Combined_Synopsis_Solicitation_FA5570-16-Q-0004_Amendment_1.pdf

FA5570-16-Q-0004 – 29 March 2016 – Amendment 1

Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). This document and incorporated provisions and clauses are those in effect for Federal Acquisition

Circular 2005-87. This acquisition is unrestricted.

//Schedule of items: This requirement is for RAF Alconbury Protestant Religious Education

Coordinator.

//CLIN 0001: 12 months RAF Alconbury Protestant Religious Education Coordinator

Services, Base Year Services to be performed in accordance with

Performance Work Statement

Period of Performance: 19 April 2016 – 18 April 2017

//CLIN 1001: 12 months RAF Alconbury Protestant Religious Education Coordinator

Services, Option Year One Services to be performed in accordance with Performance Work Statement

Period of Performance: 19 April 2017 – 18 April 2018

//CLIN 2001: 12 months RAF Alconbury Protestant Religious Education Coordinator

Services, Option Year Two Services to be performed in accordance with Performance Work Statement

Period of Performance: 19 April 2018 – 18 April 2019

//Offeror to complete bid sheet at end of this solicitation. Offeror to also submit a Technical

Proposal to demonstrate how they meet PWS qualifications in paragraph 2.2 of Attachment 1.

//Offeror must be registered in System for Award Management (SAM) to be eligible for award.

Go to www.sam.gov to register and for details on how to register. Please provide your DUNS and Cage code on the bid sheet.

//The contractor shall submit invoices in electronic form using Wide Area Workflow (WAWF) https://wawf.eb.mil/. If the contractor is unable or unwilling to submit invoices via WAWF, the contractor is required to request a waiver detailing the reasons why, along with their proposal.

// The following clauses and provisions apply to this solicitation:

// FAR 52.204-7 System for Award Management

// FAR 52.212-1, Instructions to Offerors--Commercial Items ADDENDA – If Offeror cannot meet start date of performance, please provide the earliest date that can be expected.

//FAR 52.212-2 Evaluation _ Commercial Items. The evaluation criteria to be included in paragraph (a) of the provision are i) Price ii) Technical. Technical is significantly less important than price. When evaluating price, the option period under FAR Clause 52.217-8 Option to

Extend Services will be evaluated. It will be evaluated by taking 50% of the price proposed for the last option period and including it in the total evaluated price (TEP). For bids in other than USD, the USAF FY 16 Budget rate will be used for evaluation comparison.

//Offerors shall include with the submission of their offer a completed copy of FAR 52.212-3, Offeror Representations and Certifications--Commercial Items.

// FAR 52.212-4, Contract Terms and Conditions--Commercial Items.

http://www.sam.gov/ https://wawf.eb.mil/

// FAR 52.212-5, Contract Terms and conditions Required to Implement Statutes or Executive

Orders--Commercial Items. Additional clauses marked within 52.212-5 are: FAR 52.203-6

Restrictions on Subcontractor Sales to the Government, FAR 52.203-13 Contractor Code of

Business Ethics and Conduct, FAR 52.203-15 Whistleblower Protections under the American

Recovery and Reinvestment Act of 2009, FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, FAR 52.209-6 Protecting the Governments Interest When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, FAR 52.222-

19 Child Labor - Cooperation with Authorities and Remedies, FAR 52.222-21 Prohibition of

Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.223-18 – Encouraging

Contractor Policies to Ban Text Messaging While Driving, FAR 52.225-13 Restrictions on

Certain Foreign Purchases, FAR 52.232-33 Payment by Electronic Funds Transfer - System for

Award Management, FAR 52.232-36 Affirmative Action for Workers with Disabilities

// FAR 52.214-34, Submission of Offers in the English Language

// FAR 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products

// FAR 52.224-1 -- Privacy Act Notification.

// FAR 52.224-2 -- Privacy Act

// FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-- Representation and Certifications.

// FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation

//FAR 52.246-25 Limitation Of Liability--Services

// DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

// DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

// DFARS 252.204-7003 Control of Government Personnel Work Product

// DFARS 252.204-7004 Alternate A, System for Award Management

// DFARS 252.204-7012 Safeguarding of unclassified Controlled Technical Information

// DFARS 252.222-7002 Compliance With Local Labor Laws (Overseas)

// DFARS 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials.

// DFARS 252.225-7031 Secondary Arab Boycott of Israel

// DFARS 252.225-7041 Correspondence in English

// DFARS 252.225-7042 Authorization to Perform

// DFARS 252.225-7043 Antiterrorism Force Protection Policy for Defense Contractors outside the Unites States, (d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from HQ AFSFC/SFPA; Phone: DSN 945-7035 / 36 or Commercial (210) 925-

7035 / 36

// DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties

// DFARS 252.229-7001 Tax Relief

// DFARS 252.229-7006 Value Added Tax Exclusion (United Kingdom)

// DFARS 252.229-7007 Verification of United States Receipt of Goods

// DFARS 252.229-7008 Relief from Import Duty (United Kingdom)

// DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

// DFARS 252.232-7008 Assignment of Claims (Overseas).

// DFARS 252.232-7010 Levies on Contract Payments

// DFARS 252.233-7001 Choice of Law (Overseas)

// DFARS 252.243-7001 Pricing of Contract Modifications.

// DFARS 252.243-7002 Requests for Equitable Adjustment

// DFARS 252.247-7023 Transportation of supplies by Sea

// DFARS 252.247-7024 Notification of Transportation of Supplies by Sea

52.217-8 -- Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days

(End of Clause)

52.217-9 -- Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

(End of Clause)

//52.252-1 -- Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Provision)

//52.252-2 -- Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-- Department of Defense Activity Address Code

(DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests throughWAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F78900

Issue By DoDAAC FA5570

Admin DoDAAC N/A https://www.acquisition.gov/ https://wawf.eb.mil/

Inspect By DoDAAC N/A

Ship To Code F3B7BJ

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix

F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

sarah.williams.17.gb@us.af.mil stephen.tyler.1@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

sarah.williams.17.gb@us.af.mil stephen.tyler.1@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

//5352.201-9101 Ombudsman.

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source mailto:sarah.williams.17.gb@us.af.mil mailto:stephen.tyler.1@us.af.mil mailto:sarah.williams.17.gb@us.af.mil mailto:stephen.tyler.1@us.af.mil selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: douglas.guldan@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: heidi.hoehn.de@us.af.mil

Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC

20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

//5352.223-9001 Health and Safety on Government Installations

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and

Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the

Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

//5352.242-9000 Contractor Access to Air Force Installations

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi31-101/releasibility_for_afi31-101.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi31-501/afi31-501.pdf

//5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (NOV 2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access

Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer.

The government will provide the contractor instruction on how to complete the Contractor

Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel

Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military

Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a

CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a

CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

//Offers shall be submitted via email to sarah.williams.17.gb@us.af.mil and

501csw.rco@us.af.mil or by postal delivery to 501st Regional Contracting Office, Bldg 516, RAF

Alconbury, Cambs, PE28 4DA and received not later than 1500 hrs British Summer Time (BST), Tuesday 5 April 2016.

Direct any questions or concerns to either Sarah Williams on+44 1480 843045, email to sarah.williams.17.gb@us.af.mil, or 501csw.rco@us.af.mil

BID SHEET

Unit Price Extended Price

//CLIN 0001: 12 months _____________________ ________________________

Base Year

//CLIN 1001: 12 months _____________________ ________________________

Option Year One

//CLIN 2001: 12 months _____________________ ________________________

Option Year Two

//Company Name _________________________________________________________

//Company Address _________________________________________________________

//POC Name _________________________________________________________

//Telephone number _________________________________________________________

//Email Address _________________________________________________________

//DUN and Bradstreet Number _____________________ NATO Cage Code ______________

(DUNS)

mailto:sarah.williams.17.gb@us.af.mil mailto:501csw.rco@us.af.mil mailto:sarah.williams.17.gb@us.af.mil mailto:501csw.rco@us.af.mil