SOW,_BASH_Cannon.pdf

STATEMENT OF WORK (SOW)

FOR

BIRD/WILDLIFE AIRCRAFT STRIKE HAZARD SYSTEM

PURCHASE AND MAINTENANCE

35 FW/SEF

5 August 2018

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICE 3

1.1. BASIC REQUIREMENTS -

1.2. INSTALLATION -

1.3. ROUTINE SERVICES -

1.4. MOVING/STORING -

2. GOVERNMENT FURNISHED PROPERTY AND SERVICE 4

2.1. GOVERNMENT-FURNISHED PROPERTY -

2.2. GOVERNMENT-FURNISHED SERVICES -

2.3. GOVERNMENT-FURNISHED MATERIALS -

3. GENERAL INFORMATION 4

3.1. QUALITY CONTROL -

3.2. SECURITY REQUIREMENTS -

3.3. PHYSICAL SECURITY 5

3.4. HOURS OF OPERATION -

3.5. CONSERVATION OF UTILITIES -

3.6. RECORDS -

3.7. ENVIRONMENTAL CONTROLS -

3.8. GOVERNMENT OBSERVATIONS 6

3.9. SAFETY REQUIREMENTS -

3.10. (Reserved) 7

3.11. CONTRACTOR QUALIFICATIONS -

3.12. CONTINUATION OF ESSENTIAL DOD CONTRACTOR

SERVICES DURING CRISIS

3.13. PUBLICATIONS 8

3.14. CONTRACTOR PERSONNEL -

3.15. JAPANESE ROAD LAWS 9

3.16. REQUIRED INSURANCE BY JAPANESE LAW -

4. APPENDICES 10

A - Acronyms & Abbreviations List 11 B - Inspection/Maintenance/Work cycle 12 C - Cannon map 13

1. DESCRIPTION. This is Non-Personal Service. The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items necessary for the installation and routine service of a Bird/Wildlife Aircraft Strike Hazard (BASH) system on the airfield at Misawa Air Base, Japan. Contractor shall perform all required work in a manner that will provide a fully operational systems.

1.1. BASIC REQUIREMENTS. The contractor is to provide and install a Bird Abatement System (BAS) and a Master Workstation in Building 998. Additonally the contractor will provide routine maintenance and

1.2. INSTALLATION.

The contractor shall install all equipment in strict accordance with approved manufacturer assembly, installation, and start-up instructions and shall insure that all equipment is in proper working order prior to completion of the project, to include testing each component and assembled item of equipment to demonstrate that it is operating properly and that controls and safety devices are functioning. The contractor shall ensure and demonstrate that all remote bird deterrent units can be remotely controlled from any point on the airfield. The contractor shall ensure that all LP gas cylinders are filled to capacity. The contractor shall repair or replace all equipment which is found to be defective or damaged during installation. The contractor shall be responsible for the cleanliness of the work sites. All debris, dirt and tools shall be removed at the end of each work session.

1.2.1. INSTALLATION TIMELINES.

Installation will take approximately five days.

1.3. ROUTINE SERVICES. The contractor shall provide the inspection and the preventive maintenance tri-annually to ensure all BAS equipment is fully operational. These routine services (and the services other than routine in para. 1.5. below, if any) shall be completed within 3 consecutive days. The contractor shall complete and submit the inspection/maintenance checklist to the Government Point of Contact (POC) within 7 calendar days after completion of these routine services.

1.3.1. INSPECTION (Tri-annually). The contractor shall conduct an inspection of the BAS. See Appendix A for inspection cycle. Any unsuitable condition or an indicator shall be annotated.

1.3.2. PREVENTIVE MAINTENANCE (Tri-annually). The Contractor shall provide the preventive maintenance to ensure that all range equipment is fully operational. This preventive maintenance includes lubricant, adjustment, and/or replacement of consumables. The Contractor shall maintain all hardware pertinent to the BAS in accordance with manufacturer specifications.

All maintenance work shall be recorded and sent to governement POC.

1.3.3. PROCUREMENT OF PARTS/MATERIALS/EQUIPMENT. The Government will provide major parts, materials and/or equipment.

1.4. MOVING/STORING. In November, when deemed necessary by the Government, the contractor will remove the cannons and place into them in storage for the winter season. The cannons will be stored in a location furnished by the government until March when the contractor will reinstall the cannons. A tri-annual inspection will be due at that time. See Appendix A for inspection cycle.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. GOVERNMENT-FURNISHED PROPERTY. None of the Government Property will be under control of the contractor. However, the parts/material specified in para. 4.3. in below will be provided to the contractor for use.

2.2. GOVERNMENT-FURNISHED SERVICES. Toilet facilities are available for contractor's use. Water and electricity will be available at the work site or in the vicinity of the work site.

All reasonably required amounts of such utility services will be furnished to the contractor without charge.

2.3. GOVERNMENT-FURNISHED MATERIALS.

Use of cannon storage facilities during winter months. It is the responsibility of 35 FW/SEF to provide a secure location to store the cannons for the winter. When coordinating the winter cannon removal date, the 35 FW/SEF office will provide the contractor a place to store the cannons.

3. GENERAL INFORMATION.

3.1 QUALITY CONTROL.

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

3.2 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

3.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.3 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

3.4 HOURS OF OPERATION.

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0730-1630, except federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

3.4.1.1 Recognized Holidays. The work site will be made available to the contractor at request to Airfield Management (AM). AM is a 24 hours a day 365 days a year operation.

3.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

3.5.1 Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones shall be used only for official government business.

3.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the

Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

3.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.10 (Reserved)

3.11 CONTRACTOR QUALIFICATIONS

3.11.1 Technicians must be U.S. SECRET-cleared citizens to accomplish all IDS/ACS installation. For more information Refer to Appendix E.

3.11.2 At least five years comprehensive experience in design, development, integration, implementation and installation of Integrated Base Defense Security Systems (IBDSS) with the manufacturer certifications listed and the following industry certifications.

3.11.3 Vindicator® certified to install and integrate the Vindicator® IDS line of products, Vindicator® Command & Control system, and Lenel® Access Control system.

3.11.4 Capability to install all interior and exterior sensors on the HQ USAF/A7S, Non-Nuclear Intrusion Detection System (IDS) Equipment Approval memorandum.

3.11.5 Cisco certified as a Cisco Certified Network Professional (CCNP).

3.11.6 Underwriters Laboratory (UL) Listed Alarm system installer and service provider.

3.11.7 Familiar with new Risk Management Framework (RMF) for DoD Information Technology (IT) which replaces the Department of Defense Information Assurance Certification and Accreditation Process (DIACAP).

3.11.8 Meet all IBDSS Platform Information Technology (PIT) accreditation requirements IAW RMF and the associated National Institute of Standards and Technology (NIST) standards.

3.11.9 Must be capable of installing the IBDSS IAW with applicable System Security Plans (SSP)s for Vindicator®.

3.11.10 Capable of completing an Implementation Plan and providing accreditation paperwork.

3.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37. (MANDATORY) IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), and aforementioned Air Force implementation, it is determined that the alarm installation has been identified by the Functional Commander / Functional Director as an essential service.

3.13 PUBLICATIONS

Compliance with all publications, regulations and operating instructions provided by the Government is required when:

3.13.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

3.13.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

3.13.3 The contractor is required to acquire and work on the latest version of the publication.

3.14 CONTRACTOR PERSONNEL

3.14.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract. Furthermore, the contract manager shall be able to read, write, speak, and understand English, or may provide an interpreter to work alongside the contract manager.

(Exception: while conducting work requiring the wear of PPE)

3.14.2 The contract manager/employee shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel to discuss problems. After normal duty hours the manager/Employee shall be available within four (4) hours.

3.14.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.14.3.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.14.3.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

3.14.3.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.15 JAPANESE ROAD LAWS

3.15.1 The contractor should have an international drivers license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.15.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.15.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.15.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.16 REQUIRED INSURANCE BY JAPANESE LAW

3.16.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.16.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.16.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.16.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. APPENDICES

A. Acronyms & Abbreviations List B. Inspection/Maintenance/Work Cycle C. Maps and/or Site Plans

APPENDIX A - Acronyms & Abbreviations List

Acronym & Abbreviation

Definition

AF Air Force AFB Air Force Base BMS Balance Magnetic Switch CFR Code Federal Regulation CO Contracting Officer COR Contracting Officer Representative DEPT Department DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative GFP/M Government Furnished Property/Materials IDS Intrusion Detection System JAFAN 6/9 Joint, Air Force, Army, Navy 6/9 OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition PIR Passive Infra-Red PWS Performance-Based Work Statement QA Quality Assurance QCP Quality Control Program SOW Statement of Work USAF United States Air Force

APPENDIX B - Inspection/Maintenance/Work Cycle

Month Inspection/Maintenance Non-Routine Service

January

February

March Tri-Annual Inspection Install Cannons

April

May

June Tri-Annual Inspection

July

August

September Tri-Annual Inspection

October

November

December Remove Cannons for Season

APPENDIX C - Maps and/or Site Plans

Distress capable cannons (6)

Non‐distress cannons (14)