FA568219Q7000_-_Chapel_Services__Final.pdf

31 CONS/PKB

Aviano AB

This is a combined synopsis/solicitation for commercial items prepared in accordance with the form in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate Request for Quotation (RFQ) will not be issued.

This is a requirement for Chapel Services at Aviano Air Base, Italy. The solicitation number is

FA568219Q7000 and is issued as a Request for Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses including those in effect through

Federal Acquisition Circular 2019-01 and DFARS change notice 20190215. The North

American Industry Classification System (NAICS) code is 813110. Due to the overseas location of this solicitation, no set-aside will be used.

Please respond to this RFQ by filling out this form and emailing the response to: 1st Lt Charles

Boyd at E-mail: charles.boyd.5@us.af.mil and MSgt Matthew Mayo at Email:

matthew.mayo@us.af.mil no later than 4:00pm Central European Time, Thursday, 28 Mar 2019 in order to be considered timely. Please carefully review all special notes, instructions, clauses, and provisions contained herein to ensure compliance. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered. Any questions must be submitted no later than Tuesday, 19 Mar

2019. Please contact 1st Lt Charles Boyd at the above noted email address or call (+39) 0434-30-

7950 or MSgt Matthew Mayo at the above noted email address or call (+39) 0434-30-4309.

ITEM/

CLIN

DESCRIPTION

Qty

Unit

Unit Price

Total Price

Catholic Religious Education Coordinator

Ordering Period: 15 Apr 2019 – 14 Apr 2024

60 Months $ $

Catholic Music Director

Protestant Religious Education Coordinator

Protestant Music Director

Chapel Tithes and Offerings Fund (CTOF)

Account Manager

Ordering Period: 15 Apr 2019 – 14 Apr 2024

60 Months $ $

TOTAL $

GENERAL INFORMATION

ITEMS TO BE PROVIDED/SERVICES TO BE PERFORMED

*Required information

*Company Name:

*Company Address:

*DUNS #: *Cage Code Number:

*Point of Contact:

*Telephone #: *Tax ID #:

*E-Mail Address:

*Do you have the capacity to invoice electronically (invoicing through WAWF)?

Instructions to Offerors: In order to be considered for award, offerors should provide a capability statement that addresses all aspects of the Performance Work Statement (PWS).

Responses to this solicitation must be submitted electronically (only emails up to 10mb can be accepted). In response to this solicitation, please keep documentation to the minimum required to meet the needs of this solicitation. The contractor agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offer. To ensure timely and equitable evaluation of quotes, offerors must comply with the instructions contained herein.

Noncompliance may be grounds to eliminate the quote from consideration for contract award.

The quote must be complete, self-sufficient, and respond directly to the requirements of the

Request for Quote (RFQ). The Government intends to evaluate the offer and award a fixed-price contract without discussions with the offeror. Therefore, the offeror’s initial quote should contain the offeror’s best pricing.

Basis for Award: The award will be made to the Lowest Priced Technically Acceptable

(LPTA) offeror using FAR 13 procedures. This will not be a FAR 15 acquisition, but will use the evaluation procedures of LPTA IAW FAR 13.106-2(b)(1). The two lowest priced offers will be evaluated for Technical Acceptability. If both are acceptable, the award will go to the lowest priced offer. If one of the two lowest is determined technically unacceptable, the third lowest priced offer will then be evaluated for technical acceptability. Technical acceptability will be

**All proposed prices shall be submitted in Dollars. Insert proposed unit and extended prices in the Pricing Schedule above.

PLEASE SEE ATTACHED PERFORMANCE WORK STATEMENT FOR ADDITIONAL DETAILS

OF REQUIREMENT

VENDOR INFORMATION

SPECIAL NOTES AND INSTRUCTIONS

determined based on the evaluation factors listed in the solicitation at FAR 52.212-2 and 52.212-

2 (ADDENDUM) (See Attachment 1, Clauses and Provisions).

Technical Evaluation Criteria: In order to be considered technically acceptable, the offeror must provide a capability statement and a management approach. Below are criteria for technical acceptability:

Capability Statement – Capability to adhere to the PWS in providing qualified individuals for each position.

Management Approach – Recruiting method and approach to providing qualified individuals for each position outlined in Section 8 of the PWS.

Award Factors: This is a FAR Part 13 (Federal Acquisition Regulation) Acquisition.

Evaluation will utilize the LOWEST PRICE TECHNICALLY ACCEPTABLE procedures and fair and reasonable determination. (see FAR 52.212-2 and 52.212-2 (ADDENDUM))

Mandatory Registrations. To be eligible for award, registration with the System for Award

Management (SAM) must be current. To register or update accounts that are not current, refer to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

Indefinite-Delivery, Indefinite-Quantity Minimum Guarantee: The minimum guarantee against this contract will be $10,000. Upon contract award, the first task order will be issued simultaneously for Line Items: 0001 - Catholic Religious Education Coordinator and 0004 -

Protestant Music Director.

Chapel Non-Personal Services Contract

Performance Work Statement (PWS)

1. Contractor Titles. Catholic or Protestant Religious Education (RE) Coordinator, Catholic or

Protestant Music Director, and Chapel Tithes and Offerings Fund (CTOF) Account Manager.

2. Scope of Responsibilities.

2.1. Inside Scope.

2.1.1. Plan, coordinate, and support religious needs in a pluralistic environment.

2.1.1.1. The RE Coordinator position will encompass general programing from the Lead Faith Group Chaplain or designee coordination. Also, specific religious education programming can come from, but not limited to: Children’s Liturgy of the Word, Sacramental preparation for First Reconciliation, First Holy Communion, the Confirmation program for the youth, Rite of Christian Initiation for Children (RCIC), Rite of Christian Initiation for

Adults (RCIA), and etc., according to particular creeds of each chaplain endorsement. Also, PERFORMANCE WORK STATEMENT (PWS) https://www.sam.gov/portal/public/SAM/

RE Coordinators will work collaboratively with the Community Coordinators and specific volunteers for ecumenical education programs to include, but not limited to Vacation Bible

School and Youth Ministry. All potential candidates must have at least twelve (12) months retain ability in the local area.

2.1.1.2. The Music Director creates a worship environment that is designed to appeal a broad spectrum of church traditions. The director must be able to provide music during the worship services, and should be familiar with a wide range of worship songs. All potential candidates must have at least twelve (12) months retain ability in the local area.

2.1.1.3. The CTOF Account Manager Oversees the Aviano Chapel Tithes and

Offerings Fund (CTOF) for administrative procedures and processes. Assists in developing the Chapel Program Plan for each fiscal year (FY), submitting consolidated faith group program plans to the Chapel Corps Financial Working Group (CCFWG) for review and validation. Provide training and guidance for faith group program liaisons in fund procedures and processes. Applicants should be positive, self-directed and motivated individuals. All potential candidates must have at least twelve (12) months retain ability in the local area.

2.2. Outside Scope.

2.2.1. A non-personal services contract to support chapel religious education and music worship services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3. Education and Experience.

3.1 RE Coordinators must:

3.1.1. Meet all guidelines of the Archdiocese for the Military Services (AMS) (If meeting Catholic RE position), as found in https://www.milarch.org/catechist-certification/.

3.1.1.1. The Catholic RE is required to complete and maintain the Basic

Minimum Certification in order to participate in the coursework that is required of all catechists. The Basic Minimum Certification is valid for 3 years, and is renewable.

3.1.1.2. Catholic RE must obtain AMS certification within 180 days of employment.

3.1.3. All RE coordinators have the ability to work unsupervised in a fluid and sometimes stressful environment with a diverse group of people that includes, but is not limited to, volunteers, chapel staff, and those of other faith communities; coordinators should possess an ability to maintain healthy, functional interpersonal relationships with co-workers and parishioners.

https://www.milarch.org/catechist-certification/

3.1.4. Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

3.1.5. Professional: Must be able to efficiently organize and manage diverse program elements.

3.1.6. Budget: Must understand the basics of planning, developing, and executing a budget.

3.2 Music Director must:

3.2.1. Be able to efficiently organize and work with a variety of musical backgrounds.

3.2.2. Be a high school graduate. College degree or certificate in music or related field is preferred and should be given preference.

3.2.3. Require a comprehensive understanding of organization, mission, vision, policies and procedures.

3.2.4. Show a creative vision for short-term and long-term growth and development of the music program.

3.2.6. Have at least 2 years recent experience (professional or volunteer) as a musician at a local church or chapel. Strong preference shall be given to experience in military service chapel.

3.2.7. Participate in a qualifying interview with resume and demonstrate talent.

3.2.8. Be fluent in reading, writing, and speaking English in order to perform all

3.3 The CTOF Account Manager must:

3.3.1. Possess a Bachelor of Arts Degree in business or related field (economics, etc.)

or is a general public accountant or has two years previous experience as an accountant or in accounting procedures; in-depth experience utilizing a database program for funds management, and is adept with Microsoft Word, Microsoft Excel, and PowerPoint software.

3.3.2. Become familiar with CTOF procedures and governing regulations as soon as possible, but not later than 30 calendar days from date of hiring. The chapel staff will provide initial training in current CTOF procedures.

3.3.3. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff and volunteers.

3.3.4. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers.

3.3.5. Be able to assimilate, assess, improve, articulate and communicate funds processes and financial advice in understandable terms in verbal and written form to chapel volunteers, other chapel contractors, and staff.

3.3.6. Possess the ability to constructively work with chapel staff and the public in an interfaith arena.

3.3.7. Be fluent in reading, writing, and speaking English in order to perform all

4. General Responsibilities. All Chapel Contractors shall:

4.1. Have transportation to and from work making reliable employment, continue to monitor gate pass entry rules, and maintain accessibility.

4.2. Maintain professional standards of conduct and public decorum, including, but not limited to, dress/appearance and grooming.

4.3. Be punctual for appointments, services, and rehearsals unless previously negotiated with the Chaplain, being in place in the sanctuary or designated location 15 minutes before each event to unlock the facility (ensure facility is locked-up).

4.4. Be present for the entire time period in any service or rehearsal contracted unless previous negotiation with the Chaplain.

4.4.1 Shall attend weekly Protestant or Catholic staff meetings and attend Large

Chapel staff meetings once a month.

4.5. Recruit and advertise mission objectives for volunteers to promote the Chapel.

4.6. Monitor for fraud, waste, and abuse of DoD facilities and materials and report any facility damage to the Facility Manager to prevent safety mishaps.

4.7. Not duplicate any keys issued by the government and immediately report lost keys to the Facility Manager.

4.8. Submit an application for a background check according to Department of Defense

Instruction (DoDI 1402.5), Criminal History Background Checks.

4.8.1. Complete three checks upon contract award: Installations Records Check

(IRC), FBI Fingerprint Check, and Tier 1 Child Care Coverage Check (formerly known as CNACI). These checks are started from Chapel Background Checks Monitor and completed every 5 years.

4.9. Comply with all Italian, Federal, State, and Local Laws and requirements and Air

Force Instructions that apply to this position.

5. Specific Responsibilities.

5.1. RE Coordinator(s) must:

5.1.1. Meet regularly with the Chapel Staff, designated Chaplain, and Community

Coordinator to review overall mission goals, objectives, and objective changes.

5.1.2. Attend and implement the policies set by the Chaplains, designated Chaplain, and

Pastoral Advisory Council.

5.1.3. Organize, plan, and schedule religious services to include Vacation Bible School

(VBS).

5.1.4. Conduct orientation and training workshops throughout the year for all volunteers and program participants and families.

5.1.5. Prepare an annual comprehensive RE program plan no later than 1 July each year, to be approved by the Lead Faith Group Chaplain. This plan will include, but is not limited to: an annual RE calendar of events and annual RE curriculum. The plan shall be submitted to the Lead Faith Group Chaplain by the end of the third quarter of the fiscal year (Mid-May and June).

5.1.6. Provide inputs to Lead Faith Group Chaplain and/or appropriate forms to the Cost

Center Manager/Approving Official or CTOF Account Manager for funds required to operate and implement RE programs.

5.1.7. Prepare publicity needed for religious education programs including, but not limited to: bulletin and pulpit announcements, popular social media sites, worship aids, program calendars, flyers, permission slips, etc.

5.1.8. Electronically submit an after action report along with attendance numbers of students, number of volunteers, and number of volunteer hours worked on a weekly basis to the Lead Faith Group Chaplain, no later than three days after the event.

5.1.9. Develop and maintain continuity binder with pertinent information of the RE

Program.

5.1.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5.

5.1.12. Have one additional criminal background check if employed as Catholic RE

Coordinator (refer in https://www.milarch.org/catechist-certification/).

5.1.13. Organize at a minimum two volunteer teacher training events each year preferably in the Fall and Spring months, and one certification event before the start of the RE program pertaining to the Catholic RE Coordinator.

5.1.14. Arrive no later than 15 minutes prior to the scheduled religious education class or event. Unlock doors if not already open and secure at the conclusion of the class or event if applicable.

5.2. Music Directors must:

5.2.1. Direct and lead the music service on regularly scheduled weekend and special services as needed.

5.2.2. Recruit and train cantors or perform the services of a cantor if one is not available.

5.2.3. Coordinate with the Chaplain in the selection, preparation and performance of music, which relates to the theme established by scripture reading and/or religious season.

5.2.4. Provide two Catholic services per week on Sunday, and one rehearsal during the week— totaling 3 music performances.

5.2.5. Provide one Protestant service per week on Sunday, and one rehearsal during the week— totaling 2 music performances.

5.2.6. Be well acquainted to play wide range of music styles from classical to contemporary Christian Song (mainstream appeal for Protestant).

5.2.7. Be proficient at the minimum with acoustic guitar and piano, and provide an audition.

5.2.8. Complete a quarterly inventory checklist of all music equipment.

5.2.8.1. Provide a comprehensive spend plan for music equipment and resources at least twice per year.

5.3. CTOF Account Manager must:

5.3.1. Manage the day-to-day CTOF for all sub-accounts and safeguard all CTOF assets.

https://www.milarch.org/catechist-certification/

5.3.2. Oversee and monitor the CTOF account budget, execution, administrative procedures and processes.

5.3.3. Assist with CTOF budget development for each FY.

5.3.4. Monitor accounting reports and provide them to program leaders and staff members.

5.3.5. Assist Senior Faith Group Chaplains with faith group budget development.

5.3.6. Brief faith group liaisons, project officers and others on their responsibilities and limitations while providing training and guidance in fund procedures and processes.

5.3.7. Serve as the primary point of contact (POC) for Chaplain Corps Accounting

Center (CCAC), and maintains a CTOF Continuity File.

5.3.8. Monitor, review documentation for accuracy, identify errors, require adjustments and approve all reporting data going to and received from CCAC on a daily, weekly, and monthly basis, as required.

5.3.8.1. Advise or implement changes from the monthly CTOF inspections.

5.3.9. Advise Wing Chaplain, Superintendent Chapel Operations, Chapel Staff and

Chaplain Corps Financial Working Group (CCFWG) on CTOF processes and procedures.

5.3.9.1. The CCFWG must meet twice a year as a minimum, or more times if needed.

5.3.10. Attend meetings as required by the Wing Chaplain in order to advise chapel staff and appropriate program leaders. Generally, this includes chapel staff meetings, budgeting meetings of community advisory councils as needed, and others as designated.

5.3.11. Dedicate and maintain a minimum of 10 hours per week to professional customer service spread over a minimum of 3 work days.

5.3.12. Follow-up on outstanding project officer returns.

5.3.13. Ensure bank deposit bags and required forms for all funds are available.

5.3.14. Submit the monthly CTOF GPC Master Credit Card statement and AF Form(s)

4358, CTOF Purchase Card Transaction Log, to CCAC by the last duty day of the month.

5.3.15. Coordinate with the CTOF GPC Approving Official to maintain CTOF GPC files as outlined in AFI 52-105. 5.11.

5.3.16. Serve as advisor and recorder to CCFWG Records CCFWG meeting minutes and routes them through the Superintendent/NCOIC, Chapel Operations for Senior

Installation Chaplain approval. Files the CCFWG minutes in the CTOF continuity file.

5.3.17. Prepare and submit the annual CTOF budget to the CCFWG for review and validation and then submit with appropriate documents IAW AFI 52-105.

5.3.18. Approve all CTOF purchases and maintains the CTOF Account Manager

Binder.

5.3.19. Certify the Deposit Reconciliation Report indicating that it is an accurate record of offerings received and deposited. The report is submitted to CCAC within 3 days of the deposit.

5.3.20. Maintain an inventory of fixed assets that reflects date of purchase, purchase price, description of items and storage location. The inventory is maintained in the

CTOF Continuity Binder and submitted to CCAC each FY in accordance with Air

Force Instructions (AFI).

5.3.20.1. The Fixed Assets Memo For Record (MFR) is completed in

September and submitted to CCAC every October for each fiscal year.

5.3.21. Office hours and schedule are mutually determined with the Contractor Officer, anticipating a minimum of 15-30 hours per week. Contractor must publish and update, as needed, a schedule of hours of availability.

5.3.22. Authorize to collect and deposit funds from the chapel safe to the bank IAW AFI

52-105 para. 4.10.2.1.

5.3.23. Work closely with the bank where the CTOF deposits are made in correcting any deposit discrepancies.

5.3.24. Track and maintain balances for each of the faith groups. The contractor can develop the best tool for the Aviano chapel environment.

6. Leave/Time-Off. All Chapel Contractors shall:

6.1. Notify the Chapel’s Contracting Office Representative (COR) of any projected leave of absence as soon as the projected occurrence is known. Any leave of absence in excess of 14 calendar days shall require a substitute.

6.1.1. The Contractor shall not employ/sub-contract any person to perform any of the work required by this PWS on Aviano Air Base, Italy without prior approval of the Lead Faith Group Chaplain. The substitute must also have a previously completed background check.

6.1.2. Any substitute shall meet all qualifications listed in this PWS. The name and qualifications of proposed substitute must be submitted to the Lead Faith

Group Chaplain or COR for approval at least 14 days in advance of a proposed absence.

7. Performance Requirements Summary (PRS).

7.1. The contractor service requirements are summarized into performance objectives that relates directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. These thresholds are critical to mission success.

7.2. The Performance Requirement Chart for RE Coordinators.

Objective Standard Threshold Surveillance

The service required—

“a shall statement”

PWS

references paragraph sections

The maximum error rate or the zero deviation from the standard

Inspection/follow up with the Lead Faith

Group Chaplain with pass/fail results.

PRS # 1.

Shall develop and submit a religious education plan.

5.1.5. Submit religious education plan

to Lead Faith Group Chaplain by 1 July.

100% Inspection

PRS # 2.

Shall provide weekly coordination to accomplish the religious education program.

5.1.6.

5.1.7.

5.1.9.

Meet with Lead Faith Group

Chaplain at least three weeks per month.

Periodic Surveillance

PRS # 3.

Shall organize religious education classes. Assist with volunteer recruitment, i.e.

teachers, assistants, and religious education teacher training;

coordinate program needs with Lead Faith

Group Chaplain.

5.1.3.

5.1.4.

Provide religious education classroom schedule and structure to Lead Faith Group

Chaplain one prior to program start date.

Periodic Surveillance

PRS # 4.

Shall coordinate with volunteers to support the

Religious Education program and comply with chapel volunteer and background check program.

5.1.11. Provide list of volunteers

monthly to Background Check

Program manager ensuring

100% of volunteers have complied with DODI requirements.

Periodic Surveillance

PRS # 5.

Shall organize Teacher

Training at least twice annually. And annual

AMS Catechist certification.

5.1.13. Submit teacher training plan to

Lead Faith Group Chaplain by

1 July.

100% Inspection

PRS # 6.

Shall record and retain statistical data related to religious education programs and submit to

Lead Faith Group

Chaplain no later than three days after event.

5.1.8. 100% on time Random Sampling

PRS # 7.

Shall arrive 15 minutes prior to scheduled religious education class, program or event.

4.3.

5.1.14.

100% on time Random Sampling

PRS # 8.

Shall attend weekly

Protestant or Catholic staff meetings and once a month Large Chapel staff meetings.

4.4.1.

5.1.1.

Will be evaluated on a weekly bases

Periodic Surveillance

PRS # 9.

Initiate criminal back-ground check upon the first 3 days of work.

Maintain the back-ground checks for every

5 years.

4.8.1. 100% on time, and reviewed on year 5.

100% Inspection with zero tolerance to complete within 3 days. (Valid life or death emergencies are the exception to go over 3 days.)

7.3 Performance Record Chart for Music Worship Director.

“a shall statement”

PWS

references paragraph sections

The maximum error rate or the zero deviation from the standard

Inspection/follow up with the Lead Faith

Group Chaplain with pass/fail results.

PRS # 1.

Shall be punctual for services and rehearsals at least 15 minutes in advance

4.3. 100% on Time 100% Inspection

PRS # 2.

Shall recruit and advertise volunteers to create a robust and sustaining worship team.

4.5. Submit to lead chaplain at

meetings a recruiting initiative plan.

Periodic Surveillance

PRS # 3.

Shall account for securing DoD facilities and materials and report any damages and safety mishaps.

4.6.

4.7.

100% compliance Periodic Surveillance

PRS # 4.

Shall attend weekly

Protestant staff meetings and once a month Large

Chapel staff meetings.

4.4.1.

5.2.1.

Will be evaluated on a weekly basis

Periodic Surveillance

PRS # 5.

Shall provide a quarterly inventory report of worship equipment.

5.2.8. Submit to lead chaplain at the

beginning of each quarter

Quarterly Inventory

Checklist Inspection

PRS # 6.

Shall create twice a year a comprehensive music equipment spend plan.

5.2.8.1. The spend plan shall be

revaluated no later than 31

January for the current fiscal year. A new spend plan shall be created no later than 30 July

(for the next fiscal year)

100% Inspection

PRS # 7.

Shall coordinate with lead chaplain a weekly worship plan.

5.2.1. 100% of the time 100% Inspection

PRS # 8.

Shall play proficiently the acoustic guitar or piano.

5.2.7. 100% of the time 100% Inspection- pass or fail.

PRS # 9.

Initiate criminal back-ground check upon the first 3 days of work.

Maintain the back-ground checks for every

5 years.

4.8.1. 100% on time, and reviewed on year 5.

100% Inspection with zero tolerance to complete within 3 days. (Valid life or death emergencies are

7.4. The Performance Requirement Chart for CTOF Account Manager.

“a shall statement”

PWS

references paragraph sections

The maximum error rate or the zero deviation from the standard

Inspection/follow up with the Lead Faith

Group Chaplain with pass/fail results.

PRS # 1.

Shall account for securing DoD facilities and materials and report any damages and safety mishaps.

4.6.

4.7.

100% compliance Periodic Surveillance

PRS # 2.

Advise or implement changes from the monthly CTOF inspections.

5.3.8.1. 100% on Time 100% Inspection

PRS # 3.

Maintain professional standards of conduct and public decorum, including, but not limited to, dress/ appearance and grooming.

4.2. 100% compliance Periodic Surveillance

PRS # 4.

Be punctual with your appointments (15 minutes early) if the customer requested an appointment.

4.3. 100% compliance Random Sampling

PRS # 5.

The CCFWG must meet twice a year as a minimum, or more times if needed.

5.3.9.1. 100% compliance 100% Inspected – 3 strikes and you’re out.

PRS # 6.

Dedicate and maintain a minimum of 10 hours per week to professional customer service spread over a minimum of 3 work days.

5.3.11. 100% compliance Periodic Surveillance

PRS # 7.

The Fixed The Fixed Assets

Memo For Record

(MFR) is completed in

September and submitted to CCAC every October for each fiscal year.

5.3.20.1 100% compliance 100% Inspected – pass or fail NLT Oct.

PRS # 8.

Initiate criminal back-ground check upon the first 3 days of work.

Maintain the back-ground checks for every

5 years.

4.8.1. 100% on time, and reviewed on year 5.

100% Inspection with zero tolerance to complete within 3 days. (Valid life or death emergencies are

8. LOGISTICAL SUPPORT: The principal place of performance for this requirement will be Aviano

AB, Italy. The Government does not intend to provide any logistical support (to include but not limited to the following: relocation cost, cost of living allowance, housing allowance, Department of Defense

Education Activity (DODEA) school access, vehicle registration in the military vehicle registration system, fuel coupons or any other rationed items, access to Commissary or Base/Post Exchange, medical care, military postal system use, supporting work qualification documents) to any bidders. All offerors outside of the local area shall be responsible for all incurred relocation costs and will not be reimbursed.

Prior to task order issuance, you will be required to provide documentation as proof of eligibility, for the individual being provided, to live and perform services in the host nation country, Italy.

9. CONTRACTOR FULL-TIME EQUIVALENT REPORTING.

9.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for performing drayage service at Aviano Air Base via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk. Contractor must register on:

http://www.ecmra.mil.

9.2 USES AND SAFEGUARDING OF INFORMATION: Information from the CMRA secure web-site is considered proprietary in nature when the contract number and contractor’s identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

9.3 USER MANUALS: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

Full text references of the FAR, DFARS, and AFFARS can be accessed on the internet at http://farsite.hill.af.mil

**See Attachment 1 - Clauses and Provisions, applicable to this requirement**

CLAUSES AND PROVISIONS

http://www.ecmra.mil/ http://www.ecmra.mil/ http://farsite.hill.af.mil/