Attachment_1_-_New_Saber_-_Basic_SABER_SOW_28_April_2014.pdf

SIMPLIFIED ACQUISITION OF BASE

ENGINEERING REQUIREMENTS

(SABER)

Basic Statement of Work (SOW) Specifications

914 Civil Engineering Niagara Falls Air Reserve Station

Niagara Falls, New York 14304

28 April 2014 i

TABLE OF CONTENTS

Part I PROJECT INTRODUCTION

1 SABER Contracting Vehicle

1.1 SABER Contract

2 Contract Information

2.1 Contract Location

2.2 Contract Description

2.3 Contract Limits

2.4 Contracting Officer’s Authority

Part II PROJECT ADMINISTRATIVE REQUIREMENTS

3 Project Administration

3.1 Project Schedule and Performance Period

3.1.1 Startup Period

3.1.2 Overall Period of Performance

3.1.3 Meeting Schedule Requirements

3.1.4 Change Orders

3.1.5 Initial Construction Schedule

3.1.6 Progress Status Reports

3.1.7 Submittal Requirements

3.2 Quality Control

3.2.1 Quality Control Plan

3.2.2 Quality Control Manager

3.3 Freedom of Information Act

3.4 Contractor Property

3.4.1 Contractor Property Maintenance and Storage

3.4.2 Government Liability

3.5 Government Property

3.5.1 Government Furnished Property

3.5.2 Turn-in Procedures for Government Salvage and Excess Property ii

3.6 Bonds

3.7 Liquidated Damages

3.8 Buy American Act

3.9 Warranties

3.9.1 Material and Workmanship Warranties

3.9.2 Emergency Situations

3.9.3 Effective Dates

3.9.4 Defects

3.9.5 Warranty Log

4 Project Costing

4.1 Cost Estimating Requirements

4.1.1 Bare Costs

4.1.2 Prepriced Items

4.1.3 Non-Prepriced Items

4.1.4 Coefficients

4.1.5 Estimate Method

4.1.6 e4Clicks Software

4.2 Task Order Award

4.3 Wage Decision for Option Periods

5 Project Standards, Codes, Regulations, and Required Permits

5.1 Design/Construction Requirements

5.2 Airfield Requirements

5.3 Permits

5.3.1 Work Clearance Requests

6 Project Management

6.1 Contractor Project Management

6.1.1 Management Personnel

6.1.2 Communication Requirements

6.1.3 Documentation Requirements

6.1.4 Management of Subcontractors

6.2 Government Project Management

iii

6.2.1 Management Personnel

6.2.2 Communication Requirements

6.2.3 Documentation Requirements

6.2.4 Site Inspections

7 Project Deliverables

7.1 Submittal Register

7.1.1 Drawing Verification

7.1.2 Work Plans

7.1.3 Construction Documents

7.1.4 Project Completion Documentation

7.2 Submittals Standards

7.2.1 Working Drawing Standards

7.2.2 As-Built Drawings

7.2.3 Survey and Mapping Requirements

7.2.4 Operation and Maintenance Manuals

7.2.5 Points of Contact and Number of Copies

8 Task Orders

8.1 Pre-Proposal Site Visit

8.2 Task Order Proposal

8.2.1 Proposal Development Cost

8.3 Notice to Proceed

8.4 Period of Performance

8.5 Required Forms

8.6 Contract Conflicts, Errors, Discrepancies, and Omissions

8.7 Project Completion

8.7.1 Project Completion

8.7.2 Pre-Final and Final Site Inspections

8.7.3 Punch List

PART III PROJECT EXECUTION REQUIREMENTS

9 Contractor Personnel and Capabilities

9.1 Contractor Capabilities

iv

9.1.1 Fourth Quarter Surge

9.1.2 Competition From Other Government Agencies

9.2 Contractor Personnel

9.2.1 Contractor Project Manager

9.2.2 Superintendents

9.2.3 Quality Control Manager

9.2.4 Management Staff

9.2.5 Environmental Manager

9.2.6 Cost Estimator

9.2.7 Government Employees

9.2.8 Professional Certifications and Skills

10 Occupational Safety and Health

10.1 Applicable Safety Regulations

10.2 Health and Safety Plan

10.2.1 Safety Assurance

10.2.2 Documentation and Reporting Requirements

10.3 Drug Free Workplace

10.4 Site-Specific Requirements

10.4.1 Explosive Operated Hand Tools

10.4.2 Elevated Work Areas

11 Contractor Training Requirements

12 Project Site Requirements

12.1 Site Management

12.1.1 Contractor Office

12.1.2 Contractor Parking

12.1.3 Contractor Equipment

12.1.4 Site Maintenance

12.2 Coordination with Other Site Activities

12.2.1 Disruption to Occupied Buildings

12.2.2 Coordinating With Government Activities

12.2.3 Beneficial Occupancy

v

12.3 Hours of Operation

12.3.1 Standard Work Hours

12.3.2 Non-Standard Work Hours

12.3.3 Holidays

12.3.4 High Priority Items

12.3.5 Weather Delays

12.4 Maintenance of Traffic

12.4.1 Road Closures and Detours

12.4.2 Roadway Damage

12.5 Environmental Protection

12.5.1 Environmental Restoration Requirements

12.5.2 Natural and Cultural Resources

12.5.3 Historical and Archeological Finds

12.5.4 Warnings

12.5.5 Asbestos and Lead Removal

12.5.6 Hazardous Chemical and Petroleum Spill Prevention

12.5.7 Spills

12.5.8 Volatile Organic Compounds

12.5.9 Dust Control

12.5.10 Waste Disposal

12.5.11 Recycling

12.5.12 Erosion and Sedimentation Control

12.6 Utilities

12.6.1 Access to Government Provided Utilities and Services

12.6.2 Contractor Provided Utilities and Services

12.7 Site Security Requirements

12.7.1 Personnel List

12.7.2 Identification Badges

12.7.3 Reporting Requirements

12.7.4 Keys

12.7.5 Physical Security

vi

12.7.6 Entry Procedures

12.7.7 Foreign Object Damage (FOD) Prevention Program

12.7.8 Unauthorized Reconnaissance

12.7.9 Work in Special Security Areas

12.7.10 Use of Mechanized Equipment

12.7.11 Barricades

12.7.12 Contractor’s Use of Electromagnetic Emission Devices

1 Unified Facilities Guide Specifications (UFGS)

PART I PROJECT INTRODUCTION

1 SABER CONTRACTING VEHICLE

1.1 SABER Contract

A Simplified Acquisition of Base Engineering Requirements (SABER) Contract is a fixed price, indefinite delivery/indefinite quantity (IDIQ) contract used for a broad range of maintenance, repair, and minor and new construction works on real property at U.S. Air Force Reserve Command Bases.

The Contractor shall coordinate all work under this SABER Contract with the assigned Contracting Officer (CO). The term “Contractor” shall be interpreted to mean the prime Contractor and all its subcontractors. The term “Contracting Officer” shall mean the CO and/or designated representative(s).

This SABER Contract shall be used in conjunction with the General Technical Specifications and Base Facilities Design Guide, both attached to this Contract.

2 CONTRACT INFORMATION

2.1 Contract Location

This SABER Contract is for construction efforts at Niagara Falls Air Force Reserve Station, Niagara Falls, New York, for the 914 Civil Engineer Section.

The Contractor shall be required to maintain a management office on Niagara Falls Air Force Reserve Station, Niagara Falls, New York to perform all general management operations associated with this Contract.

2.2 Contract Description

During the SABER contract period, the Government will identify required construction projects and provide a Statement of Work (SOW). The CO will then issue individual Requests for Proposals (RFPs) to the Contractor for which the Contractor shall prepare a proposal as outlined in Section 8.2 Task Order Proposal. If the CO approves the RFP, a subsequent Task Order (TO;

as defined by FAR 16.501-1) will be issued to the Contractor for construction completion.

Types of TO projects associated with this Contract include, but are not limited to, new construction and interior/exterior remodeling/renovation/repairs. TO project disciplines may include, but not be limited to: civil, structural, architectural, mechanical, plumbing, carpentry, welding, masonry, communications, intrusion/detection audio/visual systems, and electrical disciplines; petroleum/oil/lubricants systems; and asphalt and concrete pavements, sheet metal, various roofing systems, earthworks and landscaping, aerial and underground utilities, power, steam fitting, demolition, painting, HVAC and asbestos removal.

A SABER contract shall not be used to contract TOs performed using A-E services except when:

i. Design validation/updating is required for an A-E designed project due to age of the design.

ii. The A-E design was not completed beyond 35 percent and the remaining design effort does not require a significant amount of A-E services.

iii. TO installation and A-E services are integrated and A-E services are required for work conducted under the TO to meet regulations, standards, or codes. Examples of tasks requiring integrated A-E services include fire protection systems that must meet fire safety codes, prefabricated structural elements (e.g., trusses) that must be certified by a Professional Engineer, and controls requiring electrical engineering services.

2.3 Contract Limits

An individual SABER TO will be valued at a minimum of $2,500.00 and shall not exceed $750,000 unless this max limitation is waived by AFRC Headquarters (HQ). The waiver must be approved before the TO can be issued. An approved waiver does not negate the Contractor’s right pursuant to clauses FAR 52.216-19 Order Limitations and FAR 52.216-22 Indefinite Quantity to reject an order that exceeds the Contract maximum.

2.4 Contracting Officer’s Authority

Only the CO is authorized to make changes to the Contract or any TO issued thereunder. No other Government or non-Government official may alter this Contract or any TO issued in accordance with the basic Contract terms and conditions. The Contractor is to report any attempts to alter this Contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase in costs incurred as a result thereof. The Contractor may also be required by the CO to undo any such unauthorized changes at no additional expense to the Government.

PART II PROJECT ADMINISTRATIVE REQUIREMENTS

3 PROJECT ADMINISTRATION

3.1 Project Schedule and Performance Period

3.1.1 Startup Period

The first 30 calendar days following SABER Contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this Contract.

3.1.2 Overall Period of Performance

This is an Indefinite Quantity Contract for miscellaneous construction projects at Niagara Falls Air Force Reserve Station, Niagara Falls, New York, for the 914 Civil Engineer Section, effective for a 12-month period from date of Contract award, with 4 option periods of 12 months each to be exercised at the discretion of the Government.

3.1.3 Meeting Schedule Requirements

Progress Meetings—For the duration of the SABER Contract, including option years, progress meetings will be held every 2 weeks between the CO, SABER Team and Contractor’s team.

Progress meetings may require corporate management representation at the CO’s discretion.

Pre-Performance Meeting—Prior to issuance of a TO Award for any TO, the CO may elect to host a Pre-Performance Meeting. The Contractor and subcontractors shall be represented at the scheduled meeting and be prepared to discuss potential difficulties, obstacles, conceptual level approach, and the Erosion and Sedimentation Control Plan, if relevant, for the TO.

Pre-Construction Meeting—After the issuance of a TO Award for any TO, the Contractor shall meet with the CO prior to the commencement of any work to discuss any issues pertaining to the work. During this meeting, the CO will provide the Contractor with site storage and parking areas. Any Government Furnished Property required for the TO shall be distributed or arranged to be distributed to the Contractor.

Pre-Construction Safety Meeting—For each TO issued, representatives of the Contractor shall meet with the CO prior to the start of repair, alteration, or construction activities for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the Contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the Contract. This meeting may be held in conjunction with the Pre-Construction Meeting, if elected by the CO. The conduct of this meeting is not contingent upon a general Pre-Construction Meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor’s principal onsite representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting.

For all meetings, the Contractor shall prepare, publish, and submit meeting minutes for CO approval. Meeting minutes shall track all action items assigned, document all items discussed at the meeting, and record the meeting’s attendees. Meeting minutes shall be published no later than 5 working days following meeting dates.

3.1.4 Change Orders

If differing site conditions are encountered during execution of the TO, or a legitimate change to the work is required, the TO may be modified. The Contractor shall not proceed with out-of-scope activities without CO approval (see Section 2.4 Contracting Officer’s Authority). The Contractor shall initiate a request for modification in writing to the CO and include all details and supporting material related to the request. The CO shall investigate the Contractor’s request;

and, if the requested changes are warranted, ask the Contractor to submit a change proposal to address any new taskings or changes to the current TO. The change proposal will be evaluated by the Government in the same manner as the original TO proposal. If the change proposal is accepted, the CO shall issue a modification to the TO to the Contractor. If the modification would cause the TO to exceed the Contract limitations outlined in Section 2.3 Contract Limits, a waiver must be approved by AFRC HQ before modification to the TO can be issued.

3.1.5 Initial Construction Schedule

Before any onsite construction activities are initiated under an individual TO, the Contractor and CO shall agree on a sequence of procedures. Items discussed shall be: means of access to premises and facilities; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and spaces; smoking policy; restrooms for the Contractor’s employees; impacts to the base personnel; and utility services for the Contractor.

The Contractor must submit a finalized schedule of work on AF Form 3064 (for all projects that have a performance period of over 60 days) for approval no later than 10 calendar days after the Notice to Proceed (NTP). A preliminary schedule shall be included the Contractor’s initial TO proposal to the Government. The CO can request a schedule for projects less than 60 days if he/she determines it is necessary.

When specifically requested by the Government, the work shall, so far as practicable, be phased in definite sections or areas and confined to limited areas that shall be completed before work in other areas is begun. These phases and areas shall be clearly annotated on the Contractor’s working drawings.

3.1.6 Progress Status Reports

The Contractor shall prepare and submit Project Status Reports for each active TO twice a month. The report shall be provided to the CO on the first working day of each month with the second being submitted 2 weeks later. The report shall indicate whether the project as a whole is on, ahead of, or behind schedule. If the project is behind schedule, the Contractor shall explain what actions will be taken to regain the schedule and provide an amended schedule. The report shall include a description of problem areas, delaying factors and their impact, and an explanation or any corrective actions taken or proposed. Any milestones achieved, or incidents that occurred, during the report month shall also be detailed. Costs for development/providing progress schedules, progress reports, and status reports are included in the Contractor’s Coefficient and will not be paid separately.

As part of the Progress Status Reports, the Contractor shall submit a Progress Construction Schedule for each TO showing the total TO schedule broken into individual items of work. The schedule shall show the percentage of completion at the close of each reporting period. This percentage shall be based on percentage of physical completion of the work.

3.1.7 Submittal Requirements

Submittals will be required on materials used under each TO proposal using AF Form 3000.

Each submittal shall include information as described in the General Technical Specifications or as shown on the drawings

All submittals are for “Approval Only” (not “For Information Only”) and 4 copies must be submitted to the CO. Approval must be obtained from the CO prior to starting any work requiring submittals, as called for in the TO RFP. All submittals, except warranties and operating instructions, shall be made no later than 10 days after receipt of the NTP, or as specified by the CO.

The CO will return the submittals, approved or rejected, within 10 workdays after receipt, by the AF Form 3000. If submittals cannot be made within 10 work days after NTP or as specified by the CO, the CO shall be advised of the delay and an extension of time requested. All submittals must be approved 15 calendar days prior to commencement of work or delivery of materials to the project site. Warranties, Operation and Maintenance manuals, test and balancing reports and as-built drawings are to be submitted and approved 10 calendar days prior to final inspection.

Four copies of all warranties and operating instructions shall be provided unless otherwise specified by the CO.

Unless specifically called for in the TO RFP, submittals will not be required for any item or material to be used, which is exactly as specified in the General Technical Specifications. All “or equal” items or materials proposed by the Contractor for use in the project shall be submitted for approval. Once an item of material or equipment has been approved, the Contractor will not be required to resubmit with the following exception:

If, at any time during the duration of this Contract, the Contractor desires to change materials from those originally approved, his/her new materials shall be resubmitted to and approved by the CO prior to incorporation into the project.

3.2 Quality Control

3.2.1 Quality Control Plan

The Contractor shall provide a Quality Control Plan (QCP) to the CO within 30 days of the SABER Contract Award.

The QCP shall be in accordance with FAR 52.246-4 Inspection of Services and cover activities related to all potential TO items listed in this document. The QCP shall become a compliance document for all work accomplished under all TOs. Any subsequent modifications to the QCP shall be submitted to the CO for acceptance prior to implementation. The CO reserves the right to request modifications to the QCP if it does not prove effective, and may take actions to remove the acting Quality Control Manager (QCM) if deemed necessary. At a minimum, the plan shall include the following:

i. Construction schedule.

ii. Inspection system detailing the QCM’s inspection duties.

iii. Deficiency prevention system outlining methods for identifying and preventing quality deficiencies and their causes.

iv. Response time requirements, including requirement that routine warranty calls shall be no later than 72 hours and emergency calls no later than 2 hours after the initial notification by the Government.

v. All documentation specified as required under this Contract.

3.2.2 Quality Control Manager

The QCM shall provide quality control management for all active TOs. The QCM shall not be the same person as the Superintendent of any TO. The QCM’s role shall include a sufficient number of site visits, as agreed upon with the CO, to each active project site to ensure full compliance with all safety requirements, and verification that the work and materials in place and stored onsite are in accordance with the approved construction work plans, shop drawings, and material submittals. The QCM shall make daily field notes recording activities at each project site, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures.

3.3 Freedom of Information Act

The Contractor shall comply with Department of Defense (DoD) Regulation 5400.7/Air Force Supplement, DoD Freedom of Information Act Program requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only material.

3.4 Contractor Property

3.4.1 Contractor Property Maintenance and Storage

The Contractor shall furnish all materials, labor, tools, transportation, equipment, testing services, quality control, and incidentals necessary to provide a wholly complete and operational facility or system as detailed for each TO.

The Contractor shall store all supplies and equipment on the project site as much as is practicable so as to prevent theft or mechanical/climatic damage. The CO shall determine storage area location. The site shall be maintained in a neat and orderly manner. As designated by the CO, the Contractor shall provide a secure construction fence to restrict access to the work site. This cost is included in the Contractor’s Coefficient. It is the responsibility of the Contractor to ensure all equipment stored on the job site is secured and protected. Any loss or damage to materials not yet installed as part of the TO will be replaced at no cost to the Government.

3.4.2 Government Liability

The Government shall not be held liable for Contractor expense due to damage or loss of Contractor property, including stock, or for expenses incidental to such damage or loss.

3.5 Government Property

3.5.1 Government Furnished Property

On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. As unit prices include materials, equipment, and labor, work using Government Furnished Property (GFP) shall be accomplished by using the appropriate Unit Price Book (UPB) line item (refer to Section 4.1.1 Bare Costs) minus the material cost. The Contractor assumes the risk and responsibility for the loss or damage to GFP once they take possession of it. The Contractor shall follow the instructions of the CO’s representative regarding the disposition of all GFP not consumed in performance of a TO.

If GFP is required, it will be identified in each TO issued. Any other equipment (i.e., communications and material handling equipment) and administrative supplies necessary for Contractor operation shall be furnished by the Contractor. The GFP shall not be used for any purpose other than fulfilling the requirements of the TO for which it was furnished.

The Contractor shall supply all forces to transport the GFP, described in the TO. The equipment/material shall be transported from the Government storage area (on Base) to the work site indicated on the TO. The Contractor assumes the risk and responsibility for the loss or damage to GFP. The Contractor shall return all GFP not consumed in performance of a TO to the Government storage area (on Base), at no additional cost to the Government.

3.5.2 Turn-in Procedures for Government Salvage and Excess Property Unless specified in the TO award documentation, materials and equipment removed but not reinstalled by the Contractor as part of a TO will become the property of the Contractor, to dispose of or sell if possible. The Government reserves the right, however, to include removal of such items for turn-in as part of the TO, in which case the Contractor will include in the TO proposal the line item for demolition of the items in question, and will turn the items in according to the CO’s directions. Examples of items that may be required for turn-in are fixtures, appliances, motors, heating and cooling units, etc. These are only examples, and in no way limit the items that may be required for turn-in. Management of all construction debris will be in accordance with state approved off-base disposal facilities (or recycling facilities) and managed in accordance with Base disposal policies including, but not limited to, manifests.

3.6 Bonds

Payment and Performance Bonds will be required based on the individual task orders off of the basic contract in amounts directed in FAR 28.102-2. Bonds shall be furnished within 10 days of the SABER Contract Award and prior to issuance of the SABER Contract NTP. Bonds are fully described in, and governed by, FAR 28 Bonds and Insurance.

3.7 Liquidated Damages

Liquidated damages shall be defined for each TO in the TO RFP and may be assessed if the Contractor fails to complete the work within the time specified in the TO.

3.8 Buy American Act

All supplies and construction materials shall be purchased in accordance with the Buy American Act (40 U.S.C. 10a-10d). The purchase of supplies is governed by FAR 25.1 Buy American Act – Supplies, and the purchase of construction materials is governed by FAR 25.2 Buy American Act – Construction Materials.

3.9 Warranties

3.9.1 Material and Workmanship Warranties

The Contractor shall provide 1 year material and workmanship warranties (from date of final payment on TO) for each individual TO, in addition to any other manufacturer warranties required. The Contractor shall warrant that all work performed under this Contract conforms to all contract requirements and is free of any defect in equipment, material, design, or workmanship performed by the Contractor and/or any subcontractor or supplier, regardless of tier. This warranty shall not limit the Government’s rights with respect to latent defects, gross mistakes, or fraud.

The Contractor shall, for all expressed or implied warranties from subcontractors, manufacturers, or suppliers, for work performed and/or materials furnished:

Obtain all warranties that would be given in normal commercial practice

Require all warranties to be executed in writing for the benefit of the Government

Enforce all warranties for the benefit of the Government when directed by the CO.

The Contractor shall transfer all manufacturer warranties directly to the Government on a submittal AF Form 3000 prior to project closeout. The warranty period starts upon Government acceptance of Government-provided Property Transfer forms (DD Form 1354).

3.9.2 Emergency Situations

In the event of an emergency, the Contractor shall respond to the emergency no later than 2 hours after the initial notification by the Government and perform warranty work no later than 5 calendar days after written notification by the CO, and no later than 2 calendar days on a second notification or subsequent attempts by the CO to correct a deficient item. The CO will determine the amount of required time for emergency work. The Contractor and/or subcontractor shall perform all warranty work in accordance with the applicable specifications or manufacturer recommendation.

If the Contractor fails to respond to notification(s), the CO will determine repair methodologies and seek restitution through legal means including, but not limited to, through Contractor bonding agents.

3.9.3 Effective Dates

The warranty shall be effective as of the date of final acceptance of the work. If the Government takes Beneficial Occupancy (BO), as described in Section 12.2.3 Beneficial Occupancy, of any part of the work prior to final acceptance, the warranty shall be effective as of the BO date for the portion of accepted work. In the event the Contractor’s warranty has expired, the Government may bring suit, at the Government’s expense, to enforce a subcontractor’s, manufacturer’s or supplier’s warranty irrespective of whether or not final acceptance of the TO has taken place.

3.9.4 Defects

The CO shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. The Contractor shall remedy, at the Contractor’s expense, any defects (latent or otherwise), and/or failure to conform, and shall remedy any damage to Government-owned or controlled real or personal property when that damage is the result of the Contractor’s failure to conform to Contract requirements, and/or any defect of equipment, material, workmanship, or statement of work furnished.

3.9.5 Warranty Log

The Contractor shall maintain a log of all active warranties including all warranty calls placed by the CO. The log shall be made available for inspection by the CO or designated representative upon request. In addition, a copy of entries to the Warranty Log for each calendar month warranty calls were placed shall be forwarded to the CO within the first 3 calendar days of the following month. Warranty logs shall be in the same format as existing BCE logs.

4 PROJECT COSTING

4.1 Cost Estimating Requirements

TO pricing shall be based on line item costs for materials and services to which a Coefficient (see Section 4.1.4 Coefficients for details) is multiplied to cover overhead, profit, taxes, etc.

Contractor TO pricing shall be accomplished as described below and is based on the most economical standard construction phases.

4.1.1 Bare Costs

A Unit Price Book (UPB) shall be used at Niagara Falls Air Force Reserve Station, Niagara Falls, New York, for the 914 Civil Engineer Section to source line item costs. Line item (bare) costs shall be established for Prepriced and Non-Prepriced Items and include materials, equipment, and labor. Additional factors for waste, lap, shrinkage, expansion, compaction, damage due to delivery, etc., will not be allowed as a direct line item cost. Any such additional cost factors shall be included in the Contractor’s price Coefficient.

For example, installing new carpet in a room 40 50 feet (ft) would yield a quantity of 2,000 square feet (sq ft). The Contractor’s TO proposal shall include a material quantity of no more than 2,000 sq. ft. times the UPB line item cost. Any additional costs for material waste, etc. shall be included in the Contractor’s Coefficient.

4.1.2 Prepriced Items

The latest edition of the RS Means Facility Cost Data books shall be used to source costs for prepriced line items and is considered part of the UPB. Costs used shall be those localized to the Niagara Falls Air Force Reserve Station, Niagara Falls, New York, for the 914 Civil Engineer Section. The interpretation of the purpose/intent of each RS Means line item is solely the responsibility of the CO.

The RS Means line items for installed materials include compensation for material, equipment, and labor use. The value of the compensation is not considered as rental or purchase of equipment. It is assumed the Contractor or subcontractors will own this equipment. The Contractor’s basic price Coefficient includes a factor to compensate for any equipment cost which the Contractor feels is not adequately covered by the RS Means line item price for installed materials. The only independent rental compensation allowed as a direct line item cost shall be for equipment required due to a unique or special site condition. A special condition example may be when a scissor lift or boom truck is required when an electrical conduit must be installed in a high-bay hangar ceiling above the height stated in the RS Means line item description. In any circumstance where there is confusion about the possible rental of equipment, the CO has the final authority to decide what is fair and reasonable to the Contractor and the Government.

When RS Means line items reflect a maximum or minimum, the CO will determine which value is more appropriate. If the Contractor disagrees, it will be negotiated during the individual TO RFP process before issuance of the TO.

4.1.3 Non-Prepriced Items

Some TOs may require specialized equipment or work items that are not listed in the UPB. The costs for these Non-Prepriced Items (NPI) shall be negotiated separately based upon documented direct and indirect costs. NPIs shall be noted on the Contractor’s proposal and include bare costs for materials, equipment, and labor. Any subcontractor overhead, profit, taxes, bond, or design costs shall NOT be included in the NPI line item cost as these items are covered by the Contractor’s Coefficient.

The total dollar amount of NPIs for any TO cannot exceed 10 percent of the total cost of the TO, unless a waiver is obtained from the CO. The waiver authority does not allow NPIs for TO to exceed 25 percent. The Contractor shall track the total NPI dollar percentage for each TO, and shall clearly indicate the percentage on each new proposal for TOs and modifications.

NPIs that are anticipated to be used on subsequent TOs shall be documented and added to the UPB. All new NPIs added throughout the Contract year shall be valid for the duration of the Contract. After being added to the UPB, the item of work will no longer be considered an NPI and, therefore, will not be counted for determination of the 10 percent limit.

4.1.4 Coefficients

The Coefficient is defined as a numerical factor to compensate the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB line item pricing. Coefficients shall include all costs not covered in the UPB line items. Coefficients shall include, but not be limited to, overhead; profit; labor burden for the Contractor and subcontractors; bonds;

insurance; taxes; any adjustment factors for average TO size; costs associated with procurement of required tools, equipment, software, specifications, and computers; compliance with environmental laws; and the Contractor’s perception of the accuracy of the UPB. Coefficients shall also include cost for design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

The coefficient can be “net” (e.g., 1.00), a percentage “decrease from” (e.g., 0.95), or a percentage “increase to” (e.g., 1.20) the line item prices listed in the UPB.

The UPB line item prices will be dynamic with quarterly City Cost Index economic adjustments, and annual RS Means updates throughout the life of the Contract.

This SABER Contract shall utilize Coefficients for the following categories:

Standard working hours

Non-standard working hours

Working hours are defined in Section 12.3 Hours of Operation.

4.1.5 Estimate Method

To calculate the total cost to be submitted to the CO for each TO RFP, the Contractor shall subtotal the line item (bare) costs for Prepriced and Non-Prepriced Items. The Contractor shall then multiply the subtotaled cost by the Coefficient(s) relevant to the work.

4.1.6 e4Clicks Software The Government SABER office currently uses the Estimating Systems, Inc. software e4Clicks (latest version) with RS Means Facilities Cost Data (latest electronic version). The Contractor is responsible for supplying the Government, for the duration of the contract, with an electronic copy/licensing of e4Clicks and RS Means and specified RS Means books annually which shall remain the property of the Government. These items as described below, shall be operational not later than 14 calendar days after contract award.

1) The Contractor shall provide the following to the Government:

a) Provide one (1) network licenses of e4Clicks Premier Project Estimator

b) Provide the CO with one (1) copy of RS Means Facilities Construction Cost Data, one (1) copy of RS Means Facilities Maintenance & Repair Cost Data and one (1) copy of RS Means Mechanical Cost Data books annually within 30 days of the release of the newest version.

2) The e4Clicks licensing package shall:

a) Be Windows-based;

b) Be able to import and export estimates and projects electronically in a secured estimate file format;

c) Be able to track projects by contract, contract year, estimator, customer and/or project location;

d) Support project management tracking of project milestones, project costs, locations, contacts, and project notes;

e) Provide a means for document management, where the user can setup template documents, point and click and create new, project specific documents using the current project details;

f) Support multiple contracts, contractors and coefficients;

g) Be able to import the contractors estimate, complete an electronic comparison and technical evaluation showing the government’s pre negotiation strategy, as well as producing the contractors revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate;

h) Be capable of handling multiple coefficients and contractor’s markups within a project;

i) Shall contain all of the line items found in the RSMeans bound volumes;

j) Support Specification management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed Specification document for each project as they build their estimates;

k) Support reports. The software report engine say support square foot planning and programming detailed reports for future projects and budgeting;

l) Protect RSMeans databases from being changed by any user;

m) Support all of the City Cost Index provided by RSMeans annually and quarterly in addition to supporting Division Level Material/Installation, Division Level Weighted Average, Weighted Average Material/Installation, and Weighted Average Totaling for Bare Cost pricing and O&P, unit pricing;

n) Be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic Air Force Form 3064’s, 3065’s, 66’s, 3000’s, etc. and DD Form 1354 Real Property documents; and

o) Be approved for use on government servers and be listed on the Air Force Evaluated/Approved Products List (E/APL) maintained by AF Network Integration Center (AFNIC).

3) The Contractor shall purchase all annual maintenance plans and upgrades and make them available as soon as they are ready for the life of the contract.

4) The RSMeans data must be provided in both book description and full character descriptions.

a) The Contractor shall purchase, maintain, and use the latest version of e4Clicks Basic or Professional Project Estimator. The Contractor shall use e4Clicks software, or approved equal, to estimate and submit all of their estimates, both electronically and on paper. The Contractor is responsible for deciding which software application to purchase and the number of copies of the software that they will need to support their contract requirements.

b) The Contractor shall provide, both the most current version of the software program and databases and the annual updates to both, as they become available from the supplier, for the life of the contract. The Contractor and the Government shall both have the most current version of the software and databases at all times.

c) The Contractor shall provide initial training for Government personnel on the software and RSMeans database for Job Order Contracts. This training will take place at NFARS during the initial start up of the contract. Training shall consist of two full days of training. The Contractor shall also provide one additional day of RSMeans certified training covering a topic chosen by the government.

e4Clicks software must be procured via a DoD approved supplier, details of which can be provided by the BCE. There is no substitute for the referenced software. To ensure effective cost estimation procedures for individual SABER TOs, the Contractor shall use the same system.

The annual software and RS Means data update will be used starting 30 calendar days after exercise of each option year (or for the first TO after receipt and loading of annual update, whichever comes first). The Contractor shall ensure that quarterly updates to the City Cost Index are applied within 10 calendar days of publication.

Contractor shall be reimbursed for the actual cost of the items to be supplied under Section 4.1.6

– 1) a and b. The actual costs shall be included in a delivery order issued after the provision of the items to the Government and provision of evidence of actual costs, such as the suppliers invoice for the items. The coefficient shall not be applied/added to these actual costs.

4.2 Task Order Award

Upon award, each TO becomes a firm fixed price Contract and there will be no changes to price, quantities, or negotiated methods except as modified by the CO. There shall be no other multipliers or add-ons to the price. As the Contractor is responsible for the execution of each TO, they shall thoroughly investigate and fully understand the requirements of each RFP prior to submitting a proposal. At the time of, or after, TO award the Contractor shall be issued an NTP.

Under no circumstances should any project work commence prior to receipt of the NTP and the work start date indicated on the NTP. The NTP will also contain details of the period of performance and project close-out date.

4.3 Wage Decision for Option Periods

The CO shall, concurrent with exercise of any annual option, incorporate the current applicable Davis Bacon Wage Decision rates, and for bids greater than $2,500 the Service Contract Act rates as well, into the Contract. Wage decisions shall become effective on the first day of the option period and shall remain effective for the entire option period. The Contractor shall compensate all covered employees at not less than the rates specified on the Wage Decision applicable to the current option period. No Coefficient price adjustment will be made relative to incorporation of the current Wage Decision.

5 PROJECT STANDARDS, CODES, REGULATIONS, AND REQUIRED PERMITS

5.1 Design/Construction Requirements

The Contractor shall identify and comply with all applicable federal, state, and local statutes including, but not limited to: Air Force/Military Instructions, manuals, handbooks, regulations, guidance, and policy letters.

If there is a conflict between any of the codes and the General Technical Specifications, the Contractor should seek clarification from the CO. The most stringent requirements shall apply unless waived in writing by the CO.

The following codes, standards and guides shall be adhered to:

International Building Code

International Mechanical Code

International Plumbing Code

National Electrical Code

National Electric Safety Code

National Fuel Gas Code

National Fire Protection (NFPA)

Life Safety Code –101

Executive Orders

Air Force Engineering Technical Letters (ETLs)

Air Force Instructions (AFIs)

Americans With Disabilities Act, Handicap Accessibility Standards

Unified Facility Guide Specifications

Unified Facilities Criteria

U.S. Air Force Protection Standards

American Society for Testing and Materials

Each TO proposal shall identify all relevant codes, standards, and guides, including all changes and amendments in effect on the date of issuance of the TO RFP.

5.2 Airfield Requirements

In addition to the codes, standards and guides listed above, the Contractor shall refer to 914th Airlift Wing Instruction (914AWI) 13-202 and 914AWI 13-205.

5.3 Permits

It is the Contractor’s responsibility to process all required permits for each TO unless otherwise waived by the CO or stated explicitly in the RFP. One copy of the signed permit shall be kept on the job site for the duration of the project. Copies of all permits shall be submitted to the CO for final approval. The permits required for each TO shall be listed by the CO in the individual TO

RFP.

5.3.1 Work Clearance Requests

Prior to any work being initiated on a TO, the Contractor shall complete and coordinate a Work Clearance Request, AF Form 103, in its entirety. The Contractor shall not, under any circumstances, enter an “N/A” into any blocks on the form. The Contractor shall not begin the project without a signed, approved Work Clearance Request. Copies of the approved form shall be submitted to the CO and his/her designated representative prior to work beginning. A copy of the approved AF Form 103 will be kept at the work site at all times during the TO. This permit covers excavation work.

6 PROJECT MANAGEMENT

6.1 Contractor Project Management

6.1.1 Management Personnel

The Contractor shall provide a qualified Project Manager (PM) who shall be responsible for the performance of all aspects of the work, and shall be located on Niagara Falls Air Force Reserve Station, Niagara Falls, New York. The PM or alternate shall be directly available to the CO via Contractor-provided cellular phone number during normal duty hours to meet and discuss Contract issues. After normal duty hours, to include weekends and holidays, the PM or alternate(s) shall be available within 2 hour to meet on Niagara Falls Air Force Reserve Station, Niagara Falls, New York, with Government personnel (as authorized by the CO) to discuss Contract issues (cellular phone number(s) for this purpose shall be provided to the CO prior to the Pre-Performance Conference, and shall be updated as changes occur).

6.1.2 Communication Requirements

The Contractor shall provide and maintain a complete operable voice, two-way radio/telephone communication system for the following personnel:

Contractor’s PM

Contractor’s Superintendent(s)

Contractor’s QCM(s)

Other employees at Contractor’s discretion

6.1.3 Documentation Requirements

The Contractor shall ensure all documentation required for all aspects of this work is completed and delivered to the CO in a timely manner. Documents required include, but are not limited to:

Progress Status Reports—The Contractor shall prepare and submit Project Status Reports (including AF Form 3065) as outlined in Section 3.1.6 Progress Status Reports

Initial and Progress Construction Schedules—As detailed in Sections 3.1.5 Initial Construction Schedule and 3.1.6 Progress Status Reports

Drawing VerificationThe Contractor shall verify all drawings provided by the Government and record all changes and corrections to the layouts as described in Section 7.1.1 Drawing Verification

Equipment Data—All equipment data, including make, model, manufacturer’s specifications, and Operation and Maintenance manuals, shall be provided to the CO

QCP—The Contractor shall meet all requirements for the maintenance of the QCP as detailed in Section 3.2.1 Quality Control Plan

All documentation required for project completion as listed in Section 7.1.4 Project Completion Documentation

6.1.4 Management of Subcontractors

The Contractor must submit detailed procedures to be used for effective management of subcontractors. Specific methods for implementing these procedures must be detailed in the Contractor’s proposal for the SABER Contract. The Contractor shall provide proposed methods for minimizing delays from subcontractors and ensuring prompt payment to subcontractors.

6.2 Government Project Management

6.2.1 Management Personnel

The CO shall maintain control over the SABER Contract and all TOs issued under the Contract;

however, technical elements of the TOs are the responsibility of the Base Civil Engineer (BCE).

The BCE reserves the right to assign a Government-provided Contracting Officer’s Technical Representative (COTR) to monitor Contractor progress, and identify non-compliance items while performing technical surveillance of workmanship. The COTR must have access to the job site whenever work is being performed and, as a minimum, during the described work hours.

This in no way authorizes ANYONE, except the CO, the right to commit the Government financially, or contractually, by making changes to the Contract. The COTR and Superintendent may jointly agree to a No-Cost Field Change, which appears to be mutually beneficial to all involved, but all field changes must be approved by the CO prior to accomplishment. The COTR does not relieve the Contractor of his/her own quality control and construction inspection to ensure all applicable standards are met.

6.2.2 Communication Requirements

All communications, except during an emergency, between the Contractor and the Base shall be managed through the CO. Should issues of a technical nature arise, the CO will contact the BCE for guidance. Unless authorized by the CO, the Contractor shall not contact the BCE directly.

6.2.3 Documentation Requirements

All documents listed in Section 7.1 Submittal Register shall be provided to the Government.

6.2.4 Site Inspections

Inspection of work by the Government will normally be accomplished along with the work as it progresses. At the discretion of the CO, inspection may be directed at the completion of various phases of the work prior to initiation of any further work. The Contractor shall notify the CO that a phase will be complete at least 3 days in advance of the completion of each phase to be inspected.

Prior to covering, enclosing, or hiding any of type work, the Contractor shall contact the CO to perform an inspection. Failures to have the CO or his/her representative perform inspection prior to concealment will result in the Contractor being required to uncover performed work sufficiently to allow for proper inspection.

7 PROJECT DELIVERABLES

7.1 Submittal Register

7.1.1 Drawing Verification

The Government shall provide all known and relevant drawings (1 copy) to the Contractor for the performance of work. However, the integrity of these drawings is not guaranteed, and the Contractor shall field verify all items on the drawings. The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government-furnished record drawings shall not relieve the Contractor of responsibility for his/her design and will not give the Contractor a basis for reimbursement of cost increases. The Contractor shall identify discrepancies and deficiencies in drawings, plans, and specifications prior to submitting a proposal for a TO and report the discrepancies and deficiencies to the CO for resolution. Where verification of buried or hidden items such as utilities is required, the Contractor shall include test pitting or investigation as a first phase of the proposal and shall not begin any associated work until all items are identified.

The Contractor shall be responsible for the reproduction of additional copies of record drawings if needed (i.e., subcontractor copies) with the permission of the CO. During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, when applicable.