FA5606-20-Q-2005 COMBO.pdf

Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

52D FIGHTER WING (USAFE)

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Requirement Title: Special Needs Coordinator at Geilenkirchen

Solicitation Number: FA5606-20-Q-2005

Solicitation Issue Date: Thursday, 05 March 2020

Response Deadline: Tuesday, 07 April 2020 no later than 10:00 hrs Central European Time (CET)

Point(s) of Contact: Ursula Heck, Email: ursula.heck.2.de@us.af.mil, Tel: (+49)6565-61-9522 Claudia Mans, Email: claudia.mans.1.de@us.af.mil, Tel: (+49)6565-61-9504

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2020-04 15 Jan 2020 Defense Federal Acquisition Regulation Public Notice 23 Jan 2020 Air Force Federal Acquisition Circular AFAC 2019-1001 01 Oct 2019

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 621999

Requirement Information

Description:

Special Needs Coordinator for 470th Medical Flight, Geilenkirchen Air Base, Germany Non-personal Services: The Contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and other items necessary to perform services as Special Needs Coordinator as defined in the attached Performance Work Statement (PWS) Place of Delivery/Performance/Acceptance/FOB Point:

470th Medical Flight, Geilenkirchen Air Base, Germany

Line Item Description Quantity Unit Unit Price Extended Price 0001 Base Year 08 May 2020 - 7 May 21 Special Needs Coord 12 Mo 1001 1st Option Year 08 May 21 - 07 May 22 Special Needs Co 12 Mo 2001 2nd Option Year 08 May 22 - 07 May 23 Special Needs C 12 Mo 3001 3rd Option Year 08 May 23 - 07 May 24 Special Needs C 12 Mo 4001 4th Option Year 08 May 24 - 07 May 25 Special Needs C 12 Mo

Instructions to Offerors

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INSTRUCTIONS TO QUOTERS (ADDENDUM to 52.212-1)

a. Simplified acquisition procedures will be used IAW FAR 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of an award.

b. This competitive acquisition will be conducted utilizing price as the only evaluated factor. Past Performance record history will be assessed as one of the multiple standards required for a successful quoter to be determined responsible as described in FAR 9.104. Contract award will be made to the quoter with the lowest total evaluated price (TEP). The quote shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in the Instructions to Quoters may result in an quote being ineligible for award.

c. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

d. The quoted amounts need to be net prices without tax.

Provide Quote Expiration Date, Best Delivery Date, and any Discount Terms

e. Factor 1 - Price

• The quoter shall complete schedule of supplies or services and prices/costs of the solicitation to include all unit prices and extended prices for each CLIN. These instructions are to assist you in submitting information required to evaluate the reasonableness of the quoter's proposed prices/costs. Compliance with these instructions is mandatory and failure to comply may result in rejection of your quote.

• Price Reasonableness and Balance:

Quoter's quotes will be evaluated for reasonableness and balance. The burden of proof for credibility of proposed prices rests with the quoter. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an quoter's quote.

• Price Realism:

Quoter's quotes may be evaluated for price realism utilizing the price analysis techniques in FAR 13.106-3.

f. Pricing Information Requirements If, after receipt of quotes, there is insufficient information available to determine price reasonableness, balance, or realism, the quoter may be required to submit other than certified cost or pricing data.

g. In order to be considered for award, all quotes must be submitted in English and be received no later than 7 April 2020, 10:00 hrs Central European Time (CET). Quotes shall only be sent via e-mail to ursula.heck.2@us.af.mil and claudia.mans.1.de@us.af.mil. Hard-copy quotes will not be accepted.

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Emailed quotes must be received in the stated address(es) email inboxes on time and the addressee must be able to open the email and all attachments. It is the quoter's responsibility to confirm the timely receipt of the quotes by the stated addresses.

h. Questions concerning this RFQ shall be submitted electronically via e-mail to the above POCs no later than 18 March, 15:30 hrs Central European Time (CET). Questions solicited by any other method will not be considered/answered.

i. To be awarded a contract with the United States Air Force, and/or the United States Government, all vendors must have a DUNS number, a CAGE code, and be System for Award Management (SAM)-registered.

j. In order to be considered for award, the quoter's quote must be compliant with the material requirements of this RFQ and the Performance Work Statement (PWS), and Government standard and regulations pertaining to the PWS.

k. Ombudsman An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

l. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

m. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Erik Symanski

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: erik.symanski@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/ SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), 52D FIGHTER WING (USAFE)

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SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

n. The ombudsman has no authority to render a decision that binds the agency.

o. Do not contact the ombudsman to request copies of the solicitation, verify quote due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Basis for Contract Award:

In accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items, the Government intends to award a Firm-Fixed Price purchase order from this solicitation to the responsible quoter with price as the only evaluation factor.

Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Award will be made to the quoter with the lowest total evaluated price (TEP) and whose quote conforms to the material solicitation requirements (to include all stated terms, conditions, representations, and certifications).

Quoters are advised that their quotation may exceed the requirements but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or negotiate final terms with, one or more, but not all, contractors if later determined by the contracting officer to be necessary. However, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Solicitation Requirements (Terms and Conditions) Offerors are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

In order for a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov/SAM prior to award. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Factor 1 - Price

Price quotes will be evaluated as follows:

Completeness

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Quotes will be reviewed for completeness. Incomplete quotes may be considered ineligible for award.

Price Reasonableness The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described IN FAR 13.106.

Price Realism Proposed prices may be evaluated for price realism. To evaluate price realism, the Government may use one or more of the price analysis techniques described in FAR 13.106.

Unbalanced pricing Quoter's quotes will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the quoter explaining variances that appear unbalanced. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quoter; or

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

Total Evaluated Price (TEP):

The TEP will be calculated as the sum of the total proposed prices for all separately priced line items (including sub line items). The total proposed price for each separately priced line item shall be calculated as the proposed unit price multiplied by the corresponding quantity.

The total proposed price for all options will be added to the total proposed price for the basic requirement as a part of the TEP calculation.

TEP will be used for evaluation purposes only. Evaluation of options shall not obligate the Government to exercise such options.

The TEP will be calculated as the sum of the quoter's proposed prices for the base period and all option periods to include the six (6)-month extension period in accordance with FAR 52.217-8 “Option to Extend Services.” The six (6)-month extension period unit prices will be based on the proposed option period CLIN 4001 unit prices multiplied by .50. The six (6)-month extension period under FAR 52.217-8 will only be utilized if necessary.

Only prices in Euro or USD will be accepted. Prices will be evaluated in USD, for quotes submitted in Euro, the exchange rate used will be the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial quotes. Purchase Order will be written in the proposed currency.

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Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification ✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.203-3, Gratuities

52.203-6, Alternate I Restrictions on Subcontractor Sales to the Government

52.203-12, Limitation on Payments to Influence Certain Federal Transactions

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-7, System for Award Management

52.204-9, Personal Identity Verification of Contractor Personnel

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-16, Commercial and Government Entity Code Reporting

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52.204-17, Ownership or Control of Offeror.

52.204-18, Commercial and Government Entity Code Maintenance

52.204-22, Alternative Line Item Proposal

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab or Other

Covered Entities

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26, Covered Telecommunications Equipment or Services-Representation

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation

52.217-5, Evaluation of Options

52.217-8, Option to Extend Services

52.225-13, Restrictions on Certain Foreign Purchases

52.225-14, Inconsistency Between English Version and Translation of a Contract

52.229-6 Taxes-Foreign Fixed-Price

52.232-18, Availability of Funds

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

52.242-13 Bankruptcy

52.253-1, Computer Generated Forms

252.201-7000, Contracting Officer's Representative

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002, Requirements to Inform Employees of Whistleblower Rights

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7003, Control of Government Personnel Work Product

252.204-7004 Antiterrorism Awareness Training for Contractors

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.222-7002, Compliance with Labor Laws (Overseas)

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252.225-7005, Identification of Expenditures in the United States

252.225-7041, Correspondence in English

252.225-7043, Antiterrorism/Force Protection for Defense

252.225-7974, Representation Regarding Business Operations with the Maduro Regime

252.229-7000, Invoices Exclusive of Taxes or Duties

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7006, Wide Area Workflow Payment Instructions

252.232-7008, Assignment of Claims (Overseas)

252.232-7010, Levies on Contract Payments

252.233-7001, Choice of Law (Overseas)

252.244-7000, Subcontracts for Commercial Items

5352.223-9001, Health and Safety on Government Installations

5352.242-9001, Common Access Cards (CAC) for Contractor Personnel

The following provisions and clauses are hereby included by full text:

52.217-8, Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

(End of clause)

52.217-9, Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

52.252-6, Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.229-7001, TAX RELIEF --ALTERNATE I (SEP 2014)

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(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: ______________ RATE (PERCENTAGE): ______________________________

(b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base.

The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and a valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

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Attachments

PWS (Performance Work Statement) Special Needs Coordinator (26 pages)

Funds Available

Funds Not Currently Available