FA558720Q1074 Seat Cushion Solicitaion.pdf

DEPARTMENT OF THE AIR FORCE

48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation

Requirement Title: KC-135 Seat Cushions

Solicitation Number: FA558720Q1074

Solicitation Issue Date: Tuesday, 18 August 2020

Response Deadline: Wednesday, 26 August 2020

Point(s) of Contact: Primary: Joseph Sablan, Contract Specialist

Email: joseph.sablan.3@us.af.mil

Secondary: Michael Drinkwater, Contracting Officer Email: michael.drinkwater.1@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

2. This written solicitation is being issued as a(n) Request For Quotation (RFQ)

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2020-08 Defense Federal Acquisition Regulation Public Notice 20200605 Air Force Federal Acquisition Circular 2019-1001

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b) The North American Industry Size Classification System (NAICS) code associated with this requirement is 336360.

Requirement Information

Description:

The 351st Air Refueling Squadron (351 ARS) is looking to procure various Oregon Aero KC-135 seat cushion sets or brand name equivalents. Seat cushions must meet the minimum required specifications and quantities set forth in Attachment 1.

See Attachment 1 – Salient Characteristics.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

****This acquisition is subject to the Availability of funds 52.232-18****

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery: F.O.B. Destination; RAF Mildenhall, United Kingdom (exact customer address will be provided in the resulting contract). Consolidation point is not acceptable for this requirement.

Instructions to Offerors

52.212-1

Quotes submitted in response to this solicitation shall be submitted via email no later than Wednesday, 26 August 2020 @ 1400 hours British Summer Time (BST). In order to be considered timely and responsive quotes must be sent to the following points of contact:

Primary: Joseph Sablan, Contract Specialist Email: joseph.sablan.3@us.af.mil

Secondary: Michael Drinkwater, Contracting Officer Email: michael.drinkwater.1@us.af.mil

All price quotations must be submitted on Attachment 2 – Quote Sheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line item described in Attachment 2 shall be priced in this fashion. Failure to provide pricing on any one line item may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award.

Vendor shall provide NATO Commercial and Government Entity (NCAGE) number at time of submitting Attachment 2.

Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

Late quotes shall be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment 2 firm for 60 calendar day from the date specified for receipt of quotes.

Any quote submitted in a currency other than U.S .dollars (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/Reports/fcfr/.

https://comptroller.defense.gov/Financial-Management/Reports/fcfr/

Evaluation Criteria 52.212-2

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government.

2. The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair & reasonable and realistic by the Contracting Officer.

3. The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used by the Government to evaluate quotes;

1. Price: At minimum, the vendor must provide pricing in accordance with the instructions outlined in 52.212-1. The vendor that provides the lowest price that can be determined both fair & reasonable and realistic by the Contracting Officer may be given additional consideration for awardee selection.

However, the Government is under no obligation to do so.

The Government intends to only evaluate prices submitted on Attachment 2. During the evaluation process the Contracting Officer will determined a “Total Evaluated Price” (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Attachment 2.

For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable.

For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered realistic.

2. Technical Capability: At minimum, the vendor must provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in Attachment 1 – Salient Characteristics. The vendor must provide a total projected timeline to complete all works outlined in Attachment 1.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.204-25, Prohibition on Certain Telecomms and Video Surveillance Services/Equipment 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-50, Combating Trafficking Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecomms and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Attachments

Attachment 1 – Salient Characteristics

Attachment 2 – Quote Sheet