PWS-Hood_and_Duct_Cleaning.pdf

ATTACHMENT 1

FA4897-14-T-0008

PERFORMANCE WORK STATEMENT

FOR

CLEANING

OF COMMERCIAL KITCHEN

HOOD AND DUCT SYSTEMS

Mountain Home Air Force Base, Idaho

5 AUGUST 2019

Table of Contents

Section Number and Title Page Number

I Description of Services 3

II Services Summary 5

III Government Furnished Property and Services 6

IV General Information 7

V APPENDICES 8

Appendix A, Exhaust System Locations 10

Appendix B, Hood and Duct Cleaning Checklist 11

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE. The contractor shall provide all management, tools, supplies, equipment, risk assessment and labor necessary to inspect, deep clean, commercial kitchen exhaust (grease laden vapor extraction) systems located on Mountain Home Air Force Base, Idaho. All services will be accomplished in accordance with the National Fire Prevention Association Fire Codes (NFPA), Air Force Instructions (AFI), Department of Defense Instructions (DoDI), Occupational Safety and Health Administration (OSHA), any other applicable recognized National Consensus Standards, in effect at time of award, and to the acceptance of both the Contracting Officers Representative (COR) and the Chief of Fire Prevention.

1.1. KITCHEN EXHAUST SYSTEM SPECIFIC REQUIREMENTS. The contractor shall inspect and clean hood and duct systems in accordance with NFPA 17A, NFPA 96, manufacturer’s instructions, and applicable local procedures as well to the satisfaction of the COR and the Fire Dept. representative.

Hood and duct systems shall mean the entire hood covering kitchen cooking appliances designed to exhaust smoke and fumes generated by the cooking appliances; to include fan, fan shafts, fan blades, sheaves, shrouds, duct work, all wash system components within each hood downstream of the first shut off valve controlling the flow to the wash system, fire suppression equipment located within each hood, pull stations, and alarm components within the hood upstream to the control module.

1.1.1 Schedules. The contractor shall submit in writing to the Contracting Officers Representative (COR) and the fire prevention office a schedule for proposed work for all hood, duct, and exhaust systems 14-days prior to commencing work. Changes to cleaning or inspection schedules shall only be approved by the COR after any necessary consultation with the fire prevention office.

1.1.1.1 Cleaning-Inspection/Testing. The contractor shall inspect each hood and duct exhaust system in accordance with NFPA Standard 96 (NFPA 96 lists numerous other NFPA and ASTM publications for adherence) and the manufacturer’s instructions and perform operational tests on hood and duct exhaust systems in accordance with NFPA Standard 96 and manufacturer’s procedures. Work includes, but is not limited to:

• Clean hoods inside and out

• Clean grease filters and filter racks

• Clean connected ducts from roof down

• Clean fan, fan blades, fan housing and supports

• Clean attached louvers, deflectors and dampers

• Disassemble, clean, and reassemble spray nozzles on self-cleaning hood systems,

• Protect all adjacent equipment during any cleaning or painting process

• Contractor will provide their own fire extinguisher with a 4-A: 60-B: C rating for extinguishment of any fire that may occur during work on hoods

1.1.2. Residue/Solidified Products. The contractor shall remove all deposits and residue from equipment and surrounding surfaces leaving the equipment and surrounding surfaces in a clean and hygienic condition. Residue to be removed may include any food particles, grease, oil, carbon, dust, chemical waste, cleaning material and other dirt adhering to any surface. The contractor shall carry out decarburization, removing any burnt on or dried material which has adhered to any surface and carry out de-scaling, removing solidified products such as calcium, rust and any other deposit from the internal or external surfaces of equipment. The contractor shall adhere to Federal, State and local regulations for disposal of solidified grease. Grease laden wastewater shall be disposed in each facility’s grease trap located in ground next to the facility. If no grease trap is available at the facility being cleaned the contractor shall transport to next facility being cleaned and dispose in the grease trap. Contact the CORs for location.

1.1.3. Safety. The contractor shall perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures. All walking areas are to be clean at all times during and after work.

Precautions must be taken to ensure that grease, wash water or cleaning compounds are not dispersed to other areas.

1.1.4. Inspection. Upon completion of any work the contractor shall notify the on duty manager at each facility that the facility or system is ready for inspection. The on duty manager shall sign the established checklist (Appendix B) indicating a thorough inspection has been conducted to assure cleanliness of the extraction system and to ensure that the entire hood system is operational.

1.1.4.1. Document Submittal - Cleaning. The contractor shall submit a report on all pre-cleaning inspections and the cleaning that is accomplished on hood and duct exhaust systems. Reports will include a record of conditions found, any completed tests, and final cleaning inspection results, on all systems cleaned. A copy of this report is due to government COR, and the Fire & Emergency Services Department within 10 calendar days after the completion of the inspection and/or work.

1.1.4.2. Certificates. The contractor shall provide for the premises a certificate from the servicing company indicating the date of cleaning, place and display a label within the kitchen area indicating the date cleaned, name of the servicing company and area(s) not cleaned.

1.1.4.3. HAZMAT. The contractor shall provide notification and HAZMAT assessments for any chemicals used before transporting them to the premises. The contractor shall remove all chemicals used in accordance with correct procedures.

1.1.5. Other. The contractor shall be responsible to repair or replace any equipment, or portion of a structure that is damaged during services performed under the scope of this contract.

1.1.5.1 Obstructions. The restaurant or facility personnel shall be responsible for moving or positioning any movable cooking equipment or other obstruction away from hood systems requiring cleaning or repair to prevent damage prior to the contractor performing scheduled cleaning, inspection or repair services.

SECTION II

SERVICES SUMMARY

2. The contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure required services are performed in accordance with commonly accepted commercial practices and this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit the QCP to the CO for approval within 15 days of the notice of award. Any subsequent changes to the plan shall be coordinated with the CO 30 days prior to its implementation.

2.1.1. Quality Control Plan. The plan shall include a description of the inspection system to cover all services listed in the PWS. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Additionally, control procedures for any Government-provided keys or lock combinations shall be included. A description of the methods and checklists to be used for identifying and preventing defects in the quality of service performed. The records of inspections and follow-up corrective actions taken shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Finally, the QCP shall include a method of documenting and certifying employee training. This documentation will be kept on file for Government review upon request.

Performance Objective PWS Para Performance Threshold Perform Cleaning & Inspections, on Hoods and Duct Systems.

Systems are inspected as specified. Hoods perform properly and efficiently. Ducts are clean. Accurate reports submitted timely.

1.1-1.1.5.1 Systems cleaned to applicable standards and satisfaction of the restaurant manager. 99% of units serviced correctly and on time as scheduled.

Document Submittal Required reports, statements, certificates and other documents are accurate and are submitted on schedule.

1.1, 1.2, Appendix A, Appendix B, Appendix C

Reports are on time 100% of the time.

2.2. QUALITY ASSURANCE. The Government will evaluate the contractor's performance under this contract. For those tasks listed throughout this PWS and SS, the appointed COR will follow the methods of surveillance specified in this contract. Government personnel will record all surveillance observations. The COR will evaluate the contractor's performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel.

The COR will inform the contractor of validated customer complaints. In case of customer disagreement, the COR and CO will make final determination of the validity of customer complaints.

2.2.1. Deficiencies. When an observation indicates defective performance, the COR or facility manager will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observations, only acknowledgment that he or she has been made aware of the defective performance. In the event a contractor’s representative is unavailable, the COR will fax a copy of the observation findings of defective performance to the contractor’s head office, annotating the time contact was attempted, and retains the transmission verification to validate contractor notification.

2.2.2. Re-performance. If required to re-perform work due to a missed or incomplete service, the contractor shall immediately notify the COR and the Fire & Emergency Services Department upon completion of the work re-performance.

2.2.3. Other. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract. The SS indicates the services required and the satisfactory performance level required of the contractor. The government expects the contractor to perform at the satisfactory level throughout the life of the contract. The contractor’s performance will be a significant consideration when exercising contract option years and evaluating recommendations for award of future government contracts.

2.3. PERIODIC PERFORMANCE MEETINGS. Performance Evaluation Meetings. The Contracting Officer may require the contract manager to meet with the CO, COR, and other Government personnel as deemed necessary. The contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary. Written minutes of any meetings shall be recorded in the contract and signed by the contract manager and the CO or Government personnel designated by the CO. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within ten calendar days following receipt of the minutes.

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. The Government will provide the following:

• Ample electricity and, water.

SECTION IV

GENERAL INFORMATION

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. All work shall be performed as per paragraphs 1.1 and 1.2.2 between the hours of 1500-0400 in accordance with the customer approved schedule. Requests to work outside these hours shall be submitted in writing to the COR/Contracting Officer (CO) 14-days in advance of the requested time. Contractors will ensure they minimize disruption to other building users.

4.1.2. Work Scheduling. The Contractor shall submit a work schedule to the COR and Chief of Fire Prevention, 14-days before commencing work. The Contractor shall coordinate all work with facility managers prior to beginning any work, see appendix A for a list of facilities. The COR and Fire & Emergency Services Department shall be notified of any schedule changes. If deemed necessary, the contractor may be called out by an authorized representative to clean a system on an emergency case-by-case basis. If contacted, the contractor shall have a maximum of 12-hours to respond to the request and 48-hours to perform the work.

4.1.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

4.2. SECURITY REQUIREMENTS.

4.2.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes.

The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.3. HEALTH AND SAFETY. The contractor shall provide a Safety Plan and Work Plan immediately following contract award. The contractor shall detail how he intends to keep his workforce safe, as well as others who may be in the building. The work plan shall detail how the cleaning and maintenance shall be performed for each system.

4.4. QUALIFICATIONS. Contractors shall be fully qualified and or certified to perform all pertinent cleaning work.

SECTION V

APPENDICES

5. APPENDICES.

A. Exhaust / Suppression System Locations

B. Hood and Duct Cleaning Checklist

APPENDIX A

KITCHEN EXHAUST/SUPRESSION SYSTEMS LOCATION AND CLEANING SCHEDULE

Burger King Building 2700 Monthly Popeye’s Building 2700 Monthly

Gunfighters Club Serving Line Fryer Building 195 Quarterly Gunfighters Club Serving Line Grill Building 195 Quarterly Bowling Alley Snack Bar Building 2805 Quarterly

Gunfighters Club Kitchen Building 195 *Semi-Annual Fire Station #1 Building 206 *Semi-Annual Airman’s Dining Serving Line/Grill Building 2316 *Semi-Annual Airman’s Dining Kitchen Building 2316 *Semi-Annual Airman’s Dining Over-Flow Grill Building 2316 *Semi-Annual Youth Center Snack Bar Building 2830 *Semi-Annual

Child Development Center Building 2623 **Semi-Annual Taco Bell Building 2700 **Semi-Annual Golf Course Snack Bar Building 4109 **Semi-Annual Pizza Hut Oven Building 6200 **Semi-Annual Pizza Hut Fryer Building 6200 **Semi-Annual

Quarterly services shall be performed: January, April, July, and October

*Semi-Annual services shall be performed: April and October

**Semi-Annual services shall be performed: May and November

Changes to the scheduled day must be approved in advance by both the contractor and the government.

Note: Government reserves the right to add or delete facilities or change cleaning frequencies at its discretion. Cost to the contract for additions or deletions shall be fair and reasonable, and adjusted accordingly.

APPENDIX B

KTICHEN HOOD AND DUCT CLEANING CHECKLIST

Bldg. Number ___________ Date ________________

No. Inspection Items Sat Unsat N/A

1. Has the system been cleaned from the roof through to the bottom?

2. Have the fan motor, blades and housing been cleaned?

3. Have inspection ports been removed for cleaning and inspection?

4. Have the filters been cleaned and placed back into the hood?

5. If equipped with self-cleaners, are they functioning properly?

6. What is the condition of the fusible link?

(Cleaning solvents should not be applied to the fusible link)

7. Have fusible links been replaced within previous six months?

8. Has the hood and its aperture’s been cleaned?

9. Has the protective nozzle caps been cleaned/replaced?

10. Has the area been cleared of rags and greasy residue from cleaning?

11. Is cooking equipment placed in their proper location?

12. Is the kitchen extinguishing system operational?

13. Assure a label within the kitchen area is displayed indicating the date cleaned, name of servicing company and area(s) not cleaned.

REMARKS:

Overall condition of the cleaning operation: SAT. ______________ UNSAT. ______________

Inspector’s Signature/Date: _______________________________________________________

1. SCOPE. The contractor shall provide all management, tools, supplies, equipment, risk assessment and labor necessary to inspect, deep clean, commercial kitchen exhaust (grease laden vapor extraction) systems located on Mountain Home Air Force Base...