COMBO-Warehouse Ramp-Revised.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Warehouse Ramp

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as well as FAR Subpart 13.106 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) Solicitation FA500025Q0060 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025. The DFARS provisions and clauses are those in effect to DFARS Change 01/17/2025, effective 01/17/2025. The DAFFARS provisions and clauses are those in effect to DAFAC 2024-10 effective 10/16/2024. The full text is available through http://www.acquisition.gov/far/.

(iv) This requirement is being competed as 100% Small Business Set-Aside with the North American Industry Classification System (NAICS) code associated with this procurement is 332312 with a small business size standard of 500 employees.

(v) Attachment 1 should be viewed in its entirety and quote returned to the Government.

(vi) The Government intends to award a single firm-fixed-price task order for a Warehouse Ramp (See Attachment 1 – Salient Characteristics).

(vii) The required delivery date of (1) Warehouse Ramp is 30 November 2025 to Joint Base Elmendorf- Richardson Alaska, 99506.

(viii) FAR 52.212-1 Instructions to Offerors — Commercial Products and Commercial Services (Sep 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

(b) The following factors shall be used to evaluate quotes:

(12) Specific Instructions: The response shall consist of two (2) parts:

(i) Part 1 - Technical Capability - Existing product or service literature of the offered equipment

(ii) Part 2 - Submit one (1) copy of a quote

(c) The offeror agrees to hold the prices in its quote firm till 1 October 2025.

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-2 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

http://www.acquisition.gov/far/

(a) The Government will award a contract resulting from this solicitation. Award will be made to lowest priced quote with an acceptable rating. The following factors shall be used to evaluate quotes:

(i) Technical Capability - The Government will evaluate the submissions on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Ratings

Rating Description Acceptable The vendor provides existing product or service literature of the offered equipment that meets or exceeds the specifications outlined in the attachment 1.

Unacceptable The vendor fails to provide an existing product or service literature of the offered equipment, or the technical specification provided did not meet the specifications outlined in attachment 1.

(ii) Price - The Government will rank all quotations by lowest price.

(x) Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Products and Commercial Services (May 2024), are updated at www.sam.gov.

Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Products and Commercial Services (January 2025), is hereby incorporated by reference, with the same force and effect as if it were given in full text. If any, of the additional clauses cited in 52.212-5(b) or (c) are applicable to the specific acquisition are listed in the clauses and provision tables below.

(xiii) No additional contract requirements or terms and conditions are required for this acquisition.

(xiv) No DPAS rating is assigned to this acquisition.

(xv) Any questions shall be directed to the POCs listed below IN WRITING to the email addresses alex.mcwilliams.3@us.af.mil and brian.chambers.5@us.af.mil no later than 2:00 PM Alaska time on 15 September 2025. All questions will be posted and answered by amendment following this date.

For a quote to be considered, it must be emailed to the Contract Specialist, alex.mcwilliams.3@us.af.mil, and the Contracting Officer, brian.chambers.5@us.af.mil, no later than 2:00 PM AKDT on 19 September 2025.

http://www.sam.gov/ mailto:alex.mcwilliams.3@us.af.mil

CLAUSES

Clauses Incorporated by Reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

MAY 2024

252.204-7015 Disclosure of Information to Litigation Support Contractors. JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

JAN 2023

252.204-7022 Expediting Contract Closeout. MAY 2021

252.225-7001 Buy American and Balance of Payments Program. FEB 2024

252.225-7002 Qualifying Country Sources as Subcontractors. MAR 2022

252.225-7012 Preference for Certain Domestic Commodities. APR 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. JAN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

DEC 2018

252.232-7010 Levies on Contract Payments. DEC 2006

252.244-7000 Subcontracts for Commercial Products or Commercial Services. NOV 2023

252.247-7023 Transportation of Supplies by Sea. JAN 2023

Clauses Incorporated by Full Text:

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six-position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

*NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

http://www.sam.gov/ https://wawf.eb.mil/

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official: DoDAAC F87700

Issue By: DoDAAC FA5000

Admin: DoDAAC FA5000

Inspect By: DoDAAC F1W3SA

Ship To Code: DODF1W3SA

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix

F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

NA

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 PACAF Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-

8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Provisions Incorporated by Reference:

252.203-7005 Representation Relating to Compensation of Former DoD Officials. SEP 2022 252.204-7016 Covered Defense Telecommunications Equipment or Services -

Representation.

DEC 2019

252.225-7000 Buy American—Balance of Payments Program Certificate. FEB 2024

List of Attachments:

1. Attachment 1 – Salient Characteristics

2. Attachment 2 – Pricing Schedule mailto:afica.kh@us.af.mil