Attachemnt_1._USFJ_JOC_PWS.pdf

Attachment 1

FA5209-16-R-0023

DEPARTMENT OF THE AIR FORCE

UNITED STATES FORCES JAPAN

CURRENT OPERATIONS DIVISION

UNIT 5068 APO AP 96328-5068

PERFORMANCE WORK STATEMENT

FOR

RENOVATION AND MODERNIZATION OF

UNITED STATES FORCES JAPAN

JOINT OPERATIONS CENTER

ON YOKOTA AIR BASE, JAPAN

28 June 2016

Table of Contents

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Service Delivery Summary Page 13

SECTION 3 Reserved Page 14

SECTION 4 Appendices Page 15

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and labor to support the

United States Forces Japan (USFJ) Joint Operations Center (JOC) modernization and renovation, Yokota AB, Japan in accordance with this Performance Work Statement (PWS), the attached appendices, commercial standards, local standards, Japanese ordinances, and Japanese laws.

These services shall be performed at the same levels in the commercial marketplace to the maximum extent possible.

1.1. Removal and Installation of Center Room and Flooring.

1.1.1. The contractor shall remove the center room of the JOC, to include the existing glass screen. (see drawings) The contractor shall remove all material, trash, and construction items associated with the center room and shall close in the wall to replace the glass that was removed.

Additionally, if required for the overall room design, the existing wall can be extended to meet the wall containing the LCD Video Wall.

1.1.2. The contractor shall remove the current raised floor material. Any flooring that can be reused can be saved for later re-installation.

1.1.3. The contractor shall purchase and install all the raised floor material. Flooring will include square carpet tiles to be installed on top of the raised flooring.

1.1.4. The approximate square footage of room is 2080 ft2 (see drawings). Specific layout of the flooring/room can be design specific but shall be multi-tiered with focus on the front of the room where the LCD video wall will be displayed. The room shall support a minimum of 30 workstations IAW paragraph 1.5. Flooring level shall meet the appropriate height for each of the adjoining rooms. (see color coding of rooms not within the scope of this project)

1.2. Wiring.

1.2.1. The contractor shall remove existing wiring contained inside the raised flooring.

1.2.2. The contractor shall purchase all required equipment wiring.

1.2.3. All Wiring shall be in accordance with the facility color coding (NIPR – Green, SIPR –

Red, CENTRIX – Blue).

1.3. Removal of Equipment.

1.3.1. The contractor shall remove all existing audio/visual, computer, and video teleconference equipment. The contractor shall also remove the existing telephone communication equipment for reinstallation.

1.3.2. Any items not being replaced as part of section 1.1.2. can be saved for reinstallation.

1.4. Purchase, Installation, Testing, Training of LCD Video Wall.

1.4.1. The contractor shall purchase necessary audio/video equipment and software to meet the

JOC upgrade requirements. The equipment will include professionally installed screens, video processing control systems, redundant power systems, free standing floor mounting equipment, input/output modules, control software, speakers, control panels, satellite and or cable television tuners, equipment racks, uninterruptible power supplies, and associated accessories.

1.4.2. Additional features: The contractor shall deliver and install a new High Definition (HD)

LCD video wall. The video wall must have a Video Processor capable of 24 High Definition

(HD) inputs and 24 High Definition (HD) outputs. The Video wall solution must incorporate a touch screen Audio Video (A/V) Device Control System that will provide a single point with which the user can manipulate the audio/video outputs across all displays and speakers. The video wall must be compatible with video input from Non-Classified Internet Protocol Router

(NIPR) & Secret Internet Protocol Router (SIPR) Video Teleconference. The system must be capable of any combination of VGA, DVI, HDMI, Component, Dual Link DVI, HD-SDI, Ethernet, S-Video, and Composite- Video, NTCS or PAL sources for 24 inputs and 24 outputs in any combination or the above video sources all from the same modular frame. Any source, regardless of format, should be freely scaled to any size and location on the video wall using the high performance scaling and smoothing algorithms built into the driver and chip architecture.

1.4.3. The contractor shall install necessary audio and video equipment to meet the JOC upgrade requirements IAW 1.1.

1.4.4. Any equipment to be connected to AFNET shall be Joint Interoperability Test Command

(JTIC) certified to be on the network and once installed, the equipment must meet Defense

Information Systems Agency Security Technical Implementation Guide (DISA STIG) compliance checklist that apply.

1.4.5. The contractor shall re-install necessary telephone communication equipment as well as equipment saved IAW section 1.3.1 and 1.3.2.

1.4.6. End device connections must be included in the installation. Floor boxes, face plates and patch cords. There should be sufficient floor boxes near or below each desk to provide necessary connectivity.

1.4.7. The contractor shall complete interface with the new system controller to be compatible with existing cabling and switching equipment.

1.4.8. The contractor shall test the configured equipment for full operational capability and shall perform all video screen configurations, programming, engineering, cabling, and necessary labor to ensure the proper input processing and output switching.

1.4.9. The contractor shall provide training on the newly installed equipment to the end users and Contracting Officer’s Representative (COR) upon final inspection to ensure compatibility and complete understanding of the functionality and general trouble-shooting methods associated with the equipment. The contractor shall also provide all equipment manuals and operating instructions as well as wiring diagrams to the COR upon final inspection.

1.4.10. The contractor shall be readily available to respond within a 12-hour period to any operational questions, functionality modifications or reprogramming that may become necessary during the 5 year warranty period.

1.4.11. The contractor shall provide a video wall software package that provides an approachable, user-friendly interface. The software will be the interface for controlling the video wall displays and managing the source content. Software will enable users to instantly access source content and assemble layouts, working offline or in real-time on the video wall. All connected users will be able to view and contribute to the video wall display. The software shall be approved by the COR before installation.

1.5. Purchase and Installation of Furniture.

1.5.1. The contractor shall purchase and install all required furniture in the JOC. The specific number of workstations will be design dependent but will be no fewer than 30 individual workstations.

1.5.2 The workstations shall be large enough to hold 2x Remote PC boxes (~6"x9"x2"), dual

22" monitors, keyboard, mouse, KVM switch and a (~10"x10"x3") STE. Workstations shall also include a desk area and chair. All computers, monitors, phones, and other equipment to be placed on the desk will not be provided by the contractor.

1.6. Project Coordination. The contractor shall scope project requirements and determine timelines for removal of center room, upgrading/installing the raised floor, and installing equipment. The contractor shall coordinate with the USFJ Current Operations to arrange activities around key USFJ events and provide alternate dates and timelines in the event of contingency operations.

1.7. Interference with Government Operations. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the

COR with a minimum of five (5) working days advance notification of the proposed work.

1.8. Drawings. Upon completion of the project the contractor shall provide the Government with unlimited right for the drawings, designs, specifications, notes and other works developed in the performance of this contract.

2.0. GENERAL INFORMATION.

2.1. Contractor Personnel.

2.1.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate or alternates, who shall act for contractor when manager is absent, shall be designated in writing to the Contracting Officer (KO) no later than (NLT) five (5) calendar days after contract award.

The contractor shall provide telephone numbers of contract manager and alternate(s) for emergency services. He/She must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

2.1.2. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor is required to provide employees who processes a United States SECRET clearance for all work specific to the running of cables for

SIPRNET systems. They will coordinate with the USFJ Security Manager to properly clear members working in the facility.

NOTE: The contractor may utilize local national personnel for the removal of interier wall as well as removal/installation of furniture.

This contract contains a DD Form 254, DOD Contract Security Classification Specification, and requires performance at a government location in the U.S. or overseas. Prior to beginning operations involving classified information on an installation identified on the DD Form 254, the contractor shall take the following actions:

(a) At least thirty days prior to beginning operations, notify the Information Protection Office shown in the distribution block of the DD Form 254 as to:

(1) The name, address, and telephone number of this contract company’s representative and designated alternate in the U.S. or overseas area, as appropriate;

(2) The contract number and military contracting command;

(3) The highest classification category of defense information to which contractor employees will have access;

(4) The Air Force installations in the U.S. (in overseas areas, identify only the APO number(s)) where the contract work will be performed;

(5) The date contractor operations will begin on base in the U.S. or in the overseas area;

http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage51.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage51.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage51.html

(6) The estimated completion date of operations on base in the U.S. or in the overseas area; and,

(7) Any changes to information previously provided under this clause.

This requirement is in addition to visit request procedures contained in DOD 5220.22-M, National Industrial Security Program Operating Manual, and DOD 5220.22-M-Sup 1.

(b) Prior to beginning operations involving classified information on an installation identified on the DD Form 254 where the contractor is not required to have a facility security clearance, the contractor shall enter into a Visitor Group Security Agreement (or understanding) with the installation commander to ensure that the contractor’s security procedures are properly integrated with those of the installation. As a minimum, the agreement shall identify the security actions that will be performed:

(1) By the installation for the contractor, such as providing storage and classified reproduction facilities, guard services, security forms, security inspections under DOD 5220.22-M and DOD

5220.22-M-Sup 1, classified mail services, security badges, visitor control, and investigating security incidents; and

(2) Jointly by the contractor and the installation, such as packaging and addressing classified transmittals, security checks, internal security controls, and implementing emergency procedures to protect classified material.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense

5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect the contractor’s ability http://www.dtic.mil/whs/directives/corres/pdf/522022m.pdf http://www.dtic.mil/whs/directives/corres/pdf/522022MSup1.pdf http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage51.html http://www.dtic.mil/whs/directives/corres/pdf/522022m.pdf http://www.dtic.mil/whs/directives/corres/pdf/522022MSup1.pdf http://www.dtic.mil/whs/directives/corres/pdf/522022MSup1.pdf to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance for cabling / wiring. The roster must include all employee names and social security number (or

Japanese equal). This list will be used to create the official Entry Authorization List for the workspace following debris removal and installation. The contractor shall update the COR of any changes of personnel.

2.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in para. 2, Services Summary.

2.3. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received.

2.4. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. Contracting Officer’s Representative (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.8. Availability of Facility.

2.8.1. Hours of Service. The facilities will be made available to the contractor between 0700 -

1800 daily, seven (7) days a week to include any U.S. or Japanese holidays unless otherwise specified by the COR. In the event the Government requests a temporary shutdown of the jobsite, the contractor will be notified verbally. Any Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the contracting office.

2.8.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

11th of Aug Mountian Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

29 thru 31 Dec End Year’s Day

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

2.8.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.9. Security and Safety Requirements.

2.9.1. Installation/Base Passes. The U.S. Government will issue all required Installation/Base

Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage -

¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese

Pass Section, and a certificate of receipt shall be obtained.

2.9.2. Clearance. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the

Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the

KO within 24 hours of termination.

2.9.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.9.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.9.5. Reports of Damages, Destruction, Injury, or Death.

2.9.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.9.5.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or email.

(b) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.9.6. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the COR. The COR shall, in turn, notify the KO. The contractor shall be liable for containment and environmental cleanup of spill or release of such substances. The contractor shall follow manufacturer’s guidelines and professional recommendations for the control of humidity, temperature, cleanliness, and materials handling.

Material Safety Data Sheets (MSDSs) are required for any other material designated by a

Government Technical Representative and/or COR as potentially hazardous and requiring safety controls. MSDSs must be submitted to the COR by the contractor upon request of the

Government. Failure to provide MSDSs or certificates when requested could result in the contractor being considered non-responsive and result in termination of the contract. The contractor, therefore, shall comply with environmental and hazardous materials storage and handling requirements and maintain current MSDSs in both English and Japanese.

2.9.7. Environmental Regulations. The contractor shall comply with all U.S. Government and

Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.9.8. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.9.9. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of

Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced. The COR will provide the contractor with a list of items to be disposed of and a list of items to be sent to DRMO.

2.9.10. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.10. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.11. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.12. Commercial Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the

Contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.13. Contractor Manpower Reporting (CMR). The office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website) https://cmra.army.mil/

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. (NOTE: XML = Extensible

Markup Language)

SECTION 2

SERVICES SUMMARY

Services Summary. The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and

Performance Objective

PWS

Paragraph

Performance Threshold Method of

Assessment

SS# 1. Remove JOC

Center room Para. 1.1.1

Two (2) defects, with 5 days to correct 100 % inspection

SS# 2. Install raised floor Para 1.1.3 Two (2) defects, with 5 days to correct 100 % inspection

SS# 3. Removal of equipment Para 1.3

Two (2) defects, with 5 days to correct 100 % inspection

SS# 4. Install all equipment and wiring

Para 1.2 and 1.4

Two (2) defects, with 5 days to correct 100 % inspection

SS# 5. Install furniture Para 1.5 Two (2) defects, with 5 days to correct 100 % inspection

SECTION 3

RESERVED

SECTION 4

APPENDICES

APPENDIX A. Site Drawing

APPENDIX B. DD 254