FA500019SX030_GSA-RFQ_Audio_Booth.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

10/16/2019

DO NOT TRANSMIT CLASSIFIED INFORMATION OVER UNSECURED TELECOMMUNICATIONS SYSTEMS. OFFICAL DOD TELECOMMUNICATIONS SYSTEMS ARE SUBJECT TO MONITORING AND USE OF DOD TELECOMMUNICATIONS SYSTEMS

CONSTITUTES CONSENT TO MONITORING.

Contractor

Name/Address

Information

GSA #:

Cage Code (Mandatory):

POC: Phone:

Email: Fax:

REQUEST FOR QUOTE-JOINT BASE ELMENDORF-RICHARDSON, AK

IMPORTANT NOTE: This quote is requested for a current requirement. Funds are currently available and certified.

Submission of a quote does not obligate the government to make an award. If this requirement is awarded, it will be awarded as a Firm-Fixed Price (FFP) delivery order using NAICS 238210; Small Business Size Standard is $15 MIL. Small Business

Size Standard is included for reference purposes only.

Reference No. FA5000-19-S-X030

Return Quote to A1C Kasie Biller and Mrs. Nicholle Mills no later than 2:00 p.m. Alaska Daylight Time (AKDT) on 29

Oct 2019. Negative replies please indicate “No Quote”. All questions are due by 23 Oct 2019.

POC:

A1C Kasie Biller, Contract Specialist

Phone: (907) 552-4866

E-Mail: kasie.biller@us.af.mil

Nicholle S. Mills, Contracting Officer

Phone: (907) 552-2646

E-Mail: nicholle.mills.1@us.af.mil

Please indicate expiration date of quote: ______________________

***All quotes must be valid for at least 90 days***

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

CUSTOM SOUND ROOM SUITE W/CONTROL & EXAM

(see Attachment 1 & 2 - Salient Characteristics & Drawing)

1 EA

0002 INSTALLATION 1 EA

TOTAL:

***Shipping to JBER, Alaska 99506 must be included***

Delivery Date (Mandatory): ______________________ Include Net Terms (Mandatory): ____________________

Business Size: Small Large Women-Owned Veteran-Owned Other __________________________________ mailto:kasie.biller@us.af.mil mailto:nicholle.mills.1@us.af.mil

CONSTITUTES CONSENT TO MONITORING.

Warranty Information:

Are you willing to accept payment through Wide Area Workflow (WAWF)? YES NO

Do you have access to Wide Area Workflow (WAWF)? YES NO

NOTE: WAWF access is mandatory for the issuance of a purchase order.

The following have been tailored to this procurement and are hereby added via addendum:

1. FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-

1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

A. To assure timely and equitable evaluation of the quote, the contractors must follow the instructions contained herein.

The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

B. Specific Instructions: The response shall consist of two (2) parts:

a. Part 1- Price – Submit one (1) copy of Pricing Schedule.

(1) All quotes must be emailed to POC: A1C Kasie Biller at kasie.biller@us.af.mil and Nicholle Mills at nicholle.mills.1@us.af.mil.

(2) All contractors must be registered in the System for Award Management (http://www.sam.gov) database prior to any contract award. Register or renew registration with the Online Representations and Certifications Registration http://www.sam.gov as soon as possible to expedite contract award.

(3) Please submit the following information with each quote: Cage Code, DUNS number, Prompt Payment Terms, GSA/VA/Government Contract Number (if applicable), date offer expires, warranty terms, Line Item unit price, and delivery date of each line item.

(4) Quotes must be dated and submitted via email by 29 Oct 2019, 2:00 PM AKDT. Please return this entire document with the quote.

(5) An escort will be available for base access upon request. The following is required for the visitor control center:

1) License 2) Registration, 3) Proof of insurance.

2. FAR 52.212-2 Evaluation -- Commercial Items (Oct 2018) this provision has been tailored to this procurement and is provided in full-text below:

A. The Government will award a Firm-Fixed Price delivery order resulting from this solicitation. The following factors shall be used to evaluate quotes:

i. Price

B. Price is the only criteria that will be considered. Award will be made to the lowest priced quote that is technically acceptable. The Government will determine technical acceptability after receipt of offers. The Government intends to evaluate quotes based on total evaluated price of the unit prices provided and award without discussion. Therefore, the vendor’s initial quote should contain the vendor’s best terms from a price standpoint.

mailto:kasie.biller@us.af.mil mailto:nicholle.mills.1@us.af.mil http://www.sam.gov/ http://www.sam.gov/

CONSTITUTES CONSENT TO MONITORING.

C. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract.

Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract.

The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

Clauses in Incorporated in Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Receiving Report/Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government/Government http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_70.htm http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

CONSTITUTES CONSENT TO MONITORING.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F67100

Issue By DoDAAC

FA5000

Admin DoDAAC

FA5000

Inspect By DoDAAC

FM5000

Ship To Code

FM5000

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC)

FM5000

Service Acceptor (DoDAAC)

FM5000

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS

Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Email POC: 673CONS.LGCC@us.af.mil

Service Acceptor/Inspector: krystal.k.tikalsky.civ@mail.mil; william.sanchez60.mil@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

mailto:673CONS.LGCC@us.af.mil mailto:krystal.k.tikalsky.civ@mail.mil mailto:william.sanchez60.mil@mail.mil

CONSTITUTES CONSENT TO MONITORING.

Contracting POC: Kasie Biller, kasie.biller@us.af.mil, 907-552-4866

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

AFICC/KH (Chief Enlisted Manager)

25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

FAX: (808) 449-8571

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the Contracting Officer.

(End of clause)

CONSTITUTES CONSENT TO MONITORING.

Additional Information

The government requests delivery no later than 90 days after receipt of order.

All items are to be delivered to Joint Base Elmendorf – Richardson, Alaska 99506. Actual address will be on delivery order.

(Vendor/POC Signature)

List of Attachments:

1) Attch 1: Salient Characteristics

2) Attch 2: Drawing