LINEN Local Guidance.doc

FA4830-09-Q-0102

ATTACHMENT 1

MOODY AFB LOCAL CLAUSES

MDY 02-05 Alt 1

PRE-OFFER QUESTIONS AND CLARIFICATIONS

Any and all questions concerning or requests for clarification of this solicitation, including those from the site visit, must be submitted in writing to the contracting officer 10 calendar days prior to solicitation closing date (see block 8 on page 1). Any and all answers, clarifications, or discussions are not applicable to the contract unless this solicitation is formally amended. You may submit your questions to the address on the Standard Form 1449, page 1, block 9 or other facsimile number(s) found in the "Other Facsimile Information" clause MDY 02-07.

MDY 02-07.

OTHER FACSIMILE INFORMATION (APR 06)

a. Facsimile receiving data and compatibility characteristics are as follows:

Telephone numbers of receiving facsimile equipment--use in the order shown:

229-257-4032

229-257-3547

229-257-2738

229-257-4709

b. The contractor is responsible for the timely submittal of all scheduled items for the contract and shall not facsimile such items to the contracting officer unless expressly requested to do so by the contracting officer or the contracting officer representative. These scheduled items include but are not limited to base passes requests, progress reports, Standard Form 1413s, payrolls, submittals, and invoices.

MDY 02-08.

NOTICE OF AWARD

Award of a contract resulting from this solicitation may be made by the issuance of a written notice of award. Notwithstanding the requirements to execute formal contractual documents, a notice of award shall constitute a binding contract when such is mailed (or otherwise furnished) to the successful offeror.

MDY 02-10.

HOURS OF WORK

The normal hours of work on the military installation are from 7:30 A.M. to 4:30 P.M., Monday through Friday, excluding Federal holidays. Access to work sites may be restricted to these hours and days, unless otherwise specified elsewhere in this solicitation. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment, normally will not be allowed during other than the normal work hours specified above. Work during other than normal hours must be coordinated in advance with the Contracting Officer. This clause is only applicable if specific hours of work are not identified in the contract Statement of Work (SOW) or Performance Work Statement (PWS).

MDY 02-11.

HOLIDAYS

(APR 06)

a. The following Federal legal holidays are observed by this base:

New Year's Day

1 January

Martin Luther King's Birthday Third Monday In January

President's Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

b. All holidays falling on a Saturday will be observed on the preceding Friday. All holidays falling on a Sunday will be observed on the following Monday. The Fourth Friday in November is minimally manned by the installation.

c. The contractor will not perform work on the days identified in paragraphs a or b above.

MDY 02-15.

REQUIREMENTS FOR CONTRACTORS REQUESTING BASE ENTRY

a. All civilian Contractors who work on base must obtain and complete an authorization letter from the Contracting Squadron office. Once that letter is obtained, the AF Form 75 will be issued for the duration of the contract. Contracting passes will not exceed a period of more than one (1) year.

b. Confirmation of Contractor's employees will be accomplished by verifying the person's credentials (driver's license) against the Contractor supplied employee list. AF Form 75's issued in excess of 90 days will have a photograph attached to in the upper left hand corner. Vehicles, etc. will be granted entry to the base upon presentation of a valid bill of lading and/or delivery slip.

c. The employee must show a letter from the Contractor that he/she is the sole driver of the vehicle and is covered by insurance; accompanied by a copy of the registration.

d. When the driver changes vehicles prior to coming onto the base, he/she will stop at the Visitor Center to obtain a vehicle pass for that particular vehicle.

e. Subcontractor employees will have a telephone number of the primary Contractor to vouch them on base when requesting entry.

MDY 02-19.

TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

MDY 02-19.

TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

MDY 02-26.

REQUIRED INSURANCE (IAW FAR 28.306(b))

Reference contract clause FAR 52.228-5, “Insurance—Work on a Government Installation” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required

MDY 02-31 CONTRACTOR CHANGEOVER

The Government reserves the right to conduct site visits in all Contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly changeover to the successor Contractor. With regard to the successor Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

MDY 02-34

CONTRACT CLAUSES

(a) Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

(b) Clauses and provisions in this document will be numbered in sequence, but will not necessarily appear in consecutive order.

(c) The Instructions to the Offeror, Evaluation Factors for Award, and Representations Section(s) will be physically removed from any resultant award. The Representations Section will be deemed to be incorporated, by reference, in that award.

MDY 04-01A WIDE AREA WORKFLOW STATEMENT

In order to receive awards from the Government Contracting activities at Moody AFB, Georgia, you must now use an E-Invoicing system called Wide Area Work Flow (WAWF).

WAWF is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in the amount of time it takes to process these documents making payment much faster. The web site for this system is https://wawf.eb.mil. There are no charges to use WAWF. All questions relating to system setup can be directed to the help desk at Ogden. Their number is 1-866-618-5988. Questions pertaining to Vendor Training can be directed to the 23 Contracting Squadron at 229-257-3546 or 229-257-2737.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CAGE CODE:

ISSUE DODAAC:

[FA4830 Identifies 23 CONS/LGCB]

ADMIN DODAAC:

INSPECT BY DODAAC:

PLUS SIX EXT:

SERVICE ACCEPTOR:

“SHIP TO” CODE:

PAY DODAAC:

EMAIL POINT OF CONTACT LISTING: (E-mail addresses for POC’s):

SERVICE INSPECTOR:

SERVICE ACCEPTOR:

CONTRACT ADMINISTRATOR:

CONTRACTING OFFICER:

ADDITIONAL CONTACTS:

For this type of contract, select a 2n1 invoice in WAWF.

The paying office DODAAC and mailing address can be located on front of your award document. You can get more information on Electronic Commerce at http://www.dod.mil/dfas/contractorpay/electroniccommerce/ECToolBox.html.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at 1-800-390-5620 or 1-800-337-0371 or faxed to 1-207-328-1660. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers.

MDY 05-01 BASE SECURITY REQUIREMENTS (AUG 2005)

Security Requirements: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide, by all security regulations of the installation. The contractor shall sign an agreement stipulating the security requirements of this contract.

a. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves access to government automated information systems (AIS), unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the Program Manager and the sponsoring agency's Security Manager. An updated listing shall be provided when an employee's status or information changes.

b. Security Training. Contractor employees must receive initial and recurring security training from the contractor's representative concerning the "Security Requirements” associated with the contract on which the employee performs. The government, may provide additional security information to the contractor for dissemination to employees as world events and security requirements change, The contractor ensures contractor employees who fall into the criteria in paragraph c. below ("Suitability Investigations") receive initial and recurring security education training from the sponsoring agency's security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AN 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AN 31-101, The Air Force Installation Security Program.

c. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check, (NAC), before operating unclassified automated information systems (AIS), for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. These investigations shall be submitted by the government at no additional cost to the contractor. The contractor shall comply with the requirements of DoDR 5200.2, Personnel Security Program, and API 33-119, Electronic Mail (E-Mail) Management and Use.

d. Pass and Registration Items. The contractor shall ensure the pass, registration, and identification items required for contract performance are obtained for employees and non-government owned, vehicles.

e. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

f. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

g. Weapons. Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Moody AFB, Georgia.

h. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

i. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

j. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. The contractor shall be responsible for safeguarding government funds and monies received for services or products provided in performance of this contract. At the end of each work period, all government facilities, equipment, and materials shall be secured.

k. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

(1) The contractor' shall immediately report to the Quality Assurance Evaluator (QAE) or Program Manager any occurrences of lost' or duplicated keys.

(2) In the event keys, other than master keys, are lost' or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform' re-keying and deduct 'the cost of such from the monthly payment due the contractor. In the event a master key is °lost or duplicated, all locks and, keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

(3) The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

1. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager.

m. Additional Security Requirements. Additional security requirements, including Communications Security (COMSEC) User Requirements; Command, Control, Communications, and Computer (C4), Systems; Information Assurance (IA) Program; and Operations Security (OPSEC), shall be complied with by contractor personnel.

MDY 06-04

Submission of Invoices and Payment (AUG 2006)

The Government shall pay the Contractor via electronic funds transfer (EFT) upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract (See FAR Clause 52.232-33) .

a) Method of payment. Contractors will be required to submit invoices via Wide Area Workflow (WAWF). Assistance for initial set up and invoicing procedures is available from the contracting officer. All payments by the Government under this contract, shall be made by electronic funds transfer (EFT). As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer. Invoice payment status information for contractors is available at the DFAS web site: http://www.dod.mil/dfas/contractorpay/vedorpayinquiresystemvpis.html

b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes or expires, the Contractor shall be responsible for providing the updated information to the CCR database. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing.

MDY 08-01 FORCE PROTECTION REQUIREMENTS

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all force protection regulations of the installation.

1. Training: Prior to the beginning of any contract, a member of 23 CONS (AT Level II) or the 23 WG/ATO will offer Antiterrorism Level 1 Training to all contractors and their employees.

2. Background Checks: The 23 CONS will obtain consent for criminal background checks from all prime and sub-contractors and provide the 23 SFS the completed criminal background consent forms NLT 5 duty days prior to the contract start date. The contractor will provide a listing of employees with names, dates of birth, and social security numbers for use in conducting criminal background checks. The employee will be required to consent to a criminal background check. The 23 SFS will conduct all criminal background checks. These background checks, once conducted, will be considered valid for a period of one year. If the contract employee has a previous history of extreme crimes, WG leadership with guidance from the legal office would decide if they will be granted entry to the installation.

3. Legal Staus: The contractor will provide valid documentation proving US citizenship or legal immigration status of all employees.

4. Visitor’s Pass: Contractors are not allowed to bring guests onto the installation. All contractor employees will obtain a visitor’s pass from 23 SFS. Failing to do so will result in barment from the base of any employee found on the installation without the appropriate documentation.

5. FP Awareness: The contractor will ensure all employees follow all MAFB Antiterrorism Force Protection Condition Measures (FPCONs). CORs, QAEs, and functional commanders will ensure all contractors know they are responsible for following Moody AT measures. Not all measures apply to everyone. The same would apply to a contractor. The CORs, QAEs, and functional CC will give the appropriate FPCON information to the contractors. If clarification is needed the WG/ATO will provide guidance as necessary.

6. Vehicle Searches: All large (larger than a pick up) commercial vehicles will be searched prior to entering the installation. Open bed pick up trucks and trailers where the contents of the vehicle can be easily identified will not be searched. If the bed of the truck or trailer is cluttered or full and the exact contents cannot be easily identified, the vehicle will be searched. During periods of lightening within 5 miles of the base, vehicle searches will not be conducted for safety reasons. Vehicles that do not require an escort will be allowed entry using normal entry procedures without being searched. Vehicles requiring an escort will be advised of the situation and asked to return at a later time. Due to a lack of space vehicle operators will be asked to leave the installation while waiting for the lightening to stop.

Your company’s CAGE Code

BLANK

BLANK

PLUS SIX EXT:

Lori.riley@moody.af.mil