PWS_12 Nov 19.pdf

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, REPAIR, AND

EMERGENCY REPAIR OF AIR CONDITIONER

UNITS, POWER CONVERTERS, AND POWER

GENERATORS

EUR2, BUILDING 2183

AT

RAMSTEIN AIR BASE

Dated 12 November 2019 Prepared by Capt Frederick Pack (12 AF Det 3/OL-A)

PERFORMANCE WOR K STATEMENT

FOR

INSPECTION, MAINTENANCE, REPAIR, AND EMERGENCY REPAIR

OF AIR CONDITIONER UNITS, POWER CONVERTERS, AND POWER

GENERATORS

EUR 2, BUILDING 2183

AT RAMSTEIN AIR BASE

Table of Contents Section Number and Title Page No.

1. DESCRIPTION OF SERVICES

1.1. SUBMITTALS

1.2. PREVENTIVE MAINTENANCE

1.3. REPAIR SERVICE

1.3.1. REPAIR SERVICE CALLS

1.3.2. EMERGENCY REPAIR SERVICE

1.3.3. COST ESTIMATE

2. US GOVERNMENT PROPERTY AND SERVICES……………………………………….. 4

2.1. UTILITIES

2.2. DAMAGE TO U.S. GOVERNMENT PROPERTY

3. GENERAL INFORMATION

3.1. QUALITY CONTROL

3.2. ALL CORRESPONDENCE SHALL BE IN ENGLISH

3.3. HOURS OF OPERATION

3.4. SECURITY REQUIREMENTS

3.5. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS.

3.6. SPECIAL QUALIFICATIONS

3.7. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

4. CONTRACTOR PERSONNEL

4.1. CONTRACT MANAGER

4.2. OTHER PERSONNEL

5. APPENDICES

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, REPAIR, AND EMERGENCY REPAIR

OF AIR CONDITIONER UNITS, POWER CONVERTERS, AND POWER

GENERATORS

EUR 2, BUILDING 2183

AT RAMSTEIN AIR BASE

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, maintain, repair and emergency repair the air conditioning units belonging to the satellite elements, air conditioning units belonging to buildings and container supplies, power converters and power generators at EUR2 (Appendix B). The intent of this contract is to mitigate the need for major repairs through the implementation of preventive maintenance. All inspection, maintenance, and repair services shall conform to commercial standards in accordance with (IAW) UVV and BGR 198 (German regulations for the prevention of industrial accidents). The services required under this PWS are mission essential as defined by DoDI 1100.22.

1.1. SUBMITTALS. The contractor shall submit to the Contracting Officer (CO) or Government Representative.

a. Letter listing all personnel, base pass identification numbers, vehicle makes, vehicle models, and vehicle license plate numbers for the length of the contract no later than five business days after contract award

b. Letter certifying all personnel’s qualifications and trainings (in the event the contractor hires employees during the term of the contract, those employees must also undertake the same process) no later than 5 (five) business days after contract award.

c. Schedule for preventive maintenance of all contracted work to the CO or Government Representative no later than ten (10) business days after contract award.

d. Maintenance reports shall be submitted no later than ten (10) business days after each inspection conducted IAW contractor’s schedule.

1.2. PREVENTIVE MAINTENANCE. The contractor shall provide preventive maintenance on equipment listed in Appendix B of this PWS to ensure reliable and continuous safe operation.

Documentation books for the equipment can be reviewed on site at EUR2. It is expected that at any given time all equipment should be operating. The maintenance shall be performed in accordance with VDMA 24186 (Association of German machines and plant builders), standard commercial practices or manufacturer’s recommendations, whichever is more stringent and shall begin no later than ten (10) calendar days after contract award. The contractor shall submit maintenance reports that include but is not limited to identification of system, location, maintenance work performed, repairs needed, and date of inspection, inspector, and overall condition ofthe equipment.

1.3. REPAIR SERVICE. All repair work shall be in accordance with VDMA 24186 (Association of German machine and plant builders), standard commercial practices or manufacturer’s recommendations, whichever is more stringent. Downtime of the system will be coordinated in advance and approved by the site lead. The contractor must notify the customer and the Government Representative off all projected downtime and estimated time for repair.

1.3.1. REPAIR SERVICE CALLS. The CO or Government Representative will notify the contractor of repair service calls. The contractor shall report to the work location within 4 hours after verbal notification by the Government Representative, survey the repair, and provide a cost estimate within 2 hours to the Government Representative. The contractor shall not make any repairs until written approval is received by the Government Representative. This approval can be given by separate letter or by signing off the cost estimate (official signature block with date).

The contractor shall commence repair work within 1 business day after notification from the Government Representative.

1.3.2. EMERGENCY REPAIR SERVICE. The CO or Government Representative will notify the contractor of emergency repairs to be made at EUR2. The contractor shall report to the work location no later than 2 (two) hours after notification, survey the repair, and provide the CO or Government Representative an estimated cost of repair no later than 2 (two) hours after survey.

The cost estimate submitted by the contractor shall include list of parts required for repair, net price for each part and number of hours required for repair work. The contractor shall commence repair work no later than 2 (two) hours after notification from the CO or Government Representative.

1.3.3. COST ESTIMATE. The Contractor’s cost estimate for repairs shall consist of part numbers, copy of receipt reflecting price paid for parts, and estimated time required for repair.

1.3.4. INVOICING. The contractor shall only invoice for actual service provided in regards to Paragraph 1.3.1 and 1.3.2.

2. U.S. GOVERNMENT PROPERTY AND SERVICES

2.1. UTILITIES. The U.S. Government will furnish electricity and water in the performance of services in this contract.

2.2. DAMAGE TO U.S. GOVERNMENT PROPERTY. The contractor shall report all damages to U.S. Government property within one hour after occurrence to the 12 AF Det 3/OL-A section, 06371 405 3163. The contractor shall be responsible for reimbursing the U.S. Government no later than 30 calendar days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

3. GENERAL INFORMATION.

3.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with applicable standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The CO or Government Representative must have a specific quality control inspector to notify in case of customer complaints. This inspector must be able to speak fluent English.

3.2. ALL CORRESPONDENCE SHALL BE IN ENGLISH

3.3. HOURS OF OPERATION. Contractor’s normal hours of operations shall be from 0700 to 1600, Monday through Friday, with the exception of U.S. Government holidays and Contractor may be required to respond to urgent services or emergencies twenty four hours a day, 7 (seven) days a week, including all U.S. Government holidays and German national holidays.

List of German National Holidays:

1. 1 January New Year’s Day*

2. Date varies each year Good Friday

3. Date varies each year Easter Sunday

4. Date varies each year Easter Monday

5. 1 May Labor Day*

6. Date varies each year Ascension Day

7. Date varies each year Whit Sunday

8. Date varies each year Whit Monday

9. Date varies each year Feast of Corpus Christi

10. 3 October German Unification Day*

11. 1 November All Saints Day*

12. 25 December 1st Christmas Day*

13. 26 December 2nd Christmas Day*

* These holidays are always on date indicated.

List of U.S. Holidays:

1. 1 January New Year’s Day**

2. 3rd Monday in January Martin Luther King’s Day

3. 3rd Monday in February President’s Day

4. Last Monday in May Memorial Day

5. 4 July Independence Day**

6. 1st Monday in September Labor Day

7. 2nd Monday in October Columbus Day

8. 11 November Veteran’s Day**

9. 4th Thursday in November Thanksgiving Day

10. 25 December Christmas Day**

**When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday or when the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

3.4. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this PWS and any representative of the contractor entering the Government installation in the performance of this PWS, shall abide by all security regulations of the installation. Citizens from certain countries are currently banned from entering U.S. installations;

Security Forces maintains a list of these banned countries. This includes individual contractor employees; therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

3.5. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR

OPERATIONS. Work stoppages may occur during the execution of this PWS due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations.

3.6. SPECIAL QUALIFICATIONS. The contractor must provide written documentation showing membership in either the Chamber of Commerce (Industrie und Handelskammer) or Chamber of Trade (Handwerkskammer) as a qualified contractor for specified equipment.

Additionally, services performed IAW this PWS shall be by personnel who meet federal and local certification requirements in maintaining and repairing specified equipment (VDMA 24186 and EG Verordnung 303/2008) (Eng. Trans. Guidelines to maintain HVAC systems and European Commission Regulation 303/2008). The contractor shall submit all certifications and membership proof at the time of proposal submission.

3.7. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The

Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The Contractor shall always choose the most environmentally friendly expendable items needed for the service, preferably with “blauer Engel” symbol.

4. CONTRACTOR PERSONNEL.

4.1. CONTRACT MANAGER. The contractor shall provide a Point of Contact (POC) and alternate who shall be responsible for the performance of work and shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0700-1600). The contractor must be able to meet with the CO or Government Representative to resolve any contract issues. The contract manager and alternate must be able to understand, read, speak and write basic and technical English at a level concurrent with their functions/duties. (Able to speak English with sufficient structural accuracy and vocabulary to participate in most formal and informal conversations on practical, social, and professional topics. Able to comprehend a variety of styles and formats pertinent to professional needs.). The contractor shall provide to the CO, five (5) days after award, the names, addresses and home phone numbers of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO ten days (10) prior to the change taking effect.

4.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak a minimum level of conversational English. This individual shall be able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics. Sufficient comprehension to read very simple written material shall be required.

Supervisors and management personnel shall be able to read, write and understand conversational and technical English at a level concurrent with their functions/duties. The contractor shall provide a list of names including passport number of all the people working under this contract to the CO and Government Representative. Any required changes to this listing shall be submitted in writing to the CO ten days (10) prior to the change taking effect.

5. APPENDICES.

A. ESTIMATED WORKLOAD DATA FOR EUR2

B. EQUIPMENT LIST FOR “EUR2”

C. SUPPORTING MAINTENANCE DOCUMENTS

APPENDIX A

ESTIMATED WORKLOAD DATA FOR EUR2

ITEM SERVICE ESTIMATED

QUANTITY

SCHEDULE

1 Provide submittals, in accordance with paragraph

1.1 1 ea On time

2 Provided maintenance schedule 1 ea Annual

3 Preventative maintenance on Air Conditioner units; twice a year, Spring and Fall 2 ea Semi-Annual

4 Preventative maintenance on Power Converter;

twice a year, Spring and Fall 2 ea Semi-Annual

5 Inspection on Power Generators 12 ea Monthly

6 Preventative maintenance on Power Generators 1 ea Annual

7 Preventative maintenance on Radome Blowers 1 ea Annual

8 Preventative maintenance on Forklift 1 ea Annual

9 Preventative maintenance on Polaris 1 ea Annual

10 Repair Service for building for EUR2 On Call

11 Emergency Service for EUR 2 On Call

APPENDIX B

EQUIPMENT LIST FOR “EUR2”

COMPOUND SURROUNDING BUILDING 2183

ITEM EQUIPMENT MANUFACTURER ESTIMATED

QUANTITY

1 VAC-28-V1A (A/C Unit) Air Technology Systems 1 ea

2 ECU-281163 (A/C Unit) DRS Technologies 2 ea

3 T43 0816 G157 (A/C Unit) McLean Thermal 24 ea

4 ECU-AC03001 (A/C Unit) DRS Technologies 10 ea

Radome Blower:

• Woodcock & Wilson BFN 400

100 105 (Annual maintenance only)

• ABB M3BP 080 MD 4

Woodcock & Wilson /

ABB

ea

6 Battery Powered Forklift; Nissan BXC30N Nissan 1 ea

7 Polaris Brutus HD (PN D132M9JDJ) Polaris 1 ea

See Attachments:

APPENDIX C

SUPPORTING MAINTENANCE DOCUMENTS

D.1. EUR2 Maint PWS_Woodcock Fan PMI Schedule

D.1. EUR2 Maint PWS_Woodcock Fan

D.2. EUR2 Maint PWS_ABB Motor PMI Schedule

D.2. EUR2 Maint PWS_ABB Motor PM

D.3. EUR2 Maint PWS_Forklift PMI Schedule

D.3. EUR2 Maint PWS_Forklift PMI Sc

D.4. EUR2 Maint PWS_Polaris PMI Sch edule

D.4. EUR2 Maint PWS_Polaris PMI Sch