SABER - PWS DRAFT.pdf

Simplified Acquisition Base Engineer Requirements

(SABER)

Performance Work Statement -DRAFT

611th Civil Engineer Squadron April 27th, 2020 Rev. 4

TABLE OF CONTENTS

1. CONTRACT DESCRIPTION…………………………………………………………4

2. GENERAL PROJECT INFORMATION…………………………………………….6

3. TECHNICAL DESIGN SUPPORT………………………………………..…………10

4. PERFORMANCE CAPABILITIES………………………………………………….11

5. TASK ORDER PROCEDURE………………………………………….…………….18

6. CONTRACT ADMINISTRATION…………………………………………….…….22

7. PROPOSAL CONDITIONS…………………………….…………………….………24

8. PROPOSAL PREPARATION………………………………………………………...27

9. PROGRAM MANAGER, CONTRACTING OFFICER, AND SITE-SPECIFIC

INFORMATION……………………………………………………………………….31

10. CONSTRUCTION SITE MAINTENANCE………………………...……………….36

11. COORDINATION WITH GOVERNMENT ACTIVITIES………………………...37

12. WARRANTY…………………………………………………………………………..38

13. INSURANCE…………………………………………………………………………..39

14. MATERIAL SUBMITTALS………………………………………………………….39

15. SCHEDULING AND REPORTING WORK PROGRESS…………………………40

16. GOVERNMENT FURNISHED DRAWINGS……………………………………….41

17. TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY………...42

18. NOTIFICATION REQUIREMENTS FOR CHANGING KEY PERSONNEL…..42

19. SAFETY AND QUALITY ASSURANCE……………………………………………43

20. ENVIRONMENTAL LAWS AND REGULATIONS……………………………….45

21. HOURS OF WORK……………………………………………………………...…….50

22. AVAILABILITY OF UTILITIES AND SERVICES………………………………..50

23. UTILITY OUTAGES………………………………………………………………….51

24. PROHIBITED ITEMS…………………………………………………………...……51

ACRONYMS

AE Architect-Engineer AFB Air Force Base AFI Air Force Instruction AFS Air Force Station BCE Base Civil Engineer CADD Computer Aided Drafting/Design CCI City Cost Index CES Civil Engineer Squadron CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer Representative DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulations FFP Firm-Fixed Price GPP Green Procurement Program HIANG Hawaii Air National Guard IDIQ Indefinite Duration – Indefinite Quantity IGE Independent Government Estimate JBER Joint Base Elmendorf Richardson JBPHH Joint Base Pearl Harbor Hickam KPSTS Kaena Point Satellite Tracking Station NPI Non-Priced Items PADS Pacific Air Defense Sector PM Project Manager PPE Personal Protective Equipment PWS Performance Work Statement QCM Quality Control Manager QCP Quality Control Plan RFP Request for Proposal SABER Simplified Acquisition Base Engineer Requirements SME Subject Matter Expert SOO Statement of Objective SOPS Space Operations Squadron SOW Statement of Work TO Task Order UPG Unit Price Guide WAAF Wheeler Army Airfield

1. CONTRACT DESCRIPTION

1.1 This SABER vehicle is a firm-fixed price (FFP), indefinite-delivery/indefinite-quantity (ID/IQ) contract. This Performance Work Statement (PWS) will include detailed task specifications for the real property sustainment, repair, and construction work to be covered under the terms of the contract.

1.2 This contract will be managed by the 611th Civil Engineer Squadron (CES) and include, at a minimum, the following Hawaiian sites: Kokee Air Force Station (Kauai), Mount Kaala Air Force Station (Oahu), Wheeler Army Airfield (Oahu), Bellows Air Force Station (Oahu), and Kaena Point Satellite Tracking Station (Oahu). Additional sites, including Maui and Big Island, and all Department of Defense services located in the Hawaii Area of Responsibility (AOR) will have access to the SABER contract vehicle.

1.3 Contractor must have the means and ability to manage projects at all sites. Specific details and instructions for each known site will be addressed below. Future sites will be addressed on a Task Order by Task Order basis.

1.4 Each project awarded under the SABER contract will be accomplished through the issuance of an individual Task Order (TO) on an as-needed basis. The Contractor shall furnish all materials, equipment, transportation and personnel necessary to design, construct, manage, and accomplish the TO in accordance with the PWS.

Specific design, management, and construction requirements will be discussed in the sections to follow.

1.4.1 The respective Civil Engineer Squadron shall provide Contracting with a

Statement of Work (SOW), Statement of Objective (SOO), or Performance Work Statement (PWS) for each TO. The Contracting Officer (CO) will then issue a Request for Proposal (RFP) to the Contractor. The RFP will include specific requirements, any necessary concepts/sketches/drawings, identify any statutory cost limitations, and identify any special instructions for the TO.

1.4.2 The Task Orders will cover, but not be limited to, the following type work: carpentry, civil, excavation, demolition, lead and asbestos abatement, mechanical, electrical, plumbing, flooring, painting, roofing, HVAC, masonry, asphalt paving, and telecommunications.

1.4.3 Task Order pricing is a product of required tasks, quantities, unit of issue, the mutually agreed upon unit pricing guide (UPG), coefficient(s), and non-priced-items (NPI’s). UPG, NPIs, and coefficients will be discussed in more detail below.

1.4.4 Each Task Order shall go through a negotiation process. The Contracting

Officer reviews the contractor’s proposal for scope, compliance, completeness, and reasonableness. This review should verify that individual line item prices are the same as in the UPG. The Contract administrator then forwards the technical proposal to the SABER program manager for technical review. The CO and PM evaluate the proposed method of construction, tasks, quantities, schedules, and any prepared drawings/sketches. The SABER team will then meet, either physically or via virtual correspondence, with the Contractor and negotiate to a mutually agreed upon price. The TO will then be awarded.

1.4.5 Task Orders shall range from $2k - $2M.

1.4.6 Contractor shall bid five coefficients: (1) Oahu Military

Installations/Stations; (2) Kauai Military Installation/Stations; (3) Maui Military Installations/Stations; (4) Big Island Installations/Stations; and

(5) All other Hawaii Military Installations/Stations.

1.5 The base SABER Contract shall cover a five (5) year base ordering period with a two (2) year option (5+2). This means that after the five year base ordering contract period, the Government will review the Contractor’s performance and determine whether to option the Contract for an additional two year period. Contract may be optioned once before SABER Contract will be re-solicited. The Government holds the right to decline the option and re-solicit at the end of the base ordering period.

The Contract will award projects up to $10 million per year, for a complete Base Contract value of $50 million. The Government does not guarantee the total value will be met each year.

1.6 Order of Precedence in Contractual Requirements.

1.6.1 In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence.

Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

1.7 Contracting Officer’s Authority:

1.7.1 No persons other than the Contracting Officer (CO) or the Contracting

Officer Representative (COR) shall have authority to modify the terms of this contract or any task order issued under the purview of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and, not withstanding any provisions contained elsewhere in this contract, authority remains solely with the Contracting Officer. The Contractor shall not take direction from anyone other than the CO or the COR. In the event the Contractor enacts any such changes at the direction of any person other than the CO or COR, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO and the COR are the only people who can obligate the Government. Excluding only health and life safety concerns, any action taken by the Contractor that goes against this Contract is done so at the sole financial and legal responsibility of the Contractor.

2. GENERAL PROJECT INFORMATION

2.1 The Government is not obligated to issue any particular type of work under this contract and may accomplish work using Government personnel or by other contracts as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

2.2 The negotiated price for Task Orders shall remain valid for six calendar months from the date of price acceptance by the Government. The Contractor agrees that the Government is not obligated to issue a Task Order to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s TO will remain the property of the Government after the TO has been awarded for construction.

2.3 The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts that are awarded within six calendar months of final negotiation. Any material cost quotes (not otherwise listed in the UPG) as part of individual TOs shall be the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be re-solicited by the Contractor to reflect only actual material costs. If proposal efforts must be re-negotiated due to unforeseen site conditions or circumstances, then re-negotiations will be accomplished using the most current UPG cost, coefficient, NPI’s, and labor costs.

2.4 Non-Priced Items (NPI):

2.4.1 Any item not found in the UPG but required under an individual Task Order may be negotiated by the Contracting Officer as an NPI. The negotiated price of a NPI will be the determined price, to include material, equipment and labor (exclusive of the Contractor’s or Subcontractor’s indirect expenses such as overhead, profit, labor burden, taxes, etc.)

multiplied by the applicable coefficient at the time of submission.

2.4.2 NPI Prices include only direct costs. Negotiating prices for NPI’s and incorporating them in a TO does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the CO must incorporate NPI Prices into this Contract by Supplemental Agreement, in which case they become pre-priced items under the Contract. This may occur with an annual update to the UPG or separately at another time during the year.

2.4.3 If the Task Order proposal includes NPIs, the items cost shall be negotiated. The burden of justification for the dollar value of the NPI is placed on the Contractor. The Contractor shall provide documentation of the actual-installed cost of the item. Unless otherwise directed by the CO, the Contractor must include a minimum of two commercial price quotes for the items. Price quotes must be signed by the owner or authorized representative of the Contractor.

2.4.4 NPIs are priced for the local market and therefore are not adjusted by the local City Cost Index identified in the Unit Price Guide.

2.5 Unit Price Guide (UPG):

2.5.1 The UPG is the price guide compilation of tasks and their associated units of measure, unit prices, and estimated labor hours. The UPC unit prices include direct material, labor and equipment costs, but not indirect costs or profits (which are addressed in the coefficient(s)). For the purpose of this Contract, RSMeans will used as the Unit Price Guide.

2.5.2 Project costs, proposed and negotiated, shall be derived from the RSMeans Unit Price Guide. The National Total Bare Cost (which excludes Overhead and Profit, as they are included in the Coeffecient) is computed by adding the bare cost of material, labor, and/or equipment. Any accepted combination of material, labor, and/or equipment will be determined by the specific line item.

2.5.3 Final UPG line item costs are determined by multiplying the line item by the City Cost Index (CCI) identified in RSMeans. CCI will differ between the Island of Kauai and Island of Oahu.

2.5.4 Contractor is responsible for updating to current year UPG. It is at the

Contractor’s preference to purchase the hard copy, computer software, and/or any associated support requirements.

2.6 Coefficient(s):

2.6.1 Coefficient is defined as a numerical factor that represents costs (generally indirect costs) not considered to be included in the UPG unit prices (e.g., general and administrative, overhead, profit, insurance, taxes, permits, fees, etc.). Contingencies such as changes in wage rates and the effect of inflation in option years are also covered in the coefficient (if an Economic Price Adjustment is not used). Coefficients proposed by the Contractor are multiplied times the unit prices in the UPG to price a job or project on individual orders. The coefficient(s) proposed and accepted by the Government is then incorporated in the SABER contract.

2.6.2 To cover annual inflation, the agreed upon coefficient will raise 2 percent annually for the duration of the Contract.

2.6.3 The coefficient shall not be applied to NPIs.

2.6.4 The Contractor shall consider the following factors when calculating their proposed coefficient:

2.6.4.1 The coefficient is fixed for the fiscal year and will adjust annually for inflation.

2.6.4.2 Direct costs (labor and material) are not included in the coefficient.

2.6.4.3 The coefficient shall cover items and all allowable contractor costs that does not qualify as direct labor or direct materials. Examples of such costs are: Quality Control expenses, overhead and profit, insurance, taxes, permits, fees, bonding, mobilization/demobilization, proposal development, negotiation, and (if applicable) management of subcontractors.

2.6.4.4 Tool rental costs shall be included in the coefficient. Equipment rental shall not be included in the coefficient and shall be considered a direct cost.

2.6.4.5 All vehicles, office supplies/setup, remote office, administrative requirements, Personal Protective Equipment (PPE), daily safety meetings, and equipment/tools that are customary to the trade shall be part of the Overhead, therefore included as part of the coefficient. Additionally, the cost of maintaining and operating of tools and equipment shall be included in the coefficient.

2.6.4.6 Included in the coefficient determination, the Contractor shall provide the Government (611th CES) with two RSMeans “Commercial Package” licenses annually. Quoted cost of $1679.99 per license.

2.7 All conceptual design(s) and construction accomplished in accordance with this Contract shall comply with the latest edition of the following documents, unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up. If there is a conflict between guidance listed below, the Contractor will follow the most stringent requirement unless otherwise notified by the CO.

2.7.1 All codes listed in Appendix A.

2.7.2 USAF Corporate Facilities Standards: available at http://afcfs.wbdg.org

2.7.3 All Unified Facilities Criteria (UFCs), with particular attention to:

2.7.4 UFC 1-200-01, Department of Defense (DoD) Building Code (General

Building Requirements)

2.7.5 UFC 3-120-01, Design: Sign Standards

2.7.6 UFC 3-420-01, Plumbing Systems

2.7.7 UFC 3-520-01, Interior Electrical Systems

2.7.8 UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

2.7.9 UFC 3-550-01, Exterior Electrical Power Distribution

2.7.10 UFC 3-560-01, Electrical Safety

2.7.11 UFC 3-600-01, Fire Protection Engineering for Facilities

2.7.12 UFC 4-010-01, DOD Minimum Antiterrorism Standards for Buildings

2.7.13 UFC 4-010-06, Cybersecurity of Facility-Related Control Systems

2.7.14 International Building Code

2.7.15 National Fire Protection Association (NFPA) 70, National Electrical

Code

2.7.16 NFPA 72, National Fire Alarm and Signaling Code

2.7.17 NFPA 101, Life Safety Code

2.7.18 NFPA 780, Standard for the Installation of Lightning Protection Systems

2.7.19 AFI 91-203, Air Force Consolidated Occupational Safety Instructions

2.7.20 National Fire Code

2.7.21 International Mechanical Code

2.7.22 National Plumbing Code

2.7.23 All relevant local, state, and federal guidelines.

3. TECHNICAL DESIGN SUPPORT

3.1 The Contractor shall have multi-discipline engineering and construction expertise capabilities. The Contractor’s design shall comply with the requirements of all building codes listed in the section above.

3.2 The Contractor shall submit a conceptual (35%) design for each Task Order, unless otherwise directed by the Contracting Officer. A conceptual design is understood as the identification of the requirement, a proposed solution to the requirement, and the identification of all features, processes, equipment, and material essential to meeting the project requirements. Associated drawings will define the basic parameters of the project.

3.3 The Government will provide basic concept design information and relevant drawings/specifications for Task Orders. The Contractor, using the information provided, is then required to submit a conceptual design (35%) package for approval, unless otherwise specified by the Contracting Officer. The Task Order may include 35% development designs, as identified in the RFP, in the following fields:

3.3.1 Civil/Structural

3.3.2 Architectural

3.3.3 Landscape/Irrigation

3.3.4 Mechanical/Plumbing

3.3.5 Electrical

3.3.6 Communications

3.4 The Contractor’s in-house conceptual design capabilities are of utmost importance.

Conceptual design effort is defined as the capability to provide shop drawings and preliminary specifications of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning (HVAC) equipment suppliers, fire suppression system suppliers, and the like. The Contractor’s designs must comply with the requirements of all building codes listed in this PWS.

3.5 The Contractor is responsible to ensure all designs comply with applicable codes, DoD instructions, and Air Force Instructions. If a discrepancy exists between any of the codes and/or instructions then the Contractor shall notify the Government and use the most stringent requirement. Any work based off the design that is later found to not meet codes, instructions, or standards that were in force at the time of the TO award shall be corrected immediately at the cost of the Contractor.

4 PERFORMANCE CAPABILITIES

4.1 As a minimum, the Contractor shall maintain the following management and technical support capabilities throughout the duration of this contract and for all work executed under this SABER contract. An organization chart shall be provided to the Contracting Officer and 611th Civil Engineer Squadron SABER Project Manager, to include all staff members, their title, contact information, site specific project managers (Mt. Kaala AFS, Kokee AFS, Wheeler AAF, Kaena Point Satellite Station, Bellows AFS), and the chart must be updated as changes occur.

4.2 The Contractor shall employ a Senior Project Manager and Quality Control Manager for the duration of this SABER Contract. The following details and descriptions will be considered in the selection process.

4.3 Senior Project Manager (SPM)

4.3.1 SPM must provide overall Contract management, to include the prime contract and subcontractors. SPM primary duties include, but are not limited to, administration, purchasing, oversite on cost proposals, material submittals, shop drawings, negotiation and signing of task orders, supervising project superintendents, and attend all joint Government and Contractor status meetings, to include site visits, pre-project conferences, pre and final inspections, and project close-out. The CPM shall be available during normal duty hours and be able to reply to any CO questions within a timely manner.

4.3.2 The SPM must have either a minimum of 5 years of experience in managing multi-discipline construction work and associated contracts, 5 years of project management in design of type work to be covered under this contract, and/or a Hawaii registered Professional Engineer, Architect license, or Project Management Professional certification.

4.3.3 The SPM (or alternate as designated and approved by the CO) shall have full authority to act for the Contractor on all matters relating to the daily operation of this SABER contract.

4.3.4 Mastery of the English language (ability to read, write and speak English and ability to hear and understand spoken English) is required.

4.4 Professional/Technician/Craftsman Qualifications

4.4.1 The SPM shall ensure all employees, to include subcontractor employees, have valid licensing/certifications required to accomplish applicable contract requirements prior to starting work under this contract. SPM shall also ensure that all work and workers are in compliance with federal, state, and local regulations, environmental requirements and/or laws, and are qualified, competent, and capable of handling all assigned tasks.

4.4.2 SPM shall ensure that all Contractor personnel present a professional appearance. Clothing shall not depict any symbol, logo, or language which may be deemed racial, lewd or offensive. Contractor personnel shall not be on-site without proper safety equipment/clothing and will ensure all personnel meet applicable OSHA standards. All contractor personnel shall wear construction vests, hard hats, and safety glasses where applicable.

All contractor personnel shall wear shirts at all times. No short or sandals are permitted on-site.

4.5 Quality Control Manager (QCM)

4.5.1 The Contractor shall provide a QCM to provide quality control and safety management for all active projects. The QCM shall perform a minimum of weekly site visits to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on-site are in accordance with the requirements dictated in this contract and in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit weekly field notes recording the activities at each project site, prepare and coordinate materials submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule/coordinate testing procedures. The Quality Control Manager, Senior Project Manager, and Site Superintendent must be different people. See the Safety and Quality Assurance section below for additional information.

4.6 Drafting

4.6.1 Contractor shall maintain a drafting office capable of producing professional level Computer Aided Design and Drafting (AutoCAD) drawings for all task orders. AutoCAD drawings will include, but not be limited to, underground and aboveground utility systems, as-built, technical and engineering drawings.

4.6.2 All design and as-built drawings shall be well prepared, complete, and accomplished in accordance with best professional practices to clearly and concisely show the type and extent of work being performed. All drawings shall be produced in the most recent AutoCAD program. The drawings shall be dimensioned completely and accurately. All hard copy drawings shall be drawn to the appropriate scales to clearly and legibly show the type and extent of work performed and digital drawings shall be drawn to a scale of 1:1.

4.6.3 During the progress of work executed under a Task Order, and when applicable as designated by the CO, COR and/or SABER PM, the Contractor shall maintain at the job site a marked-up set of record drawings which clearly show all changes and corrections from the layouts shown on the project drawings. The marked-up set of record drawings shall be made available for viewing upon request by the CO, COR, and/or SABER PM. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines encountered. The location of these lines and associated appurtenances will be determined by either toning the subsurface or by an offset dimensioning from two permanently fixed surface features, and the end of each run shall be included when applicable. Valves, splice boxes, and similar appurtenances shall be identified on the utility run. The depth below the surface of each run shall also be identified. The availability and accuracy of these drawings will be considered as part of the projects progress and will influence the payment of progress payments, when applicable, of any task order.

4.6.4 AutoCAD Standards

4.6.4.1 The latest A/E/C AutoCAD standards shall be used to create, name, and populate layers, to include layering color, line, weight, and line type. The A/E/C Standard may be reviewed at http://tsc.wes.army.mil/products/standards/aec/aecstdweb.asp. The properties of all AutoCAD drawings shall be assigned as “ByLayer” (i.e. the item being represented by a line or Polygram will determine the color, line, weight, and/or line type). All drawings shall meet these standards unless otherwise directed by the CO or SABER PM.

4.6.5 At the end of each Task Order, the Contractor shall submit a digital copy of all updated drawings associated with the work in accordance with the professional standards identified above. A Task Order will not be closed-out and final payment will not be made until the Government has received all updated drawings.

4.7 Cost Estimating/Negotiating

4.7.1 Contractor shall be able to provide cost estimating and negotiation support. Cost estimators and negotiators must be experienced in the development of detailed quantity take-off and cost estimates for multiple-discipline construction projects. Contractor must be able to negotiate multiple task orders simultaneously. Primary negotiator must have experience in line-item negotiation.

4.7.2 Cost estimator(s) must be familiar with detailed project planning, knowledgeable in multiple construction disciplines, and familiar with the geographic locations of each of the five (5) sites.

4.7.3 Cost estimator should be familiar with the Unit Price Guide (RSMeans), or similar Cost Estimating programs, associated with this SABER contract.

4.8 Site Superintendence

4.8.1 Contractor shall provide on-site superintendence for each active project.

Site supervision must be provided at all times while work is in progress.

Superintendent must submit detailed, weekly progress reports for each task order, scheduling and coordinating all subcontractors and material suppliers, and must be in attendance for all site visits, pre-performance meetings, pre-final and final inspections. Superintendents shall have a minimum of one year previous experience as a project superintendent (exclusive of time working as a tradesman or craftsman) for a general contracting firm overseeing one of more multi-discipline construction projects. Any deviation from this requirement must be approved by the Contracting Officer.

4.9 Multi-Discipline Design Work

4.9.1 In accordance with the design requirements listed in this PWS, the Contractor must be able to provide 35% designs and shop drawings for multiple disciplines. These disciplines include, but are not limited to, water distribution systems, power production systems, HVAC systems, building renovations, roofing, paving, electrical plans, and foundations.

4.9.2 Contractor shall employ, or be able to subcontract, design work within all these disciplines. Conceptual Designs must be clear and professional and capable of being reviewed by Subject Matter Experts (SMEs).

4.9.3 Design support shall be able to produce accurate and complete proposals and construction drawings for multiple task orders simultaneously. Design support, as mentioned above, shall have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and be able to support in cost estimating.

4.9.4 Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, a revised organization chart shall be submitted to the CO for approval.

4.10 Multi-Discipline Construction Work

4.10.1 In accordance with the type work listed in this PWS, Contractor shall be able to employ, or be able to subcontract for, tradesman, craftsman, foreman, and superintendents capable of performing all work covered under this SABER contract. Contractor shall have experience working in multiple-disciplines and be able to provide professional work to the Government. Type work includes, but is not limited to, water distribution systems, electrical distribution systems, HVAC systems, flooring, roofing, painting, fence installation, building renovations, structural renovations, paving, asphalt, and waste water removal systems.

4.10.2 Required certifications, licenses, and experience levels shall be maintained throughout the duration of this contract. When personnel changes are required, a revised organization chart shall be submitted to the CO for approval.

4.10.3 If at any point in the duration of this Contract, the Contractor is unable to perform the work required by a Task Order, the Contractor shall provide a written explanation to the Contracting Officer as to why they are unable to perform the work and how they intend to remedy the situation in the future. Any denial of work based on an inability to perform said work will be logged and monitored and used in the end of year evaluation when determining whether to option the next year of the contract or not.

4.10.4 Below is a list of Potential Projects to be included under this SABER

Contract. Note that these items are for illustration purposes only. These items outline the general categories of potential Task Order requirements.

These items should not be construed to indicate that these will be requirements and this list does not guarantee all of this work will be included as task orders.

4.10.4.1 Architectural

4.10.4.1.1 Exterior Window Repair/replacement

4.10.4.1.2 Roofing Repair

4.10.4.1.3 Landscaping modifications

4.10.4.1.4 Interior/Exterior Painting

4.10.4.1.5 Interior/Exterior Building Renovations

4.10.4.2 Civil

4.10.4.2.1 Road Repair

4.10.4.2.2 Sidewalk Repair

4.10.4.2.3 Waste Water drainage system

4.10.4.2.4 Parking lot painting/striping

4.10.4.3 Electrical

4.10.4.3.1 Interior/exterior electrical work

4.10.4.3.2 Generator repair/replacement

4.10.4.3.3 Lighting Repair/replacement

4.10.4.4 Mechanical

4.10.4.4.1 HVAC Repairs/replacement

4.10.4.4.2 Piping Repairs/Replacement

4.10.4.4.3 Plumbing Repairs/Replacement

4.10.4.5 Telecommunications

4.10.4.5.1 Install new voice/data cables

4.10.4.5.2 Cable Installation (fiber, communications, coaxial, etc.)

4.10.4.5.3 Service and Connectivity to computers and phones

4.10.4.5.4 Conduit installation

4.10.4.5.5 Repair or Replace Communication Racks, Boards, Panels

4.10.4.6 Underground Utilities

4.10.4.6.1 Repair/Replace Water Distribution Piping

4.10.4.6.2 Repair/Replace Waste Water Piping

4.10.4.6.3 Repair/Replace Electrical Distribution

4.10.4.6.4 Repair/Replace Communication Lines

4.10.4.7 Fuels Systems

4.10.4.7.1 Painting Corroded Fuel Tanks and Fuel Lines

4.10.4.7.2 Repair/Replace corroded Fuel lines.

5 TASK ORDER PROCEDURE

5.1 As the need exists for performance under the terms of this contract, the Contracting Officer will notify the Contractor of a performance requirement and request a price from the Contractor for a project Task Order. The Government will provide the Contractor a Request for Proposal, which will generally include a Statement of Objective describing the work to be performed, which may include special instructions and conditions, any applicable drawings or documents, and an AF Form 66 (Schedule of Material Submittal). Specific RFP documents will vary on a project-by-project basis. Note, the Contractor shall not be reimbursed for any pre-TO costs including proposal preparation; to include site verification, field measurements, surveys, and attendance during negotiations or site visits.

5.2 As requirements are identified, 611th Civil Engineer Squadron will submit a Proposal Request Package describing the Government’s requirements, performance location (secure or non-secure area), working hours, period of performance, estimated performance start date (10 days after award).

5.3 This SABER Contract will be a single award IDIQ and will support all TOs ranging from $2k to $2M. As a single award IDIQ, there will be no competition at the TO level.

5.4 Project Package Documents

5.4.1 For each TO, the Contractor will be provided one electronic copy of the SOW or SOO, one electronic set of drawings (if applicable), design guides (if applicable), and/or submittal schedule (if applicable).

5.4.2 Conceptual Design and Construction: The scope of work may include criteria and preliminary design, budget parameters, schedule or delivery requirements, and other supporting information necessary for Contractors to understand the project requirements in order to prepare their proposals.

SABER contractors shall provide technical proposals, past performance information, and/or a proposed performance period (as stated in each TO).

The Government shall evaluate submitted proposals in accordance with the factors identified in this PWS. If applicable, the Contractor will then be required to proceed with a subsequent design effort (i.e. 35% design) and to execute construction.

5.4.3 Construction Only: The Government will provide Contractor(s) a previously accomplished design consisting of drawings, specifications, design analysis and/or other data. Based on the provided design, Contractor(s) shall provide a price proposal, and may be required to provide past performance information and/or a proposed performance period (as stated in the respective TO). The Government will evaluate submitted proposals in accordance with the factors identified in the PWS.

Only if/the selected Contractor will be required to proceed with construction.

5.4.4 If the IDIQ awardee is associated with the Architect-Engineer (AE)

Contractor, its subsidiaries, or affiliated with the firm who designed the project, the IDIQ awardee shall be excluded from executing the TO in order to prevent an unfair competitive advantage.

5.5 Site Visit

5.5.1 Upon issuance of the Request for Proposal (RFP), the Government and

Contractor(s) shall conduct a pre-proposal site visit. The FAR clauses 52.236-2, Differing Site Conditions, and 52.236.3, Site Investigation and Conditions Affecting the Work, are included in this contract. When a pre-proposal site visit is anticipated, Contractor(s) are expected to attend and inspect the site. Any questions developed as a result of the site visit shall be submitted to the CO in writing within 5 days of site visit.

5.6 Period of Performance (PoP)

5.6.1 Each TO will include a Government negotiable or mandatory PoP. A mandatory PoP is understood as the period by which the Contractor must submit the work outlined in the TO. The CO will have final decision regarding the PoP and will incorporate FAR clause 52.211-10, Commencement, Prosecution, and Completion of Work. For excusable delays, refer to FAR 52.249-10, Default (Fixed-Price Construction).

5.7 Liquidated Damages:

5.7.1 This SABER IDIQ Contract will include FAR 52.211-12, Liquidated Damages. Liquidated damages will apply to TOs exceeding $250,000.

5.7.2 If the Government terminates the Contractor’s right to process, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the termination clause.

5.8 The Contractor shall respond to the RFP within three working days by confirming acceptance to the CO and an intention to propose. Due to remote locations of the sites, site visits will only be required when deemed necessary by the Government.

The Contractor may still visit the site if the Government does not designate a site visit as necessary, but the 611th Civil Engineer Squadron will not send a representative to accompany the Contractor.

5.9 Upon establishing and accepting the requirements of the Task Order, the Contractor shall then prepare a detailed proposal by identifying tasks, refining quantities, developing a cost estimate, preparing construction drawings, detailed engineering plans and drawings (as needed), develop proposed schedules, and submitting a complete project package to the Contracting Officer.

5.10 Bonding

5.10.1 See FAR clause 52.228-15, Performance and Payment Bonds- Construction. Contractor(s) shall consider the cumulative effects of TOs placed against this contract and warranty requirements in determining total bonding liability and costs. The Government’s minimum bonding requirement is not necessarily the amount on which the surety company may base the Contractor’s premium charge for the bonding requirements of the resultant contact. IDIQ awardees will only be required to secure the required performance and payment bonds once they are accepted into the contract with an effective start date. Bonds shall be required only for the original contract price. See definition below.

5.10.2 In accordance with FAR 28.102, 40 U.S.C. Chapter 31, subchapter III, Bonds (formerly known as the Miller Act), requires performance and payment bonds for any construction contract exceeding $150,000.

Offerors must provide evidence that they are able to obtain the maximum task order performance and payment bonding aggregate bonding capacity of $3,500,000 in order to participate in the solicitation process for this SABER requirement.

5.10.3 Original Contract Price: The award price for the contract; or, for indefinite-quantity contracts, the price payable for the specified minimum quantity. Original contract price does not include the price of any options, except those options exercised at the time of contract award.

5.10.4 Contracts exceeding $150,000:

5.10.4.1 Performance Bonds (Standard Form 25): Unless the

contracting officer determines that a lesser amount is adequate for the protection of the Government, the penal amount of performance bonds must equal:

5.10.4.1.1 100 percent of the original contract price; and

5.10.4.1.2 If the contract price increases, an additional amount equal to 100 percent of the increase.

5.10.5 Payment Bonds (Standard Form 25-A): Unless the Contracting Officer makes a determination supported by specific findings that a payment bond in this amount is impractical, the amount of the payment bond must equal:

5.10.5.1 100 percent of the original contract price; and

5.10.5.2 If the contract price increases, an additional amount equal to 100 percent of the increase.

5.10.6 The Government may secure the additional protection by directing the Contractor to increase the penal amount of the existing bond or to obtain an additional bond.

5.10.7 Bond Report: The contractor(s) shall provide a report showing how the blanket bond coverage meets the requirement of this section. The report shall include, at a minimum, the contract number, total dollar amount awarded, and total amount covered by the blanket bonds. A letter from the Contractor’s surety company shall support the report. Provide the report and the letter upon request via email to the CO. CO e-mail address will be provided following the contract award.

5.11 TO Award Process

5.11.1 All TOs as defined in this contract will be formally executed by the issuance of a DD Form 1155, Order for Supplies or Services. The Government will notify all contractors from whom proposals were received, if applicable, in response to the RFP when the TO is awarded.

5.12 A Notice to Proceed (NTP) will be issued for each Task Order placed against the base contract. Each location may have a different timeframe for NTP issuance.

Typically, NTPs are issued within ten days after TO award. The Contracting Officer (CO) reserves the right to determine the issue date of any NTP.

6 CONTRACT ADMINISTRATION

6.1 The SABER contract is a multiple-installation contract. 766 SCONS (identified in detail below) is hereby the designated Contracting Office. The duties of the CO include, but are not limited to:

6.1.1 Exercise of option periods.

6.1.2 Solicitation, negotiation, award, administration, and closeout of TOs.

6.1.3 Negotiation of all modifications that affect the terms and conditions of the base contract.

6.1.4 Insurance, payment and performance bonding, monitoring for the base contract.

6.1.5 Issues that affect, or may affect, the base contract, including but not limited to show cause and cure notices issued, default, security violations, disputes, labor relations, changes to the specifications, etc.

6.1.6 Contractor Performance Assessment Reporting System (CPARS)

6.2 CPARS

6.2.1 The Government will perform an assessment of each SABER Contractor(s) performance up to 90 days prior to the anniversary date of the contract, before exercising the 1-year option ordering period. Past performance evaluations shall be prepared at least annually and/or at the time the work under the SABER contract is completed. Past performance information shall be entered into CPARS (www.cpars.gov), the Government-wide evaluation reporting tool for all past performance reports on contracts and orders.

6.2.2 CPARS past performance evaluations will be prepared annually and shall reflect all work completed in that fiscal year under construction SABER TOs and for any construction TO terminated for default regardless of dollar value. The Government also holds the right to perform past performance evaluations for each construction TO if they so choose.

6.3 Performance Evaluation Meetings

6.3.1 The contractor’s personnel responsible for working with the SABER Program Manager and CO shall be required to attend meetings, as scheduled and as-needed, with each organizations (SCONS, CE, DPW) representative to discuss TO progress and quality of work being performed.

6.4 Invoicing Procedures

6.4.1 The Contractor shall submit one copy of their invoice to the CO for each TO in accordance with FAR 52.232-5, Payments Under Fixed-Price Construction Contracts. All invoices submitted under this contract must contain the following information in accordance with DFARS 252.232- 7003, Electronic Submission of Payments Requests and Receiving Reports and DFARS 252.232-7006, Wide Area Work Flow Payment Instructions.

Failure to follow these procedures may cause a delay in invoice payment.

Specific payment instructions may be included in each TO.

6.5 Accounting and Appropriation Data: Accounting, appropriation data, and payment offices will be cited at the TO level.

6.6 Release of Claims: Upon completion of the work and prior to the final payment for each TO, the contractor shall be required to furnish the CO a Release of Claims as specified by FAR clause 52-232-5(h)(3), Payments Under Fixed-Price Construction Contracts.

6.7 Telephone Communication Security Monitoring

6.7.1 All communications with the DoD organizations are subject to TEMPEST review. Contractor personnel will be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct TEMPEST monitoring and recording of telephone calls originating from, or terminating at DoD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from an USAF/USA organization, they are subject to TEMPEST procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DoD information.

7 PROPOSAL CONDITIONS

7.1 To assure timely and equitable evaluation of proposals, Contractor(s) must follow the instructions contained herein. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of proposal submission. The Contractor’s proposal must include all data and information listed in this section and must be submitted in accordance with the instructors. Any submission of an incomplete proposal, or a proposal that does not confirm to these instructions, may be considered non-responsive and may not be considered for evaluation.

7.2 Contractors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a solicitation requirement may result in a proposal being ineligible for award.

7.3 Contractors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in support of the exception no later than ten calendar days prior to the closing date of the solicitation.

7.4 Contractors are advised to submit adequate information to enable evaluators to fully ascertain the offeror’s capability to perform the requirements of the solicitation. The proposal shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the price and past performance information. The data submitted in the proposal shall be accurate, complete and concise.

7.5 Contractors shall assume the Government has no prior knowledge of their experience and capabilities, and will base its evaluation solely on the information presented in the proposal.

7.6 Clarification of source selection information after submission of the proposal package between the Government and Contractors will be controlled by the CO. Email may be used to transmit information only if the email can be sent encrypted, and should include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email.

7.7 8(A) Joint Ventures: If the Contractor is a joint venture, the Contractor shall provide all required solicitation information for all parties including a copy of the signed and dated Joint Venture Agreement with their proposal. The Joint Venture Agreement shall include information that identifies the responsibilities for each entity under the subsequent contract. The Joint Venture Agreement shall demonstrate the relations between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

7.7.1 For a competitive 8(A) set-aside, a joint venture comprised of at least one

8(A) participant must be approved by the SBA prior to award. If a joint venture is contemplated, it is the responsibility of the Contractor to advise their assigned SBA Business Opportunity Specialist as soon as possible and submit the Joint Venture Agreement in advance to the SBA Business Opportunity Specialist to ensure adequate time for a regulatory compliance review. The Joint Venture Agreement must be received by the SBA prior to the proposal due date to allow for processing and SBA approval before award of any resultant contract. Any corrections and/or changes requested must permit adequate review time by the SBA Business Opportunity Specialist before the proposal due date. No corrections and/or changes are allowed after submission of proposals. Furthermore, the SBA must approve all Joint Venture Agreements no later than 60 days after the proposal close date and prior to the award of any resulting contracts. A Joint Venture Agreement or Addendum that has not been approved by the SBA will not be eligible for award.

7.7.2 Joint Venture performance will be evaluated and rated based on either party’s performance. The Joint Venture shall submit as one Contractor.

7.8 All Other Joint Ventures

7.8.1 For Joint Ventures not involving 8(A) concerns, a notarized Letter of Intent to form a Joint Venture must be submitted with the proposal. The Contractor’s Letter of Intent must identify the teaming arrangements and fully disclose the company relationships in the proposed joint venture.

While the joint venture need not be registered in the System for Award Management (SAM) website (https://www.sam.gov) at the time of proposal submission, each partner in the partnership or joint venture agreement must be registered in the SAM at that time. The Joint Venture must be registered in SAM and the finalized Joint Venture Agreement muyst be provided to the CO prior to contract award. A prospective joint venture’s size must be compliant with the size standard of NAICS 236220.

7.8.2 If an all-small joint venture is contemplated, it is the responsibility of the offeror to advice their assigned SBA Advisor as soon as possible and submit the All-Small Joint Venture Agreement in advance to the SBA Advisor to ensure adequate time for a regulatory compliance review. The All-Small Joint Venture Agreement must be received by the SBA prior to the proposal due date to allow for processing and SBA approval before award of any resultant contract. Any corrections and/or changes requested must permit adequate review time by the SBA Advisor before the proposal due date. No corrections and/or changes are allowed after submission of proposals. The SBA must approve an All-Small Joint Venture Agreement no later than 60 days after the proposal close date and prior to the award of the resulting contract. An All-Small Joint Venture Agreement or Addendum that has not been approved by the SBA will not be eligible for award.

7.8.3 Joint venture performance will be evaluated and rated based on either party’s performance. The joint venture shall submit as one offeror.

7.9 Teaming/Partnering

7.9.1 If the Contractor is based on a teaming/partnering (prime contracting/subcontracting) relationship, the Contractor shall provide all required solicitation information for all parties including a copy of the signed and dated Teaming/Partnering (prime/sub) Relationship Agreement. The agreement shall include information that identifies the responsibilities for each entity under the subsequent contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

7.9.2 Teaming/partnering…