Solicitation.docx

Solicitation No. FA5209-18-Q-ER07

Solicitation Number:

FA5209-18-Q-ER07

Notice Type:

Combined Synopsis/Solicitation

RFQ – CNC Lathe

Requesting Agency:

374TH AIRCRAFT MAINTENANCE SQ

UNIT 5095 BLDG 622

YOKOTA AB

FUSSA-SHI, TOKYO 197-0001

Purchasing Agency: 374th Contracting Squadron/PKB Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan

1. This is a combined synopsis/solicitation for services prepared in accordance with the format in the Federal acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number FA5209-18-Q-ER07 is issued using FAR Subpart 13.1 Simplified Acquisition Procedures, and FAR Subpart 16.5 Indefinite-Delivery Contracts.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective 24 January 2018, and the Defense Federal Acquisition Regulation Supplement (DFARS) Change Notice 20171228 effective 28 December, 2017, and the Air Force Federal Acquisition Regulation Supplement (AFFARS) Acquisition Circular 2017-1003 effective 03 October 2017.

Note: Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer

3. North American Industrial Classification Standard (NAICS) code is 333519, the size standard is 500 employees

4. DESCRIPTION

CNC machine lathe , as detailed in Attachment 1.

CLIN QTY Description

0001 1 Each CNC Machine Lathe

6. Point of Delivery:

374TH AIRCRAFT MAINTENANCE SQ

UNIT 5095 BLDG 622

YOKOTA AB

FUSSA-SHI, TOKYO 197-0001

7. Period of Performance:

The following contract provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017)

*If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award.

(i) Company's complete mailing and remittance address.

(ii) Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/).

(iii) Quotations must be valid for a period of no less than 60 days.

(iv) Quotations shall contain following items:

(a) Price Schedule

(b) Technical Information

(c) Representations, Certifications, and Other Statements of Offeror or Quarters

Addenda to the following paragraphs of 52.212-1 are:

(a) (a) All quotes are due on or before 1:00 PM Japan Standard Time (JST), WEDNESDAY 15 Aug 2018. Electronic quotes are highly encouraged. Submission may be made via email to evan.richardson@us.af.mil and timothy.harms.4@us.af.mil, via facsimile at 042-553-7786/530-33319: ATTN: A1C Evan Richardson and SSgt Timothy Harms. Hand carried or mailed proposals must be addressed to the address below (see part b of this addenda for additional information on paper submissions). Quotes must reference the solicitation number. It is the responsibility of the contractor to confirm receipt of quote by the Government.

374th Contracting Squadron

(b) For paper/hand carried submissions, the sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg. 620 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c) (3), “Submission, modification, revision, and withdrawal of proposals.”

(c) All firms must be registered in the System for Award Management (SAM) database at www.sam.gov upon submission of request for quote (RFQ) to be considered responsive. If confirmation of SAM is not providing with the proposal submission by the closing date of the RFQ, the offer shall be considered nonresponsive and ineligible for contract award.

52.212-2 -Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) Technical capability of the product to meet the government’s requirement Technical capability to meet the requirement is approximately equally important as price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.252-1 – Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (JAN 2017)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2017), is applicable to this procurement along with the additional FAR clauses cited in the clause to include:

X 52.222-21 – Prohibition Of Segregated Facilities (APR 2015) X 52.222-26 – Equal Opportunity (Sep 2016) (E.O. 11246) X 52.222-35 – Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X 52.222-36 – Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) X 52.222-37 – Employment Reports on Veterans (Feb 2016) X 52.222-40 – Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) X 52.222-50 – Combating Trafficking in Persons (Mar 2015) X 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

< Applicable provisions/clauses for DoD>

The following clauses/provisions are incorporated by reference:

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

52.232-18 -- Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

AFFARS 5352.201-9101 Ombudsman (JUN 2016)

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, james.ting@us.af.mil AFICA KHO L-PAC 449-8569. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

This purchase will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management (SAM) www.sam.gov. Include FAR 52.212-3 Alternate I, Offer Representation and Certification with Offer. No telephonic or facsimile responses will be processed.

8. Deadline for receipt of offers: 1:00 PM Japan Standard Time (JST), WEDNESDAY 15 Aug 2018.

All questions must be submitted by 1630 JST, WEDNESDAY 8 Aug 2018. Quotations may be acceptable via facsimile telegraph to 042-530-3011 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to evan.richardson@us.af.mil or timothy.harms.4@us.af.mil. Email Submissions are preferred.

9. Basis for Award The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and quality of product considered. Before making award, the contracting officer determines that the proposed price is fair and reasonable in accordance with FAR 13.106-3. An award will be made to the acceptable offer with the lowest aggregate price of all items.

The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil

Primary Point of Contact for Solicitation Inquiry:

A1C Evan Richardson evan.richardson@us.af.mil Phone: 042-552-3011 x

FAX: 042-553-7786

Secondary Point of Contact:

Timothy Harms timothy.harms.4@us.af.mil Phone: 042-552-3011

FAX: 042-553-7786

Attachments:

Attachment 1: Salient Characteristics