Aviform_-_Request_for_Quote.doc

DEPARTMENT OF THE AIR FORCE

52D FIGHTER WING (USAFE)

1 April 2016

MEMORANDUM FOR: BIDDER

FROM: 52 CONS/LGCC

US Einkaufsbuero

Arnold Blvd., Bldg. 128

54529 Spangdahlem AB SUBJECT: Request for Quotation to Establish a Blanket Purchase Agreement (BPA) for ordering and delivering runway de-icing chemical to Spangdahlem AB, Germany.

1. This office intends to establish a BPA in accordance with FAR 13.303 for ordering and delivering runway de-icing chemical to Spangdahlem AB, Germany. The duration of the BPA shall not exceed five years.

2. EXTENT OF OBLIGATION: The US government is obligated only to the extent of authorized call actually placed against the BPA.

3. For informational purposes the North American Industry Classification System Code is 325988.

4. This synopsis will result in establishing a Blanket Purchase Agreement (BPA) and will be procured using commercial item procedures as prescribed in FAR Part 12; award selection will be made based on price and technical acceptance.

5. While a BPA can be cancelled at any time by the Contracting Officer and the BPA holder, the anticipated performance period for this BPA is: 01 May 2016 through 30 April 2021.

Purchase/Delivery of Aviform L50 Chemical or equal (Please see attached SOW for details)

6. PRICE LISTS: The contractor shall submit a price list at the time of award and periodically as required for the following items. Prices must be without added value tax (Mehrwertsteuer).

7. Pricing shall be shown as FOB Destination for delivery to:

Ramp 5 Bldg 690 09123-0036 Spangdahlem Germany

8. The required delivery time after BPA call completion is no later than 72 hours.

9. The price list will be approved every year or as needed by the Contracting Officer.

10. The government reserves the right to award on a multiple award or an all or none basis.

11. All firms must be registered in System for Award Management (SAM) before being considered for award.

12. All quotes must be sent to Lt Andrew Ingerson via e-mail andrew.ingerson.1@us.af.mil

13. Quotes are required to be received no later than 29 April 2016 at 1200.

14. The offeror shall submit the technical chemical composition of the commercial product they have that matches the requirement listed in the SOW as the same brand name or equal.

15. In accordance with DFAR 225.255-7041 ALL CORRESPONDENCE IN ENGLISH. QUOTES NOT IN ENGLISH SHALL NOT BE CONSIDERED.

16. In reference to AFFARS 5325.1002 Use of Foreign Currency.

17. Submission of Offers in other than United States Currency, when offers are given a choice of submitting offers in United States dollars or in a currency other than United States dollars. When purchase requests and contracts are expressed in foreign currency, the rate of exchange to be used in determining any applicable acquisition thresholds and authorities will be the current Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency.

18. Clauses

a. Incorporated by Reference:

i. 52.213-2, Invoices

ii. 52.213-3, Notice to Supplier

iii. 52.203-3, Gratuities

iv. 52.212-4, Contract Terms and Conditions – Commercial Items

v. 52.225-14, Inconsistency Between English Version and Translation of Contract

vi. 52.229-6, Taxes – Foreign Fixed-Price Contracts

vii. 52.233-1, Disputes

viii. 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

ix. 252.222-7002, Compliance with Local Labor Laws (Overseas).

x. 252.233-7001, Choice of Law (Overseas).

b. Clauses Incorporated by Full Text:

i. 52.212-2, Evaluation – Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offerors are advised that evaluation of proposals against the factors and sub-factors listed will be accomplished using a “Lowest Price Technical Acceptable” process. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standard for non-cost related factors. The Government will evaluate each proposal strictly in accordance with its contents and will not assume that performance will include those areas not specified in the offeror’s written proposal.

(b) The government will consider technical qualifications and the price offered for each offeror. In order to be considered further in the evaluation process, the offeror’s technical proposal must be rated acceptable. The following factors and sub-factors shall be used to evaluate offers:

FACTOR I: PRICE – All offers must include prices for all line items. Failure to include prices will exclude the offer from further consideration for award.

FACTOR II: TECHNICAL

Technical proposals shall consist of supporting documentation necessary to demonstrate the offeror’s compliance with technical requirements. Proposed product must be specific, and shall clearly demonstrate the offeror’s understanding of the requirement and its capability to satisfy the Government’s needs. Information of proposed product should be sufficient to meet or exceed contractual standard and achieve quality performance. Statements like “We understand, can, and will comply with all specifications; standard procedures will be applied; or well-known techniques will be used.” Proposal will be deemed unacceptable if it does not contain a chemical composition of the product. This composition will be evaluated by the Civil Engineer subject matter experts to see if it is equivalent to the specifications stated in the Statement of Work.

a. Subfactor (1) – Chemical Oxygen Demand (COD) level shall not exceed 0.100 g02/g: This factor shall be technically acceptable when supporting documentation validates that Chemical Oxygen Demand level does not exceed 0.100 g02/g.

b. Subfactor (2) – US Air Force approval by AFCEC for use with F-16 – This factor shall be technically acceptable when supporting documentation validates that the deicing product has been approved by the US Air Force for use with F16 A/C. Please see attached letter from the AFCEC and AFLMC/WWM.

c. Subfactor (3) – Liquid deicing product - This factor shall be technically acceptable when supporting documentation validates that the deicing product is liquid.

d. Subfactor (4) – Availability within 24 hours - This factor shall be technically acceptable when contractor provides a sound technical approach to meet delivery within 24 hours

e. Subfactor (5) – PFC limit - This factor shall be technically acceptable when the contractor provides an analyzed sample of their product that shows the product shall not contain more than 10 nano gram/liter [ng/l] of polyfluorinated chemical (PFC) constituents in total.

PFC Parameters:(Perfluorooctane Sulfonic Acid, Perfluorooctanoic Acid, Perfluorobutane Sulfonic Acid, Perfluorobutanoic Acid, Perfluoropentanoic Acid, Perfluorohexane Sulfonic Acid, Perfluorohexanoic Acid, Perfluoroheptanoic

Acid, Perfluorooctanesulfonamide, Perfluoronanoic Acid, Perfluorodecane

Sulfonic Acid, Perfluorodecane Acid, Perfluordodecane Acid, Sum

Perfluorooctane Sulfonic Acid and Perfluorooctanoic Acid, Sum all PFT parameters)

Threshold: Sum all PFT parameters < 10 nano gram/liter

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

ii. 5352.201-9101, Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (1.) Mr. Douglas Guldan, USAFE/A7K 0049-6371-47-2209 email: douglas.guldan@us.af.mil (2.) Ms Heidi Hoehn USAFE/A7KP 0049-06371-47-9330, email: heidi.hoehn.de@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

iii. 52.211-6, Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

iv. 52.223-3, Hazardous Material Identification and Material Safety Data.

(a) “Hazardous material,” as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material

(If none, insert “None”) Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to --

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of Clause)

v. 52.252-1, Solicitation provisions Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P91_14023 (End of Provision)

19. If you have any more questions or concerns, please contact Lt Ingerson at 0656561-9542 and email at andrew.ingerson.1@us.af.mil, or SrA McCullough at 0656561-9536 and email at timothy.mccullough.1@us.af.mil.

TIMOTHY K. MCCULLOUGH, SrA,USAF

CONTRACTING OFFICER

Attachments:

1. Statement of Work