Combo_Bldg_920_Rewire.pdf

Solicitation No. FA5209-17-U-0008

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Proposal (RFQ) and a written solicitation will not be issued.

The solicitation number is (FA5209-17-U-0008).

2. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-95 and DFARS Publication Notice 20161222.

3. The NAICS is 238210.

4. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be performed solely in Japan.

5. DESCRIPTION:

The Contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other itmes and services necessary to upgrade current infrastructure from CAT 5E or below to CAT 6 at Yokota Air Base, Japan – (Bldg. 920). The contractor shall perform replacement services in accordance with (IAW) the attached Statement of Work (SOW) (Attachment 1), manufacturer standards, commercial practice and local standards. All parts and materials must be TAA compliant. The scope of work for this requirement includes 146 quad drops and installing 540’ of ladder rack to support network cables down the main hallway. The vendor is responsible for completing all drops within the POP specified in the SOW.

6. PERIOD OF PERFORMANCE:

POP: Anticpated POP is no longer than 8 months after date of award. However the vendor should quote their best estimate in terms of the amount of time to complete the project. The vendor shall be available for a kickoff meeting with the customer no later than one week after the award date.

7. Deadline for receipt of offers: 4 Aug 2017, 1600, Japan Standard Time.

8. The following provisions apply to this acquisition:

Relevant Excerpt from Solicitation Provision

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (JAN 2017)

This provision is incorporated by reference, and paragraph (c) is modified to read as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers.

Addenda to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

(JAN 2017)

The submission may be made by email, facsimile, postal mail or other applicable methods.

Email is the preffered method. Submissions may be made to michael.mckenzie.8@us.af.mil and elizabeth.johnson.25@us.af.mil, via facsimile at 042-553-7786/530-33319: ATTN: SSgt Michael

McKenzie or Elizabeth Johnson. Hand carried or mailed proposals must be addressed to the below address (see part b of this addenda for additional information on paper submission).

Quotes must reference the solicitation number.

374th Contracting Squadron

Attn: SSgt Michael McKenzie

Unit 5228, Building 620

Yokota Air Base

Fussa-shi, Tokyo 197-0001

1) Each written part of the proposal shall be seprately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each part shall contain a Table of Contents, and Tabs will not be counted against the page limits.

However, pages depecting charts, graphs, and figures will count towards the page limit.

The number of copies of each part may not exceed five (5) pages.

2) The quotations will be on 8 ½” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

a. A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

b. All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

c. Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

d. Page margins shall be a minimum of 1 inch top, bottom, and each side.

e. In addition to the paper copies specified for each part, one electronic copy of each part of the entire offer must be submitted. The electronic version of the quotation shall be submitted in a format readable by Microsoft Office 2013, which includes software programs such as WORD, EXCEL, or PowerPoint. For those pages of the quotation that cannot be submitted using Microsfot Office, such as the

Standard Form 1149, offerors shall include those pages electronically using

Adobe Acrobat portable document files (.pdf) format. The Price part shall be submitted in spreadsheet format, such as EXCEL and MS WORD for price narrative. USB flash drives, floppy disks, and zip disks are not acceptable.

f. Offerors can also submit electronic copies of quotations via e-mail (preferred).

Files are not to exceed 2MB. By submitting an electronic copy, offerors assume all risk of quotations not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted. No zip files will be accepted. If submitting quotations mailto:michael.mckenzie.8@us.af.mil mailto:elizabeth.johnson.25@us.af.mil electronically, email the file(s) by the solicitation closing date and time to the following email address: michael.mckenzie.8@us.af.mil.

g. Each part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a part is defined as the first page after the Table of

Contents. All pages shall be numbered.

h. Elaborate formats, bindings, and color presentations are not desired or required.

For paper/hand carried submisions, the sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to call the appropriate

POC(s). SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING

QUOTATIONS. Offerors should allow sufficient time to gain access to Building 620 prior to the time specified for receipt. Late offers will not be accepted.

All firms must be registered in the System for Award Management (SAM) database @ www.sam.gov upon submission of the Request for Quote (RFQ) to be considered responsive. If confirmation of SAM is not provided with the quotation submission by the closing date of the

RFQ, the offer shall be considered nonresponsive and ineligible for contract award.

FAR 52.212-2 – Evaluation – Commercial Items (OCT 2014) is applicable to this acquisition and the evaluation criteria stated in paragraph (a) of the provision shall be tailored as follows:

award will be made to the lowest priced, technically acceptable offer in the aggregate of all line items including shipping cost.

1. Price

- Quotation shall include a total price for the following bid schedule:

There are a total of 146 quad drops.

Description Price per Drop Subtotal Price

Price per Quad Drop ___________ x 253 = ______________

Price to install 546’ of ladder rack ______________

Total Price ____________________

* Total Price shall be all inclusive (material, transportation, labor, deliverables, warranty, etc.)

1. Technical Acceptability: Achieved when the offeror provides proof that 1. The product meets the technical requirement of the Statement of Work (SOW); and 2. The offeror has the required work experience specified in the SOW. The offeror shall provide proof of both their capability to complete this project as specified in the SOW and also proof that each employee assigned to the project has the requested experience. Proof of equipment http://www.sam.gov/ shall be submitted in the form of the list of equipment provided. Proof of personnel work experience shall be provided in a resume for each proposed candidate. See the table below for technical acceptability ratings.

a. Initially, offers shall be ranked according to evaluated prices. The price evaluation will document the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration.

b. Next, the Government will evaluate the lowest offeror’s technical information as referred in paragraph 2 above. Technical Acceptability for all offerors will be rated as “acceptable” or “unacceptable” by the Government.

Table 1, Technical Acceptability Ratings

Rating Description

Acceptable Quotation meets the technical requirements listed in para. 2.

Unacceptable Quotation does not meet the technical requirements listed in para. 2.

c. If the offeror with the lowest price meets the Government technical acceptability as defined in the aboe paragraph 2, a contract will be awarded to the lowest offeror with technical acceptability capability. If the lowest offeror fails to meet the Government technical acceptability capability, the Government will then evaluate the next lowest offeror in the same manner to determine if they meet the technicaly capability. The process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. There will be no point scores assigned; only “Acceptable” or

“Unacceptable” ratings.

FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (JAN 2017)

See Attachment 3

FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (JAN 2017)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items (JAN 2017), is applicable to this procurement along with the additional FAR clauses cited in the clause to include:

X 52.203-6 Restrictions on Subcontractor Sales to the Government – Alternate I

X 52.204-10 Reporting Executive Compensation and First-Tier Subcontractor Awards

X 52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

X 52.222-50 Combating Trafficking in Persons

X 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving

X 52.225-13 Restrictions on Certain Foreign Purchases

X 52.232-33 Payment by Electronic Funds Transfer – System for Award Management

FAR 52.237-1 – Site Visit (APR 1984)

Site Orientation: A mandatory site visit will be held at Yokota Air Base, from 1000 hrs to

1200 hrs on Thursday, 27 July 2017. Please submit your request to SSgt McKenzie

(michael.mckenzie.8@us.af.mil) utilizing Attachment 4 by 2:00 pm Japan Standard Time (JST)

Wednesday, 26 July 2017.

DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials (SEP

2011)

DFARS 252.203-7005 – Representation Relating to Compensation of Former DoD Officials

(NOV 2011)

DFARS 252.223-7008 – Prohibition of Hexavalent Chromium (JUN 2013)

DFARS 252.225-7041 – Correspondence in English (JUN 1997)

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports

(JUN 2012)

DFARS 252.232-7006 – Wide Area Workflow Payment Instructions (MAY 2013)

DFARS 252.237-7010 – Prohibition on Interrogation of Detainees by Contractor Personnel

(JUN 2013)

DFARS 252.244-7000 – Subcontracts for Commercial Items (JUN 2013)

DFARS 252.247-7024 – Notification of Transportation of Supplies by Sea (MAR 2000)

AFFARS 5352.201-9101 – Ombudsman

AFFARS 5352.242-9001 – Contractor Access to Air Force Installations (NOV 2012)

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, james.ting@us.af.mil AFICA KHO L-PAC 449-8569. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-

2395, facsimile number (571) 256-2431.

This purchase will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management (SAM) www.sam.gov. Include FAR

52.212-3 Alternate I, Offer Representation and Certification with Offer.

Primary Point of Contact for Solicitation Inquiry:

SSgt MICHAEL MCKENZIE michael.mckenzie.8@us.af.mil

Phone: 042-552-3011

FAX: 042-553-7786

Secondary Point of Contact:

JOHNSON, ELIZABETH

elizabeth.johnson.25@us.af.mil

Phone: 042-552-3011

FAX: 042-553-7786

mailto:michael.mckenzie.8@us.af.mil mailto:james.ting@us.af.mil http://farsite.hill.af.mil/ mailto:elizabeth.johnson.25@us.af.mil

Attachments:

Attachment 1: Statement of Work (SOW)

Attachment 2: Bldg 920 Drawing

Attachment 3: Offeror Representations & Certifications

Attachment 4: Request to Attend Site Orientation

QUOTED BY:

NAME ________________________________

TITLE ________________________________

TOTAL AMOUNT OF THE QUOTATION: $____________________________