Combined_Synopsis_Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

496 ABS/LGC (USAFE)

Combined Synopsis/Solicitation

RFQ –Rental Vehicles 419th FW – Reference (FA5575-17-Q-0006)

Requesting Agency: 419th FW, USAF

Purchasing Agency: 496th Air Base Squadron, Contracting Flight – 496 ABS/LGC

Morón Air Base, Morón de la Frontera, Spain

I. This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an independent solicitation will not be issued.

II. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference FA5575-17-Q-0006.

III. This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-95 effective 19 Jan 2017, DPN 20161222 effective 03 Jan 2017, AFAC 2017-

0127 effective 30 Jan 2017.

IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 532111, Passenger Car Rental.

V. Offeror Representations and Certifications prescribed in FAR Part 52.212-3 shall be completed and included with offer or in conjunction with SAM registration.

DESCRIPTION OF REQUIREMENT

The 419th FW will require rental vehicles at Los Llanos, Albacete, Spain. The requirement is for vans and

Sedans from 17 April 2017 through 24 May 2017 in accordance with the Performance Work Statement (PWS).

Contractor shall provide all labor and transportation necessary to perform requirement as set forth in the PWS.

Proposed contract is a firm fixed price.

***To be considered for award, you or your company must be System for Award Management

(SAM), www.sam.gov registered and subsequently enrolled in Wide Area Workflow (WAWF), https://wawf.eb.mil/, for purpose of invoice/payment if awarded the contract. Please note that

WAWF is the ONLY ACCEPTABLE means of invoicing and payment. Offerors shall provide their

DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.

Due to the overseas location of this solicitation, no set-aside will be used.

http://www.sam.gov/ https://wawf.eb.mil/

PRICE SCHEDULE:

Line

Item

Description Quan tity

Unit Price

Sedan (Automatic Transmission)

Each

Stated in €

Provide (50) Sedans with Automatic Transmission that can hold

(4-5) passengers, all preventive maintenance will be included. Any repairs will be the responsibility of the contractor. Only vehicles used will be paid for. POP: April 17, 2017 to May 24, 2017

Passenger Van (Automatic Transmission)

Each

Stated in €

Provide (6) Passenger Vans that can hold (9) passengers, all preventive maintenance will be included. Any repairs will be the responsibility of the contractor. Only vehicles used will be paid for. POP: April 17, 2017 to May 24, 2017.

Final Price Extended

DELIVERY AND INSPECTION:

Inspection for acceptance shall be made by the requesting agency on behalf of the U.S. Government, FOB Destination. Deliveries occur within two months after contract award.

INSTRUCTIONS AND CLAUSES:

The following clauses and provisions apply to this solicitation and are included by reference:

Federal Acquisition Regulation (FAR) Clauses:

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-20 Predecessor of Offeror

52.207-5 Option to Purchase Equipment

52.208-4 Vehicle Lease Payments

52.208-5 Condition of Leased Vehicle

52.208-6 Marking of Leased Vehicles

52.208-7 Tagging of Leased Vehicles

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-6 Protecting the Government's Interests when Subcontracting with Contractors

Debarred, Suspended or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or A Felony

Conviction under any Federal Law

52.212-1 Instructions to Offerors - Commercial Items (see addendum below)

52.212-3 Offeror Representations and Certifications -- Commercial Item

52.212-4 Contract Terms and Conditions -- Commercial Items

52.212-5 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders--Commercial Items (Deviation 2013-O0019)

52.214-34 Submission of Offers in the English Language

52.222-21 Prohibition of Segregated Facilities

52.222-50 Combating Trafficking in Persons

52.223-10 Waste Reduction Program

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.225-17 Evaluation of Foreign Currency Offers

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities Relating to

Iran-Representation and Certifications

52.228-3 Workers’ Compensation Insurance (Defense Base Act)

52.228-8 Liability and Insurance – Leased Motor Vehicles

52.232-1 Payments

52.232-23 Assignment of Claims

52.232-33 Payment by Electronic Funds Transfer (EFT) – System for Awards Management

52.232-39 Unenforceability of Unauthorized Obligations

52.233-1 Disputes

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.249-8 Default (Fixed- Price Supply and Service)

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

52.252-5 Authorized Deviations in Provisions

Department of Defense Federal Acquisition Regulations (DFAR):

252.203-7000 Requirement Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7011 Alternative Line-Item Structure

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Disclosure of Information to Litigation Support Contractors

252.223-7006 Prohibition of Storage, Treatment, and Disposal of Toxic or Hazardous

Materials-Basic

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7042 Authorization to Perform

225.225-7048 Export-Controlled Items

252.229-7000 Invoices Exclusive of Taxes or Duties

252.229-7004 Status of Contractor as a Direct Contractor (Spain)

252.229-7005 Tax Exemptions (Spain)

252.229-7013 Tax Exemptions (Spain) - Representation

252.232-7003 Electronic Submission of Payment Requests

252.232-7006 Wide Area Work Flow Payment Instructions

252.232-7008 Assignment of Claims (Overseas)

252.232-7010 Levies on Contract Payments

252.233-7001 Choice of Law (Overseas)

252.244.7000 Subcontracts for Commercial Items

Air Force Federal Acquisition Regulations (AFFAR):

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.225-9004 Submission of Offers in Other than United States Currency

5352.242-9000 Contractor Access to Air Force Installations

The following clauses and provisions apply to this solicitation and are included in full text:

Federal Acquisition Regulation (FAR) Clauses:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 months.

(End of clause)

52.225-14 Inconsistency Between English Version and Translation of Contract (Feb

2000)

In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.

(End of Clause)

FAR 52.246-20 Warranty of Services (May 2001)

(a) Definitions.

“Acceptance,” as used in this clause, means the act of an authorized representative of the

Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor ____________ [Contracting

Officer shall insert the specific period of time in which notice shall be given to the

Contractor; e.g., “within 30 days from the date of acceptance by the Government,”; within

1000 hours of use by the Government;” or other specified event whose occurrence will terminate the period of notice, or combination of any applicable events or period of time].

This notice shall state either --

(1) That the Contractor shall correct or reperform any defective or nonconforming services;

or

(2) That the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the

Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the

Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of Defense Federal Acquisition Regulation Supplement (48

CFR Chapter 2) provision with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the name of the regulation.

52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of Defense Federal Acquisition Regulation

Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

252.229-7001 Tax Relief (SEP 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United

States Government is exempt by virtue of tax agreements between the United States

Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: IVA RATE (PERCENTAGE): 21%

(b) The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the

Center/MAJCOM ombudsmen:

Primary: Ms. Tara Petersen

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: tara.petersen@ramstein.af.mil

Tel: (49)-6371-47-2209, Fax: (49)-6731-47-2025

Alternate: Ms. Heidi Hoehn

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: heidi.hoehn@ramstein.af.mil

Tel: (49)-6371-47-9330, Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703)

588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

If you have any questions or concerns regarding this solicitation, please contact:

Primary point of contact:

SSgt Paul Denton, Contracting Administrator

Telephone: (+34) 95-584-8482 or Email: paul.denton.6@us.af.mil

Secondary point of contact:

TSgt Pablo Velez, Contracting Officer

Telephone: (+34) 95-584-8705 or Email: pablo.velez@us.af.mil

1 Attachment:

PWS Rental Vehicle 29 March 2017