Attach_2_-_A-E_Evaluation_Factors_Rev1.pdf

Attachment 2 - Evaluation Factors

Architect-Engineering Services for Investigation and Design of

FTQW 19-1003, Repair Parachute Shop (B1161)

EVALUATION FACTORS rev1, 13 Jul 18

1. Submissions of completed Standard Form 330 (SF 330) received in response to this notice will be evaluated by a government evaluation board in accordance with The Brooks Act, Public Law 92-582, the Federal Acquisition Regulation (FAR) Part 36, and DoD Source

Selection Procedures to determine the most highly qualified firms. In addition, recent and relevant performance in designing fire protections projects in sub-arctic and arctic climate zones w i t h c o n s t r u c t i o n valued between $3M and $5M may result in a higher rating and should be addressed accordingly. Evaluation of past performance and experience may include information provided by the offeror, customer inquiries, government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. Offerors are responsible for collecting and submitting past performance questionnaires with their final packages to 354 CONS/PKA before the closing date of this synopsis.

2. Selection Criteria: Each firm must demonstrate their (including subcontractors’) qualifications with respect to the selection criteria listed below. Evaluation criteria (A), (B) and (D) are of equal importance; criterion (E) is of lesser importance than criteria (A), (B) and (D); and criterion (C) is of least importance and will be used as a tiebreaker among technically equal firms. SF-330s will be evaluated to determine the most highly qualified firm/team based on submitted SF-330 responses. Failure to provide requested data or comply with the instructions in this synopsis and SF-330 instructions could result in a firm considered being less qualified or eliminated from consideration. Specific evaluation criteria include:

A. Professional qualifications necessary for satisfactory performance of required services;

B. Specialized experience and technical competence in the type of work required;

C. Capacity to accomplish the work in the required time;

D. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

E. Location in the general geographical area of the project and knowledge of the locality of the project;

3. Selection Criteria Evaluation Factors:

A. Professional Qualifications: SF-330, Part I, Block E. The Air Force will consider any information, which may be pertinent to this criterion, including the following:

proposed key personnel (reference primary discipline list below), professional registration, and competence, related experiences to accomplish this work, education, and years with the company. Key personnel shall be permanent employees of the prime firm/team rather than temporary “contract” employee arrangements.

Failure to provide a balanced workforce in the disciplines listed could result in the firm being considered not qualified. The combination of criteria below will be used to determine the ability of the staff to contribute to the successful completion of project work. Firms with greater breadth of in-house expertise will be rated higher

FTQW 19-1003, Repair Parachute Shop (B1161) than those needing to hire sub-consultants, however, professional qualifications specific to this requirement are weighted higher than whether the personnel are in-house or sub-consultants. The offeror’s team shall include staff members licensed in the State of Alaska in the following disciplines:

1) Architect

2) Civil Engineer

3) Structural Engineer

4) Mechanical Engineer

5) Fire Protection Engineer*

6) Electrical Engineer

7) Land Surveyor

*For the Fire Protection Engineer (FPE) - “licensed professional” for purposes of this evaluation factor shall mean a registered professional engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES). The

FPE shall also have a minimum of 5 years of experience, dedicated to fire protection engineering that can be verified with documentation. Proof of passing the examination and required experience shall be submitted with the proposal or it will be assumed the FPE does not meet these qualifications.

In addition, the offeror’s team shall include staff members in the following disciplines and shall demonstrate their qualification:

1) Project/Program Manager

2) Environmental (contaminated soil screening, testing, handling, transportation and remediation as well as preparing specifications for such)

3) Industrial Hygienist (certified) (hazmat surveying and preparing abatement and worker protection specifications)

4) Cost Estimator

B . Specialized Experience and Technical Competence: SF-330, Part I, Section F.

The Air Force will consider any information which may be pertinent to this criterion, including the following: specialized experience and technical competence in the performance of services similar to those anticipated under this contract in terms of recent and relevant experience with regard to the project examples described below, as well as demonstrated experience with DoD facility design.

1) The evaluation board will be placing emphasis on the following items when evaluating this factor: Cold climate (sub-arctic or arctic*) design experience;

experience with designing building renovations (more specifically for operational / maintenance facilities and office spaces) including building envelope, architectural, structural, civil, mechanical (HVAC and plumbing), electrical, life safety upgrades, fire suppression systems and associated alarms systems and utility systems; LEED or High Performance and Sustainable

Building Requirements experience; experience in surveying existing facilities and sites for hazardous materials and contamination, and design including

FTQW 19-1003, Repair Parachute Shop (B1161) remediation of such hazards as necessary to complete the work of the project.

Experience in design of projects that include the above elements and whose design fees were $250,000 or higher will be considered very advantageous. Experience in design of humidified buildings in arctic and subarctic winter environments will be considered very advantageous.

Experience with accomplishing hygrothermal analysis of building envelopes through computer based modeling will be considered very advantageous.

*Definition of “sub-arctic” shall be near the Arctic Circle where the permafrost is broken and discontinuous (in Alaska this shall be the interior of

Alaska, north of the Alaska Range where the permafrost is broken and discontinuous). The definition of “arctic” shall be north of the Arctic Circle.

Comparable latitudes world-wide and Antarctic experience shall be considered equivalent.

2) Example Projects: Submit example design projects in narrative format that highlight the experience factors listed above. Design project examples should not exceed two pages each. All experience factors do not have to be included in a single project. The offeror may submit multiple projects to demonstrate experience in all relevant types of work, however, do not submit more than five projects total. For submittal purposes, if a completed ID/IQ task order is submitted, the completed task order would be considered a “project”. DO

NOT list an ID/IQ contract as an example of a completed “project”. Instead, list the relevant completed task order(s) or single/stand-alone contract.

a) The narratives of example projects should show contract number, issuing agency, project name, a current point of contact including telephone and email information, project scope, size, location, design fees, the total number of modifications / change orders issued during performance of project, date of project completion, estimate of construction cost, principal design elements and features, complexity of the job, challenges faced, actions taken, and the resolution and results of any challenges faced. In addition, and if known, list the construction contract award price, and the total number of construction contract modifications/change orders and their total value.

b) Example projects may be from the private or public sector however, DoD projects may be rated higher. Projects completed more recently will be evaluated more advantageously. The design of all example projects must have been completed within the past seven (7) years (prior to the SF-

330 due date for this solicitation). T h e e valuation will consider t h e relevancy (design and construction scope, size and location) of example projects submitted and give greater weight to those projects deemed most similar to the project for which the design team is being rated. Relevancy will be determined against the criteria described in this section (section 3.)

FTQW 19-1003, Repair Parachute Shop (B1161) of the Evaluation Factors.

c) Examples of work submitted that do not meet the requirements specified here will not be evaluated. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified and eliminated from further consideration.

Identify any key personnel in SF-330, Part I, Section G that worked on the projects and their role. Specialized experience and technical competency will be evaluated for ability to support the range of work required for this contract, as demonstrated by firm’s submitted projects.

C. Capacity: SF-330, Part I, Block H. Demonstrate how the firm(s) will manage, coordinate and administer the work within the prime and among any teaming partners. Teaming partners to be included by the prime firm in their response should be clearly identified as such for evaluation purposes and will later be agreed to during negotiations of any resultant contract. SF-330, Part II, Block 11 will also be evaluated to assist in determining this factor. SF-330 Part I Blocks C, D, F and

SF-330, Part II will also be evaluated to support this criterion. The Air Force will consider any information which may be pertinent to this criterion, including the following:

1) Capacity to perform work in-house and with teaming members;

2) Demonstrate active on-going Federal and Non-Federal work (Address current dollar value of work, number of current projects, management approach to your on-going work, and how the team will support the work requirements outlined in this synopsis in addition to current work).

3) Greater weight will be given to offerors who provide quantitative data to support an assertion of sufficient work-load capacity.

D. Past Performance: Forward the Past Performance Questionnaire (PPQ) of this synopsis, to each example project’s point of contact. Completed PPQ forms shall be submitted by the person completing the form directly to the 354 CONS point of contact listed on the form and will become a permanent part of the firms' proposal package. Offerors are responsible for ensuring past performance questionnaires they wish to be considered as part of the Government evaluation are submitted before the closing date of this synopsis. In addition to past performance information provided, the Government’s evaluation may include information available within the DoD, Federal, state, private industry or other sources. Firms may p r o v i d e a d d i t i o n a l P P Q s , ad d i t i o n a l ratings, letters of appreciation, or performance awards etc., for relevant experience; however, Federal database content and PPQs will be given greater weight in the evaluation. Reponses will be evaluated to determine firms’ ability to maintain cost, schedule, quality, and customer satisfaction.

E. Geographic proximity: Geographic proximity to the general area of the requiring

FTQW 19-1003, Repair Parachute Shop (B1161) activity as well as knowledge of the area of Eielson AFB, Alaska. SF-330, Part I, Block H. In single page narrative form demonstrate firm’s familiarity with local conditions to include knowledge of, and experience dealing with, the regulatory agencies, geological features, logistics, climatic conditions and local design and construction methods.

4. EVALUATIONS

The following adjectival ratings will be used to evaluate the documentation submitted:

Outstanding Submittal meets requirements and indicates an exceptional approach and understanding of the requirements. Submittal contains multiple strengths and no weaknesses or deficiencies.

Good Submittal meets requirements and indicates a thorough approach and understanding of the requirements. Submittal contains at least one strength, may have a few weaknesses, but has no deficiencies.

Acceptable Submittal meets requirements and indicates an adequate approach and understanding of the requirements. Submittal has no strengths, does have weaknesses, but has no deficiencies.

Marginal Submittal does not clearly meet requirements and has multiple or significant weaknesses, but has no deficiencies.

Unacceptable Submittal does not meet requirements and contains one or more deficiencies.

5. Once the selection board has evaluated all offerors against the selection criteria, the board will hold discussions with the top three firms. If fewer than three firms have submitted qualification packages, the board will hold discussions with each submitting firm. After the discussions are complete, the board will rank the top three firms (or top firms, if fewer than three qualification packages have been received) and request a pricing proposal from the highest ranked firm. If pricing from the most highly qualified firm is determined to be f a i r an d reasonable, a contract will be awarded to that firm. The CO reserves the right to initiate negotiations with firms in order to negotiate specific items. Under no circumstances will the CO award a contract to any offeror that has received a rating of Unacceptable for ANY of the five evaluation criteria. If all offerors have earned a rating of Marginal for ANY of the five evaluation criteria, the Government reserves the right to not award a contract to any of the offerors.