalone applications, and external PC inputs) and output destinations. Installation procedures and work performed shall be in compliance with the latest version of the National Electric code, industry standards for audio visual facilities, and local building codes. TIA/EIA 568B standards shall be utilized for all LAN connections.

Proposed installer personnel must be trained and qualified to perform the installation services described in preceding paragraphs. In addition, a minimum of one installation technician and/or responsible project manager shall be certified in installation and have a minimum of a CST certificate.

WARRANTIES

The contractor shall submit Original Equipment Manufacture (OEM) warranties of the equipment manufacturers and identify the government as benefactor. The contractor shall guarantee his design and workmanship for a minimum of one year -- to include system functionality, cable connections, and general workmanship -- from final acceptance by the government.

Equipment documentation shall be provided to the government and include interface block diagrams, cable block diagrams, room layout drawings, operations and maintenance manuals, and a serialized listing of all equipment items.

CONTRACTOR MAINTENANCE SUPPORT

The contractor shall provide a minimum of a year maintenance agreement that includes preventive maintenance, unscheduled, emergency field repairs, and technical support

(telephone). All maintenance support shall be provided by a trained technician from the service provider, no subcontracting of work is allowed. Service provider shall provide 1 hour phone response time with next business day onsite response.

OBJECTIVES

The Contractor shall provide all hardware and software necessary to EFI&T the requirements listed in paragraphs above. The Contractor shall coordinate work schedules, service interruptions, and installation/cutover of hardware and software with the CSO or designated representative to ensure minimal service disruption. The contractor shall propose the replacement of any discontinued/unsupportable equipment. If service interruption is not acceptable by the CSO, the contractor shall provide the engineering, tools and material required for temporary service while the installation occurs.

STANDARDS

Contractor is responsible to obtain and abide by all referenced information to work performed.

Rural Utilities Service (RUS) Bulletin 1753F-201 Acceptance Test and Measurements of Telecommunications Plant

RUS Bulletin 345-65 (PE-33) RUS Specification for Shield

Bonding Connectors

RUS Bulletin 345-54 (PE-52) RUS Specification for Telephone

Cable Splicing Connectors

RUS Bulletin 345-72 (PE-74) RUS Specification for Filled Splice

Closures

Telecommunications Engineering Specifications for Installation, Construction, and Construction Manual and Shield Continuity

(TE&CM) 451.2

National Electrical Manufacturers Electrical Polyvinyl Chloride (PVC)

Tubing and Conduit

Association (NEMA) TC 2-1998

Telecommunications Industry Association (TIA) Commercial Indoor/ Outdoor Cable

Standards TIA 568-B

National Fire Protection Association (NFPA) 70 Standard for Electrical Safety in the

Workplace

Occupational Safety and Health Administration OSHA Standards as required

(OSHA) Applicable Standards

Note: Additional commercial/OSHA manuals may be required and shall be responsibility of contractor to identify in the site survey report and then obtain applicable manuals.

OTHER REQUIREMENTS

The Contractor shall:

Provide and install all necessary equipment and hardware to support turnkey operation.

(Ground bar, power cables, grey/house cables, cable racks, relay racks, lugs, nuts, tie-wrap, etc.) Utilize the existing Government resources (power, ceiling tiles, and other hardware) to a maximum extent practical. Submit with the proposal a detailed plan including sequence of actions and activities for the relocation, installation, and system cutover. Provide updated drawing records and submit to the Government after project completion. Drawings will be completed in VISIO and/or AUTOCAD formats. The updated drawing shall include the correction of any deficiency of the existing records that found by the Contractor. Contractor shall perform area clean up during and after completion of construction work at all system equipment locations.

The Contractor shall restore back to original condition of any construction work locations.

GOVERNMENT SUPPORT:

Provide current floor plan for use by contractor. Provide minor structural modifications, if necessary, to make room for motorized projector screen. The Government assumes no responsibility for the accuracy of these records that will be provided for information only.

The records may be slightly different by the time of installation. The Government will provide support for site access, site maps, and escorts in a timely manner, as required.

SECURITY & SAFETY:

Security: The contractor shall coordinate with 94 LRS to obtain temporary badges and vehicle registrations. Contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas.

Safety: The contractor shall comply with all local safety regulations and procedures in effect on-site.

Contractor Work Hours: Work hours are from 7:30 AM to 4:30 PM on weekdays, excluding all Federal holidays. NOTE: All work scheduling that deviates from normal workdays as previously stated must be coordinated with Dobbins ARB Contracting

Office at least 5 workdays in advance.

Deliverables

Deliverable Title

User Guide

Site Survey Report

Test Procedures

Integrated Master Schedule

As-built Engineering Drawings

Delivery Schedule

Deliverable Title Calendar Days After TO Start

Site Survey Report (SSR) 10 Working Days after Completion of Site Survey

Test Procedures 20 days after contract award

Test Report 10 Days after acceptance testing.

Integrated Master Schedule 20 days after contract award

As-Built Site Specific 15 working days after FSE acceptance

User Guide 10 working days after installation

Customer / User Point of Contact (POC) for Project

Name Organization Phone E-Mail

Maureen

Schoeppner

22 AF

1364 Chennault Circle

Dobbins ARB, GA 30069

678-655-5764 Maureen.schoeppner@us.af.mil