Attachment__3_-_Moody_Instructions.pdf

MDY 02-26 REQUIRED INSURANCE (APR 2011) LOCAL INSTRUCTION

(IAW FAR 28.306(b))

Reference contract clause FAR 52.228-5, “Insurance—Work on a Government Installation” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required

MDY 08-01 BASE ENTRY AND FORCE PROTECTION (FP) REQUIREMENTS (MAR 2012) LOCAL

INSTRUCTION

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all force protection regulations of the installation.

1. Background Checks: All prime and subcontractor employees entering the installation will require, and must consent to, criminal background checks. The contractor will provide a list of all prime and subcontractor employee names to 23 CONS for use in conducting these background checks. After 23 CONS review of the list of names, the contractor will provide the reviewed list and completed consent forms for criminal background checks for all personnel no later than five days prior to the start work date. The 23 SFS will conduct all criminal background checks. These background checks, once conducted, will be considered valid for the time period stated on the reviewed list but not to exceed a period of one year. If the contract employee has a previous history of extreme crimes, the determination whether entry to the installation will be granted will be relayed through the 23 SFS.

2. Visitor’s Pass: Contractors are not allowed to bring guests onto the installation. All contractor employees will obtain a base access pass from 23 SFS in accordance with paragraph 1 above. Failing to do so will result in debarment from the base of any employee found on the installation without the appropriate documentation.

3. Retrieving Identification Media: The contractor shall retrieve all passes from employees who depart for any reason before the pass expires; e.g. termination, retirement, etc.

4. FP Awareness: The contractor will ensure all employees follow all Moody AFB anti-terrorism Force Protection Condition Measures (FPCONs). Contracting Officer Representatives (COR), Quality Assurance Personnel (QAP), and Functional Commanders (FC) will ensure all contractors know they are responsible for following the Moody anti-terrorism measures. Not all measures apply to everyone. The CORs, QAPs, and FC will give the appropriate FPCON information to the contractors. If clarification is needed, the Wing Anti- Terrorism Office will provide guidance as necessary.

5. Vehicle Searches: All vehicles are subject to search any time by Security Forces. During periods of lightning within 5 miles of the base, vehicle searches will not be conducted for safety reasons. Due to a lack of space, vehicle operators will be asked to leave the installation while waiting for the lightning to stop.

6. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Moody AFB.

7. Reporting Requirements: Contractor personnel shall notify the appropriate authority of any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor shall brief all employees upon initial on-base assignment.

MDY 14-01 CONTRACTOR MANPOWER REPORTING (MAR 2014)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

Contractors can visit https://cmra.army.mil/Login.aspx to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/.

MDY 04-01 WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (MAR 2011) LOCAL

INSTRUCTION

WAWF is a web-based tool for the electronic processing of invoices and receiving reports. The URL for WAWF is https://wawf.eb.mil. There are no charges to use WAWF. New users can obtain assistance with registration and system setup at the WAWF website under “New User”. If additional assistance is required contact the WAWF Help Desk at 866-618-5988 or email cscassig@csd.disa.mil.

Training for WAWF is available at https://wawftraining.eb.mil/. This is a web-based training tool that mirrors the WAWF production site. Be sure to review the Training Instructions prior to beginning the training course.

THE FOLLOWING INFORMATION WILL BE REQUIRED TO ROUTE YOUR INVOICES

CORRECTLY THROUGH WAWF.

When submitting an invoice in WAWF, pay particular attention to the type of invoice. Invoice types and coding used at Moody AFB are:

COMBO = Commodities & Service Contracts Issue DoDAAC = FA4830 Admn DoDAAC = FA4830 Inspect By = blank

Service Acceptor “Ship To” Code = F3E401

The Pay Office DoDAAC is F87700.

Contact email information will be provided by the contract administrator.

Additional information on Electronic Commerce is available at the Defense Finance and Accounting Service (DFAS) Electronic Commerce Tool Box website located at http://www.dfas.mil/ecommerce.html.

Questions concerning payment should be directed to the Customer Care section of the DFAS Limestone office at 866-724-0526. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your Contract Administrator for the customer service phone numbers.

Should you need additional assistance with WAWF, contact your Contract Administrator or the Plans & Programs flight at 229-257-2737.