SOW_J2LMR.pdf

Statement of Work

STATEMENT OF WORK (SOW)

FOR

LAND MOBILE RADIO (LMR) TRUNKING SYSTEM (J2LMR)

ASTRO 25 TRUNK SYSTEM

HACHINOHE MAIN TERMINAL, MISAWA AIR BASE, JAPAN

JUNE 2018

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION 2

2 GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

3 GENERAL INFORMATION 6

4 APPENDICES 15

1. DESCRIPTION

Naval Air Facility Misawa (NAFM) at Misawa Air Base (AB) and the 35th CS seek to close LMR performance shortfalls between Hachinohe Main Terminal and Misawa Air Base. This includes Radio Frequency (RF) coverage gaps in between Hachinohe Main Terminal, Pump Station 2, and Pump Station 3. The current J2LMR RFC Repeaters, do not provide the required RF coverage from Misawa AB to Hachinohe Main Terminal due to the distance and location of Hachinohe Main Terminal from Misawa AB. To address these issues Misawa AB requires one new 5 channel APCO P25 compliant trunked VHF RF Site for seamless (RF) coverage from Hachinohe Main Terminal to Misawa AB. This VHF RF Site will be located at Hachinohe Main Terminal, inside proposed portable building. The new Hachinohe RF Site and the existing J2LMR RF Sites at bldgs. 117 and 1937, shall be linked together and operate as a single wide-area integrated voice and data network. The master site, currently Bldg 256 on Kadena AB, shall be used to monitor, support, and operate the joint installation’s system requirements. Subscribers must be able to roam transparently and not be required to perform any manual operation at the subscriber. The new Hachinohe RF Site must comply and support a trunked LMR System based on the applicable P25 standard features and functions as defined within the following published standards:

● TSB-102-A, APCO Project 25 System and Standards Definition, January 2003

● TIA/EIA-102.AAAB-B, Digital Land Mobile Radio Security Services Overview, January 2005

● TIA/EIA-102.AAAD, Project 25 Block Encryption Protocol, July 2002

● TSB-102.AABA-A, APCO Project 25 Trunking Overview, June 2004

● TIA/EIA-102.AABB-A, Project 25 Trunking Control Channel Formats, January 2005

● TIA/EIA-102.AABC-B, Project 25 Trunking Control Channel Messages, March 2005

● TSB-102.AABD, Project 25 Trunking Procedures, October, 2002

● TSB-102.AABF-A, APCO Project 25 Link Control Word Formats and Messages, December 2004

● TIA/EIA-102.AACA, Project 25 Over-The-Air-Rekeying (OTAR), April 2001

● TIA/EIA-102.AACB, Project 25 Over-The-Air-Rekeying (OTAR) Operational Description, November 2002

● TIA/EIA-102.AACC, Conformance Test for the Project 25 Over-The-Air-Rekeying (OTAR), July 2002

● TIA-102.AACD, Key Filled Device (KFD) Interface Protocol, February 2005

● TIA102.AACE Project 25 Link Layer Authentication standard

● TIA/EIA-102.BAAA-A, Project 25 FDMA Common Air Interface, September 2003

● TSB-102.BAAB-B, Project 25 Common Air Interface Conformance Test, March 2005

● TIA/EIA-102.BAAC-A, Project 25 Common Air Interface Reserved Values, December 2003

● TSB-102.BAAD, APCO Project 25 Common Air Interface Operational Description for Conventional Channels, October 1994

● TIA/EIA-102.BABA, Project 25 Vocoder Description, December 2003

● TIA/EIA-102.BABB, Project 25 Vocoder Mean Opinion Score Conformance Test, May 1999

● TIA/EIA-102.BABC, Project 25 Vocoder Reference Test, April 1999

● TSB-102. BACA, Inter-RF Subsystem Interface Messages, April 2003

● TSB-102. BACC-A, Inter-RF Subsystem Interface Overview, December 2003

● TIA/EIA-102.BADA-A, Telephone Interconnect Requirements and Definitions (Voice Service), March 2000

● TIA/EIA-102.BAEA-A, Project 25 Data Overview, June 2004

● TIA/EIA-102.BAEB-A, Project 25 Packet Data Specification, March 2005

● TIA/EIA-102.BAEE-A, Project 25 Radio Control Protocol, September 2004

● TIA/EIA-102.CAAA-B, Digital C4FM/CQPSK Transceiver Measurement Methods, December 2004

● TIA/EIA-102.CAAB-B, Digital C4FM/CQPSK Transceiver Performance Recommendations, July 2004

● TSB-102.CAAC, Project 25 Mobile Push-to-Talk and Audio Interface – Definitions and Methods of Measurements, September 2002

● TIA-102.CABB, Interoperability Test Procedures, OTAR, August 2003

● National Telecommunications and Information Administration (NTIA) Redbook, Manual of Regulations and

Procedures for Federal Radio Frequency Management, 9 September 2009.

1.1 BASIC REQUIREMENTS.

Naval Air Facility Misawa and the 35th CS requires one new Site Trunking (5) Channel Very High Frequency (VHF) Trunked Repeater Site, with corresponding router and redundant site controller in trunking mode. The repeater station will be factory tuned for ease of deployment and minimized conversion/migration downtime. Installation of one (5) channel trunked repeater site will provide secure and reliable communications to Hachinohe Main Terminal. The RF Site shall include one expandable 6 channel site subsystems, one RF mixing subsystem, one antenna system, and one site gateway.

The antenna system at the RF sites shall also include one uninterruptible power supply. The antenna pole will support the installation of new LMR transmit and receive antenna structures.

This tower should be 150 Ft. and of the Monopole design.

The frequency range will be 138 to 142 MHz. The system shall also allow Over the Air Programming (OTAP), and Over the Air Rekeying (OTAR) when interfaced into the J2LMR Trunked System on Kadena AFB without adding additional Master Site hardware or jeopardizing their Authority To Operate (ATO) Information Assurance (IA) certification.

A building is not available at the Hachinohe Main Terminal Site for the installation of the RFC Trunking System, one 12’ X 10’ Motorola Standard Building will need to be installed. The Motorola Building Systems have been predesigned to meet the most current edition of Motorola’s R56 Standards and Guidelines for Communication Sites, including cabling facilities, backup power sources (back-up generator), fire protection, grounding, and complete electrical system and surge suppression.

Handheld Radio Coverage. The contractor's solution must provide 100% coverage at these locations both inside and outside the building using an APX-6000 (H98KGF9PW6AN) hand held radio at Hachinohe Main Terminal Building, Fuel Pump Station 2, 3, and during transit between all of these locations.

Coverage is defined as being able to communicate to the new trunking site and being able to perform a radio communication check 9/10 times.

1.1.2 TECHNICAL REQUIREMENTS

The contractor shall ensure that all applicable Commercial-Off-The-Shelf (COTS) IA and IA-enabled products comply with AFI 33-200, Information Assurance. Some of these products must be Committee on National Security Systems Policy 11 (CNSSP-11) compliant, requiring them to be validated by accredited labs under the National Information Assurance Partnership (NIAP) Common Criteria Evaluation and Validation Scheme or National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) Cryptographic Module Validation Program (CMVP) as identified in the sections below.

1.1.3 SPECIAL REQUIREMENTS: SPECIAL ASSET TAGGING

The contractor shall provide special asset tags IAW MIL STD-130, DODI 8320.04, Item Unique Identification (IUID) Standards for Tangible Personal Property and DFARS 252.211-7703, Item Identification and Valuation. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html

1.2 Common Criteria Evaluation & Validation Scheme

The contractor shall ensure that products used to protect information on National Security Systems are certified by the NIAP/CCEVS approved product list.

1.2.1 HACHINOHE RF SITE ORDERING TABLE

SITE QTY NOMENCLATURE DESCRIPTION

RF SITE 1 SQM01SUM0205 GGM 8000 GATEWAY

RF SITE 1 CA01619AA ADD: DC POWER

RF SITE 1 CA02087AA ADD: ENCRYPTION (7.12 OR LATER)

RF SITE 1 CA02134AA ADD: COMMON CRITERIA

RF SITE 1 CA02086AA ADD: HIGH DENSITY ENH CONV GATEWAY

RF SITE 1 SQM01SUM7054 GTR 8000 EXPANDABLE SITE SUBSYSTEM

RF SITE 1 X530BG ADD: VHF (136-174 MHZ)

RF SITE 1 X305AC ADD: QTY (5) GTR 8000 BASE RADIOS

RF SITE 5 X591AE ENH: ASTRO 25 SITE REPEATER SW

RF SITE 2 CA00303AA ADD: QTY (1) SITE CONTROLLER

RF SITE 2 CA03177AA ADD: ASTRO SITE REPEATER SC SW

RF SITE 1 X882AH ADD: 7.5 FT OPEN RACK, 48RU

RF SITE 1 CA02686AA ADD: AC DC POWER DISTRIBUTION

RF SITE 1 NPI_000003 PLACEHOLDER Multicoupler, VHF custom 8 port RF SITE 2 NPI_000001 PLACEHOLDER Combiner, VHF custom 4 port

RF SITE 1 X153AW ADD: RACK MOUNT HARDWARE

SPARES 1 DLN6455 CONFIGURATION/SERVICE SOFTWARE

SPARES 1 SQM01SUM0205 GGM 8000 GATEWAY

SPARES 1 CA01619AA ADD: DC POWER

SPARES 1 CA02087AA ADD: ENCRYPTION (7.12 OR LATER)

SPARES 1 CA02134AA ADD: COMMON CRITERIA

SPARES 1 DLN6892 FRU: XCVR VHF V2

SPARES 1 DLN6897 FRU: PA VHF

SPARES 1 DLN6966 FRU: GCP 8000/GCM 8000/GPB 8000

SPARES 1 DLN6781 FRU: POWER SUPPLY

SPARES 1 DLN6898 FRU: FAN MODULE

SPARES 1 DLN6709 GTR/GPW OPTION CARD

RF SITE 1 NPI_000224 DEFAULT ANTENNA

RF SITE 15 L1705 LDF4-50A CABLE: 1/2" LDF HELIAX POLY JKT PER FOOT

RF SITE 2 DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2 IN CABLE

RF SITE 2 TDN9289 221213 CABLE WRAP WEATHERPROOFING

RF SITE 100 DSAVA550 AVA5-50, COAXIAL CABLE, CORRUGATED COPPER,7/8

IN, BLACK PE JACKET

http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html

RF SITE 2 DSA5DFD D-CLASS 7-16 DIN FEMALE FOR AVA5-50 CABLE

RF SITE 4 DSSG7806B2A SG78-06B2A GROUNDING KIT FOR 7/8 IN COAX CABLE

RF SITE 1 DSL5SGRIP L5SGRIP 7/8" SUPPORT HOIST GRIP

RF SITE 4 MDN6817 42396A-5 7/8" CABLE HANGER STAINLESS, 10 PK

RF SITE 1 DSVHF50DMAPGR RF SPD, 100-512MHZ, DC BLOCK HIGH POWER DIN

MALE ANT, DIN FEMALE EQUIP

RF SITE 25 L1705 LDF4-50A CABLE: 1/2" LDF HELIAX POLY JKT PER FOOT

RF SITE 2 DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2 IN CABLE

RF SITE 1 NPI_000224 DEFAULT ANTENNA

RF SITE 15 L1705 LDF4-50A CABLE: 1/2" LDF HELIAX POLY JKT PER FOOT

RF SITE 1 DDN1088 L4TNM-PSA TYPE N MALE PS FOR 1/2 IN CABLE

RF SITE 1 DDN1090 L4TDM-PSA 7-16 DIN MALE PS FOR 1/2 IN CABLE

RF SITE 2 TDN9289 221213 CABLE WRAP WEATHERPROOFING

RF SITE 140 DSAVA550 AVA5-50, COAXIAL CABLE, CORRUGATED COPPER,7/8

IN, BLACK PE JACKET

RF SITE 2 DSA5NFS N FEMALE FOR AVA5-50 CABLE

RF SITE 4 DSSG7806B2A SG78-06B2A GROUNDING KIT FOR 7/8 IN COAXIAL

CABLE

RF SITE 1 DSL5SGRIP L5SGRIP 7/8" SUPPORT HOIST GRIP

RF SITE 5 MDN6817 42396A-5 7/8" CABLE HANGER STAINLESS, 10 PK

RF SITE 1 DSIS50NXC2MA RF SPD, 125-1000MHZ DC BLOCK FLANGE MT NM

ANTENNA, NF EQUIPMENT SIDE

RF SITE 25 L1702 FSJ4-50B CABLE: 1/2" SUPERFLEX POLY JKT PER FOOT

RF SITE 2 DDN9682 F4PNMV2-HC 1/2" TYPE N MALE PLATED CONNECTOR

RF SITE 1 SQM01SUM0273 MASTER SITE CONFIG UPGRADE

RF SITE 1 UA00153AA ADD: ASTRO 25 FDMA SITE LICENSE

RF SITE 1 UA00407AA ADD: CLASSIC DATA-P25 TRNK SITE

RF SITE 2 DQACM8422232S1 AWI SEISMIC RATED EQUIPMENT CABINET

84INX24INX32IN 44RU

RF SITE 2 DS9130R22501026 UPS, 9130 RACKMT, 2500VA/2250W, 26 MINS RUNTIME

RF SITE 1 F4544 SITE MANAGER ADVANCED

RF SITE 1 V266 ADD: 90VAC TO 260VAC PS TO SM

RF SITE 3 V592 AAD TERM BLCK & CONN WI

RF SITE 1 VA00872 ADD: SDM ASTRO RTU FW CURR ASTRO REL

RF SITE 5 VA00312 RTU_SW_LIC_PER_GTR8000_MS_BR

RF SITE 2 VA00318 GMC_SW_LIC_PER_GCP8000_S_CONTR

1.2.2 (RESERVED)

1.2.3.1 EQUIPMENT.

All materials needed for installation must be ordered by the contractor no later than 30 days after notification of award of this contract.

1.2.3.2 MOBILIZATION AND INSTALLATION

Completion in days after receipt of order.

a) The contractor must Build System Equipment. 60 days.

b) Contractor to Ship Equipment to Misawa AB, from designated CONUS location. 100 days

c) Ship in one consolidated Shipment to Storage Facility. 130 days

d) Conduct In-Field Installation. 160 days

e) Perform In-Field Optimization. 165 days

f) Perform In-Field System Testing. 175 days

g) Final Acceptance. 190 days

1.2.3.3 DELIVERABLE REQUIREMENTS

The contractor shall provide adequate documentation of the final system design and implementation plans. The contractor shall supply system manuals and equipment manuals. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

None.

3. GENERAL INFORMATION

3.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

3.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

3.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

3.4 HOURS OF OPERATION

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0730-1630, except federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

3.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

3.5.1 Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones shall be used only for official government business.

3.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

3.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.10 TRAINING

Not required

3.11 CONTRACTOR QUALIFICATIONS

3.11.1 Familiar with new Risk Management Framework (RMF) for DoD Information Technology (IT) which replaces the Department of Defense Information Assurance Certification and Accreditation Process (DIACAP).

3.11.2 Capable of completing an Implementation Plan and providing accreditation paperwork.

3.12 CONTRACTOR PERSONNEL

3.12.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be U.S. SECRET-cleared and able to read, write, speak, and understand English.

3.12.2 The contract manager/employee shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel to discuss problems. After normal duty hours the manager/Employee shall be available within four (4) hours.

3.12.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.12.3.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.12.3.2 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

3.12.3.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.13 JAPANESE ROAD LAWS

3.13.1 The contractor should have an international driver’s license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.13.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.13.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.13.2 The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.14 REQUIRED INSURANCE BY JAPANESE LAW

3.14.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.14.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.14.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.14.2 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3.15 TECHNICAL CONTRACTUAL REQUIREMENTS

3.15.1 Technical Refresh

In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers. Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO. Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

3.15.2 Trade Agreement Act (TAA)

All proposed products must be compliant with the Trade Agreements Act of 1979 (TAA) and related clauses in Section I of this contract. In accordance with DFARS 252.225-7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided for each end item defined and specified in a solicitation that exceeds the TAA threshold subject to the waivers and exceptions provided in FAR 25.4, and DFARS 225.4 offered in response to any RFQ issued under this contract. Please note that Federal Acquisition Regulation (FAR) paragraph 25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that is commercial items.

3.15.3 Authorized Resellers

The contractor may be an authorized reseller of new and refurbished/remanufactured equipment for OEMs proposed under this DO. The contractor may also procure directly from the OEM or utilize other legitimate distribution channels to provide the required products in accordance with the OEM’s policies on reselling. Any contractor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. If the contractor is not an OEM reseller, the contractor shall clearly identify this on the submitted proposal and list the OEM resell partner’s registered relationship with the OEM. DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs. The contractor shall ensure all products are genuine and eligible for any OEM warranties, maintenance agreements and licensing as offered. Genuine products are those products the OEM, by their policy, considers not “secondary”, destroyed, stolen or scrapped.

3.15.4 Remanufactured/Refurbished Products

Any product offering that is remanufactured or refurbished shall be clearly identified as such by the contractor on the submitted proposal. Remanufactured products shall have the OEM or factory certification, if available, for that product. Remanufactured and refurbished products shall be certified according to the standards set forth in the policy of the OEM.

3.15.5 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on backorder, the expected lead-time to fulfill the order, etc. It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

3.15.6 Warranty

The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new, refurbished and remanufactured equipment.

3.15.7 Hardware and Associated Software and Peripherals

All hardware delivered under this DO shall include associated software, documentation and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.) as provided by the OEM. This is true only if the applicable OEM provides such items with the product itself.

3.15.8 Software

For all software that is outside of hardware and purchased independently, the contractor shall provide the software license registered to the customer’s organization.

3.15.9 Safeguarding Classified Information

The contractor shall transmit and deliver classified material/reports IAW the National Industrial Security Program Operations Manual (NISPOM) and the National Industrial Security Program Operating Manual (DoD 5220.22-M). These requirements shall be accomplished as specified in the Delivery Order. All Classified Contracts must have at a minimum, the Clause 52.204-2 Security Requirement, incorporated into the contract.

3.15.10 Installation

The only time that installation services can be procured is when the services and cost are included in the price of the product as sold commercially. In the rare instances where installation services are required/offered, the contractor shall provide installation support related to the applicable products(s) as defined in the DO. In those instances, the DD Form 254 (DEPARTMENT OF DEFENSE CONTRACT SECURITY CLASSIFICATION SPECIFICATION) requirements will be addressed in the individual DO and only at the security level necessary.

3.15.11 Customer Support

The prime contractor shall provide 24x7 live telephone support during the warranty period to assist in isolating, identifying, and repairing software and hardware failures, or to act as liaison with the manufacturer in the event that the customer requires assistance in contacting or dealing with the manufacturer.

3.15.12 Product Maintenance

The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period.

3.16 Delivery Requirements

3.16.1 Timeframes

The contractor shall adhere to the following Product Delivery Capability requirements when providing products under this DO. The contractor shall deliver the quantities of NetCentric products to meet ordinary as well as fluctuating (war-time, Terrorist Tempo, Ops Tempo) government requirements in accordance with prescribed delivery schedules stipulated in individual DOs. Delivery of products will be to CONUS, OCONUS, and remote locations as identified below.

For AOR’s and/or remote sites that do not permit commercial deliveries, the vendor’s delivery capabilities must be in accordance with AFI 24-203, Preparation and Movement of Air Force Cargo, 13 April 2007. Additional delivery terms or schedules, such as ship-in-place, expedited shipping or shipping to APO/FPO addresses, shall be negotiated between the Contractor and the Ordering Contracting Officer (OCO).

Definitions: CONUS: The 48 contiguous states, Alaska, Hawaii, and the District of Columbia.

OCONUS: Germany, Italy, Japan, Korea, Belgium, Turkey, Puerto Rico, United Kingdom, and the Netherlands. Remote OCONUS: those locations that are not listed under CONUS or Named

OCONUS.

Timeframe CONUS OCONUS Remote OCONUS

Routine NLT 30 calendar days NLT 45 calendar days NLT 45 calendar days

Critical NLT 3 calendar days NLT 5 calendar days NLT 10 calendar days

Emergency/War Tempo Within 24 hours Within 48 hours Within 72 hours

3.16.2 DO Order Shipping Date

This DO requires the following delivery schedule:

COMPLETION IN DAYS AFTER

RECEIPT OF ORDER (ARO)

Order Equipment 30 Build System Equipment 60 Vendor to Ship Equipment to Misawa AFB Designated CONUS Location

Ship in one consolidated Shipment to Storage Facility

Conduct In-Field Installation 160 Perform In-Field Optimization 165 Perform In-Field System Testing 175 Final Acceptance 190

3.16.3 Delivery Delays

Contractors are required to meet the timeframes as stated in section 13.16.2 unless Department of Commerce approval and/or review activities prevent the contractor from meeting these timeframes. In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination if operating under the Emergency/War Tempo timelines.

3.16.4 Shipping Information

All products shall be shipped to: A Misawa AFB designated CONUS location for final delivery to Misawa AFB Japan. Inspection/Acceptance: The following Government officials are responsible for receiving the products and performing inspection:

4. APPENDICES

A. Acronyms & Abbreviations List B. Maps and/or Site Plans C. Publications/Forms

APPENDIX A

Acronyms & Abbreviations List

Acronym & Abbreviation

Definition

AF Air Force AFB Air Force Base BMS Balance Magnetic Switch CFR Code Federal Regulation CO Contracting Officer COR Contracting Officer Representative DEPT Department DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative GFP/M Government Furnished Property/Materials IDS Intrusion Detection System JAFAN 6/9 Joint, Air Force, Army, Navy 6/9 OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition PIR Passive Infra-Red PWS Performance-Based Work Statement QA Quality Assurance QCP Quality Control Program SOW Statement of Work USAF United States Air Force

Attachment 1 – Statement of Work

APPENDIX B

Maps and/or Site Plans

Project location and route Project layout

Repeater Site One Site is required for the new trunking system. The system will be installed in proposed Motorola Standard Building (MSB) at this location.

LOCATION BLDG LAT LON

Site 1 40*31’57.6156” N 141*30’58.6548” E

APPENDIX C

Publications/Forms

DEPARTMENT OF DEFENSE SPECIFICATION

UFGS Specifications are accessible to the public at: http://www.wbdg.org Publications Name UFGS-28 20 01.00 10 Electronic Security System, Oct 2007 UFGS-28 16 00.00 20 Basic Intrusion Detection Systems (IDS), Apr 2006 UFGS-28 16 01.00 10 Small Intrusion Detection System, Nov 2008 UFGS-28 23 23.00 10 Closed Circuit Television Systems, Feb 2011 UFGS-28 26 23 Duress Signal System (For Brig Facilities), Apr 2006 UFGS-28 05 26.00 40 Grounding and Bonding for Electronic Safety and Security, Aug2013 UFGS-31 23 00.00 20 Excavation and Fill, Feb 2011 UFGS-27 21 10.00 40 Fiber Optic Data Transmission System, May 2013 UFGS-08 11 13 Steel Doors and Frames, Feb 2014 UFGS-08 34 53 Security Doors and Frames, Aug 2008 UFGS-08 34 73 Sound Control Door Assemblies, May 2012 UFGS-02 41 00 Demolition and/or Deconstruction, May 2010 UFGS-32 31 13.53 High-Security Chain Link Fences and Gates, Apr 2008 UFGS-26 55 53.00 40 Security Lighting, May 2011 UFGS-26 56 13.00 40 Lighting Poles and Standards, Nov 2008 UFGS-08 56 63 Detention and Security Windows, Apr 2006 UFGS-08 81 00 Glazing, Aug 2011 UFGS-08 88 53 Detention and Security Glazing, May 2011 UFGS-01 45 00.10 20 Quality Control for Minor Construction, Feb 2010

DEPARTMENT OF DEFENSE STANDARDS

Standards

Standards are accessible to the public at: http://www.wbdg.org FOUO Standards are available at: https://pdc.usace.army.mil Registration will be required.

Publications Name UFC 4-010-05 Sensitive Compartmented Information Facilities Planning, Design, and

Construction, 01 Feb 2013, with Change 1, 01 Oct 2013 UFC 4-021-02 Electronic Security Systems, 01 Oct 2013 UFC 4-022-01 Security Engineering: Entry Control Facilities / Access Control Points, 25 May

UFC 3-520-01 Interior Electrical Systems, 03 Feb 2010, with Change 2, 01 Jul 2012 UFC 4-022-03 Security Fences and Gates, 01 Oct 2013 UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, 09 Feb 2012, change 1

01 Oct 2013 UFC 4-020-01 DoD, Security Engineering Facilities Planning Manual, 11 Nov 2008 UFC 4-020-02FA Security Engineering: Concept Design (FOUO), 01 Mar 2005 UFC 4-020-03FA Security Engineering: Final Design (FOUO), 01 Mar 2005 UFC 4-010-03 Security Engineering: Physical Security Measures for High-Risk Personnel, 02

Aug 2011 UFC 3-530-01 Design: Interior and Exterior Lighting and Controls, 22 Aug 2006, with Change

3, 01 Sep 2013 MIL-HDDK-1013/1A Design Guidelines for Physical Security of Facilities, 15 Dec 1993 MIL-HDBK-1190 Facility Planning and Design Guides, 01 Sep 87 MIL-STD-188-124B Grounding, Bonding and Shielding for Common Long Haul/Tactical

Communication Systems Including Ground Based Communications- Electronics Facilities and Equipment’s, 01 Feb 1992, with change notice 4, 04 Apr 2013 http://www.wbdg.org/ http://www.wbdg.org/ https://pdc.usace.army.mil/

MIL-HDBK-419A Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume I, Basic Theory, 29 Dec 1987

MIL-HDBK-419B Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume II, Applications, 29 Dec 1987

ETL 13-4 Engineering Technical Letter (ETL) 13-4: Standby Generator Design, Maintenance, and Testing Criteria, 18 Nov 2013

UFC 1-300-09N Design Procedures, 25 May 2005, with Change 9, 01 Jul 2013

Air Force Publications.

Air Force publications are accessible at: http://www.e-publishing.af.mil. FOUO publications area available at:

https://wmsweb.afncr.af.mil/wms/default.aspx (CAC will be required) Publications Name AFI 31-101 (FOUO), Integrated Defense, 08 Oct 2009, with change 2, 07 Mar 2013 HQ PACAF Supplement to AFI

31-101 (FOUO),

Integrated Defense Supplement, 11 Feb 2014

AFI 31-113 (FOUO) Installation Perimeter Access Control, 26 Jan 2012 AFI 10-207 Command Posts, 01 Feb 2012 AFI 32-1024 Standard Facility Requirements, 14 Jul 2011 AFM 32-1084 Facility Requirements, 20 Apr 2012 HQ PACAFI 32-1075 Integrated Base Defense Security System (IBDSS) Installation, Maintenance, Sustainment, Restoration and Modernization, 29 Oct 2013

DOD publications.

DOD publications are accessible at:

http://www.dtic.mil/whs/directives/index.html Publications Name DoDM 5200.01 Vol 3 DoD Information Security Program: Protection of Classified Information, 24 Feb 2012, with change 2, 19 Mar 2013 DoDM 5100.76 Physical Security of Sensitive Conventional Arms, Ammunition, and Explosives

(AA&E), 17 Apr 2012 DoDI 8500.01 Cybersecurity, 14 Mar 2014 DoDI 8510.01 Risk Management Framework (RMF) for DoD Information Technology (IT), 12 Mar

Intelligence Community Publications.

Intelligence Community Publications are accessible at:

http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improv ements/dod_lock/Documents/DirectivesandGuidance.html Publications Name ICD 704 Intelligence Community Directive 704, Personnel Security Standards and Procedures

Governing Eligibility for Access to Sensitive Compartmented Information and Other Controlled Access Program Information, 01 October 2008

ICD 705 Intelligence Community Directive 705, Sensitive Compartmented Information Facilities, 26 May 2010

ICS 705-1 Intelligence Community Standard Number 705-1, Physical and Technical Security Standards For Sensitive Compartmented Information Facilities, 17 Sep 2010

ICS 705-2 Intelligence Community Standard Number 705-2, Standards for the Accreditation and Reciprocal Use of Sensitive Compartmented Information, 17 Sep 2010

IC Tech Spec-for ICD/ICS

Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities, Version 1.2, , 23 Apr 2012

National Institute of Standards and Technology (NIST) / Federal Information Processing Standards (FIPS) standards.

National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) standards are accessible at: www.nist.gov Publications Name FIPS-197 Advanced Encryption Standard (AES), 26 Nov 2001 https://wmsweb.afncr.af.mil/wms/default.aspx http://www.dtic.mil/whs/directives/index.html http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html http://www.nist.gov/

FIPS 140-2 Security Requirements for Cryptographic Modules, 25 May 2001, with changes up to 03 Dec 2002

HSPD-12 Homeland Security Presidential Directive 12, 27 Aug 2004 FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors, Aug

Occupational Safety & Health Administration standards and publications.

Occupational Safety & Health Administration standards and publications are available at: www.osha.gov USFJ instructions are available at: www.usfj.mil under the USFJ Portal - A CAC will be required.

Publications Name OSHA Incorporation of General Industry Safety and Health Standards Applicable to

Construction Work, Fed Register #58:35076-35306, 30 Jun 1993 USFJ 64-102 United States Official Contractors and Their Employees, 01 Jul 2010

These standards are not accessible on the internet and will be provided.

CCD for IBDSS Capabilities Development Document for Integrated Base Defense Security System (FOUO), Increment: 1, ACAT III, 17 Feb 05

ESE-SIT-0001 Standardized Electronic Security Equipment Siting and Design Guidance for Permanent Installations (FOUO), 01 Mar 2013

ESE-TP-0023 Electronic Security Equipment Installation Acceptance Test and Turnover Plan, 01 Mar 2013

HQ USAF/A7S Non-Nuclear Intrusion Detection System (IDS) Equipment Approval, (Approved IDS Equipment list), 29 Jan 2014

Joint Air Force - Army – Navy (JFAN 6/9) Manual

Physical Security Standards for Special Access Program Facilities, 23 March 2004, with change 1 to Annex B, 09 Dec 2004

TO 31-10-24 Installation Practices: Communications Systems Grounding, Bonding, and Shielding.28 Apr 2014

TO 31-10-34 Fiber Optic Communication Cables and Connectors, 01 Oct 1998, with change 1, 01 Jul 1999

BISS-SYS-14000B System Specification for Alarm Set, Anti-Intrusion, Restricted Area AN/GSX-4 (Advanced Entry Control System (AECS)), 19 Aug 1996

Vindicator® Network SSP Force Protection Branch, Electronic Systems Center (now Life Cycle Management Center (LCMC)), Honeywell Vindicator® V5 Command and Control Display Equipment (CCDE) System Security Plan (SSP), 20 Jun 2011

NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

National Fire Protection Association (NFPA)

National Fire Protection Association (NFPA) Codes are accessible at: www.nfpa.org Publications Name NFPA 70 National Electrical Code®, 2014 NFPA 101 Life Safety Code®, 2012

Underwriters Laboratory® (UL®) Standards

Underwriters Laboratory® (UL®) Standards are accessible at: www.ul.com UL® may charge for the purchase of its standards.

Publications Name UL 2050 UL® Standard for Safety for National Industrial Security Systems, Fifth Edition, 05 Nov 2010 UL 634 UL® Standard for Safety for Connectors and Switches for Use with Burglar-

Alarm Systems, Ninth Edition, 12 Oct 2007 UL 639 UL® Standard for Safety for Intrusion-Detection Units, Eighth Edition, 31 Aug

UL 681 UL® Standard for Safety for Installation and Classification of Burglar and Holdup

Alarm Systems, Fifteenth Edition, 16 Jan 2014 UL 1076 UL® Standard for Safety for Proprietary Burglar Alarm Units and Systems, Fifth http://www.osha.gov/ http://www.usfj.mil/ http://www.nfpa.org/ http://www.ul.com/

Edition, 29 Sep 1995 UL 1034 UL® Standard for Burglary-Resistant Electric Locking Mechanisms, Sixth

Edition, 18 May 2011 UL 294 UL® Standard for Access Control System Units, Sixth Edition, 10 May 2013 UL 1449 UL® Standard for Surge Protective Devices, Third Edition, 29 Sep 2006 UL 497 UL® Standard for Protectors for Paired-Conductor Communications Circuits, Seventh Edition, 25 Apr 2001 UL 497A UL® Standard for Secondary Protectors for Communications Circuits, Third

Edition, 20 Mar 2001 UL 497B UL® Standard for Protectors for Data Communications and Fire-Alarm Circuits, Fourth Edition, 14 Jun 2004

American Society of Mechanical Engineers (ASME) Drawing specifications

American Society of Mechanical Engineers (ASME) Drawing specifications are available at: www.asme.org ASME may charge for the purchase of its documents.

Publications Name ASME Y14.100-2014 Engineering Drawing Practices, dated 2014 ASME Y14.24-2012 Types and Applications of Engineering Drawings, dated 2012 ASME Y14.31-2014 Undimensioned Drawings, dated 2014 ASME Y14.34-2013 Associated Lists, dated 2013 ASME Y14.35M-1997 Revision of Engineering Drawings and Associated Documents, dated 1997.

ASME Y14.38-2007 Abbreviations and Acronyms for Use on Drawings and Related Documents, dated http://www.asme.org/