FA5215-16-R-0008_Helo_Services_Combo_Amendment_02.pdf

1 April 2016

Combined Synopsis- Solicitation for Commercial Items (IAW FAR 12.603)

Contracting Office Address

Department of the Air Force, Air Force Installation Contracting Agency, 766 SCONS – Joint Base Pearl Harbor – Hickam (JBPH-H), 90 G Street, JBPH-H, HI 96853-5230, United States

Description

This is a combined synopsis/ solicitation prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is not to be construed as a commitment by the Government. All information is to be submitted at no cost to the Government.

The solicitation will be issued as a Request for Proposal (RFP) under the solicitation number FA5215-16-R-0008.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-87 as of 7 May 2016, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20160226 and Air Force Acquisition Circular (AFAC) 2015-1001.

This acquisition is 100% set aside to small business. The applicable NAICS is 481211, Nonscheduled Chartered Passenger Air Transportation; the small business size standard is 1500 employees.

Please provide a cost breakdown for how much per a flight hour to arrive at CLIN two (2) and CLIN three (3). This RFQ contains five (5) line items. CLIN 0001, CLIN 0002, and CLIN 0003 will be a firm fixed price (FFP) and option CLINs 1002 & 1003 will be Firm Fixed Price CLINS.

The line items are as follows:

CLIN

DESCRIPTION OF SERVICE

Quantity

Unit of Issue

Unit Cost

Total Cost

0001 The Contractor shall be responsible for scheduling in accordance with the requirements in Performance Work Statement (PWS) dated 30 March 2016.

Firm Fixed Price

PERFORMANCE PERIOD:

1 April 2016 to 31 October 2016

7 MO $ $

0002 Provide Light Weight helicopter logistics and operations support to primarily transport up to two Contractor operations and maintenance personnel and up to 100 lbs of internal /external equipment/cargo to and from JPARC remote sites in accordance with Performance Work Statement (PWS) dated 30 March 2016. Contractor shall also be responsible to provide management, labor, equipment, tools, supplies and helicopter to lift or transport JPARC equipment, systems, and subsystems. The Contractor shall notify the contracting officer once they have performed 130 flights under this CLIN. The Government will then make a determination on exercising option 1.

Firm Fixed Price

PERFORMANCE PERIOD:

1 April 2016 to 31 October 2016

115 Hours $

0003 Provide Medium Weight helicopter logistics and operations support to primarily transport up to four Contractor operations and maintenance personnel and up to 500 lbs of internal /external equipment/cargo to and from JPARC remote sites in accordance with Performance Work Statement (PWS) dated 30 March 2016. Contractor shall also be responsible to provide management, labor, equipment, tools, supplies and helicopter to lift or transport JPARC equipment, systems, and subsystems. The Contractor shall notify the contracting officer once they have performed 30 flights under this CLIN. The Government will then make a determination on exercising option 1.

Firm Fix Price

PERFORMANCE PERIOD:

35 Hours $

1002 Option 1 for an increase in qauntity IAW all requirements of CLIN 0002 and the Performance Work Statement (PWS) dated 30 March 2016. The Contractor shall notify the contracting officer once they have performed 40 flights under this CLIN.

Firm Fixed Price

PERFORMANCE PERIOD:

50 Hours

1003 Option 1 for an increase in qauntity IAW all requirements of CLIN 0003 and the Performance Work Statement (PWS) dated 14 March 2016. The Contractor shall notify the contracting officer once they have performed 10 flights under this CLIN.

Firm Fixed Price

PERFORMANCE PERIOD:

15 Hours

ADDITIONAL REQUIREMENTS

When bidding on this requirement please include the information below and do a price breakdown for the above mentioned CLIN:

Cage Code:

DUNS No:

TIN:

Payment Terms:

Date offer expires:

Quality Assurance Surveillance will be performed by the Government.

The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) All quotes are due on or before 2:00 PM, Hawaii Standard Time (HST), Wednesday, 6 April 16. Submission is made via email to the Contracting Officer, SSgt Brian Powell at brian.powell.1@us.af.mil. Quotes must reference the solicitation number FA5215-16-R-0008.

(c) System for Award Management (SAM). Offerors must be registered in the SAM database to receive a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

In addition 52.212-2 (a), Evaluation – Commercial Items, the Government will award a contract resulting from this solicitation in which competing Offerors' past performance history will be evaluated on a basis of significantly more important than price considerations. The following factor shall be used to evaluate offers: Price, Past Performance and Technical Acceptability.

To be rated as Technically Acceptable, the Quote must meet the following factor: The Contractor shall be responsible for scheduling and providing helicopter logistics and operations support to primarily transport Contractor operations and maintenance personnel and their tools/equipment/materials to and from JPARC remote sites.

Contractor shall also be responsible to provide management, labor, equipment, tools, supplies and helicopter to lift or transport JPARC equipment, systems, and subsystems, in mailto:brian.powell.1@us.af.mil order to meet all of the requirements of all paragraphs of the PWS dated 30 March 2016. If these factors are not met, the Quote shall be deemed Technically Unacceptable.

All responsible sources may submit a quote, which will be considered by the Government.

Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (this must be completed on http://orca.bpn.gov), DFARS 252.212-7000, Offeror Representation and Certifications- Commercial Items. All referenced Federal Acquisition Regulation (FAR) clauses and provision in this solicitation may be accessed via the internet at https://farsite.hill.af.mil.

Offerors must comply with the FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Items and ALT I.

The following FAR clauses also apply:

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-11 Representation by corporations Regarding Delinquent Tax Liability or a

Felony Conviction under Any Federal Law 52.212-1 Instructions to Offerors – Commercial Items 52.212-3 Offeror representations and Certifications—Commercial Items 52.212-4 Contract Terms and Conditions – Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Dev) 52.219-14 Limitations on Subcontracting 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications 52.232-39 Unenforceability of Unauthorized Obligations 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference

The following DFARS clauses also apply;

http://orca.bpn.gov/ https://farsite.hill.af.mil/

225.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.203-7996 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements-Representation (Deviation 2016-O0003) 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements (Deviation O0003) 252.204-7004 Control of Government Personnel Work Product Alternate A 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line-Item Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Disclosure of Information on Litigation Support Contractors 252.211-7003 Item Unique Identification and Valuation 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System—Statistical Reporting in Past Performance Evaluations 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Request and Receiving Reports 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications

252.244-7000 Subcontracts for Commercial Items

The following AFFARS clauses also apply:

5352.201-9101 Ombudsman

FAR 52.212-2 Evaluation of Commercial Items (Oct 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical

(2) Past Performance

(3) Price

Past Performance and Technical “acceptability” combined are significantly more important than Price.

(b) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

(c) BASIS FOR CONTRACT AWARD: This is a competitive Limited Tradeoff (LTO) best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure (MP) 5315.3 in which competing offerors’ combined past performance information and technical “acceptability” will be evaluated on a basis significantly more important than price. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. All technically acceptable offers will be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined unacceptable. The government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP), if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Contracting Officer will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating. The evaluation process will include the following:

(1) Technical Acceptability Factor. The government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Technical Ratings

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The proposals will be evaluated against the following factors:

(1) Technical The subfactor is met when the offeror provides a technical proposal that fully demonstrates the offerors understanding of all requirements in Section 3 of the PWS dated 30 March 2016.

(2) Price Evaluation Factor The government will rank all offers by price, including both priced option clins (1002, 2002) IAW FAR 52.217-7 and the six (6) month extension IAW FAR 52.217-8. The price evaluation will document the fairness and reasonableness of the total evaluated price (TEP). The government reserves the right to perform price realism analysis.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule (SF 1449, continuation of blocks 19 – 24) by the unit price, limited to two decimal places, for the Contract Line Item Number (CLIN) to confirm the extended total amount for the CLIN;

the sum of the amount will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLIN 0001, CLIN 0002, CLIN 0003, CLIN 1002, and CLIN 1003) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

CLIN 0001 – Unit Amount x 6 CLIN 0002 – Unit Amount x 150 CLIN 0003 – Unit Amount x 35

(3) Past Performance Factor

The government will evaluate recent and relevant performance information on all offerors based on the references provided by the offeror, and any data independently obtained by the government.

(A) Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation.

(B) Relevant contracts performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation. The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings

Rating Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities as the effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(C) Performance Quality Assessment: For each of the recent past performance information reviewed, the performance quality of work will be assessed based on the evaluation ratings in the Federal Past Performance Information Retrieval System (PPIRS), if available.

(D) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance. The assessment process will result in an offeror’s overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

Offerors with no recent past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned will receive the rating “Unknown Confidence,” meaning the offeror is treated neither favorably nor unfavorably (neutral). As a result of the relevancy and performance quality assessments, offerors will receive an integrated past performance confidence assessment rating as described in Table 3 below:

TABLE 3. Past Performance Confidence Assessment Ratings

Rating Description

SUBSTANTIAL CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has an expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s recent/relevant performance record, the government has no expectation that the offeror will successfully perform the required effort.

UNKNOWN CONFIDENCE

No recent/relevant performance is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

(4) The government intends to award a contract without discussions with respective offerors.

The government, however, reserves the right to conduct discussions if deemed in its best interest.

(5) Integrated Assessment. In order to be considered for award, the offeror’s technical proposal must be rated as “Acceptable.” The government reserves the right to award a contract to other than the lowest price offer if the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the

Source Selection Authority will make an integrated assessment best value award decision using the TEP and the Past Performance Confidence Rating.

FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor no later than 30 days prior to contract expiration.

52.217-7 Option for Increased Quantity -- Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of receipt notification from the contractor that number of flight has reach the total hours specified in CLINS 0002 and 0003. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

AFFAR 252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

__2-in-1_________________________________________________________

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

__FOB: destination________________________________________________

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F67100

Issue By DoDAAC FA5215

Admin DoDAAC FA5215

Inspect By DoDAAC F2CFDN

Ship To Code F2CFDN

Ship From Code

Mark For Code https://wawf.eb.mil/

Service Approver (DoDAAC) F2CFDN

Service Acceptor (DoDAAC) F2CFDN

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

billy.smith.1@us.af.mil____________ julie.schroeder.2@us.af.mil_________

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

billy.smith.1@us.af.mil____________

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

Points of Contact

Address any questions to SSgt Brian Powell at brian.powell.1@us.af.mil

Attachment 1 – Performance Work Statement- Rev. C - 30 March 2016 mailto:brian.powell.1@us.af.mil