POWERScribe.pdf

FA5000-14-T-0235

Combined Synopsis/Solicitation

PowerScribe Software and Maintenance

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; submissions are being requested and a written solicitation will not be issued.

ii. Solicitation no. FA5000-14-T-0235 is issued as a request for quotation (RFQ).

iii. This solicitation document and its incorporated FAR provisions and clauses are those in effect through Federal

Acquisition Circular 2005-76, effective 25 Aug 2014. All incorporated DFARS provisions and clauses are those in effect through DPN 20140919, effective 19 Sep 2014. All incorporated AFFARS provisions and clauses are those in effect through AFAC 2014-0421, effective 21 Apr 2014.

iv. This is a brand name requirement falls under the North America Industrial Classification System (NAICS) code

811213, Communication equipment repair and maintenance services with a small business size standard of $11 million dollars.

v. Contract line item numbers, items, quantities, and units of measure may be found in Attachment 1, Price

Schedule. Offerors shall complete and return Attachment 1 as described in para. viii, below.

vi. The Government anticipates the award of a firm fixed price contract for PowerScribe equipment, software and maintenance Please see Attachment 1, Price Schedule and Attachment 2, Specifications for additional details of the Government’s requirement.

vii. All items shall be delivered FOB destination to an address on Joint-Base Elmendorf Richardson (JBER), AK

99506 to be provided at the time of award. Offerors shall include delivery schedule information on Attachment 1, Price Schedule.

Period of Performance: The Period of Performance will be 30 September 2014 to 29 Sep 2015 with two additional option years as follows:

Option Year 1: 30 September 2015 to 29 September 2016 Option Year 2: 30 September 2016 to 29 September 2017

Option Year 3: 30 September 2017 to 29 September 2018 Option Year 4: 30 September 2018 to 29 September 2019

viii. FAR 52.212-1, Instructions to Offerors—Commercial Items (Jul 2013) is hereby incorporated by reference with the same force and effect as if it were given in full text. The following items have been tailored to this procurement and are included via addendum:

1. The submission must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. The response shall consist of two (2) separate parts as follows:

a. Part I – Technical Capability: The offeror shall submit one (1) copy of a technical capability narrative IAW para. ix, below. A conforming submission’s technical capability narrative shall include the following:

i Subpart A – Specifications: The offeror shall provide specifications for each element of their submission together with an explanation of each element’s ability to meet the salient functional, and performance characteristics provided for the corresponding line item in Attachment 1, Price Schedule and Attachment 2, Specifications.

b. Part II – Price: The offeror shall submit one (1) fully completed copy of Attachment 1, Price Schedule.

ix. FAR 52.212-2, Evaluation—Commercial Items (Jan 1999) is hereby incorporated by reference with the same force and effect as if it were given in full text. The following items have been tailored to this procurement and are included via addendum:

1. The Government anticipates the award of a purchase order resulting from this solicitation to the responsible offeror whose submission conforming to the solicitation provides the lowest priced, technically acceptable approach. The following factors shall be used to evaluate submissions:

a. Factor I – Technical capability of the item submitted to meet the Government requirement. Technical acceptability, at a minimum, will consist of meeting all criteria specified above, those in Attachment 1, Price Schedule, and the following subfactors:

i. Subfactor A –Available use of maintenance, service and delivery of software in Attachment 1, Price Schedule, Attachment 2, Specifications, and Subpart A, above.

ii. Subfactor B – Specifications for each element of an offeror’s submission conforming to those provided in Attachment 1, Price Schedule, Attachment 2, Specifications, and Subpart B, above.

b. Factor II – Price

2. Award shall be made to the offeror whose submission conforming to the solicitation provides the lowest priced, technically acceptable approach. Technical acceptability, at a minimum, will consist of meeting all criteria specified above and those in Attachment 1, Price Schedule and Attachment 2, Specifications.

3. As the Government anticipates making award without discussions, the initial submission should contain an offeror’s best terms from a price and technical standpoint. Nevertheless, the Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer. Furthermore, the Government reserves the right to perform cost or price realism analysis.

4. "Price Evaluation: The price equivalent to the six (6) months extension of services authorized by 52.217-8 will be evaluated and factored as part of the total evaluated price (TEP) for award. The Government will calculate proposed prices for a quantity equivalent to six months by prorating proposed prices offered for each Contract Line Item Number (CLIN) including Option’s under FAR 52.217-9, using the following formula:

Base Year Total amount = CLIN Extended Amount x 0.5* Option Year 1 = CLIN Extended Amount x 0.5* Option Year 2 = CLIN Extended Amount x 0.5* Option Year 3 = CLIN Extended Amount x 0.5* Option Year 4 = CLIN Extended Amount x 0.5*

Note* 0.5 is the multiplicative factor used to derive the six months quantity value."

x. All offerors shall include a completed copy of the provision at FAR 52.212-3 Alternate I, Offeror

Representations and Certifications—Commercial Items (Apr 2011) or ensure the equivalent representations and certifications are updated on the website at https://www.sam.gov/. The offeror’s System for Award Management (SAM) record must be active through the submission expiry date provided by the in Attachment 1, Price Schedule.

xi. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Jun 2013) is hereby incorporated by reference with the same force and effect as if it were given in full text.

https://www.sam.gov/

xii. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (Jan 2013) is hereby incorporated by reference with the same force and effect as if it were given in full text. Additional provisions and clauses applying to this acquisition can be found in on page 3 and 4 of this solicitation.

xiii The clause at FAR 52.217-8 -- Option to Extend the Term of The Contract (Nov 1999)

(a) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. T The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days prior to contract expiration.

(End of clause)

The clause at FAR 52.217-9 -- Option to Extend the Term of the Contract. Option to Extend the Term of the Contract (Mar 2000) is hereby incorporated by full text below:

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend not later than 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months.

xiv 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/.

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul

2013)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Aug 2013)

FAR 52.219-8 Utilization of Small Business Concerns (Jul 2013)

FAR 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013)

FAR 52.222-3 Convict Labor (Jun 2003)

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999)

FAR 52.222-26 Equal Opportunity (Mar 2007) http://farsite.hill.af.mil/

FAR 52.222-35 Equal Opportunity for Veterans (Jul 2014)

FAR 52.222-36 Equal Opportunity for Workers With Disabilities (Jul 2014)

FAR 52.222-37 Employment Reports on Veterans (Jul 2014)

FAR 52.222-50 Combating Trafficking in Persons (Feb 2009)

FAR 52.222-51 Exemption From Application Of The Service Contract Labor Standards To

Contracts For Maintenance, Calibration, Or Repair Of Certain Equipment-- Requirements (May 2014)

FAR 52.222-54 Employment Eligibility Verification (Aug 2013)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug

2011)

FAR 52.225-13 Restriction on Certain Foreign Purchases (Jun 2008)

FAR 52.232-18 Availability of Funds (Apr 1984)

FAR 52.233-2 Service of Protest (Sep 2006)

FAR 52.233-3 Protest After Award (Aug 1996)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country

(Jan 2009)

DFARS 252.209-7993 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW--FISCAL YEAR 2014 APPROPRIATIONS (DEVIATION 2014-

O0009)

DFARS 252.211-7003 Item Unique Identification and Valuation (Dec 2013)

DFARS 252.215-7008 Only One Offer (Oct 2013)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013)

DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate (Jan 2014)

DFARS 252.225-7001 Buy American and Balance of Payments Program (Dec 2012)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (May 2013)

DFARS 252.243-7002 Requests for Equitable Adjustment (Dec 2012)

DFARS 252.244-7000 Subcontracts for Commercial Items (Jun 2013)

DFARS 252.247-7022 Representation of Extent of Transportation by Sea (Aug 1992)

DFARS 252.247-7023 Transportation of Supplies by Sea (Apr 2014)

AFFARS 5352.201-9101 Ombudsman (Apr 2014)

xv. No additional contract requirements apply to this acquisition.

xvi. No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

xvii.

Quotations shall be submitted via email (ashly.martin@us.af.mil) to Sergeant First Class (SFC) Ashly Martin at 673 CONS/LGCC no later than 09:00 A.M. AKDT on Monday, September 29, 2014.

xviii. Please direct any inquiries regarding this solicitation, including questions regarding the site visit, to SFC Ashly

Martin at ashly.martin@us.af.mil prior to 09:00 A.M. AKDT on Saturday September 27, 2014. Should inquiries be received, an amendment will be issued providing the Government’s response.

List of Attachments:

Attachment 1: Price Schedule Attachment 2: Specifications mailto:ashly.martin@us.af.mil mailto:ashly.martin@us.af.mil

Price Schedule Attachment 1

Line Item Description Quantity Unit of Issue Unit Price Extended Price

PowerScribe voice dictation system.

Request a service and maintenance agreememt for voice dictation system. (See attached specifications and parts)

This a base plus 4 option year requirement.

1 Each $____________ $____________

Base Year Total 1 Each 1001 Opton Year 1 Total 1 Each 2001 Opton Year 2 Total 1 Each 3001 Opton Year 3 Total 1 Each 4001 Opton Year 4 Total 1 Each

Total

Base Plus 4 option years $____________ $____________

Submission Expiry Date

Offers are valid through 30 September 2014 at a minimum. Offerors may, at their discretion, provide additional time.

Delivery Date Delivery dates may be provided in days after date of contract (e.g. 30 days

ADC).

Net Terms Net 30 days is assumed unless otherwise specified.

DUNS

Offeror’s Dunn & Bradstreet number.

Business Size Offeror’s business size as “small” or “large.”

Please note that the undersigned must be a signatory official for the offeror. Signature constitutes agreement to all terms and conditions contained in this solicitation.

Name

Title

Signature

Date xiv 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full te...