A-14_LRS_Carwash_16_Sep_16.docx

Solicitation No. FA5209-16-Q-1045

Solicitation Number:

FA5209-16-Q-1045

Notice Type:

Combined Synopsis/Solicitation

RFQ –Purchase and Installation of Car Washes for Bldg. 4130, 374 LRS/LGRDDO at Yokota Air Base, Japan

Requesting Agency: 374th Logistic Readiness Squadron/LGRDDO Bldg 950, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan

Purchasing Agency: 374th Contracting Squadron/LGCB Bldg 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number FA5209-16-Q-1045 is issued using FAR Subpart 13.1 Simplified Acquisition Procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-9-1 effective 15 August 2016, and the Defense Federal Acquisition Regulation Supplement (DFARS) Change Notice 20160830 effective 30 August 2016, and the Air Force Federal Acquisition Regulation Supplement (AFFARS) Acquisition Circular 2016-0603 effective 3 Jun 2016.

3. North American Industrial Classification Standard (NAICS) code is 333318, Car washing machinery manufacturing.

4. There is no set aside for this RFQ in accordance with FAR 19.000(b) as this contract will be full and open competition performed solely in Japan.

5. DESCRIPTION

Purchase and Installation of Two (2) Carwash Machines for Bldg. 4130, 374 LRS/LGRDDO at Yokota Air Base in accordance with the Statement of Work (SOW) dated 16 September 2016.

6. QUESTIONS

All questions shall be submitted no later than 10:00 AM Japanese Standard Time (JST), Tuesday 20 September 2016. Answers shall be posted to www.fbo.gov before 3:00 JST on Wednesday, 21 September 2016. All questions shall be submitted in writing to SSgt Jacqueline Bongard at jacqueline.bongard@us.af.mil.

Salient Characteristics are as follows:

See SOW for all specifications regarding functions, un-installations, and installation.

6. Place of Performance: Building 4130 at Yokota Air Base, Japan

7. Completion Due Date: 75 days ADC

The following contract provisions and clauses apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (OCT 2015)

*If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award.

(i) Company's complete mailing and remittance address.

(ii) Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/).

(iii) Quotations must be valid for a period of 60 days.

(iv) Quotations shall include all costs from start to the end performance

(v) Quotations shall contain following items:

(a) Price Schedule of Purchase and Installation of Carwash Machine

(b) Technical Information

i. A technical description of the items being offered in sufficient detail to evaluate compliance with the Statement of Work. This may include product literature (catalogues), or other documents, if necessary.

ii. Copy of licenses as required in paragraph 2.2.3 of the Statement of Work

(c) Representations, Certifications, and Other Statements of Offeror or Quarters (Attachment 2)

Addenda to the following paragraphs of 52.212-1 are:

(a) (a) All quotes are due on or before 11:00 a.m. Japan Standard Time (JST), Friday, September 23rd 2016 Electronic quotes are highly encouraged. Submission may be made via email to jacqueline.bongard@us.af.mil and elizabeth.johnson.25@us.af.mil, via facsimile at 042-553-7786/530-33319: ATTN: SSgt Jacqueline Bongard or Elizabeth Johnson. Hand carried or mailed proposals must be addressed to the address below (see part b of this addenda for additional information on paper submissions). Quotes must reference the solicitation number.

374th Contracting Squadron

1) Electronic proposals are required. Each written Part of the proposal shall be separately identified. The number of copies of each Part may not exceed seven (7) pages, double-sided when printed on be on 8 1/2” x 11” paper...

i. A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

ii. Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

iii. Page margins shall be a minimum of 1 inch top, bottom, and each side.

iv. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as WORD, EXCEL, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in spreadsheet format, such as EXCEL, and MS WORD for price narrative. USB flash drives, floppy disks, CD’s and zip disks are not acceptable.

v. Offerors shall submit electronic copies of proposals via e-mail. Files are not to exceed 2MB. By submitting an electronic copy, offerors assume all risk of proposals not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted. No zip files will be accepted. Email the file(s) by the solicitation closing date and time to the following email address: jacqueline.bongard@us.af.mil and elizabeth.johnson.25@us.af.mil.

vi. Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

vii. Price data of any kind shall be presented only in the Price Proposal Part.

viii. Elaborate formats, bindings, and color presentations are not desired or required.

(c) All firms must be registered in the System for Award Management (SAM) database at www.sam.gov upon submission of request for quote (RFQ) to be considered responsive. If confirmation of SAM is not providing with the proposal submission by the closing date of the RFQ, the offer shall be considered nonresponsive and ineligible for contract award.

FAR 52.212-2 – Evaluation - Commercial Items (OCT 2014) is applicable to this acquisition and the evaluation criteria stated in paragraph (a) of the provision shall be tailored as follows: award will be made to the lowest priced, technically acceptable offer in the aggregate of all line items including shipping cost. Offer is considered technically acceptable when the proposed products meet or are equal to salient characteristics specified in the SOW. Paragraph (b) is hereby not applicable to this acquisition.

1. Price

2. Technical Acceptability: Achieved when the offeror provides proof that the product meets the technical requirements of the SOW. See table below for technical acceptability ratings.

(i) Initially, offers shall be ranked according to evaluated prices. The price evaluation shall document the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration.

(ii) Next, the Government will evaluate the lowest offeror’s technical information as referenced in paragraph 2 above. Technical Acceptability for all offerors will be rated as ‘acceptable” or “unacceptable” by the government.

Table 1, Technical Acceptability Ratings

(iii) If the offeror with the lowest price meets the Government technical acceptability as defined in above paragraph 2, a contract will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next lower offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. There will be no point scores assigned, only “Acceptable” or “Unacceptable” ratings.

FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (July 2016) See Attachment 2

FAR 52.204-7 – System for Award Management (Jul 2013) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (MAY 2015) FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (MAR 2016), is applicable to this procurement along with the additional FAR clauses cited in the clause to include:

X 52.204-10 – Reporting Executive Compensation and First-Tier Subcontractor Awards (OCT 2015) X 52.209-6 – Protecting The Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Or Proposed For Debarment (OCT 2015) X 52.222-3 – Convict Labor (JUN 2003) X 52.222-19 – Child Labor (FEB 2016) X 52.222-21 – Prohibition Of Segregated Facilities (APR 2015) X 52.222-50 – Combating Trafficking in Persons X 52.223-18 – Encouraging Contractor Policy To Ban Text Messaging While Driving (AUG 2011) X 52.225-13 – Restrictions On Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X 52.232-33 – Payment by Electronic Funds Transfer – System for Award Management

(JUL 2013 (31 U.S.C 3332)

52.252—Solicitation Provisions Incorporated By Reference

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of Provision)

AFFARS 5352.201-9101 Ombudsman (APR 2014)

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, james.ting@us.af.mil AFICA KHO L-PAC 449-8569. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

This purchase will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management (SAM) www.sam.gov. Include FAR 52.212-3 Alternate I, Offer Representation and Certification with Offer. No telephonic or facsimile responses will be processed.

9. Deadline for receipt of offers: 11:00 a.m. Japan Standard Time (JST), FRIDAY, 23 September 2016. Email Submissions are preferred. Quotations may be acceptable via facsimile telegraph to 042-530-3319 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to jacqueline.bongard@us.af.mil or elizabeth.johnson.25@us.af.mil

10. Basis for Award This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) factor for award IAW FAR 13.106-3. The Contracting Officer determines that the proposed price is fair and reasonable. The Government will award a contract resulting from a solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Primary Point of Contact for Solicitation Inquiry:

SSgt BONGARD, JACQUELINE jacqueline.bongard@us.af.mil Phone: 042-552-2510 ex. 57507

FAX: 042-553-7786

Secondary Point of Contact:

Mrs. JOHNSON, ELIZABETH elizabeth.johnson.25@us.af.mil Phone: 042-552-2510 ex. 59859

FAX: 042-553-7786

Attachments: