Attachment_1_-_PWS_(6_May_2014)_Revised.pdf

RFP NO. FA5270‐14‐R‐0011

ATTACHMENT 1: PWS

PERFORMANCE BASED WORK STATEMENT

FOR

COMMON USER LAND TRANSPORTATION SERVICES

835th U.S ARMY TRANSPORTATION BATTALION, NAHA MILITARY PORT

OKINAWA, JAPAN

6 May 2014

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3-8

2 SPECIAL REQUIRMENT 8-11

3 SERVICES SUMMARY 11-12

4 GOVERNMENT FURNISHED PROPERTY AND SERVICES 12

5 GENERAL INFORMATION 12-21

6 APPENDICES 21-36

1. Description of Services.

Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform Common User Land Transportation Services Okinawa Prefecture, Japan.

1.1. Accountability for cargo.

1.1.1.. Responsibility lies with the Contractor for cargo loss or damage from time of receipt at origin until time of receipt by Government or commercial carrier at destination.

1.1.2. At origin, driver shall receipt for cargo by signing DD Form 1384, Transportation Control and Movement Document (TCMD) provided by the US Government representative or use Common User Land Transportation (CULT) Contractor Cargo Movement Report (certification of movement of cargo from point to point when there is no TCMD) (see Appendix F).

1.1.3. At destination, driver shall have authorized Government or commercial carrier representative sign the TCMD or equivalent document to acknowledge cargo receipt.

Driver shall not leave until he has a signed document in hand accounting for the cargo.

1.1.4. Driver shall return DD Form 1384 (TCMD) or equivalent document to destination representative, as required, by the shipper or requestor.

1.1.5. If any portion of a load is delivered to a point other than final destination, delivery is still considered one trip. Additional delivery points must be within mileage indicated on the line item ordered. Trip charge shall be based on the furthest destination. If cargo is picked up and delivered to designated delivery point, reloaded and subsequently re-delivered to a different place of rest as requested by the COR, consider the move an additional trip and compensation made to the Contractor according to schedule.

However, if multiple delivery stops are made reroute to final destination delivery point, base the rate on the hourly or daily rate, not the trip rate.

1.2. Vehicle Type Requirements.

1.2.1 Cargo Truck. Conventional truck with 8-10-ton capacity and capable of hauling fourteen (14) pallets of general cargoes, or vehicles, or ammunition. Contractor shall equip all cargo trucks with D/C power connector(s) to operate Government Tracking equipment during cargo delivery.

1.2.2 Containers. A reusable conveyance used to provide confinement or protection of cargo from possible loss or damage. When in-transit, containers are considered a transport unit capable of mounting and securing in or on marine or highway equipment.

Types of containers are: weatherproofed, dry enclosed (20ft/40ft), refrigerated reefers, shelter, van, tank, non-weatherproofed, open top, car carrier, or flat-rack or a platform that meets International Standards Organization (ISO) standards.

1.2.3. Perishable Cargo (Chilled and Frozen). A refrigerated vehicle is required for this type of cargo. Temperature inside the container must not exceed 35 degrees Fahrenheit (or 1.6 degrees Celsius) for items transported. Truck must have locking capability (padlocks) to ensure security.

1.2.4. Perishable and semi-perishable vans must hold 18 or more pallets (minimum).

Pallet sizes are 40 inches (101.60 cm) wide, by 48 inches (121.92 cm) long, by 75 inches (190.50 cm) high. All trucks or vans shall have an 8-10 ton (16,000 20,000 pounds) minimum hauling capacity.

1.2.5. Semi-Perishable. Semi-perishable cargo requires a completely enclosed van that provides protection from the elements to include, but not limited to, dust and other debris, and tamper resistant.

1.2.6. Truck Tractor. Conventional equipment capable of moving 10 tons (20,000) and towing 20-foot and 40-foot ISO container chassis. Truck tractor is not required for repositioning containers for stuffing and stripping operations at Naha Military Port.

1.2.7. Chassis Trailer (Low Bed). Measures at least one (1) meter in height (39.37 inch) from ground to bed and capable of transporting up to 20 tons (44,000 pounds).

1.2.8. Chassis Trailer (High Bed or Flat Bed). Forty (40) feet in length, capable of moving up to 20 tons (40,000 pounds) safely.

1.2.9. Semi-Trailer (Super Lowboy). 0.5 meter (19.68 inch) Height from ground level, with Truck Tractor and operator. Trailer bed length: up to 9 meters (354 inches), capable of moving up to 30 tons (66,000 pounds) safely.

1.2.10. Government of Japan (GOJ) prohibits local trucking companies from towing U.S.

military licensed trailers by Japanese licensed tractors. Therefore, U.S. military designed trailers must be towed by military trucks.

1.2.11. Truck tractors transporting containerized Ammunitions/Explosives must have 20 ton (40,000 pounds) capability. Truck tractors with 20 feet chassis must have more than 20 ton (40,000 pounds or more) capability.

1.2.12. Wrecker Service. In the event a military or Government truck cannot be hauled by chassis trailer or low bed semi-trailer without exceeding a road height limitation, the Contractor shall provide wrecker service to perform the same service.

1.3. Road Permits.

1.3.1. In accordance with (IAW) GOJ and USFJ/USARJ Regulations, Contractor shall obtain all necessary permits to move special cargo such as over-dimension cargo and equipment, ammunition/explosives, or industrial waste. Contractor must obtain necessary permits prior to performing any movement.

1.4. Vehicle Breakdown.

1.4.1. If a truck loaded with ammunition breaks down or stalls, refer to Section 1.2 for details.

1.4.2. Trucks hauling cargo determined incapable of hauling the cargo or non-operational, Contractor shall notify Contract Officer Representative (COR) and furnish a substitute or replacement truck within two (2) hours, unless directed otherwise by the COR. Government shall not pay Contractor for down time due to equipment failure.

1.4.3. This paragraph does not preclude Contractor from transferring loads from one vehicle to another without concurrence of the COR, if the vehicle stopped due to mechanical failure and cargo does not make contact with the ground. Contractor shall notify the COR after the fact. Under these circumstances, Contractor shall assume expenses for all cargo transfers.

1.5. Oversized / Overweight Cargo. Contractor shall have vehicles available for preloading oversized cargo at the time and place specified. An ISO container is considered oversized cargo. Government or commercial carrier personnel are responsible for cargo loading and unloading. Contractor shall comply with all GOJ regulations and laws and USFJ or USARJ regulations dealing with over-dimension cargo.

1.5.1. Vehicle and Cargo Overall Weight and Dimensional Limitations.

Dimension Meter Feet Inches Overall Vehicle/Cargo Length: 12.0 39.37 472.4 Overall Vehicle/Cargo Width: 2.5 8.20 98.4 Overall Vehicle/Cargo Height: 3.8 *(4.1) 13.45 157.9 Overall Vehicle/Cargo Radius: 12.0 39.37 472.4

* 3.8 meter for non‐designated road and 4.1 meter for designated road

Item Metric Tons Short Tons Pounds Gross Vehicle/Cargo Weight: 20 22.04 44,092 Axle Weight (any one axle): 10 11.02 22,046 Wheel Weight (any one wheel): 5 5.51 11,023

1.6. Meal Hours. Meal hours are those times that are ordinarily set for sustenance.

For the purpose of this contract those times are set at 1130-1230 for lunch and 1800- 1900 for dinner. The contractor shall not be paid for hourly services performed during those time frames.

1.7. Loading and Unloading Cargo.

1.7.1. Loading and Unloading General Cargo or Containers. Government is allowed one (1) hour to load and unload a truck and thirty (30) minutes to hitch a container.

Upon arrival at origin or destination, driver shall notify requesting agency’s representative or Government personnel their truck is ready for loading or unloading.

Standby time begins immediately after allowable time has elapsed, and shall continue until Government or commercial carrier begins loading or unloading.

1.7.2. Loading and Unloading Ammunition and Explosives. The Government is allowed two (2) hours to load a truck and one (1) hour to hitch a container. Upon arrival at origin/destination, driver shall notify requesting agency’s representative or Government personnel their truck is ready for service. Standby time begins immediately after allowable time including DD Form 626 inspection has elapsed and shall continue until Government begins loading or unloading Ammunition and Explosives.

1.7.3. Loading and Unloading Perishable and Semi-Perishable. Government is allowed one (1) hour to load or unload a truck. Upon arrival at origin or destination, the driver shall notify requesting agency’s representative or Government or commercial carrier personnel their truck is ready for loading and unloading. Standby time begins immediately after allowable time has elapsed, and shall continue until Government begins loading and unloading.

1.8. Standby Time. Is time lost as a result of the stoppage, or inability to load or discharge of cargo due to causes beyond the control and without the fault or negligence of the Contractor.

1.8.1. If standby time period is thirty (30) minutes or less, Contractor shall get paid for half hour (30 minutes). If standby time period is thirty-one (31) to sixty (60) minutes, the Contractor shall get paid for one (1) hour.

1.8.2. No charges shall be paid unless Contracting Officer Representative (COR) has approved standby time at the time that an operation begins.

1.8.3. Contractor shall notify COR of impending standby time fifteen (15) to twenty (20) minutes prior to expiration of allowable time for the Government to perform.

1.8.4. Standby charges shall not be paid during lunch and dinner hours. For example:

1130-1230, 1800-1900.

1.8.5. Contracting Officer (CO) is final approving authority in case of disagreement on standby charges.

1.9. Pay night differential between 2200 and 0500 hours. Exception: Semi-trailers required to transport oversized cargo outside of established hours.

1.10. Hourly Rate for Truck Tractor, Cargo Trucks, Chassis Trailer, Semi-Trailer, and Wreckers.

1.10.1. Hourly rate begins when the truck arrives and upon notification by driver to appropriate Government personnel that the truck is available for service. Minimum initial chargeable period is four (4) hours.

1.10.2. After four (4) hours, and if a chargeable period is thirty (30) minutes or less, Government shall pay Contractor for one half hour (30 minutes). If chargeable period is thirty-one (31) to sixty (60) minutes, Government shall pay Contractor for one (1) full hour.

1.10.3. Standby charges are not applicable to services ordered under the hourly rate except under the following conditions:

1.10.3. (A). If Contractor performs services during normal meal hours and night operation (2200-0500), pay IAW hourly truck rate;

1.10.3 (B). Apply Ammunitions and Explosives Premium and Dangerous Cargo Premium when Contractor transports them based on Hourly rate request.

1.11. Preloading Charge. Preloading charge includes a pre-move survey conducted by Contractor personnel and compensation for use of Contractor’s vehicle, overnight.

Preloading shall be required no earlier than the day before the move.

1.12. Retention Charge. When specifically scheduled by the COR, Contractor shall leave a loaded truck at designated Government installation for any length of period between 1645 and 0800 hours in conjunction with performance of transportation services under the contract. Government shall justify next day truck schedule if the event occurs.

1.13. Truck Trip Charge. When truck trip service is requested, pay Contractor IAW attached Distance Matrix, (Appendix G). If final destination is not on the Distance Matrix, pay the Contractor IAW actual mileage traveled.

1.14. Cargo Hauling Request. A COR shall be appointed for each requesting activity.

The COR, (Appendix K) is responsible to submit the Common-User Land Transportation Trip Ticket (835th USATB Form 77, 1 Oct 00) to the contractor via e-mail or fax. The COR can only order services for their assigned unit or task order.

1.15. Deadline for acceptance of cargo hauling request is 1530 hours the day prior to the requested service by notifying Contractor. For hauling cargo requiring a load permit, notify Contractor by 1530 hours, four (4) working days except Japanese Holidays in advance of the hauling day, so that Contractor can obtain proper Road Clearance permits. Examples of special cargo requiring a road clearance permit is ammunition. If operational restrictions do not permit a 1530 hour notification to the Contractor, same-day-service may be approved. Approve same day service on a case basis by the COR at 835th U.S. Army Transportation Battalion, Monday through Friday, 0730-1630 hours.

Contractor is not obligated to provide service on short notice and may elect to provide the service if service truck(s) are available for use.

1.16. Minimum Time. Pay Contractor a minimum of four (4) hours when the Government orders work on a CLIN basis and work is performed by the Contractor for less than four (4) hours. In other words, if the Contractor is required to work one (1) hour, compensate for a full four (4) hours of work. If minimum time is due to Contractor fault or failure to comply with proper instructions given by Contracting Officer (CO) or COR, Contractor shall absorb expenses for the entire period of time. If Contractor’s work exceeds minimum time, compensate Contractor in half (1/2) hour increments rounding up to the nearest half hour.

1.17. Cancellations. Notify Contractor of all cargo cancellations no later than 1600 hours the day prior to required service. If Contractor is not notified by 1600 hours the day prior to service, cancellation charges shall apply. It takes four (4) business days to acquire proper hauling permits and any notification or cancellation not meeting established timelines, Government, in turn, shall reimburse Contractor for monies lost acquiring permits.

1.18. Cargo considered dangerous, hazardous, or industrial waste. Flammable paints, thinners, acids, compressed gases or acids, corrosive liquids, or any radioactive material regardless of storage receptacle in loose or otherwise packaged material, polychlorinated biphenyls (PCB’s), grain or wood alcohol (not for human consumption), ether or chloroform, sodium peroxide, petroleum products to include lubricating greases, asphalt pitches or tars, asphalt paving blocks or mixtures, paint, vanish, shellac, all insecticides, to include fumigants and liquid herbicides. Also included are industrial waste materials regulated by the Japanese Industrial Waste Law or the Japan Environmental Governing Standards (JEGS).

2.1. SPECIAL REQUIREMENTS.

2.1.1. Ammunitions and Explosive movements.

2.1.2. The Contractor shall provide dual driver service on each truck.

2.1.3. Driver shall confirm cargo piece count by providing a full name and signing the appropriate section on the DD Form 1384, Transportation Control Document or CULT Cargo Control Report. Driver must turn over this document to the Government personnel upon delivery of cargo or upon request by requesting activities.

2.1.4. Trucks transporting ammunition shall travel by the most expeditious and authorized route from origin to destination. No unauthorized en route stops permitted, except in an emergency.

2.1.5. Ammunition Movement Breakdown.

2.1.5.1. If shipment is involved in an accident or delayed en route, driver or Contractor representative shall notify the local authorities immediately and then COR or Government authorized personnel not later than one (1) hour following an accident or the start of the delay.

2.1.5.2. In case of breakdown, stalls or an emergency stop, the Contractor shall have driver or an authorized representative remain with the vehicle until cargo is unloaded or transferred to an authorized replacement vehicle.

2.1.5.3. DO NOT transfer ammunition from one vehicle to another vehicle without written permission from Government Ammunition and Explosives Inspector.

Government Ammunition and Explosives Inspector shall inspect all loaded vehicles prior to departing a transfer point (DD Form 626, see paragraph 1.2.7.1).

2.1.5.4. In the event of ammunition spillage from a loaded vehicle, drivers SHALL make an immediate stop and take action to prevent unauthorized persons from handling or tampering with spilled ammunition. Driver must notify appropriate local Police agencies and COR in that order. Spilled ammunition SHALL NOT be reloaded without the consent or permission and supervision of the Government Ammunition and Explosives Inspector. Transfer Ammunition from the spillage site to a location considered “safe” for public safety provided it is not transferred from one vehicle to another. Contractor shall reload spilled ammunition after inspection by The Government Ammunition and Explosives Inspector, when instructed, at no Government cost.

2.1.6. Ammunition Hauling: Safety.

2.1.6.1. Government inspectors shall inspect all trucks scheduled to transport ammunition wherever loaded and unloaded prior to loading and unloading. Contractor shall coordinate truck inspections with the Ammunition Inspector. Annotate results of each truck inspection on the Government provided Vehicle Inspection Check List (DD Form 626, see Appendix J). US Government inspector shall provide driver and Contractor a copy each of the DD Form 626, with driver’s copy accompanying the truck throughout the duration of the ammunition move. Driver shall present this to the Government inspector at destination during incoming DD Form 626 inspection prior to unloading the truck. Even if truck is found unserviceable, Ammunition and Explosives shall be unloaded. Under no circumstances shall the unserviceable vehicle be allowed back on the road with its load.

2.1.6.2. Contractor shall provide:

a. Plywood or Lubber mats for each ammo truck when conducting palletized ammo operations at Tengan Pier or White Beach. The Cargo Truck with metal truck beds shall not be acceptable for conducting palletized ammo operations.

b. Prominent hazard signs measuring 50 Centimeters (19.5 inches) in height and

35 centimeters (13.6 inches) in width in luminous or fluorescent paint. Abbreviated symbol for the Japanese word “Kayaku” shall be used.

c. A red light, or lights, visible to the front and rear at a distance of 150 meters at night.

d. Two (2) fully charged, 10BC or greater, carbon dioxide type, fire extinguishers.

Use fire extinguishers (NSN 4210-202-7858 or approved substitute).

2.1.6.3. Contractor shall provide following written instructions to each driver:

a. Emergency Point of Contact with telephone contact numbers.

b. Precautionary procedural instructions: How best to protect himself, the load, vehicle, and other life and property from such hazards as fire, accident, and vehicle breakdown. Copies of appropriate pages from United States Department of Transportation (USDOT) Emergency Response Guidebook (ERG) shall be used, in English and Japanese.

c. In an accident on public highways and roadways, the driver shall immediately notify appropriate Japanese authorities including the nearest military base authorities first and then the COR.

2.1.6.4. All ammunition loads shall be secured inside a hard body (enclosed) or covered truck or moved in a container.

2.1.6.5. Prohibition of Mixed loading:

a. Do not load explosives together with the following items:

(1) Flammable cargo.

(2) Cargo that could increase damage or destructive potential, if present during an accidental detonation or fire (Example: poisons and radioactive substances).

b. DO NOT load fuses and primers together with other explosives, bombs, torpedoes, projectiles or rockets. The only exception is munitions or missiles that have a fuse designed for shipment as an integral part of the munitions and missile. Reference the International Maritime Dangerous Goods Code (IMDGC) for cargo compatibility.

2.1.6.6. When a mixed load consists of cargo not prohibited above, the total weight of the load shall not be in excess of 100% of the maximum loading capacity of the carrying vehicles.

2.1.6.7. Drivers shall not drive more than 200 kilometers without taking a minimum two

(2) hour break not involving work or strenuous activity.

2.1.6.8. Vehicles transporting explosives shall have an observer and an assistant driver. All drivers and observers and assistant drivers shall be certified and licensed for the vehicle they operate and cargo carried in their vehicle.

2.1.6.9. Drivers shall not park trucks transporting explosives at unauthorized stops or locations deemed unsafe or inappropriate. Transport explosives in strict compliance with ammunition safety regulations and required routing on permits. Except in an emergency, drivers shall not divert from this routing.

2.1.6.10. Parking on highways at night, or in times of poor visibility, shall require red lights or high-visibility safety signage positioned 15 meters to the front and rear of the vehicle.

2.1.6.11. A vehicle hauling explosives shall maintain a distance of at least 80 meters from other explosives hauling vehicles. Vehicles transporting explosive shall NOT overtake or pass each on the road other than in an emergency.

2.1.6.12. Drivers transporting explosives for U.S. Forces under this contract shall follow all procedures required by Japanese Law and the Japan Environmental Governing Standards (JEGS).

2.1.6.13. Government may supply armed escorts for shipments of ammunition or explosives IAW established regulations.

2.1.7. The Contract Manpower Reporting (CMR)

Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Military Surface Deployment and Distribution Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.army.mil/.

Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

3. SERVICES SUMMARY.

Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance. To meet the Performance Objective, service deliverables must comply with applicable performance standards. The Performance Threshold below describes minimum levels of service for deliverables.

Failure to meet these Performance Thresholds indicates Contractor’s Quality Control is unacceptable.

Performance Objective PWS Para Performance Threshold

Transporting Perishable and Semi-Perishable Cargo.

1.2.4. and 1.2.5.

No more than 5 missed deliveries per month*.

Transporting Ammunitions and Explosives.

- Travel by the most expeditious route:

- Dual Drivers:

- Truck Requirements:

- The Weight of loading Capacity:

- Mixed Cargo:

2.1.4.

2.1.2.

1.2.1.

1.2.11.

2.1.6.6.

No more than 2 errors per operation*.

Transporting Oversized Cargo 1.5.

No more than 5 missed deliveries per month*.

Transporting General Cargo and Containers.

1.2.1. and 1.2.2.

No more than 10 Missed deliveries per month*.

*NOTES:

a. Errors per operation are determined by non-compliance with USFJ 24-100 requirements

b. Missed deliveries are defined as arriving more than one (1) hour outside of the scheduled delivery window unless circumstances arises from causes beyond the control and without the fault or negligence of the Contractor

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Office Space: Room # 115, Building 305 Naha Military Port 446 SF Truck Parking Space: Yard #5, Naha Military Port 36,445 SF

4.1. Government-Furnished Utilities. Government shall furnish water, sewage services, electricity and heat at no cost to the Contractor for accomplishing work described in this contract.

4.2. Telephone Services. Government shall provide Base-to-Base Class “C” telephone service. Contractor shall use the telephone only for and during performance of the contract.

4.3. Security Policy and Fire Protection. Notwithstanding Contractor liability set forth in the terms of this contract, Government reserves the right to furnish traveling security guards or military police escorts for any or all contracted vehicles. Contractor shall allow, when required, security guards or military escorts to ride in the truck cab without charge to the Government.

4.4. Smoking is NOT permitted in any facility and building on Naha Military Port.

Designated outdoor areas for smoking are provided. Contractor personnel shall use only those areas designated for smoking and are responsible for keeping these areas clean and orderly.

4.5. Emergency telephone numbers (Defense Switch Network or DSN):

Requirement Camp Kinser Kadena AB Camp Foster Security Police 911 911 911 Fire Department 911 911 911

4.6. Emergency telephone numbers (From Local & Mobile Phones):

Requirement Camp Kinser Kadena AB Camp Foster Security Police 098-911-1911 098-934-5911 098-911-1911 Fire Department 098-911-1911 098-934-5911 098-911-1911

5. GENERAL INFORMATION.

5.1 QUALITY CONTROL.

Contractor is required to control the quality of delivery service and offer to the Government, for review and acceptance, only those services which conform to contract requirements. Overall control of quality must meet specified performance thresholds for each requirement as stated in the Services Summary.

5.1.2. Contract shall keep records of inspections and make them available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

5.2 QUALITY ASSURANCE.

COR shall periodically evaluate Contractor performance. COR may evaluate Contractor’s performance through random on-site inspections and following receipt of complaint(s). Government may inspect each task as completed or increase the number of quality control inspections as deemed necessary due to repeated failures or customer complaints. In addition, Government may decrease the number of quality control inspections upon merit of performance. Government shall investigate complaints received from customers located on the installation. The CO makes final determination on the validity of customer complaint(s) in cases of dispute or disagreement with customer(s).

5.2.1 Subsequent to a contract award, Government shall promptly furnish the identity of the COR(s) along with a letter defining COR duties and authority to the Contractor.

5.2.2 COR(s) or alternate COR(s) shall verbally inform Contractor’s contract manager whenever discrepancies occur and also request corrective action. COR shall make a notation of the discrepancy on the surveillance checklist, to include date and time the discrepancy was noted. COR shall request Contractor’s contract manager, or authorized representative, to initial the entry on the surveillance checklist. This is only meant as acknowledgement of receipt of the complaint, not an admission of guilt or error.

5.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) and not to the COR(s).

5.2.4. Contract services rendered under this contract are subject to review by the Contracting Officer (CO).

5.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

5.3.1 ID Passes, Badges and Vehicle Stickers: Contractor is responsible to obtain such clearances and passes as required for their employees to enter military installations on Okinawa prior to start to work. Contractor workforce must comply with all personal identity verification requirements (background investigations and security checks) as directed by DOD, HQDA, Host Nation, and local policy to secure access for Contractor employees to U.S. Government facilities. Contractor is responsible for all passes issued to their employees under this contract. Contractor shall coordinate applications through the Contracting Officer or designated representative. At time of application, Security Forces may conduct a background check on employees. Upon termination of employment, Contractor is responsible for returning identification cards and base passes to Security Forces within 24 hours of termination.

5.3.2 Personnel Screening: Contractor shall screen all employees to ensure they do not have criminal records with the US or Host Nation, and if a Foreign National, within their home country. Contractor shall also screen employees to ensure they do not have terrorism or threat-related activity or alliances detrimental to the US or Host Nation.

Screen all prior US military personnel for military service criminal offenses. Contractor shall not employ any person under this contract who is simultaneously an employee of the United States Government. Use of screening shall complement applicable badging processes and enhance force protection measures through document examination;

verification; and biographical and security interviews. Refusal to be screened shall result in denial of applicant’s access for employment or termination. Once applicant screening process is complete, screening cell shall forward the packet with recommendation concerning that applicant’s suitability for access. Any derogatory information may result in applicant’s access denial or termination. Applicants who have been denied access due to derogatory information may file an appeal to the CO for review.

5.3.3 Derogatory Information: If the U.S. Government notifies Contractor that employment or continued employment of any contractor personnel is prejudicial to the interests or endangers the security of the United States of America, Contractor shall have that employee removed and barred from the worksite. This includes security deviations and incidents and credible derogatory information on Contractor personnel during the course of the contract's period of performance. Contractor shall make any changes necessary in appointment(s).

5.3.4. List of Direct Hire Personnel: Prior to commencing contract performance, Contractor shall furnish a list of contractor’s direct hire personnel who shall work under this contract to the COR. Contractor shall keep this list accurate and report changes within forty-eight (48) hours of occurrence or prior to a new employee performing services under this contract. This list shall contain:

a. Name and address of each employee.

b. Copy of identification documents or driving license of each employee.

c. Copy of employment card or equivalent.

Contractor shall ensure its employees meet U.S. Government guidelines regarding foreign national employment, and do not bring any contraband material into or out of any Government or Ports of Japan installations or facilities.

5.3.5 Reporting Threat and Suspicious Activity: Contractor and all associated sub-contractors shall train all employees on local U.S. and Host Nation security procedures to report threats and suspicious activity. Contractor shall use this locally-developed training to inform employees of the types of behavior; signs to watch for; and instruct employees to immediately report threats and suspicious activity to the COR and appropriate local Security Office. Contractor shall complete this training within 30 calendar days of contract award or of new employees commencing performance with results reported to the COR NLT 30 calendar days after contract award. Contractor shall report all accidents, injuries, damages, threats, or suspicious activity to Government cargo immediately to the COR.

5.3.6 Security Briefing: Contractor shall conduct a security briefing prior to start of all operations to include threat and suspicious activity reporting procedures, and physical and critical information security. Contractor shall provide port security contact information to all contract personnel.

5.3.7 Force Protection Condition (FPCON): Changes in addition to changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility, port, or installation change, Government may require changes in contractor security requirements and procedures.

5.3.8 Information Security: Contractor shall be aware that information, whether classified or unclassified, is the direct property of the United States Government and that dissemination without prior authorization is prohibited. Contractor shall immediately report all improper release of information to the COR to properly re-claim it, assess any occurrence of damage or notify owners of said information. Access to any classified information shall require the COR to ensure that security clearance requirements have been met and properly protected.

5.3.9 Operational Security: All information furnished to Contractor shall be FOR OFFICIAL USE ONLY (FOUO). Contractor is required to be aware of Operational Security (OPSEC) requirements from the Military Surface Deployment and Distribution Command (SDDC) IAW SDDC Regulation 530-1 SDDC Operations Security (OPSEC) Program and other applicable regulations. Information determined as FOUO or included as part of the OPSEC Critical Information List (CIL) is not releasable to the public or other personnel who do not have an official need to know as determined by Security personnel and conveyed to the COR. FOUO and privacy information shall only be released to authorized individuals with proper need-to-know, and encrypted before electronic transmission (e-mail).

5.4. PHYSICAL SECURITY.

Contractor shall safeguard all Government property provided for Contractor use as well as DoD cargoes in their possession. At the close of each work period, Contractor shall secure all Government facilities, property, and materials in their possession or use.

5.4.1. Key Control. Contractor shall establish and implement methods for ensuring all keys or key cards issued to the Contractor by the Government are accounted for and ensure they are not used by unauthorized persons or for unauthorized purposes.

5.4.1.1. Key Loss. Contractor shall immediately report all lost keys.

5.4.1.2. General Purpose Keys:

5.4.1.2.1. Lost or duplicated keys: Contractor shall, upon written COR request, re- key or replace affected lock(s). Government, in its discretion, may replace affected lock(s) or re-key. When lock replacement or re-key is performed, the Government may recoup cost of replacement through a monthly deduction from payments due Contractor.

5.4.1.2.2. Master Keys: In the event a master key is lost or duplicated, Government shall replace all locks and keys for that system at cost to the Contractor through a monthly deduction from payments due Contractor.

5.4.2. Common Access Card (CAC) or other Installation Identification Card: Personnel shall safeguard CACs and installation ID cards in their possession and display them at all times when on a government installation; and, removed from view when outside the installation. Report lost CAC and ID card to the COR for appropriate actions.

5.4.3. Lock Combinations. N/A

5.5. HOURS OF OPERATION.

5.5.1. Normal Hours of Operation. Contractor shall perform services required under this contract during the following hours: Sunday – Saturday, 0001-2359, 24-HOURS

DAILY INCLUDING FEDERAL HOLIDAYS.

5.5.1.1. Recognized Holidays. N/A

5.6. CONSERVATION OF UTILITIES.

5.6.1. Contractor shall instruct his or her employees in utility conservation. Contractor shall operate under conditions to prevent waste. For example:

5.6.1.1. Only use lights in areas where work is performed.

5.6.1.2. Contractor and its employees shall not manually adjust mechanical equipment controls for heating, ventilation or air conditioning unless instructed to do so.

5.6.1.3. Tightly turn OFF water faucets or valves when not in use.

5.7. RECORDS.

Contractor shall create, maintain, and dispose of only those Government required records specifically cited in this PWS, or required by the provisions listed in Appendix G, Applicable Publications and applicable forms. If requested by Government, Contractor shall provide the original record or a reproducible copy of such record within five (5) business days of the request.

5.8. ENVIRONMENTAL CONTROLS.

5.8.1. Compliance with Laws and Regulations. Contractor shall have knowledge of and comply with all applicable Japan Environmental Governing Standards (JEGS). If environmental laws or regulations change during execution of this contract, Contractor shall comply with the laws once the change is implemented. However, if there is an increase or decrease in cost as a result of the change, Contractor shall inform the Contracting Officer (CO) following notification of changes and renegotiate an appropriate modification to the contract.

5.8.2. Notification of Environmental Spills. If Contractor spills or releases any hazardous substances (as described in JEGS) into the environment, Contractor, or its agent, shall immediately report the incident to the Fire Department by calling 911.

Liability for spillage or the release of hazardous substances rests with the Contractor or its agent, unless it can be shown the spillage was caused by Government or other cause beyond Contractor control.

5.8.3. Material Storage and Use. N/A

5.9. GOVERNMENT OBSERVATIONS.

Government personnel (i.e., COs or CORs) may, observe Contractor operations;

however, they may not interfere with Contractor performance. Only the CO is authorized to modify or initiate changes to this contract.

5.10. SAFETY REQUIREMENTS.

Contractor shall:

5.10.1. Conform to safety requirements contained in the contract for all activities related to the accomplishment of work.

5.10.2. Perform work in a structured and safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910), Japan Environmental Governing Standards (JEGS) by US Force Japan, and other GOJ rules, laws, or regulations.

5.10.3. Develop a safety plan for protection of Government facilities or property and to provide a safe work environment for Contractor and Government personnel.

Government Contractor

5.10.4. Contractor shall ensure all sub Contractors comply with safety provisions and standards of this contract.

5.10.5. Record and report all damages to Government property or personnel injury within one (1) hour of the incident to the CO or COR Government.

5.10.6. When Government conducts an investigation of an accident or mishap, Contractor shall cooperate and assist Government personnel until the investigation is completed.

5.10.7. Include a clause in each applicable subcontract requiring subcontractors to cooperate and assist, when requested, in all accident reporting or investigations.

5.11. TRAINING.

Contractor shall train their employees on proper use of equipment and speed limit awareness on United States Military Installations and facilities on Okinawa.

5.12. SPECIAL QUALIFICATIONS. N/A

5.13. PARTNERING AGREEMENT. N/A

5.14. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41. (MANDATORY)

IAW DoDI 3020.41 (Continuation of Essential DoD Contractor Services During a Crisis), Common User Land Transportation (CULT) Service has been identified by the Functional Commander or Functional Director as an essential service.

5.14.1. Performance of Services during a crisis or contingency as declared by the National Command Authority or Overseas Combatant Commander. In a crisis or contingency, Government expects Contractor to provide contract services on short notice (within 24 hours) and for an indefinite period of time, on a 24-hour a day, 7-day a week basis. The bid should pricing for standard Inland Transportation operations The Contractor shall include a detailed plan on how its company shall meet the needs of a crisis or contingency operation, in terms of additional personnel, vehicles, and equipment (etc.).

5.15. PHASE OUT.

5.15.1 In the event of a change in Contractor or the operation reverts to in-house resources, incumbent Contractor shall provide familiarization insight to the Government or replacement Contractor. During the transition period, incumbent Contractor shall remain fully responsible for Common User Land Transportation (CULT) services.

5.15.2 Government reserves the right to conduct site visits in all Contractor operated facilities in conjunction with solicitation of offers for the follow-on contract. If the follow-on contract is awarded to other than the incumbent, incumbent Contractor shall cooperate to the extent required to permit an orderly changeover to the successful Contractor having access to incumbent employees.

5.16. PUBLICATIONS.

5.16.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

5.16.1.1 They pertain to procedures where the Contractor is authorized by the performance work statement (PWS) to accomplish work specified in the publication, regulation or operating instructions.

5.16.1.2 Publications prescribe DoD policies, use of materials, procedures and processes applicable to work requirements.

5.16.1.3. Contractor is mandated by the terms of this contract to acquire and use only the latest (most current) version of publications, regulations or operating instructions.

However, it is incumbent upon the CO and COR to make the Contractor aware of and provide up-to-date publications pertinent to this contract as the Contractor may not have direct access to these publications.

5.17. CONTRACTOR PERSONNEL.

5.17.1. Contract Manager: Contractor shall provide primary and alternate contract managers for duration of this service contract. Contractor shall provide names of the contract manager and alternate(s) to the CO, in writing, prior to start of the first performance period. Contract manager and alternate(s) must be reasonably fluent and able to communicate in the English language (i.e., read, write and speak in the English language).

5.17.1.1. Anyone designated by the Contractor as his or her contract manager and alternate(s) must have full authority to act on behalf of the Contractor on all contractual matters relating to daily operations.

5.17.1.2 Contract manager or alternate(s) shall make themselves available for duty during normal duty hours and within two (2) hour radius of the installation to meet with Government personnel (designated by the CO) to discuss contractual issues. After normal duty hours manager or alternate(s) must be available within four (4) hours from time of notification.

5.17.2. Contractor Employees: Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and tenants (residents).

5.17.2.1. Contractor personnel shall present a neat appearance, groomed and easily recognizable as Contractor employees by wearing company uniforms or distinctive clothing bearing the name of the company or wearing appropriate badges, which contain company name and employee’s name in English.

5.17.2.2. Contractor shall not employ anyone who is an employee of the U.S.

Government, if employment would create a conflict of interest. Additionally, Contractor shall not employ any persons who are employees of the U.S. Department of the Defense or its component Services, either military or civilian, unless such persons seek and receive approval IAW DOD 5500-7-R Joint Ethics Regulation. Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

5.17.2.3. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

5.18. JAPANESE ROAD LAWS.

5.18.1. Contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following acts:

5.18.1.1. Intentional damaging or defacing of highways and roadways, or littering roads with debris, or polluting roads with fallout from motor vehicles.

5.18.1.2. Article 43-2, measures to be taken to prevent cargo or things loaded on motor conveyances from accidental spillage.

5.18.2. The agency managing a roadway may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

5.19. REQUIRED INSURANCE by JAPANESE LAW

5.19.1. Contractor shall maintain the following minimum insurance coverage on every vehicle operating under performance of this contract:

5.19.1.1. Automobile Property Damage Insurance Amount: ¥3,000,000 (three million yen) or Dollar equivalent; and Bodily Injury Insurance Amount: ¥30,000,000 (thirty million yen) or Dollar equivalents.

5.19.1.2. Contractor shall ensure all vehicles are properly inspected and insured IAW Japanese Compulsory Insurance (JCI) requirements.

5.19.2. Prior to commencement of work hereunder, Contractor shall furnish the CO with a certificate or written statement of the above required insurance. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of Government in such insurance shall not be effective for such period as may be prescribed by the laws of Japan in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5.20. Contractor shall submit invoice(s) containing Japanese Yen (¥) {or equivalent U.S. dollar ($) } and supporting document(s) - as deemed necessary – on a monthly basis for deliveries made during a billing period to the COR, see appendix K as specified below, within five (5) working days of the following month for the previous month. COR shall verify and certify invoice(s) along with supporting documents by Material Inspection and Receiving Report (DD Form 250) and submit to Defense and Accounting Services (DFAS), Japan.

Primary Contracting Officer’s Representative (COR):

See Appendix K

Contractor shall use Wide Area Workflow (WAWF) for invoice(s) submission as deemed to be necessary. In accordance with DFARS 252.232-7003, Electronic Submission of Payment Request and Receiving Reports, Contractor shall submit invoice(s) through interface, Wide Area Workflow (WAWF), https://wawf.eb.mil/ by selecting document type, “Invoice as 2-in-1 (Services Only)”, in order to receive payment

6. APPENDICES

A. Acronyms & Abbreviations List B. Estimated Workload Data C. DD Form 1384, Transportation Control and Movement Document (TCMD) D. CULT Contractor Cargo Movement Report E. Maps and Site Plans F. Government Furnished Property, Services and Equipment G. Publications (Forms) H. Distance Matrix I. DD Form 626, Motor Vehicle Inspection J. Contracting Officer Representative List

(NOTE: ADD ANY OTHER APPENDICES THAT MAY BE NEEDED)

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym and Abbreviation Definition

AB Air Base

AF Air Force

AFI Air Force Instruction

AR Army Regulation

ATCTS Army Training and Certification Tracking System

AUP Acceptable Use Policy

CAC Common Access Card

CFR Code of Federal Regulation

CIL Critical Information List

CLIN Contract Line Number

CO Contracting Officer

COR Contracting Officer Representative

CM Centimeter

CULT Common User Land Transportation

D/C Direct Current

DeCA Defense Commissary Agency

DEPT Department

DFAS Defense Finance & Accounting Service

DOD or DoD Department of Defense

DDS Defense Reutilization Management Office

DSN Defense Switched Network

EPA Environmental Protection Agency

ERG Emergency Response Guidebook

FAR Federal Acquisition Regulation

FOUO For Official Use Only

FPCON Force Protection Condition

GOJ Government of Japan

HAZ MAT Hazardous Materials

HQDA Headquarters, Department of the Army

IA Information Assurance

IAW In Accordance With

ID Identification

IS Information Systems

ISO International Standards Organization

IT Information Technology

JEGS Japan Environmental Governing Standards

NLT No Later Than

NSN National Stock Number

OPSEC Operational Security

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PCB Polychlorinated Biphenyls

PWS Performance-Based Work Statement

QA Quality Assurance

QCP Quality Control Program

RFP Request For Proposal

SDDC Military Surface Deployment and Distribution

Command

SS Services Summary

TCMD Transportation Control and Movement Document

(DD Form 1384)

U.S. United States

USAF United States Air Force

USARJ United States Army Japan

USDOT United States Department of Transportation

USFJ United States Forces Japan

USMC United States Marine Corps

USNH United…