PWS_934th__ASTS_Case_Managment.pdf

PERFORMANCE WORK STATEMENT

FOR

934th AIRLIFT WING

AEROSPACE MEDICINE CASE MANAGEMENT

January 18, 2018

1.0 INTRODUCTION

1.1 Background. Air Force Reserve Command (AFRC) has a requirement to ensure the

Readiness of assigned Service Members and support service connection claims to facilitate timely receipt of benefits and determine fitness for military service, special operational duty and accessions. This requirement is for medical specialty staff to support Aerospace Medicine, Air

Force Medical Standards and Occupational Health. The Contractor shall perform medical case management and apply the appropriate standards.

1.2 Organization. The AFRC organization with primary responsibility for this requirement is the 934 AW, 934 ASTS (AFRC/SG), Minneapolis-St Paul, MN.

1.3 Scope. 934th Aeromedical Staging Squadron (ASTS) requires Aerospace Medicine Case

Management in support of the Air Force Reserve Command. The Contractor shall provide an aerospace medicine physician to perform narrative summaries and case management.

2.0 SERVICES SUMMARY

Performance Standards Table. The table below identifies the performance standards that will be measured by the government. The Contractor shall have these elements as part of their

Quality Control Program and may have others, as necessary, to meet contractor quality standards.

Performance Objectives

PWS Para

Performance Threshold

Case Management/Review, provide quality assurance for all medical case types.

4.1.1 Contractor shall complete 5

narrative summaries per month, 100% compliance with standards.

3.0 GOVERNMENT PROPERTY, FACILITIES, AND INFORMATION

3.1 Installation Support. The Government will provide the on-site Contractor personnel with office space, computers, telephone communications, internet access, printers, and access to appropriate Government files, databases and common access cards for use in the performance of this requirement. Use is limited to official government business related to the performance of the requirements in this contract.

3.2 Government System(s). The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 TECHNICAL REQUIREMENTS

4.1 Specific Requirement(s)/Description of Service(s)

4.1.1 Case Management/Review. The Contractor shall provide experienced flight surgeons to perform medical case management at the Wing level. Medical cases are reviewed in reference to narrative summaries with the purpose of determining fitness for duty to be retained in AFRC, and eligibility to receive medical benefits and entitlements.

4.1.1.1 Conduct medical record reviews and make medical recommendations/decisions to appropriate approval authority for the following cases: IFC1 Initial Flying Class exams and waiver, IFC2 waiver, Continued Flying Class II Waivers (aircraft and condition specific), Line of Duty (LOD), and any full Disability Evaluation System (DES) case submitted to the Physical

Evaluation Board (PEB) whether Medical Evaluation Board (MEB) or World Wide Duty

(WWD).

4.1.1.2 Conduct reviews and make term limiting medical recommendations/decisions for the following cases: Accession exams (Enlistment and Commissioning) and waivers, IFC2 exams, Continued Flying Class II Waivers (aircraft and condition specific), IFC3 exams and flying waivers, Participation Waivers, IRILOs, Profile Modifications (in conjunction with narrative summaries), Medical Hold, Assignment Limitation Code (ALC) placement following PEB return to duty finding, and Active Guard and Reserve (AGR) tour certification.

4.1.1.3 Will use software and databases already in use by AFRC including, but not limited to:

Aeromedical Services Information Management System (ASIMS), Physical Exam Processing

Program (PEPP), Aeromedical Information Management Waiver Tracking System (AIMWTS), Armed Forces Health Longitudinal Technology Application (AHLTA), Joint Legacy Viewer

(JLV), and Electronic Case Tracking (ECT).

4.2 Place of Performance. The Contractor personnel shall perform on-site at 934 ASTS office, Minneapolis-St Paul, MN building 840.

4.3 Normal Work Hours. The Contractor’s shall be available up to 16 hours per month, excluding federal holidays. The Government reserves the right to change the hours at any time.

Contractor reporting times are Monday-Friday from 7:00 a.m-5:00 p.m., when government staff is on site.

4.4 Federal Holidays. The Contractor shall not have staff present at the government installation facilities on federal holidays. The federal holidays observed are as follows: New Year’s Day, Martin Luther King’s Birthday (as celebrated), President’s Day (as celebrated), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas

Day.

4.6 Post Award Meeting. The Contractor shall attend a post award meeting convened at the

934th AW Contracting Office...

5.0 GENERAL INFORMATION

5.1 Continuation of Mission-Essential Services during a Crisis.

5.1.1 Definition of Mission-Essential Services. In accordance with DFARS 252.237-

7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, associated support activities, and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential. In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services/Policy, DFARS 252.237-7023(a) (2), and Air

Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the

Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 On-Base Disaster Responsiveness Requirements. The Contractor shall adhere to all directives of the military installation regarding natural and man-made disasters in performance of on-base contract requirements. The Contractor may use the media announcements until such time as the Government contacts the contractor with formal direction. The Contractor shall provide the Government with the name and telephone number of the designated Contractor

Representative(s) to allow for timely notification by the Government. The Contractor shall provide this information at the Post Award Conference and updated as required by the

Contractor.

5.3 Contractor Identification. The Contractor personnel shall wear contractor-provided identification at all times while in government facilities so as to distinguish themselves from

Government employees. Contractor personnel may attend meetings, answer phones, and work in other situations where their status is not obvious to third parties; therefore, the Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their work space with their name and company affiliation.

5.4 Communication. Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the Government shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the Government and the CO will be considered a failure to perform.

5.5 Appearance. Contractor personnel shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

5.6 Force Protection Condition (FPCON) Relocation and Natural Disaster. Due to the nature of the majority of the requirements, the Contractor shall work remotely with express consent and at the direction from the Functional Director. In the event of a FPCON Relocation or Natural

Disaster, the Contractor shall relocate temporarily to a location designated by 934th Contracting

Office and continue working on a short-term basis. In the event conditions exceed one week in duration, the contract will be temporarily suspended via written direction from the CO.

5.7 Training Requirements.

5.7.1 Contractor personnel shall complete mandated training required for performance of this contract in accordance with AFI 36-2201, Air Force Training Program, paragraph 7.4.10 as stated below and/or as required by the 934th Communications Squadron. The required training shall be completed prior to commencing performance with evidence of course completion submitted to the Contract Administrator.

DoD Information Assurance Awareness (ZZ133098)

Security Administration (ZZ133078)

Fire Extinguisher Safety (AFI 91-203)

AFMS HIPAA Privacy and Security/Refresher Training

5.7.2 Training Certificates. The contractor personnel shall provide certificates of required government training as set forth in PWS paragraphs 5.7.1.

5.8. Credentials and Privileging Requirements. The contractor shall ensure all contracted providers meet credentialing, privileging, quality standards in accordance with AFI 44-119.

Copies of required certification shall be furnished to the Contracting Officer prior to performance of this contract. Each required document must be sent in PDF for, one document per PDF, to ensure credentialing with submission of the quote (date will be determined with solicitation posting by the Contracting Officer.).

5.9 Non-Personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the Contracting Officer immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to constitute personal services. These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to this program supported by the Contractor shall be the sole responsibility of the Government.

5.10 Security.

5.10.1 Overview. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

5.10.2 Information Security.

5.10.2.1 Controlled Unclassified Information Security. The Contractor shall handle and safeguard

Controlled Unclassified Information in accordance with DoD Manual 5200.1-M, Volume 4 entitled, DoD Information Security Program: Controlled Unclassified Information (CUI).

5.10.3 Physical Security.

5.10.3.1 Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contracting

Officer Representative (COR) of this contract.

5.10.3.2 USAF Restricted Area and Controlled Area Access. The requirements for USAF

Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan.

5.10.3.3 934th ASTS Facility Access. The Contractor on-site personnel shall be issued CAC cards which will allow access to work centers, as applicable. Keys will only be issued if necessary.

5.10.4 Personnel Security.

5.10.4.1 Background Investigation Requirements.

5.10.4.1.1 Processing. The Contractor shall be responsible for processing all employee security clearances. The Servicing Security Activity at the installation will only process and forward requests for Contractor personnel background investigations requiring a Trustworthiness

Determination (SF 85P) using the Electronic Questionnaires for Investigations Processing (e-

QIP) system.

5.10.4.1.2 Contractor Notification. The Contractor is notified by the Servicing Security

Activity at the installation Personnel Security section of the results of the Contractor personnel background investigation for Trustworthiness Determinations.

5.10.4.1.3 Contract Administrator Notification. The Servicing Security Activity at the installation will notify the Contract Administrator with the results of the Trustworthiness

Determinations when they are returned from the Air Force Central Adjudicative Facility with an eligibility of “No Determination Made”. The Contractor personnel shall not have access to sensitive information, automated information systems, or restricted areas until a final determination is made. The Servicing Security Activity at the installation notifies the Contract

Administrator with the final determination.

5.10.4.1.4 Terminations. If Contractor personnel are terminated before the Government completes the Trustworthiness Determination, the Contractor’s PM shall immediately forward written notice to the Servicing Security Activity at the installation with a copy of the notice to the Contract Administrator.

5.10.4.1.5 Applicability to Security Clearance. The requirement for the background investigation for a Trustworthiness Determination does not equate to a mandate for a security clearance, when applicable.

5.10.5 Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy

Act data and reports.

5.10.6 Network Security.

5.10.6.1 Overview. Network access is a privilege extended to Contractor personnel. Network access will be granted by the Government after all criteria have been met and may be suspended for cause as defined in AFI 33-115V2, Section 5.6. Network access will be approved by the

Government in accordance with AFI 31-501, AFI 31-601, AFI 33-115V2 and V3, AFI 33-200, DoDI 8510.01, and DoDM 5220.22-M and its supplement. Pursuant to AFI 33-115V2, every individual who has access to the Air Force (AF) network (af.mil) or af.smil domain, specialized systems, and mission systems is a network user. Before becoming an Air Force network user, the

Contractor personnel shall have a favorable background investigation for the designated IT level and system, be trained, and licensed. This process of training and licensing ensures every AF network user is trained and aware of the basic principles of network security and their role in

Information Assurance (IA). The Government will issue a Common Access Card in accordance with Air Force FAR Supplement clause 5352.242-9001 entitled, Common Access Card for

Contractor Personnel, to Contractor personnel that meet the criteria (favorable trustworthiness determination, training and licensing).

5.10.6.2 Foreign Nationals. All Contractor personnel that are Foreign Nationals shall meet the requirements of AFI 31-501 prior to network access. The Contractor shall ensure the request for network access for Foreign Nationals in their employ are processed and approved by the Foreign

Disclosure Office (FDO) in accordance with Air Force Security Systems Instruction (AFSSI)

8522 entitled, Access to Information Systems, paragraphs 3.2.1 and 3.2.3. All requests for must be staffed through the 934th AW Foreign Disclosure Office at least 30 days in advance of the intended visit.

5.10.6.3 National Agency Check with Inquiries (NACI). As a minimum, contractor personnel shall successfully complete a NAC before beginning work on this contract. Requests for personnel hired at the beginning of the contract shall be submitted to the government not later than 30 working days from the contract start date. Upon contract award, initial employee NACI requests shall be submitted not later than 15 days prior to the beginning of the base period of performance. Requests for personnel hired subsequent to the contract start date shall be submitted to the government not later than five workdays from the contractor personnel’s first duty day. Contractor personnel receiving unfavorable NACs shall not be employed. The government will submit requests for investigations on AF Form 2583, Request for Personnel

Security Action, at no additional cost to the contractor. The contractor shall comply with the requirements of DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Electronic Mail

(E-Mail) Management and Use.

5.10.6.4 Visitor Group Security Agreement (VGSA). The Contractor shall enter into a VGSA with the Servicing Security Activity at the installation. The VGSA shall comply with the provisions of all applicable AF instructions. Coordination of the VGSA shall be accomplished by the signatures of personnel identified on the coordination page. The Contractor shall comply with AFFARS

5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements

(March 2012).

5.10.7 Unclassified Controlled Technical Information. The contractor shall safeguard

Unclassified Controlled Technical Information in accordance with the Defense Federal Acquisition

Regulation Supplement (DFARS) Subpart 204.73 – Safeguarding Unclassified Controlled

Technical Information, Clause 252.204-7012 “Safeguarding of Unclassified Controlled

Technical Information (NOV 2013).”

5.11 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph

E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the Contract Administrator notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

5.12 Incident or Mishap Procedures. The Contractor shall immediately call 911. The

Contractor shall within one (1) hour notify the government, Contract Specialist and Government

Safety Manager of all mishaps or incidents at or exceeding $2000 (material + labor) for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the Contract Administrator who will forward to the 934th AW

Safety Manager. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the Contract Administrator. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

5.13 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

5.14 Invoicing/Payment and Receipt/Acceptance.

5.14.1 Invoicing: Payment will be made using a government issued purchase card. Contractor must have the ability to accept credit cards as payment.

5.15 Inspection of Services.

5.15.1 In accordance with FAR 52.246-4, Inspection of Services –Fixed-Price, the Government reserves the right to inspect Contractor performance.

5.15.2 In accordance with FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.16 Health Insurance Portability and Accountability Act (HIPAA) Compliance. The contractor shall comply with HIPAA privacy and security policies detailed below:

PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

(a) Definitions, as used in this clause:

1. Individual has the same meaning as the term ``individual'' in 45 CFR 164.501 and

164.93 and shall include a person who qualifies as a personal representative in accordance with

45 CFR 164.502(g).

2. Privacy Rule means the Standards for Privacy of Individually Identifiable Health

Information at 45 CFR part 160 and part 164, subparts A and E.

3. Protected Health Information has the same meaning as the term ``protected health information'' in 45 CFR 164.501, limited to the information created or received by The

Contractor from or on behalf of The Government.

4. Required by Law has the same meaning as the term ``required by law'' in 45 CFR

164.501 and 164.93.

5. Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

6. Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

7. Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304.

(b) The Contractor agrees to not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

(c) The Contractor agrees to use appropriate safeguards to prevent use or disclosure of the

Protected Health Information other than as provided for by this Contract.

(d) The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

(e) The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract.

(f) The Contractor agrees to report to the Government any security incident involving protected health information of which it becomes aware.

(g) The Contractor agrees to report to the Government any use or disclosure of the

Protected Health Information not provided for by this Contract.

(h) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government, agrees to the same restrictions and conditions that apply through this

Contract to the Contractor with respect to such information.

(i) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

(j) The Contractor agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

(k) The Contractor agrees to provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

5.17 Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel and/or technical data which is furnished, produced, accessed or otherwise available to the contractor during the performance of this contract are considered property of the Government and shall not be used for purposes other than performance of work under this contract nor be released by the contractor without prior written consent of the Contracting Officer.

5.18 Personnel Qualification. The Contractor shall have in-depth knowledge and past experience in the Aerospace Medicine, Medical Standards, Special Examination Techniques, Occupational Health and medical case management. Due to high operational tempo, the contractor shall have documented experience, certifications and training for these competencies.

The contractor is responsible for providing:

(A) Physician must possess a doctor of medicine degree or a doctor of osteopathy degree from an accredited school of medicine or osteopathy

(B) Board certification/board eligible in Aerospace Medicine (RAM) preferred

(C) Graduate of the USAF School of Aerospace Medicine (USAFSAM) and/or equivalent (accredited) program

(D) All Physicians shall possess a valid, full, active, unrestricted medical license in good standing from any U.S. jurisdiction. Shall not be any history of adverse actions against the physician in the last 10 years

(E) 3-7 years’ experience and in-depth knowledge of United States Air Force Aerospace

Medicine Enterprise, Flight and Operational Medicine and Air Force standards

(F) Minimum of 3 years in the last 10 years of reserve USAF Flight Surgeon experience;

proof can be provided with a DD214 or Career Data Brief showing they have held the Flight

Surgeon AFSC for X number of years. Any official document showing that AFSC will suffice.

(G) Proficiency in the use of MHS/AFMS enterprise software; ASIMS, PEPP, AIMWITS, AHLTA, Healthcare Artifact and Image Management Solution (HAIMS) and JLV

(H) Strong Knowledge and understanding of the AF IDES, Line of Duty (LOD) program, and medical case management process

(I) Experience communicating above Wing level (NAF, MAJCOM, HQ) highly encouraged with strong writing and communication skills with the ability to articulate strategic initiatives into tactical level execution

5.19 CONFLICTS OF INTEREST

5.19.1 Organizational Conflicts of Interest. The following restrictions and definitions apply to prevent conflicting roles which may bias the contractor’s judgment or objectivity, or to preclude the Contractor from obtaining an unfair competitive advantage in concurrent or future acquisitions.

5.19.1.1 The Contractor may gain access to proprietary information of other companies during the contract performance. The Contractor agrees to enter into company-to-company agreements to (1) protect another company’s information from unauthorized use or disclosure for as long as it is considered proprietary by the other company and (2) to refrain from using the information for any purpose other than that for which it was furnished. For information purposes, the

Contractor shall furnish copies of these agreements to the CO. These agreements are not intended to protect information which is available to the Government or to the Contractor from other sources and furnished voluntarily without restriction.

5.19.1.2 The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work which is subject to the organizational conflict of interest restrictions identified in this clause, unless excused in writing by the Contracting

Officer.

5.19.2 Personal Conflicts of Interest

5.19.2.1 In addition to the requirements of “Organizational Conflict of Interest” contained in this

PWS and FAR 52.203-16, Preventing Personal Conflicts of Interest, the Contractor agrees to immediately notify the CO of (1) any actual or potential personal conflict of interest with regard to any of its personnel having access to information under this contract, or (2) any such conflict involving subcontractor personnel or consultants, when the conflict becomes known to the contractor. A personal conflict of interest is defined as a relationship of an employee, subcontractor employee, or consultant with an entity that may impair the objectivity of the employee, subcontractor employee or consultant in performing the contract work.

5.19.2.2 The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work which is subject to the personal conflict of interest restrictions identified in this clause, unless excused in writing by the CO.

5.20 Data, Deliverables, & Reporting. 100% compliance with complete, accurate and timely deliverables and reporting. Report shall be delivered to the government no later than the 10th day of each month.

5.20.1 General. All deliverables shall be submitted to the government, unless otherwise agreed upon. Documents and deliverables shall be submitted in a professional manner and on the prime contractor's letterhead. All deliverables shall be submitted by e-mail or on CD-ROM, whichever is more appropriate, as determined by the government. The Government uses Microsoft Office products and pdf format. All deliverables must meet professional standards and the requirements set forth in contractual documentation.

5.20.2 Monthly Status Report. Each report shall include, at minimum, task area summaries including a narrative of work accomplished and significant events; cases processed; problem areas, travel, training and anticipated activity for the next reporting period. Electronic delivery and contractor’s format are acceptable with government approval.

5.20.3 Records Management. All records, files, documents and work papers provided by the

Government or generated in support of this requirement are Government property and shall be marked, maintained, and disposed of per AFMAN 33-363, Management of Records. On a routine basis, at least quarterly, documents shall be appropriately filed or disposition and made available to the government.

6.0 COMPLIANCE DOCUMENTS..

6.1 Required Document Compliance. The Contractor shall comply with the latest edition of the following directives, instructions, regulations, manuals and statutes.

Health Insurance Portability and Accountability Act (HIPAA)

Privacy Act of 1974

DODI 1241.01, Reserve Component (RC) Line of Duty Determination for Medical and

Dental Treatments and Incapacitation Pay Entitlements

DoDI 1332.18, Disability Evaluation System (DES)

DoDI 1332.18v2, Disability Evaluation System (DES) Manual: Integrated Disability

Evaluation System (IDES)

DODM 5200.2-R, Personnel Security Program

DoD 5200.08-R, Physical Security Program

DoDI 5210.42R, Nuclear Weapons Personnel Reliability Program (PRP) Regulation

DoD 5220.22-M, National Industrial Security Program Operating Manual & Supplement 1

DoD 5220.22-R, Department of Defense Industrial Security Program

DoD 5400.11-R, Department of Defense Privacy Program

DoD Directive 5400.11, Department of Defense Privacy Program

DoDI 6130.03,Medical Standards for Appointment, Enlistment, or Induction in the Military

Services

DoDI 6490.07, Deployment-Limiting Medical Conditions for Service Members and DoD

Civilian

AFI 10-203, Duty Limiting Conditions

AFI 16-1404, Air Force Information Security Program

AFI 16-1406, Air Force Industrial Security Program

AFI 31-501, Personnel Security Program Management

AFI 33-115V2, Licensing Network Users & Certifying Network Professionals

AFI 36-2004, Interservice Transfer of Officers to The United States Air Force (USAF) and

The United States Air Force Reserve (USAFR)

AFI 36-2132, Full-Time Support (FTS) to the Air Force Reserve

AFI 36-2254v1, Reserve Personnel Participation

AFI 36-2629, Individual Reservist (IR) Management

AFI 36-2905, Fitness Program

AFI 36-2910, Line of Duty Misconduct Determination

AFI 36-3205, Applying for the Palace Chase and Palace Front Programs

AFI 36-3212, Physical Evaluation for Retention, Retirement and Separation

AFI 41-210, Tricare Operations and Patient Administration Functions

AFI 48-101, Aerospace Medicine Enterprise

AFI 48-123, Medical Examinations and Standards

AFI 48-149, Flight and Operational Medicine Programs (FOMP)

AFI 91-204, Safety Investigation & Reports

AF Waiver Guide

AF Medical Standards Directory (MSD)

AFRC Consolidated Program Memorandum (CPM)

934th AWI 32-2001, Base Fire Protection Program POC is Steve Loftus or Ground Safety

Occupational Safety and Health Administration Standards (OSHA)

7.0 CONRACTOR PERSONNEL

7.1 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Minneapolis/St. Paul Air Reserve Station.

7.2 Employee Restrictions: The Government reserves the right, under this agreement to restrict the employment of any employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or general well-being of operations mission of the installation and its population. Contractor Management and employees must conduct themselves in a professional manner at all times, in the performance of their assigned duties and responsibilities.

7.3 Traffic Regulations: Contractor shall abide by all traffic regulations according to Air Force

Instruction 31-218(I) and Air Wing Operating Instruction 31-204 Vehicle Traffic. Copies of these are maintained by the Fitness Director. In addition, 31-204 states, “All traffic laws of the

State of Minnesota apply at Minneapolis-St Paul International Airport Air Reserve Station (MSP

IAP ARS) ...”

7.4 Mandatory Seatbelt Requirement: The use of seatbelts by all vehicle operators and passengers is mandatory on Base.

7.5 Cell Phone Usage: The use of cellular telephones without using a “hands-free” device while driving on 934 AW is prohibited.