FA5587-08-T-0138 Solicitation.pdf

48 CONS/LGC - FA5587

BLDG 977, RAF LAKENHEATH

BRANDON IP27 9PN

01638 52 2414

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA5587-08-T-0138 26-Aug-2008

b. TELEPHONE NUMBER

44 1638 522384

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 10 Sep 2008

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA5587

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F2P4MD 16. ADMINISTERED BY

48TH MEDICAL GROUP - F2P4MD

JENNIFER MITCHELL

48 MDG -F2P4MD

BUILDING 930

RAF LAKENHEATH IP27 9PN

TEL: 01638528986 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BONNIE L. YOAKUM

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA5587-08-T-0138

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 728 Each Routine Courier Service

FFP

Courier trips will be from RAF Lakenheath (RAFL) to RAF Mildenhall (RAFM).

From RAFL to RAFM is one trip (1 EA) equaling 364 round trips (RAFL to

RAFM to RAFL) per year.

FOB: Destination

NSN: R602-P1-COU-RIER

PURCHASE REQUEST NUMBER: 30455601950608

SIGNAL CODE: A

NET AMT

0002 6,000 Miles Urgent Courier Service

FFP

Urgent Lab Courier service shall include visits to locations listed in the PWS and any other area required. This service will be required 24 hours a day, 7 days a week.

FOB: Destination

NSN: R602-P1-COU-RIER

PURCHASE REQUEST NUMBER: 30455637768008

1001 728 Each OPTION Routine Courier Service

FFP

Courier trips will be from RAF Lakenheath (RAFL) to RAF Mildenhall (RAFM).

From RAFL to RAFM is one trip (1 EA) equaling 364 round trips (RAFL to

RAFM to RAFL) per year.

FOB: Destination

NSN: R602-P1-COU-RIER

1002 6,000 Miles OPTION Urgent Courier Service

FFP

Urgent Lab Courier service shall include visits to locations listed in the PWS and any other area required. This service will be required 24 hours a day, 7 days a week.

FOB: Destination

2001 728 Each OPTION Routine Courier Service

FFP

Courier trips will be from RAF Lakenheath (RAFL) to RAF Mildenhall (RAFM).

From RAFL to RAFM is one trip (1 EA) equaling 364 round trips (RAFL to

RAFM to RAFL) per year.

FOB: Destination

2002 6,000 Miles OPTION Urgent Courier Service

FFP

Urgent Lab Courier service shall include visits to locations listed in the PWS and any other area required. This service will be required 24 hours a day, 7 days a week.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 N/A N/A N/A Government

1002 N/A N/A N/A Government

2001 N/A N/A N/A Government

2002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-SEP-2008 TO

31-AUG-2009

N/A 48TH MEDICAL GROUP - F2P4MD

JENNIFER MITCHELL

48 MDG -F2P4MD

BUILDING 930

RAF LAKENHEATH IP27 9PN

01638528986

FOB: Destination

F2P4MD

0002 POP 01-SEP-2008 TO

31-AUG-2009

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

F2P4MD

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 Central Contractor Registration APR 2008

52.212-1 Instructions to Offerors--Commercial Items JUN 2008

52.212-3 Offeror Representations and Certification--Commercial Items JUN 2008

52.212-4 Contract Terms and Conditions--Commercial Items FEB 2007

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation)

JUN 2008

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.253-1 Computer Generated Forms JAN 1991

252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007

252.225-7042 Authorization to Perform APR 2003

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

L001 HOURS OF WORK: The contractor's work schedule will be mutually agreed upon between the flight commander and the contractor. The contractor may be required to work more than 8 hrs in a single day or 40 hrs in a week and holidays. However, under no circumstances will the contractor earn premium pay. All overtime, weekend or night shift hours will be paid at the same hourly rate as regular hours of work. If additional hours are worked, the Government may reduce future scheduled hours to maintain a 40hr work week average. All hours worked will be recorded accurately on the work schedules. Under no circumstances are the work schedules to reflect hours worked when the contractor was absent or vice versa.

L002 POINT OF CONTACT. The Contractor shall provide a point of contact and/or telephone number by which the Contractor shall be contacted. Pagers, answering services or answering machines are acceptable, provided messages are returned the same or following duty day from the date left by the Government.

L003 ABSENCE

Contractor is permitted to request approval of unpaid absences for holiday, vacation, sick and family leave from the

Flight Commander. Scheduled absences are to be coordinated a minimum of 2 weeks in advance, and are at the discretion of the Flight Commander. Notify the Flight Commander or designee as early as possible of unscheduled absences to allow for planning of service coverage and workload distribution.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the item offered to meet the Government requirement

(ii) Price

(iii) Past performance

Technical and past performance, when combined, are approximately equal to cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFAR (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

5352.201-9101 Ombudsman.

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen:

Primary:

Paul R. Horst JR., Col, USAF

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: paul.horst@ramstein.af.mil

Tel: (49)-6371-47-5910, Fax: (49)-6731-47-2025

Alternate:

Mr. Dave Jones

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: dave.jones@ramstein.af.mil

Tel: (49)-6371-47-5910, Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf mailto:paul.horst@ramstein.af.mil mailto:dave.jones@ramstein.af.mil

5352.223-9001 Health and Safety on Government Installations.

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and

Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the

Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.237-9001 -- Requirements Affecting Contractor Personnel Performing Mission

Essential Services

REQUIREMENTS AFFECTING CONTRACTOR PERSONNEL PERFORMING

MISSION ESSENTIAL SERVICES (OCT 2004)

(a) The Contracting Officer has identified all or a portion of the services performed under this contract as ―Essential DoD Contractor Services‖ as defined and described in DoD Instruction

(DoDI) 3020.37, ―Continuation of Essential DoD Contractor Services During Crises.‖ Hereafter, the personnel identified by the contractor to perform these services shall be referred to as

―Mission Essential Contractor Personnel.‖

(b) Within 30 days after contract award or incorporation of this clause into a contract by modification, the Contractor shall provide a written list of all ―Mission Essential Contractor

Personnel‖ to the Contracting Officer or designee. The list shall identify names and country(ies) where each employee will perform work under this contract.

(c) As required to comply with or perform pursuant to DoD or Air Force requirements, the contracting officer shall direct the contractor to comply with requirements intended to safeguard the safety and health of Mission Essential Contractor Personnel. The Contracting Officer may communicate the requirements through a letter of notification or other means, and subsequently modify the contract to incorporate the requirements via full text or by reference. The Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable

Adjustment.

(d) This clause shall be inserted in all subcontracts meeting the criteria in paragraph (a) of this clause.

5352.242-9000 Contractor access to Air Force installations.

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

http://www.dtic.mil/whs/directives/corres/html/302037.htm

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security

Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT

48TH MEDICAL GROUP COURIER SERVICES

1 AUG 08

1. GENERAL REQUIREMENTS

1.1. Purpose. The intent of this Performance Work Statement (PWS) is to provide a routine courier service between medical functions located at RAF Lakenheath (RAFL), 48 th Medical Group (48 MDG) and the RAF Mildenhall (RAFM) Flight Medicine Office and Dental Clinic.

1.2. Scope of Work. The designated contractor (courier) will provide transportation of medical supplies/equipment, medical/dental records, laboratory specimens. The contractor will be also asked to carry controlled medications and pharmacy prescriptions within sealed containers.

1.3. All other items as required between medical facilities at RAFL and RAFM this could be large bulky items of office equipment as requested.

1.4. For Urgent Courier Service the contractor shall provide an on-call, 24hr service Monday through to

Sunday on a as required basis to any NHS or Private Hospitals also other locations if required and as instructed by Medical Logistics on-call persons http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf

1.5. To deliver and return new incoming personal medical folders to Orientation briefings on Tuesdays and Fridays each week from RAFL hospital and RAFM base theater.

2. CONTRACTOR FURNISHED ITEMS

2.1. Contractor shall provide a properly licensed driver with detailed knowledge of all designated locations identified in paragraphs 3.4 and 3.5. For locations not listed in this PWS (or added a later date), driver is required to have a general knowledge of the location as provided by US Government representatives.

2.2. Contractor will provide a vehicle that has the capacity to safely transport the items identified in paragraph 1.2. It should be properly registered with RAFL and RAFM transportation units and licensed/inspected in accordance with applicable motor vehicle laws of the UK Ministry of Transport.

2.3. In case of an emergency situation or incident that precludes the primary courier service to be detained, the contractor will have a back up capability prepared to respond.

2.4. Contractor will provide documentation to validate certification to transport items identified in paragraph 1.2.

2.5. The contractor shall designate a primary and alternate point of contact to the Contract Services

Manager in Medical Logistics for any questions/concerns regarding this agreement. This information shall include name, title address, and telephone number(s).

3. COURIER SERVICE REQUIREMENTS/ACTIONS

3.1. Courier service shall operate Monday through Friday beginning at 1400 and ending approximately at

1630. Contractor will report to identified 48 MDG pick up locations (reference paragraph 3.4.).

3.2. Courier service shall not be required during designated United States Federal holidays (to include

New Years Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor

Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas). USAFE family days or 48th

Fighter Wing (FW)/48 MDG down days, unless otherwise notified. The Contract Services Manger will notify the contractor 5 working days in advance regarding USAFE family days, wing down days or for any other period the courier service will not be required.

Note: Mildenhall Flight Medicine Office does not take 48 MDG down days, but will honor 100th Air

Refueling Wing’s.

3.3. Courier service will be required during British Bank Holidays unless otherwise notified. British

Bank Holidays that are observed include New Years Day, Good Friday, Easter Monday, May Day, Spring Holiday, late Summer Holiday, Christmas and Boxing Day.

3.4. Pick Up Locations. 48 MDG will require the contractor to report to the following areas:

3.4.1. Pharmacy (Building 932) – to pick up prescriptions/medications (will not include controlled drugs). Speak to any pharmacist or pharmacy technician to see if there are any additional supplies or records requiring delivery to Mildenhall Dental Clinic or Mildenhall Flight Medicine Office.

3.4.2. Laboratory (Building 932) – to pick up lab specimens/results. Speak to any of the Lab technicians and ask for any supplies or specimens requiring delivery to Mildenhall Dental Clinic or

Mildenhall Flight Medicine Office.

3.4.3. Linen Exchange (Building 932) – to pick up clean linen. Contact NCOIC and ask for any linen requiring delivery to Mildenhall Flight Medicine Office.

3.4.4. Outpatient Records (Building 932) – report to front desk to pick up medical records. Speak to any outpatient records technician to identify records for delivery to Mildenhall Flight Medicine

Office.

3.4.5. Dental Clinic (Building 944) – records or supplies will be picked up at the Dental reception desk.

3.4.6. Flight Medicine Office (Building 926) – Records will be collected for transport to

Mildenhall Flight Medicine Office. The records are behind the reception desk in room 31. There is a tray marked in red Medical Records Mildenhall Flight Medicine Office. There will be no deliveries from this section on Fridays—both Flight Medicine Offices are closed at 1400 for training.

3.4.7. Medical Logistics (Building 930) – report to the rear entrance of the Medical Logistics warehouse to pick up supplies/equipment for Mildenhall Dental Clinic or Mildenhall Flight

Medicine Office.

3.5. Drop Off Locations. 48 MDG will require the contractor to drop off/pick up identified materials to the following locations on RAFM: Flight Medicine Office and Dental Clinic.

3.5.1. Mildenhall Flight Medicine Office (Building 830) – drop off and pick up records, supplies, or specimens. Make sure when specimens are being transported that they are secured and proper instructions are posted on each container. There will be no deliveries done on Fridays as both Flight

Medicine Offices are closed at 1400 for training.

3.5.2. Mildenhall Dental Clinic (Building 445) – drop off/pick up records and supplies.

3.6. Contractor will need to return to 48th Medical Group and drop off any items that were picked up at

RAFM Flight Medicine Office or Dental Clinic. 48th Medical Group drop off locations are the same as those identified in paragraph 3.4.

3.7. Contractor will ensure all materials identified/picked up for courier service are never left unattended to ensure patient privacy and eliminate potential tampering of items.

4.0. GOVERNMENT ACTION

4.1. 48th Medical Group Flight Medicine Office, Dental Clinic, Outpatient Records, Pharmacy, Laboratory and Medical Supply will:

4.1.1. Ensure all items requiring courier service are ready for daily pick up by 1400 hours.

4.1.2. Ensure all medical items requiring courier service are clearly identified and secured/protected in a suitable container.

4.2. RAF Mildenhall Flight Medicine Officer and Dental Clinic are responsible for the following actions:

4.2.1. Designate a drop off/pick up location within the clinic and ensure all items for pick up are placed in the identified locations by 1415. All laboratory samples will be collected/stored/shipped

IAW MDGPAM 44-110, Pathology and Laboratory Medicine Services Guide.

4.2.2. Ensure all medical items requiring courier service are clearly identified and secured/protected in a suitable container.

5.0. MODIFICATIONS TO PERFORMANCE WORK STATEMENT

5.1. Periodic changes to this agreement may be required. Only 48th Contracting Squadron personnel will be authorized to change this agreement. All proposed modifications to this agreement will be forwarded to the 48th Contracting Squadron for review and action.

6.0. VERIFICATION OF SERVICES

6.1. Prior to initiating courier service, the contractor will report to Medical Logistics, building 930, and sign in.

6.2. Upon completion of courier service activities, the contractor will report to Medical Logistics, building 930 to sign out.

6.3. Sign in/Sign out log will be used to validate services and provide needed documentation to execute payment.

7.0. PAYMENT PROCEDURES

7.1. The contractor will submit an invoice to Medical Logistics on a monthly basis to the attention of the Contract Services Manager. The invoice will be submitted within the first week of each month, indicating courier service activities for the previous month.

7.2. Medical Logistics will validate services rendered and initiate payment actions verified in paragraph 6.0.

8.0. CUSTOMER SATISFACTION

8.1. Customers/end users of this agreement are responsible for identifying any concerns or dissatisfaction with the performance of the contractor. If any issues are identified they should be brought to the attention of the Contract Service Manager in Medical Logistics, ext 7-8964.

8.2. The Contract Services Manager will work with the contractor to resolve any issues or concerns.

8.3 If the Medical contract services manager cannot alleviate the problem, then the 48 th Contracting

Office should be contacted for assistance.

9.0. VAT CERTIFICATION

9.1. The services listed in this Performance Work Statement are to be delivered at a price

―exclusive‖ of VAT under arrangements agreed between the appropriate US authorities and HM

Customs and Excise, REF PRI 46/7. The services received/purchased are for official US government purposes only.

10.0. TERMINATION OF AGREEMENT

10.1. This agreement may be terminated by either party by providing thirty (30) days prior written notification.

11.0. COURIER SERVICE IN SUPPORT OF CONTINGENCY OPERATIONS

11.1. Due to the mission of the 48th Fighter Wing, real world events/contingency actions may result in expanded operations within the wing to ensure mission objectives are complied with.

Correspondingly, the mission of the 48th Medical Group may also be affected and direct a need to expand medical capabilities throughout the wing and local area. Expansion of medical services throughout the wing and local area may warrant expanded use of this Courier Service Performance

Work Statement.

11.2. If the expansion of the PWS is warranted based on contingency operations, the Contract

Services Manager from Medical Logistics will immediately notify the contractor to:

11.2.1. Determine the contractor’s ability to provide courier service support to the expanded area of responsibility in support of medical operations. This will not apply to restricted or classified areas.

11.2.2. Negotiate a revised payment rate to cover the expanded courier service. Upon completion of contingency activities and a return to normal operations, the courier service rate will revert back to the original negotiated rate.

11.3. Termination of expanded courier service in support of contingency operations may be terminated by either party by providing thirty (30) days prior written notification.