FA5000-17-T-0024_Boat_Rental_Combo_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

Boat Rental

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 and Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; submissions are being requested and a written solicitation will not be issued.

ii. Solicitation no. FA5000-17-T-0024 is issued as a request for quotation (RFQ).

iii. This solicitation document and its incorporated FAR provisions and clauses are those in effect through Federal

Acquisition Circular 2005-95 effective 19 January 2017. All incorporated DFARS provisions and clauses are those in effect through DPN 20161222, effective 22 December 2016. All incorporated AFFARS provisions and clauses are those in effect through AFAC 2017-0127, effective 27 January 2017.

iv. This will be a competitive total small business set-aside that falls under the North America Industrial

Classification System (NAICS) code 532411, Commercial Air, Rail, and Water Transportation Equipment

Rental and Leasing with a size standard limitation standard of $32.5M in annual receipts.

v. Contract line item numbers, items, quantities, and units of measure may be found in Attachment 2, Price

Schedule. Quoters shall complete and return Attachment 2 as described in para. viii, below.

vi. The Government anticipates a single award Firm-Fixed-Price contract for vessels, personnel, equipment, materials, supervision, insurance, and other items and services necessary to perform support services for joint training exercise Department of Defense (DoD)/United States Coast Guard (USCG), NORTHERN EDGE 2017, 30 April 2017 through 6 May 2017 (7 days) in accordance with (IAW) the Performance Work Statement

(PWS).

vii. All services shall be performed within the space defined by the following coordinates: N59-25, W148-42; N58-

50, W146-58; N57-04, W149-00; N57-31, W150-50 as specified in Attachment 3, Performance Work

Statement.

viii. FAR 52.212-1, Instructions to Offerors—Commercial Items (Jan 2017) is incorporated by reference. Changes have been incorporated via the following addendum.

Addenda to FAR 52.212-1, Instructions to Offerors—Commercial Items (Jan 2017)

(a) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The Quoters agree to hold the prices in its quotes firm for 90 calendar days from the date specified for receipt of quotes.”

(b) The following is inserted as new paragraph (m) of the provision:

“(m) Quotation Preparation Instructions.

A. To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts: Part I - Summary and Miscellaneous Data, Part II - Price Quotation, and Part III –

Technical Quotation, and Part IV - Past Performance Quotation.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit original only

(a) The quoters shall provide a concise summary and master table of contents of the entire quotation.

(b) The quoters shall provide information equivalent to that provided in Standard Form (SF) 1449 blocks 12, 17a, 30a, 30b, and 30c as follows:

(i) Discount terms quoted, if any (equivalent to SF 1449 block 12).

(ii) Contractor business name, address, cage code, and telephone no. (equivalent to SF 1449 block 17a).

(iii) A signed statement acceding to the contract terms and conditions as written in the solicitation (equivalent to SF 1449 block 30a).

(iv) Name and title of signatory official in para. (iii), above (equivalent to SF 1449 block

30b).

(v) Date of signature of the statement in para. (iii), above (equivalent to SF 1449 block 30c).

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line

Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certification—Commercial Items, along with the quote. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require the offeror fill-in.

(d) IAW FAR 52.219-14, the Contractor shall submit the names of contractors and amount of performance to be performed by each subcontractor.

(e) Submit an acknowledgment of all solicitation amendments, if issued.

(f) If none proposed, submit an Affirmation of no Exceptions, Deviations, or Waivers.

2. PART II – PRICE QUOTATION. Submit original only

(a) This Part shall contain a completed copy of Attachment 2, Price Schedule.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/Services for each Contract Line Item Number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

(c) Include place of Port in price quote. The government is available for pickup in Anchorage, AK, Seward, AK, Whitter, AK, and Homer, AK. If another port is requested from the quoter, personnel and equipment commercial transport cost will be added to overall total evaluated price and evaluated.

(d) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the quotation.

3. PART III – TECHNICAL PROPOSAL - Limited to no more than 10 pages. Submit original only.

Subfactor 1 – Technical Vessel Requirements in PWS Section 2. Including but not limited to vessel sizes, meals, antenna, deck area, cabin space, and etc.

http://www.sam.gov/

Subfactor 2 – Technical current United States Coast Guard (USAG) inspection sticker

Subfactor 3 – Technical vessel and crew commercial operations licenses

(See 52.212-2, paragraph 1)

4. PART IV – PAST PERFORMANCE QUOTATION. Limited to no more than ten (10) pages.

Only references for past efforts/contracts of relevance are desired. Submit original only.

(a) Quality and Satisfaction Rating of Contracts: Provide any information currently available

(letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(1))

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the quoter in obtaining and providing past performance information. The government requires the quoter send out a PPQ to each of the Points-of-Contact (POCs) identified in the

Past Performance Quotation (paragraph (c) below).

The quoter shall send out the PPQ (Attachment 4, Past Performance Cover

Letter/Questionnaire), using the Past Performance Evaluation Cover Letter, to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE QUOTER.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The

POCs shall forward their completed questionnaires directly to the government—NOT BACK

TO THE QUOTER.

PPQs shall be sent directly from your reference to this office marked to the attention of Seth

Stambaugh at seth.stambaugh@us.af.mil, Christina Wolf at christina.wolf.4@us.af.mil and the Contracting Officer, Mr. Nicholas Tapp at nicholas.tapp@us.af.mil and

673CONS.LGCB.Acquisitions@us.af.mil. Quotes can also be mailed to the following address:

673d Contracting Squadron

Attn: Nicholas Tapp

10480 Sijan Ave

JBER, AK 99506

(c) Past Performance Information: Provide a list of no more than five (5) of the most relevant contracts performed for any customer. (See Addendum to 52.212-2, paragraph (d)(1))

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/POC (include current telephone numbers/email addresses for contracting officer)

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(viii) Comments regarding compliance with contract terms and conditions

(viiii) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(x) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possess no past performance history of relevance.

(d) The evaluation of past performance information will take into account past performance regarding (i) predecessor companies, (ii) will take into account past performance of key personnel who have relevant experience, and (iii) will take into account past performance regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. If subcontractors are going to be utilized, the prime contractor shall provide the percentage of work and type of work to be performed by each subcontractor.

(e) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The government will evaluate not more than five (5) past performances for each party of a first time joint effort.

(f) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

C. Documents submitted in response to this RFQ must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation—Commercial Items, of this solicitation.

3. If a Part in a quotation exceeds the specified page limit cited in the Part Content, the excessive pages will not be evaluated.

4. Format for quotation Parts I, III, and IV shall be as follows:

*NOTE – The following information is to be understood if the Contracting Office were to print the proposals*

(a) Each Part shall contain a Table of Contents, Cross References, and the List of Tables and

Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies and page limits of each part is specified in Table 1 below.

(b) The quotations will be on 8 ½ in. by 11 in. paper.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Type shall not be less than 10 font size. Font/type size is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) In addition to the paper copy specified for each Part, one electronic copy of each Part of the entire quote must be submitted. The electronic version of the quotation shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as WORD, EXCEL, or

PowerPoint. For those pages of the quotation that cannot be submitted using Microsoft Office, quoters shall include those pages electronically using Adobe Acrobat portable document files

(.pdf) format. The electronic version shall be submitted on a compact disc (CD) or, alternatively, emailed (see para. (h), below). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on each CD the Part number and title. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement CDs will be required to update the final quotation resulting from any discussions and updates, if applicable.

(h) Quoters may alternatively submit electronic copies of quotations via e-mail. Files are not to exceed 10 MB. By submitting an electronic copy, quoters assume all risk of quotations not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft

EXCEL, and/or Adobe .pdf files will be accepted. No zip files will be accepted. If submitting quotations electronically, email the file(s) by the solicitation closing date and time to the following email addresses: 673CONS.LGCB.acquisitions@us.af.mil, nicholas.tapp@us.af.mil, christina.wolf.4@us.af.mil and seth.stambaugh@us.af.mil.

(i) Each Part shall be complete in itself and shall not reference information contained in other Parts.

Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(j) Price data of any kind shall be presented only in the Price Quotation Part.

(k) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the quotation submission:

D. General Information:

PART TITLE

ELECTRONIC

COPY(CD) or

EMAIL

PAGE LIMIT

DUE DATE

I

Summary and Misc.

Data

(File Name: Part I) 1 N/A

15 Mar 17

II

Price

(File Name: Part II) 1 N/A

III

Technical

(File Name: Part III) 1 10 pgs.

IV

Past Performance

(File Name: Part IV) 1 10 pgs.

1. Information regarding submission of quotations: Hand carried or mailed quotations must be delivered to the following address:

673d Contracting Squadron

Attn: Nicholas Tapp

10480 Sijan Ave, Ste 260

JBER, Alaska 99506

2. The sealed envelope or package used to submit your quotation must show the time and date specified for receipt, the solicitation number, and the name and address of the quoter.

3. Quoters are cautioned that Joint Base Elmendorf-Richardson has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY

SHOULD BE EXPECTED WHEN HAND-CARRYING QUOTATIONS. Quoters should allow sufficient time to obtain a visitor pass and arrive prior to the time specified for receipt.

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(End of Addenda)

52.212-2 Evaluation--Commercial Items (Oct 2014)

(a) The government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate quotes:

(1) Technical

(2) Past Performance

(3) Price

(b) Options: Option periods are not applicable to this solicitation

(c) A written notice of award will be emailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote. A responsible official for the quoter shall sign and return one copy of the award to the Contracting Officer for CO signature. A fully signed contract will result in a binding contract. The government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt.

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

“(d) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12, 13, 15, Department file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.215.doc%23b522122 of Defense (DoD) FAR Supplement Procedures, Guidance and Information 215.3, and Air Force FAR Supplement

(AFFARS) Mandatory Procedure (MP) 5315.3. By submission of its quote in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors –Commercial Items, the quoter accedes to the terms of this model contract. Failure to meet a requirement may result in a quote being determined unacceptable. Award will be made to the lowest Total Evaluated Price (TEP) quote that meets the acceptability standards for non-price factors.

The evaluation process will include the following:

(1) Technical Acceptability Factor. The government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The proposals will be evaluated against the following subfactor(s):

Subfactor 1, Technical Vessels

The subfactor is met when the quoter can show availability to provide the vessel and service requirements in PWS section 2. Including but not limited to vessel sizes, meals, antenna, deck area, cabin space, and etc.

Subfactor 2, Technical USAG Inspection sticker

The subfactor is met when the quoter can provide proof of current USAG inspection sticker on all vessels required in PWS section 2.1.

Subfactor 3, Technical Vessel and Crew Commercial Operations Licenses

The subfactor is met when the quoter can provide proof of vessel and crew current commercial operations licenses required in PWS section 2.2.

(2) Past Performance Factor. The government will evaluate recent and relevant performance information on all quoters based on (i) the references provided by the quoter, and (ii) any past performance information obtained from survey/questionnaires (Attachment 4, Past Performance Cover Letter/Questionnaire), and (iii) any data independently obtained by the government. If a reference identified by the quoter in accordance with 52.212-

1(m)B.4(c) does not submit a survey/questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

Past performance regarding predecessor companies of the offeror and/or subcontractors, key personnel, and subcontractors that will perform major aspects of the requirement, if applicable (see 52.212-1(m)B.4(d)), will be rated as highly as past performance information for the principal offeror.

(A) Recent past performance information includes contracts performed and/or being performed for any customer within the last five (5) years from the issuance date of the solicitation.

(B) Relevant contract performance efforts include similar scope, magnitude of effort, and complexities to that required by this solicitation. To be relevant submitted past performances shall have a combination of contracts that identifies the offeror’s capability to provide the total units (five vessels) and specified vessel measurements (85ft – one vessel, 70ft – two vessels and 55ft – two vessels). The support of human necessities (meals, water, latrine, linen, etc.) in accordance with the Performance Work Statement (PWS). The government will assess relevancy and assign a rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings

Rating Rating Definition

Relevant

Present/past performance effort involved similar scope and magnitude of effort and complexity that this solicitation requires.

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Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(C) Performance Quality Assessment: For each of the recent and relevant past performance information reviewed, the performance quality of work will be assessed based on the (i) Quality Assessment Criteria evaluated under Present/Past Performance Survey/Questionnaire (Attachment 4, Past Performance Cover

Letter/Questionnaire) and (ii) the evaluation ratings in the Federal Past Performance Information Retrieval System

(PPIRS), or other government databases, if available. Each recent and relevant past performance information reviewed will be assigned a rating as described in Table 3 below:

Table 3. Quality Assessment Ratings

Rating Rating Definition

Satisfactory (S)

During the contract period, contractor performance is meeting (or met) contract requirements. For any problems encountered, contractor took effective corrective action.

Unsatisfactory (U)

During the contract period, contractor performance is not meeting (or did not meet) contract requirements. For any problems encountered, corrective action appeared only marginally effective, not effective, or not fully implemented. Customer involvement was required.

(D) The past performance evaluation is an assessment of the quoter’s probability of meeting the solicitation requirements. Quoters must receive a past performance rating of “Acceptable” to be eligible for award. For quoters in a teaming arrangement where two or more companies form a partnership or joint venture (JV), the following will apply: (i) for a JV at least one partner must be rated “Acceptable;” and (ii) for prime-subcontractor(s) partnerships, the prime must be rated “Acceptable” in order for the partnership to be rated “Acceptable” as a whole.

As a result of the recency, relevancy, and performance quality assessments, offerors will receive an integrated past performance rating as described in Table 4 below:

Table 4, Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the quoter’s recent/relevant performance record, the government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is “unknown.”

Unacceptable Based on the quoter’s recent/relevant performance record, the government has no reasonable expectation that the quoter will be able to successfully perform the required effort.

Note: In the case of an quoter without a record of recent/relevant past performance or for whom past performance is not available, or so sparse that a meaningful past performance rating cannot be reasonably assigned, the quoter cannot be evaluated favorably or unfavorably on past performance (see FAR

15.305(a)(2)(iv)). Therefore, the quoter will be determined to have an unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered “Acceptable.”

(3) Price Evaluation Factor. The government will rank all quotes by TEP. The price evaluation will document the fairness and reasonableness of the TEP. In addition, each offeror’s separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The government reserves the right to perform price realism analysis.

Total Evaluated Price: A TEP will be computed for each quote in order to meet the requirements of FAR Parts 6 and

17.

The TEP is a two-part computation. First, the quoter’s total proposed price will be determined by multiplying the quantities identified in the Attachment 2, Price Schedule by the unit price, limited to two decimal places, for each

Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN. Second, the sum of all extended amounts will be the quoter’s total proposed price.

*Note: If the port is not one listed in FAR52.212-1, Instructions to Offerors, Section 2.(c), Part II-Price Quotation, the government will use the Joint Travel Regulation, current commercial airfare cost, and other commercial sources to determine the travel costs to move personnel and equipment to the port quoted by offeror.

(4) Quoters are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to

Offerors – Commercial Items, of this solicitation. Quoters may be asked to clarify certain aspects of their quotes.

Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The government intends to award a contract without discussions with respective quotes. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(5) Award will be made to the lowest priced quote, based on TEP that meets the acceptability standards for non-price factors.”

x. All quoters shall include a completed copy of the provision at FAR 52.212-3 Alternate I, Offeror

Representations and Certifications—Commercial Items (Jan 2017) or ensure the equivalent representations and certifications are updated on the website at https://www.sam.gov/. The quoter’s System for Award Management

(SAM) record must be active through the submission expiry date provided by the in Attachment 2, Price

Schedule.

xi. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Jan 2017) is hereby incorporated by reference with the same force and effect as if it were given in full text.

xii. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (Jan 2017) is hereby incorporated by reference with the same force and effect as if it were given in full text. Additional provisions and clauses applying to this acquisition can be found in

Attachment 1, Provisions & Clauses.

xiii. No additional contract requirements apply to this acquisition.

xiv. No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

xv. The quotation due dates are scheduled as follows:

(a) Past performance questionnaires shall be submitted to the Contracting Office via email (see Attachment 4) prior to 10:00 A.M. AKST on Wednesday, March 15,2017.

(c) Quotations and all complete past performance information shall be submitted via email to Mr. Nicholas D.

Tapp (nicholas.tapp@us.af.mil), Christina M. Wolf (christina.wolf.4@us.af.mil, Seth M. Stambaugh

(seth.stambaugh@us.af.mil) and 673CONS.LGCB.Acquistion@us.af.mil at 673 CONS/LGCB no later than

10:00 A.M. AKST on Wednesday, March 15,2017.

xvi. Please direct any inquiries regarding this solicitation to Mr. Nicholas D. Tapp (nicholas.tapp@us.af.mil), Christina M. Wolf (christina.wolf.4@us.af.mil) and Seth M. Stambaugh (seth.stambaugh@us.af.mil) prior to

10:00 A.M. AKST on Wednesday, March 15, 2017. Should inquiries be received, an amendment will be issued providing the Government’s response.

List of Attachments:

Attachment 1: Provisions & Clauses

Attachment 2: Price Schedule

Attachment 3: Performance Work Statement

Attachment 4: Past Performance Cover Letter/Questionnaire https://www.sam.gov/ mailto:nicholas.tapp@us.af.mil mailto:seth.stambaugh@us.af.mil mailto:673CONS.LGCB.Acquistion@us.af.mil mailto:nicholas.tapp@us.af.mil mailto:christina.wolf.4@us.af.mil mailto:seth.stambaugh@us.af.mil

FA5000-17-T-0024

Northern Edge 2017 (Boat Rental)

List of Attachments:

Attachment 1: Provisions & Clauses

Attachment 2: Price Schedule

Attachment 3: Performance Work Statement

Attachment 4: Past Performance Cover Letter/Questionnaire