RFQ.pdf

Request for Quotations (RFQ) #: FA486117QB050

A. A Firm Fixed Price type contract will be awarded.

B. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 Effective 19 January 2017.

C. This RFQ is being issued as a 100% Small Business Set-Aside

a. NAICS: 515210 – Cable Broadcasting Networks

D. CLIN 0001: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide television services to Buildings 1300, 340, 60, 1032 and 1033. The Contractor shall furnish at its own expense new equipment and materials needed to provide television service to required areas. This includes but is not limited to equipment that is needed to provide access to multiple drops within the same building. The Contractor shall provide the capability to change the channel independently at each television. The number of television drops requiring service is 100.

CLIN 1001: Option Year 1 CLIN 2001: Option Year 2 CLIN 3001: Option Year 3 CLIN 4001: Option Year 4

E. Period of Performance (subject to change based on date of award): One (1) base period from 25 September 2017 – 24 September 2018 with four 1 year option periods.

F. Performance Location: Nellis AFB, Nevada 89191

G. Service Contract Labor Standards do not apply in accordance with FAR Part 22.1003(d)

H. All responsible sources may submit a quotation which shall be considered. Quotations may be emailed to Mrs. Maggie Chittur, maggie.chittur.2@us.af.mil no later than 14 September 2017, 2:00 pm PST.

I. A site visit will be held on 29 August 2017 at 2:00 PM PST. All attendees shall meet at the Nellis AFB Visitor Center, located near the corner of Las Vegas Blvd and Craig Road. No later than 3 calendar days after the site visit (1 September 2017), offerors should electronically submit any and all questions they may have in writing to Mrs. Maggie Chittur at maggie.chittur.2@us.af.mil.

Responses to questions shall be posted to the FBO.gov web site. Prospective Offerors are advised that the pre-quotation site visit will be held solely for the purpose of explaining the concepts involved in the specifications, terms, and conditions of this solicitation. NOTE: The decision whether to respond to questions and requests for clarification made after the date to submit questions shall be at the sole discretion of the contracting officer.

mailto:maggie.chittur.2@us.af.mil

J. Due to space limitations, each offeror is limited to no more than three (3) attendees. To ensure access for the site visit, offerors wishing to attend will be required to send the following information for each attendee no later than 22 August 2017 at 2:00 PM PST:

i. Company Name, Individual’s Full Name, Country of Citizenship, Date of Birth, Social

Security Number, Driver’s License # and State of Issue.

ii. If individuals that are listing a country other than the US for citizenship, please include a second form of identification. (i.e. passport, visa, work permit, resident alien card, etc.…).

A background check [e.g., National Crime Institute Center (NCIC)] may be conducted on each person requesting access to Nellis AFB. Adverse information may result in such individual being prevented from entering the installation. Persons found to be undocumented or illegal aliens will be remanded to the proper authorities.

iii. In order to acquire access to the installation, the REAL ID Act does apply. Please go to the following websites to see instructions for each states ID. The second website states what ID’s are a valid secondary ID if your primary ID does not comply with REAL ID Act standards.

1. https://www.dhs.gov/real-id

2. https://www.tsa.gov/travel/security-screening/identification

iv. Information for base access should be sent to Mrs. Maggie Chittur, maggie.chittur.2@us.af.mil

K. Any questions regarding the requirement must be submitted by 1 September

2017 at 4:30 pm PST to allow time for the Government to collect and post answers prior to the solicitation closing date/time.

ADDENDA TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

(JAN 2017)

Submission of offers. Submit signed and dated offers electronically to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers must include

1. Completed Pricing Worksheet (Attachment 3)

2. Technical Approach

Specific Instructions:

1. COMPLETED PRICING WORKSHEET

a. Complete all fields of the Pricing Worksheet (Attachment 2). The quote must be submitted for a one-year base period plus four (4) one-year Option Periods. It is imperative the mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

2. TECHNICAL APPROACH

a. The Offeror shall submit a written technical plan that demonstrates a clear understanding of the requirements stated in the Performance Work Statement. The plan should include at a minimum the following:

i. The specific equipment that will be used and how it will be installed

ii. The number of buildings and drops that are included in the quotation mailto:maggie.chittur.2@us.af.mil

iii. The number and description of channels included with this service

iv. Description on how customer service will be provided

v. Description of of how the contractor will proactive maintenance, repair management, timely response, identification of facility needs, property management and fiscal administration.

b. The approach shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The approach should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror’s approach.

c. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

ADDENDA TO FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

Award will be made to the offeror whose quote represents the best value to the government based on the evaluation criteria. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

1. Price: Initially, the quotes will be ranked according to their total proposed price, inclusive of options, as identified in the Pricing Schedule. The Government will evaluate all offers for award purposes by adding the total price for all options, including both the 52.217-8 Option to Extend Services and the 52.217-9 Option to Extend the Term of the Contract, to the total price for the basic requirement.

The evaluated price is determined by adding the price of the six month extension period, in accordance with FAR 52.217-8 Option to Extend Services, to the Proposed Price. The six month extension price is determined by taking 50% of the final option year’s total price, which represents the maximum 6-month period the 52.217-8 could be utilized, for each position and then summing those values. The extension period price is then added to the Proposed Price to derive the Evaluated Price. Evaluation of options shall not obligate the Government to exercise the option(s). Additionally all pricing will be evaluated for completeness, reasonableness, and accuracy. Failure to provide complete pricing as required by the attached pricing worksheet may cause the Government to determine that the offer is nonresponsive.

3. Technical Evaluation: The technical evaluation will begin with the lowest evaluated price received. The minimum requirements for an acceptable Technical Approach are:

a. Provide a detailed narrative of the Offerors plan to ensure successful execution of the requirements stated in the Performance Work Statement. The offeror’s approach shall clearly convey the following:

i. Describes, in detail, its technical approach and overall ability to perform and understand the mission, challenges, scope of work, and purpose of the requirements from a technical standpoint;

ii. Reflects an understanding of the requirements of the Performance Work Statement (PWS) and describes a technical approach that demonstrates the achievement of timely and acceptable performance of tasks;

iii. Reflects an understanding of each of the key task areas and offer a specific approach for accomplishing each of the sub tasks in a way that reflects timely, cost effective, and quality deliverables;

iv. States the specific equipment that will be used and how it will be installed

v. States the number of buildings and drops that are included in the approach

vi. States the number and description of channels included with this service

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (JAN 2017) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs

(c) through (u) of this provision.

The following additional provisions or clauses are specific to this particular requirement:

52.219-6 Notice of Total Small Business Set-Aside NOV 2011 52.219-14 Limitations On Subcontracting JAN 2017 52.219-28 Post Award Small Business Program Representations JUL 2013

TABLE A – Technical Ratings

Rating Description

Acceptable Approach demonstrates a clear understanding of the requirement and meets the minimum requirements listed for all Technical and Management Approach subfactors.

Unacceptable Approach does not demonstrate a clear understanding of the requirement and does not meet the minimum requirements of the Technical and Management Approach subfactors.

252.232-7003 Electronic Submission of Payment Requests and JUN 2012 Receiving Reports

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F3G4BA

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4861 Admin DoDAAC FA4861 Inspect By DoDAAC F3G4BA

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Lauren.coley@us.af.mil

(g) WAWF point of contact.

https://wawf.eb.mil/ https://wawf.eb.mil/ mailto:Lauren.coley@us.af.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

cortney.young@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (Mar 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotations, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Lateef M. Hynson, USAF Deputy Director of Contracting, OL-ACC Air Force Installation Contracting Agency Joint Base Langley-Eustis VA COMM: (757) 764-5372 DSN: 574-5372 lateef.hynson@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and mailto:cortney.young@us.af.mil

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards (AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2016)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, names of employees and subcontractor employees needing access to the base, as well as the specific times these employees require access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle and insurance certificate.to obtain a vehicle pass.

(c) A background check [e.g., National Crime Institute Center (NCIC)] may be conducted on each employee and vehicle prior to issuance of a pass and/or during the performance period of the contract.

Adverse information or failure to consent to such check may result in such individual being prevented from entering the installation.

(1) It is contractor’s responsibility to employ personnel and subcontractors that have the ability to obtain installation access. Employees/subcontractors that are denied installation access does not affect contractor’s performance period.

(d) Contractors are required to ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States (reference FAR Clause 52.222-54, Employment Eligibility Verification). Persons found to be undocumented or illegal aliens will be remanded to the proper authorities.

(e) Effective 15 Aug 2016, the United States Air Force will implement REAL ID Act requirements IAW Public Law 109-13, 49 U.S.C., section 30301 and Code of Federal Regulations (CFR) Title 6, Part 37.

(f) After 15 August 2016 contractors seeking base access will not be granted a base pass unless they have an ID card that meets the minimum standards set forth in the regulation listed above. A State ID will no longer be accepted unless it is the new updated “Real ID”. A Real ID driver's license or ID card has a gold circle with a star cutout in the upper right-hand corner.

(g) Personnel who don't possess REAL ID compliant credentials will have to provide acceptable alternative forms of ID. Some of the more common acceptable credentials are:

(h) United States Passport Personal Identification Verification (issued by the Federal Government) PIV-I cards (issued by non-Federal Government entities) U.S Certificate of Naturalization or Certificate of Citizenship (Form N-550) Veterans Identification Card Veterans Health Identification Card U.S. Permanent Resident Card (Form I-551) Foreign Government issued Passport DHS issued employment authorization document that contains a photograph (Form I- 766)

(i) The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

(j) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(k) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management as applicable.

(l) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(m) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL (AUG 2004)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel authorized a CAC to the contracting officer. The contracting officer will provide a copy of the listing to the government representative in the local organization designated to authorize issuance of contractor CACs (i.e., “authorizing official”).

(2) Contractor personnel on the listing shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the contractor’s listing and return the DD Form 1172-2 to the contractor personnel.

(3) Contractor personnel will proceed to the nearest CAC issuance workstation (usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship. The CAC issuance workstation will then issue the CAC.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)