Notice_to_offeror.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-16-T-0039, Grounds Maintenance Service for

DODDS Buildings at Camp Zama and Sagamihara Family Housing Area

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Akane Jukurogi at Commercial: 042-

551-6120, 042-552-2511 Ext. 5-2209 or e-mail akane.jukurogi.jp@us.af.mil. The Contracting Officer, Mr. Joshua Patton, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-5426 or e-mail joshua.patton.5@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Site Visit:

(1) Site Visit. On 03 Mar 16, a site visit will be conducted at Camp Zama in Kanagawa-ken, Japan. The participants shall meet the Government Representative at the main gate of Camp Zama

(Zama-shi, Kanagawa-ken, Japan 252-0027) at 0900 hour on the date. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit within a few days. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to Ms. Akane Jukurogi, Contract Specialist, at 042-

551-6120 (Fax 042-551-0973) on or before 29 Feb 16.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm