Attachment 1 - Statement of Work.pdf

Statement of Work GI Endoscopy Software

23-APR-19

1. General: The Contractor shall deliver to the Government a commercially available, off the shelf software (COTS), gastrointestinal endoscopy system comprised of software and related hardware (System) that will produce GI endoscopy clinical procedure documentation. This system will also include endoscopy image management (i.e. capture and storage of still and video images from the endoscopic equipment, as well as a system for labeling these images). In addition, the system will generate procedure codes (i.e. CPT) and diagnostic codes (i.e. ICD-10) based upon data input by the clinician. This system should streamline workflows by giving the ability to capture, store and access patient data across multiple sites for Endoscopic procedures. The system should have the capability to provide a data repository for storage and maintenance of Endoscopy quality measures to document and improve performance. The technology stores clinician procedure notes as structured data and uses the structured data to organize and generate documentation directed to specific audiences. The technology provides medical content for Gastroenterology. This system should include nursing notes, including pre-procedure assessment, intraprocedural documentation (e.g. medication administration) and post-procedure recovery. This system must have the appropriate Department of Defense approvals to integrate with the current DoD electronic health record such that the procedure report and endoscopic images are incorporated into the patient’s health record.

2. Delivery Date: Delivery of all items shall be made no later than 12 weeks after contract award.

3. Address: DoD/VA Joint Venture Hospital, 5955 ZEAMER AVE. JBER, AK 99506

4. Specific Requirements:

a. Minimum requirement: Brand Name Dell R630 Application Server,Rack Mount or Equal (2)

i. PowerEdge R630 Server, Rack Mounted

ii. Ready Rails, Sliding Rails With Cable Management Arm

iii. Dual, Hot-plug, Redundant Power SupplyAttribute

iv. 8GB SD Card For IDSDM

v. DIMM Blanks for System with 2 Processors

vi. Intel Xeon E5-2640 v3 2.6GHz,2 0M Cache,8.00GT/s QPI,Turbo,HT ,8C/16T

(90W) Max Mem 1866MHzAttribute (2)

vii. RAID 1 System Partition Min 300 GB

viii. RAID 5 Data Partition Min 1TB

ix. 3 Year Extended OEM Warranty

b. Minimum requirement: Brand Name endoPRO iQ Capture Workstation or Equal (4)

i. Dell Precision Tower 5810 XCTO Base

ii. 8GB (2x4GB) 2133MHz DDR4 RDIMM ECC

iii. Nvidia Quadro K2200 4GB (2 DP, DL-DVI-I) (1 DP to SL-DVI adapter)

iv. Windows 7 Pro English, French, Spanish 64bit

v. 8x Slimline DVD+/-RW Drive

vi. Intel Xeon Processor E5-1607 v 3 (Four Core, 10MB Cache, 3.1G Hz)

vii. 500GB 3.5inch Serial ATA (7,20 0 Rpm) Hard Drive

viii. 22” monitors

ix. Matrox Orion HD, graphics adapter with video capture capabilities

1. PCIe® x16 half-length board

2. 1GB DDR SDRAM shared memory

3. Matrox-designed Direct®X 9-compatible GPU

4. Analog, DVI-D and SDI video acquisition

5. SD/HD DVI-I and SDI input/outputs

6. RGB / CVBS (3) / YPbPr, DVI-D / and SDI

7. MIL license fingerprint and storage

c. Minimum requirement: Brand Name Pentax Interface for Olympus Processors or

Equal (4)

i. Interface between Olympus 180/190 and Capture PC

ii. Enables capture form scope buttons without footswitch

iii. 3.5 MM Input from OLY 180/1990

iv. RS-232 Data Connection to PC

d. Minimum requirement: Brand Name Dell T5810 Review Workstation or Equal (4)

i. Dell Precision Tower 5810 XCTO Base

ii. 8GB (2x4GB) 2133MHz DDR4 RDIMM ECC

iii. Nvidia Quadro K2200 4GB (2 DP, DL-DVI-I) (1 DP to SL-DVI adapter)

iv. Windows 7 Pro English, French, Spanish 64bit

v. 8x Slimline DVD+/-RW Drive

vi. Intel Xeon Processor E5-1607 v 3 (Four Core, 10MB Cache, 3.1G Hz)

vii. 500GB 3.5inch Serial ATA (7,20 0 Rpm) Hard Drive

viii. 22” monitors

e. Minimum requirement: Brand Name Herga Medical Grade Tri-Pedal Footswitch or Equal (1)

i. Tri Pedal

ii. Complies with UL 60601-1:2005

iii. Complies with ANSI/AAMI ES60601-1:2005/(R)2012,

iv. Complies with CSA-C22.2 No 60601-1:14,

v. RS-232 Data Connection

f. Minimum requirement: MS SQL

i. MOS SQL Server Enterprise 8 Core or Equal (1)

1. Ability for encryption at rest

2. Software Maintenance

ii. MS SQL Server Enterprise 4 Core or Equal (1)

1. Ability for encryption at rest

2. Software Maintenance

iii. Minimum requirement: Brand Name MS SQL Server Standard Single User and

Server or Equal (1)

iv. Minimum requirement: Brand Name MS SQL Standard Single User or Equal (4)

g. Minimum requirement: Brand Name endoPRO iQ Department of Defense Site

License (1) or Equal

i. Complies with the current DOD/Army Information Assurance and HIPAA Information Assurance requirements as listed in the following documents

1. Military Health System DOD Business Associate Agreement (TMSTPS

BAA)

2. MEDCOM IA and HIA Standard Contract Language (MEDCOM Required IA and HIPAA Contract Language)

3. Memorandum of Agreement for Business to Business Gateway (B2B Memo of Agreement Template) "Warranty will start at clinical acceptance and use per Current Government Contract

ii. Must have valid DoD Security Authorization Decision-Authorization to Operate

(ATO).

h. Minimum requirement: Brand Name endoPRO iQ Capture License (4) or Equal

i. Capable of storing and retrieving images from digital cameras and other digital imaging systems that are used for endoscopic procedures

ii. Capable of collecting, recording and annotating images and video from Olympus processors and endoscopes; Fujinon double-balloon endoscopes; Boston

Scientific Spyglass coledochoscopes; and, fluoroscopes made by Siemens and

Philips.

iii. Accommodative of database queries

iv. Capable of patient scheduling and tracking from arrival to discharge

i. Minimum requirement: Brand Name endoPRO Mobile Cart Synch License (4) or

Equal

i. Ability to synch on demand or operate in standalone mode

j. Minimum requirement: Brand Name endoPRO Doc-U-Scribe Reporting License

(4) or Equal

i. Capable of capturing and reporting quality and safety data to calculate/track cecal intubation rates, rates of gastrointestinal (GI) tract lesions, complication rates, implanted medical devices and time to next procedure with a reminder system.

The quality and safety data shall have a summary report capability, capable of being sorted by field including but not limited to endoscopist, gender, age and indication.

ii. Accommodative of database queries

iii. Certified with GI Quality Improvement Consortium

k. Minimum requirement: Brand Name endoPRO Nursing Notes Synch License (4) or

Equal

i. Allows staff to electronically complete and sign all required point of care documentation

l. Minimum requirement: Brand Name endoPRO Motion Picture Studio Video Cap

License (1) or Equal

i. Capable of collecting, recording and annotating video from Olympus processors and endoscopes; Fujinon double-balloon endoscopes; Boston Scientific Spyglass coledochoscopes; and, fluoroscopes made by Siemens and Philips.

ii. Capable of capturing and storing HD video clips

m. Minimum requirement: Brand Name endoPRO iQ Review License Enterprise (1) or Equal

n. Minimum requirement: Brand Name endoPRO iQ HL7 Inbound Interface

(ADT/SIU/ORM) (1), HL7 Outbound Interface (ORU) and HL7 Outbound

Interface (UNC/PDF) or Equal

i. Capable of bidirectional communication with HL7 Based EMR including but not limited to importing patient identifiers, demographic information, pathology/cytology results and exporting reports and images.

ii. Capable of exporting procedural reports with text and images to the Armed

Forces Health Longitudinal Technology Application (AHLTA) Healthcare

Artifact and Image Management Solution (HAIMS).

o. Minimum requirement: Software Service Maintenance Agreement, Annual (1)

i. Must include unlimited 24/7 technical telephone support and assistance

ii. Must include remote technical support via approved remote access method

iii. Must include no cost software updates, corrections, bug fixes, patches within the current software version

iv. Must include medical content updates: ICD/CPT, updated medical terminology, maneuvers, instruments etc. at no additional cost

p. Minimum requirement: Implementation Services

i. Project Management

ii. Training

iii. Installation

iv. In-Servicing

v. Software Customization