Performance Work Statement_Final_13 Sep 22.pdf

Performance Work Statement for

Static Display Aircraft Refurbishment Services

1.0. SCOPE OF WORK. The contractor shall be responsible for providing qualified personnel, supervision, tools, materials, and equipment to wash and paint the following 12 static aircraft: A- 7, A-10A, C-130H, EC-130J, F-105D, F-4, F-86, F-100, H-3E, HH-60, O-1A, and OV-10, on Davis-Monthan AFB (DMAFB), AZ. The contractor shall also be responsible for; consumables, equipment, utilities, and waste collection/disposal required for the 12 static aircraft in a 5 year time period. The contractor shall also be responsible for paint touch-up of any areas that require animal proofing, repair, sealing or damage caused by washing of aircraft.

1.1. Maintenance: The performance of the contract will be in three stages: washing, corrosion repair & animal proofing, touch up and painting. The contractor shall protect any and all landscaping adjacent to aircraft. Specifically, due to its proximity to the Flight Line, any restoration and painting work for the F-86 shall require any and all debris that is greater than or equal to two (2) inches to be collected and disposed of in accordance with Air Force standards to ensure foreign object debris (FOD) is not present on the Flight Line. In addition, the EC 130 is coated in aircraft paint and primer. It does contain hexavalent chromium and will require the use of HEP vacuums with sanders. All dust should be captured as best as possible. If choosing to pressure wash the aircraft after sanding, all water will need to be captured in some way. If you choose to wipe the aircraft down with a solvent, then the waste rags will need to be disposed of as hazardous waste. The contractor shall prevent ruts in the gravel caused by equipment. All adjacent plants will be protected from damage and paint overspray. All damage by the contractor to the landscaping shall be repaired or replaced by the contractor at no additional cost to the government within 3 weeks after identification/ notification.

1.1.1. Washing: All accessible surfaces will be pressure washed with clean water. The contractor shall not harm the surrounding landscape. The contractor shall ensure that dirt deposits, residual oil/hydraulic fluid, biological soils, and insect/bird nests are removed from the aircraft.

Contractor will have to provide a portable water tank. Water will be provided by Davis- Monthan AFB (DMAFB), AZ.

1.1.2. Inspection: Technicians will use nondestructive inspection techniques to evaluate the existing paint condition and to inspect for surface defects, corrosion, and structural damage. Existing bird proofing measures will also be inspected for security and overall effectiveness.

1.1.3. Corrosion Repair & Animal Proofing: Aircraft shall be inspected for sheet metal damage, corrosion and composite repair for each aircraft. Any required repair shall be durable and produce a smooth, flush appearance similar to the original surface. The contractor shall ensure all fuselage, wing, and empennage drain holes are clear of obstructions and that all upper seams and water intrusion points are sealed. The contactor shall prevent nesting in or on aircraft, by means of metallic mesh or sheet metal to cover holes and bird spikes for vertical surfaces. Minor corrosion will be repaired utilizing tools, materials, and techniques listed in the Technical Order 1-1-691, Cleaning and Corrosion Prevention and Control, Aerospace and Non-Aerospace Equipment. Technical Order 1-1-691 will be provided by the 355th Equipment Maintenance Squadron (355 EMS) Corrosion Control point of contact (POC).

1.1.4. Surface Preparation/Wipe Down: All surfaces requiring paint will be scuff sanded with orbital sanders connected to HEPA-filtered dust extractors. Tools, materials, and techniques called out in Technical Order 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non- Aerospace Equipment, will be followed to protect the substrate from damage and to ensure a smooth surface is achieved. Technical Order 1-1-8 will be provided by the 355 EMS Corrosion Control POC. Isopropyl Alcohol will be used to wipe down surfaces using lint-free rags. Surfaces will be inspected by site supervisor to ensure they are free of contaminants prior to coating.

1.1.5. Painting: Painting shall not be performed on aircraft that have not been inspected by site supervisor for sheet metal damage, corrosion and composite repair, and animal proofing. Prior to painting, the contractor shall secure the work area using temporary fencing. All equipment shall be placed inside the secured area at the end of the work day. Paints are blended to match FED- STD-595 colors to retain historical era paint scheme. Paint schemes will be provided to the contractor of each aircraft by the 355 EMS Corrosion Control POC. Latex paint shall not be used when painting the aircraft, as it is not an acceptable solution, however, contractor(s) may use any other paint as long as it meets the pertinent requirements contained herein this PWS. Primer will be applied according to paint manufacturer’s guidance prior to paint application. Painting shall be performed so there are no runs, drips, sags, light spots, excessive “orange peel” (as viewed from a normal viewing distance), or bubbled paint. The contractor is responsible for exact reproduction of all paint schemes including tail and other specific markings in accordance with AFI 84-103, Department of the Air Force Heritage Program, Paragraph 7.3.3. AFI 84-103 will be provided by the 355 EMS Corrosion Control POC. All colors shall be a semi-gloss finish. Any paint used shall have an expected lifespan of at least five years. The contractor is responsible for paint preparation functions as necessary, i.e. scraping, sanding, surface washing, and priming.

The contractor shall prevent paint overspray or any property damage. The contractor shall follow all Federal, State and Local environmental protection and occupational safety guidelines.

1.1.6. Touch Up: Touch ups are the process of correcting paint defects created by animal proofing, repair, sealing or damage caused by washing of aircraft. During this process the damaged paint shall be sanded, any structural damage shall be repaired and the paint shall be returned to original scheme. Touch ups shall be performed on aircraft that have been identified with corrosion, metal damage, composite damage, and wildlife induced deterioration. All required repairs shall produce a smooth, flush appearance similar to the original surface. These areas will be painted to match original paint scheme.

1.1.7. Stencil/Decal: All vinyl stencils shall be manufactured on-site using 3M Scotchcal 220 Vinyl. Measurements and pictures of existing markings shall be taken by the contractor prior to removal to ensure each marking is appropriately sized, colored, and placed. The 355 EMS Corrosion Control POC can provide programs files for decals and patches of the static aircraft if necessary.

1.1.8. Schedule. No later than 5 working days after task issuance of task order, the contractor shall submit a schedule of each phase of the work and submit the schedule to the Contracting Officer and the 355 EMS POC. The contractor shall submit any updated schedules when changes occur. This schedule shall be completed within 3 days upon receiving all materials/parts to complete the job.

1.1.9. Working Hours. The contractor shall perform any services related to this PWS between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday, excluding Federal Holidays. The contractor shall coordinate with the 355 EMS POC to schedule specific days and times to perform services. If the contractor desires to work after 4:30 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the Contracting Officer. Each request will be considered on a case-by-case basis.

1.1.10. Warranty. The contractor shall provide Government personnel with warranty documentation upon completing refurbishment of aircraft. The contractor shall offer the industry standard warranty or a 12 month warranty, whichever is longer. The warranty shall include at a minimum protection against paint application issues: coating failures, peeling, blistering, etc.

1.2. General Information

1.2.1. Contract Manager. The contractor shall designate a Contract Manager (CM) who will be responsible for contractor-performed services. The CM shall be available by phone at all times while contractor or subcontractor employees are at the worksite. Upon contract award, and before commencing work, the contractor shall submit the name and telephone number of the CM, in writing, to the Contracting Officer and the 355 EMS POC. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract.

1.2.2. Contractor Qualifications. All contractor employees shall be certified and qualified to perform aircraft refurbishment. The contractor shall provide proof of employee certification/qualification with the contractors bid. The contractor is responsible for all code compliance and proper servicing.

1.2.3. English Language. All contractor employees must be able to read, write, speak, and understand English fluently.

1.2.4. Contracting Officer Authority. The Contracting Officer is the only Government official that can make any changes to the contract. If the contractor is asked to make changes or deviate from the contract by other than the Contracting Officer, the contractor shall not make the changes and notify the Contracting Officer immediately.

1.2.5. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart

DMAFB.

1.2.6. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.7. Appearance. Employees shall present a neat appearance and be easily recognized as contractor employees by company uniforms, or name tags having the company logo affixed. All contractor employees must have in their possession at all times, Company ID badges and any Government Base access passes issued to them.

1.2.8. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.8.1. Work Areas. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. No asbestos-containing materials may be used or installed in this work

1.2.8.2. Trash Removal. All waste will be managed in accordance the Davis-Monthan “Contractor Environmental Guide”. The contractor shall ensure all trash is disposed at a permitted site. The contractor shall not dispose of any trash on DMAFB.

1.2.8.3. Smoking in AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as Government personnel.

Smoking is permitted only in designated smoking areas.

1.2.9. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, including medically prescribed marijuana. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.2.10. Federal Holidays. The contractor is not required to provide services on the following Federal holidays (or the actual day set aside for observation).

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.2.11. Security Requirements

1.2.11.1. List of Employees. Upon issuance of task order, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, driver’s license numbers and state of issue, or other means of positive identification of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

1.2.11.2. Safeguarding of Classified and Other Information. The contractor shall ensure that contractor employees do not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them. The contractor shall comply with, and assume responsibility for compliance of this provision by its employees.

1.2.11.2. 1. Controlled Unclassified Information (CUI). CUI is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. In accordance with Department of the Air Force Instruction 16-1403, Controlled Unclassified Information (CUI), the contractor shall protect CUI, regardless of its form, at all times in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. Contractor personnel working with CUI shall be careful not to expose CUI to unauthorized users or others who do not have a lawful government purpose to see it. When not under continuous monitoring or physical control, the contractor shall store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of

CUI:

. Personally Identifiable Information (PII) . Sensitive Personally Identifiable Information (SPII) . Proprietary Business Information (PBI) . Unclassified Controlled Technical Information (UCTI) . Sensitive but Unclassified (SBU) Information

1.2.11.2. 2. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government- issued identity, precise location information, medical history, and biometrics.

Contractor personnel shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DOD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.2.11.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on DMAFB are obtained for employees and non- Government owned vehicles.

1.2.11.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc., or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.2.11.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.2.11.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.2.11.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB.

1.2.11.8. Reporting Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.11.9. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all DMAFB facilities, equipment, and materials.

1.2.11.10. Base Entry Requirements. The contractor shall obtain Government identification documents for all employees, by submitting an application to the 355 EMS POC. The contractor must provide the full name, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as INS work permit or an Arizona ID (available through the Arizona Department of Transportation). Any employee desiring to bring a privately owned vehicle on Davis-Monthan AFB must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license. Contractor ID cards or a temporary base pass will be available for pick up within seven working days after application.

1.2.11.11. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab. The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the Contracting Officer, until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

1.2.12. Environmental Protection Compliance

1.2.12.1. Adherence to the DMAFB Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and submit it to the Contracting Officer. The environmental guide will be provided by the Contracting Officer.

1.2.12.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the Davis-Monthan AFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training

1.2.12.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc.

resulting from violations. The contractor shall immediately notify the designated 355 EMS POC when violations occur, and cooperate fully with fire department personnel and Government investigators.

1.2.12.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

1.2.12.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste:

Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

1.2.12.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation.

The contractor shall plan, fill out, and submit a HAZMAT worksheet to the 355 EMS POC prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS or SDS for each HAZMAT line item used within the work center.

1.2.12.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

1.2.12.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the designated 355 EMS POC and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The 355 EMS POC will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

1.2.12.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. Utilities. There are no utilities located at any of the aircraft.

2.2. Emergency Services. The Government will provide security forces services(call 228-4444, for emergencies only), and fire protection services (call (520) 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must call (520) 228-

3333 for emergency medical services.