Combined_Synopsis-Solicitation.pdf

Combined Synopsis/Solicitation

FA5613-16-Q-0002

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is FA5613-16-Q-0002 Test Administrator, and the solicitation is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89.

(iv) This is not a set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 611710.

(v) The 700th Contracting Squadron/LGCA Flight has a requirement for a Test Administrator at the 86th FSS/FSDE Education Center, Ramstein Air Base, Germany, for the period 15 Sep 2016 through 14 Sep 2017, with the option to extend the performance through 14 Sep 2019. Quoters shall use Attachment 1, Pricing Schedule, which includes all contract line item numbers, quantities and units of issue, to fill in all unit prices and total amount blocks, for the base period and all option periods.

(vi) Attachment 2, Performance Work Statement (PWS), contains the description of the requirement for Test Administrator at the 86th FSS/FSDE Education Center, Ramstein Air Base, Germany.

(vii) Place of performance and acceptance is FSS/FSDE Education Center at Ramstein Air Base, Germany. All quoters must propose FOB (free on board) destination.

Required period of performance: Base Period: 15 Sep 2016 – 14 Sep 2017 1st Option Period: 15 Sep 2017 – 14 Sep 2018 2nd Option Period: 15 Sep 2017 – 14 Sep 2019

(viii) The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Items (Oct 2015), applies to this acquisition.

Addenda to this provision:

(b) The offeror shall submit written documentation as follows:

(b)(4) Technical Capability Quote Package:

• Resume

• College transcript degree award date and subject area

(b)(6) Price

• Offerors shall use Attachment 1, Pricing Schedule, which includes all contract line item numbers, quantities and units of issue, to fill in all unit prices and total amount blocks, for the base period and all option periods. Offerors shall insert a unit price in the pricing schedule for Contract Line Item Number (CLIN). Total amounts and the overall grand total shall include all prefilled CLINs. NOTE: Only Dollar currency offers will be accepted.

(b)(11) Offerors shall comply with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(ix) The provision at FAR 52.212-2, Evaluation – Commercial Items (Oct 2014), applies to this acquisition. Specific evaluation criteria contained in paragraph (a) of that provision:

This addendum replaces the below referenced paragraphs of the provision as follows:

The award will be made based on interviews conducted with quoters meeting the qualification requirements described in the Performance of Work (POW) and may not be made based on the lowest quoted price. The Government reserves the right to conduct interviews with the highest ranking quoters only.

After Award:

If selected, individuals have to take the “Examination for DANTES Testing Personnel” and pass with a score of 90% or higher after award of the contract. One retest is authorized. Once selected, contractors must pass all required examination/s before administering test to eligible personnel. Failure to pass this required DANTES within 30 days will result in cancellation of the contract.

(c) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. For evaluation purposes only, the Government will add the prices specified in the last option period of the contract to the total evaluated price for the purposes of FAR clause 52.217-8, Option to Extend Services, for 6 months. Evaluation of options shall not obligate the Government to exercise the option(s).

(ix) Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (Apr 2016), Alternate I (Oct 2014), with their offer, or complete paragraph (b) of 52.212-3, if the quoter has completed the annual representations and certifications electronically at http://www.sam.gov.

(x) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 2015), applies to this acquisition. Paragraph (k) Taxes is deleted.

(xi) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 2016), applies to this acquisition.

(Mar 2016), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Mar 2016), applies to this acquisition; additional FAR clauses cited in the clause are:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.

4704 and 10 U.S.C. 2402).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

52.232-18, Availability of Funds APR 1984 http://www.sam.gov/

252.233-7001; Choices of Law (Overseas) JUN 2015

252.243-7001 Pricing of Contract Modifications DEC 1991

(xii) Additional FAR (Federal Acquisition Regulation), DFARS (Defense FAR Supplement) and AFFARS (Air Force FAR Supplement) clauses and provisions are included in Attachment 3, Applicable Clauses and Provisions.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xiv) In order to be eligible for award the contractor is required to be registered in the System for Award Management (SAM), http://www.sam.gov, and Wide Area Workflow (WAWF), https://wawf.eb.mil. All quoters must have a DUNS number, http://www.upik.de/en/upik_suche.cgi, and CAGE code (German vendors:

http://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx; other NATO countries:

http://www.nato.int/structur/AC/135/main/links/contacts.htm) to be eligible for award.

(xv) Quotes are due 02 Sep 2016 not later than 14:00 hours (2:00 PM) Central European Summer Time (CEST).

Quotes may be sent via email to fatima.berlitz.de@us.af.mil and ingeborg.jenkins.1.de@us.af.mil or hand-delivered to the following address: 700th Contracting Squadron, Kapaun Air Station, Bldg 2767, 67661 Kaiserslautern, room 216 or room

219. POC for hand deliveries are Fatima Berlitz, telephone +49-631-536-6725, room 2016, or Ingeborg Jenkins, telephone +49-631-536-6800, room 219. Postal mail shall not be used to submit quotes. For email submissions see Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items.

Note: Kapaun Air Station is an Air Force controlled installation. Delays at the gate will not be considered if quotes are late.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before contract expiration.

(End of clause) NOTE: In the event exercising this option becomes necessary, the prices as evaluated will be used for the 6-month extension. Should the extension occur at any performance period other than the last option period or be less than 6 months, the prices of the preceding performance period will be used to determine the total amount of the extension by multiplying the monthly amount with the number of months the contract is being extended (1 month – 6 months).

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months exclusive of the time extension authorized in FAR clause 52.217-8, Option to Extend Services.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

http://www.sam.gov/ https://wawf.eb.mil/ http://www.upik.de/en/upik_suche.cgi http://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.nato.int/structur/AC/135/main/links/contacts.htm mailto:fatima.berlitz.de@us.af.mil mailto:ingeborg.jenkins.1.de@us.af.mil

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(3) WAWF/iRAPT Login Issues, e.g. activation of the User Account or the NATO Cage Code (Local Code) has to be requested from the Ogden Helpdesk, disa.ogden.esd.mbx.cscassig@mail.mil; or call directly 001-801-605-7095; 001-866-618-5988.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

Important: Select “EDA” to pre-populate the form when creating a new document/invoice.

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_70.htm http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ mailto:disa.ogden.esd.mbx.cscassig@mail.mil https://wawf.eb.mil/

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F78900 Issue By DoDAAC FA5613 Admin DoDAAC FA5613 Inspect By DoDAAC F3N047 Ship To Code F3N047 Ship From Code (If Applicable) Mark For Code (If Applicable) Service Approver (DoDAAC) F3N047 Service Acceptor (DoDAAC) F3N047 Accept at Other DoDAAC (If Applicable) LPO DoDAAC (If Applicable) DCAA Auditor DoDAAC (If Applicable) Other DoDAAC(s) (If Applicable)

NOTE: It is the requesting unit's Resource Advisor responsibility to ensure that their DoDAAC is listed in the DLA database: https://www.transactionservices.dla.mil/daasinq/dodaac.asp; unit acceptors/inspectors need to self-register in WAWF/iRAPT. Local POC for DoDAACs is Laura Salazar at USAFE FM, laura.salazar.3@us.af.mil, 480-6707.

The activation of customer DoDAACs in the WAWF database can be requested by contacting the Ogden Helpdesk:

disa.ogden.esd.mbx.cscassig@mail.mil; or call directly 001-801-605-7095; 001-866-618-5988.

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

Important:

Funded SubCLINs have to be invoiced – showing the € and $ amounts per CLIN in the description

Foreign vendors shall ensure that their banking information is included in the Comments tab:

COMMENTS

SEPA Banking Information (Foreign Vendors Only):

- Name of Bank

- IBAN – BIC

- Account Number (if applicable)

VAT FORMS shall be mailed to:

Defense Finance and Accounting Service, Kleber Kaserne, Gebaeude 3200, ATTN: EU, Mannheimer Str. 218/219, 67657 Kaiserslautern/Germany Phone: +49-631-411-6383/6384

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

https://www.transactionservices.dla.mil/daasinq/dodaac.asp mailto:laura.salazar.3@us.af.mil mailto:disa.ogden.esd.mbx.cscassig@mail.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

For PAYMENT ISSUES contact dfas.limestone-me.jaq.mbx.dfas-li-customer-inquiries@MAIL.MIL, or contact the DFAS Technician as shown on the Invoice/RR

(3) PARTIAL PAYMENT AUTHORIZED

However, payment will not be made more frequently than once per month.

Please submit your invoice via WAWF not later than 1 week upon completion of each repair/service/delivery.

The final invoice submitted under this contract must be clearly marked as the final invoice.

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

mailto:dfas.limestone-me.jaq.mbx.dfas-li-customer-inquiries@MAIL.MIL

5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL

COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (NOV 2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(xvi) The Point of Contact for this requirement are Fatima Berlitz, telephone +49-631-536-6725, email fatima.berlitz.de@us.af.mil and Ingeborg Jenkins, telephone +49-631-536-6800, email ingeborg.jenkins.1.de@us.af.mil.

(xvii) List of Attachments: - Attachment 1, Pricing Schedule

- Attachment 2, Performance Work Statement (PWS) mailto:fatima.berlitz.de@us.af.mil mailto:ingeborg.jenkins.1.de@us.af.mil