CTFS_RFP.pdf

SEE ADDENDUM

(No Collect Calls)

FA4819-16-R-4001 16-Nov-2016

b. TELEPHONE NUMBER

850-283-8636

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 19 Dec 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

FA48199. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMBER M MAESTRI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

325 CONTRACTING SQ (STOP 28)

501 AIREY AVE, SUITE 5

TYNDALL AFB FL 32403-5526

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F4A102 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

337 ACS/ADOB

ANTHONY E. GLESSNER

865 BEACON BEACH RD

TYNDALL AFB FL 32403

TEL: 850-283-2967 FAX:

850-283-1033FAX:

TEL: 850-283-8628

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

611512

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

FA4819-16-R-4001

Section SF 1449 - CONTINUATION SHEET

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1—Instructions to Offerors—Commercial Items (Oct 2015)

Federal Acquisition Regulation (FAR) provision paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

FAR paragraph 52.212-1(c), “Period for acceptance of offers,” is tailored as follows: “The offeror agrees to hold the prices firm for 180 calendar days from the date specified for receipt of offers.”

The following is inserted as new paragraph (m) to provision 52.212-1:

1. PROPOSAL PREPARATION INSTRUCTIONS:

To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Non-conformance with these instructions may result in an unfavorable proposal evaluation. If a volume in a proposal exceeds the specified page limit, the excessive pages will not be evaluated. Failure to meet a requirement may result in an offer being ineligible for award.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirement but rather shall provide facts and convincing rationale addressing how the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror's proposal. The response shall consist of four separate volumes:

Volume I Executive Summary and Miscellaneous Data

Volume II Technical Proposal

Volume III Price Proposal

Volume IV Past Performance Proposal

Format for proposal Volumes I, II, III, and IV shall be as follows:

(i) Binding and Labeling. Each written volume of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each volume shall be complete in itself and shall not repeat information contained in other volumes. Each volume shall contain a Table of Contents, Cross References, and a List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. Page 1 of a volume is defined as the first page after the Table of Contents.

All pages shall be numbered. Pages depicting tables, charts, graphs and figures will count toward the page limit.

Elaborate formats, bindings, and color presentations are not desired or required. The number of copies of each volume is specified in Table 1 below.

(ii) Page Structure. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts for charts, tables, or diagram which may not exceed 11 x 17 inches. All printing shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 font size. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

(iii) Electronic Copies. In addition to the paper copies specified for each volume, one electronic copy of each volume of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2010 which includes software programs such as WORD, EXCEL, or

PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard

Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The price volume shall be submitted in EXCEL spreadsheet format and MS WORD for price narrative. The electronic version shall be submitted on a compact disc (CD). USB flash drives, floppy disks, and zip disks are not acceptable. Indicate on each CD the volume number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

(iv) Page 1 of a volume is defined as the first page after the Table of Contents. All pages shall be numbered. Price data of any kind shall be presented only in the Price Proposal Vol III.

(v) The following table summarizes the proposal submission:

VOLUME TITLE PAGE LIMIT

HARD &

ELECTRONIC

COPIES

Volume I: Executive Summary

Master Table of Contents

Tab 1 - Narrative & Authorized Offer Personnel

Tab 2 - Proof of Financial Responsibility

Tab 3 - Offeror Reps and Certs

Tab 4 - Glossary of Abbreviations and Acronyms

Tab 1 limited to 5 pgs. No limit for other tabs

Original plus 3 copies and 1 CD

Volume II: Technical Proposal

Table of Contents

Tab 1 - Subfactor 1: Technical Equipment

Tab 2 - Subfactor 2: Technical Program Management

Tab 3 - Subfactor 3: Quality Control

Tab 4 - Subfactor 4: Transition Plan

Volume III: Cost/Price Tab 1 - SF Form 1449 and amendments , Schedule of Services

Prices

Tab 2 - Price Matrix (Attachment 2) & Fuel Interpolation (if needed)

Tab 3 - Bid Schedule and Bid Description

No Limit

Volume IV: Past Performance

Tab 1-5: PPI References

Table 1

2. SPECIFIC INSTRUCTIONS:

a. VOLUME I: EXECUTIVE SUMMARY AND MISCELLANEOUS DATA. Submit original, three (3) copies, and an electronic copy.

(i) Tab 1 - Narrative & Authorized Offer Personnel (limited to five pages). The Offeror’s narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with 52.212-2 evaluation factors/sub-factors. Also identify authorized Offeror personnel and individuals authorized to negotiate with the Government.

Provide the name, title, CAGE, DUNS, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the company contractually. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. If none proposed, submit a clear Affirmation of no Exceptions, Deviations, or Waivers within the body of the summary narrative.

(ii) Tab 2 - Proof of Financial Responsibility. The Offeror shall submit the financial responsibility questionnaire (completed by the Offeror’s bank) as proof of financial responsibility (see Attachment 3). This will serve as acceptable evidence to the CO that the Offeror has sufficient financial resources to cover startup expenses for this acquisition IAW FAR 9.104-3(a).

(iii) Tab 3 - Offeror Representations and Certifications. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal.

For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(iv) Tab 4 – Glossary of Abbreviations and Acronyms.

b. VOLUME II: TECHNICAL PROPOSAL. Submit original, three (3) copies and electronic copy.

Limited to no more than 25 pages.

Tab 1 - Subfactor 1: Technical Equipment (See 52.212-2, paragraph 3(a)(i))

A. Planned Number and Type of Aircraft

B. Aircraft Performance

C. Technical Characteristics and Specifications

Tab 2 - Subfactor 2: Technical Program Management (See 52.212-2, paragraph 3(a)(ii))

Tab 3 - Subfactor 3: Quality Control (See 52.212-2, paragraph 3(a)(iii))

Tab 4 - Subfactor 4: Transition Plan (See 52.212-2, paragraph 3(a)(iv))

c. VOLUME III: PRICE PROPOSAL. Submit original, three (3) copies and electronic copy.

(i) The Price Volume shall contain:

(1) Tab 1 - SF 1449 and amendments (if applicable): A completed Schedule of Supplies/Services, continuation of SF 1449, blocks 19 through 24 do not need to be completed, the information for these CLINS will come from the Bid Schedule (Attachment 11) and these will be utilized during the performance of the contract.

(2) Tab 2 – Price Matrix: A completed Price Matrix (Attachment 2 to the request for proposal).

Instructions are provided below in paragraph (ii)(4).

(3) Tab 3 – Bid Schedule: A completed Bid Schedule (Attachment 11 to the request for proposal).

Provide the cost per hour for each pricing band; this cost shall match the cost per hour from the Price Matrix. The unit prices and extended amounts are limited to two decimal places.

(ii) General Instructions: These instructions are to assist you in submitting information that is required to evaluate the price reasonableness, completeness, and balance of the proposal. Proposals shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The government may not award a contract based on a proposal with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

(1) Price Reasonableness: A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business. It is expected that price reasonableness will be determined based on the comparison of each offeror’s total evaluated price (TEP) to the TEPs of all evaluated technically acceptable proposals.

(2) Unbalanced Pricing: Offerors are cautioned against submitting an unbalanced offer. Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror’s proposal or the same contract line items as proposed by other offerors). The government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the government.

(3) Price Competition: The government has determined there is a high probability of adequate price competition in this acquisition. However, IAW FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit other than certified cost or pricing data. All information relating to the proposed price including all required supporting documentation must be included in the Price Volume. Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

(4) Price Matrix (Attachment 2): The offeror shall provide the cost of the contract line items as required for the base and each of the option years by completing the Price Matrix. The offeror shall complete the first sheet of the Price Matrix which is labeled as “Price Matrix (USE THIS SHEET).” The next sheet on the Price

Matrix [labeled as “Unprotected Sheet (FORMULAS)”] is identical to the first with the exception that the sheet is not locked so that the offerors can see the specific formulas that make up the TEP. To be clear, the offeror must fill out the first sheet (Price Matrix USE THIS SHEET) for their prices; the Government will not accept prices from the unlocked version of the Excel file. The fillable green Excel cells will be used to automatically calculate the TEP.

All other Excel cells that do not appear in green are pre-calculated and will not be filled in by the prospective offerors. The TEP will consist of the extended amounts of each CLIN (base period, option periods, and FAR 52.217-

8, 6 month extension of services) in addition to the projected cost of fuel for the offeror’s proposed aircraft (see

“Fuel Calculation for TEP” paragraph below). The dollar amount provided for the CLIN Price shall be per hour.

Transition, Travel, and ODC CLINS are pre-established amounts with applicable NTE’s stated in CLIN descriptions. These will be excluded from TEP evaluation; however, the amounts will be added for the purposes of calculating total contract value.

(5) Bid Schedule IDIQ Pricing Bands: Each Line Item CLIN represents a pricing band for a particular period (Base, Option 1, etc.), and orders will be placed against the band that represents the total number of hours ordered to date for that particular period. However, if a order is placed in a pricing band, it does not commit the Government to order the maximum hours in that pricing band.

EXAMPLE: An initial order in the First Option period for 2500 hours will be placed against CLIN 1001, Line Item

AB from the Bid Schedule at that hourly price. If an additional 200 hours are ordered later in that same First Option period, the order will be placed against Line Item AC from the Bid Schedule at the price for AC as the total number of hours ordered for that Option period is now 2700 (which falls in the range of the Line Item AC band).

Note: Evaluation of options and FAR 52.217-8 will not obligate the Government to exercise such option.

Fuel Calculation for TEP: In the Price Matrix, Attachment 2, the offeror shall provide the government with the fuel burn rate (in gallons) for their proposed aircraft based on the flight profile below:

1 hr. flight at ISA +10, 8,000 ft. MSL, 230 KTAS at max gross weight.

Offerors must submit official aircraft charts that confirm this fuel burn. If the charts do not specifically state the exact altitude, temperature, weight, or true airspeed the government is asking for in the above profile, the offeror is responsible for interpolating the data. The offeror must show (step by step) how they interpolated the fuel data by submitting all math with the Price Matrix in Tab 2 of Volume III. This will not count towards any page limit.

It is understood that the contractor will be required to fly many different missions with many different flight profiles.

However, the proposed aircraft and the aircraft fuel efficiency will have a direct impact on the total cost of the CFTS program to the Government, and this one profile will be used as a baseline to estimate approximate fuel cost over the life of the contract and will be included in TEP (but not actual contract price). This fuel burn rate will be multiplied by the number of hours in each CLIN and then multiplied by the current Defense Logistics Agency (1 October 2016) price of a gallon of fuel. This total price will then be added to the price of each CLIN to give the TEP. Because fuel is provided by the United States Government (USG), it is important that fuel consumption of proposed aircraft be evaluated. For this reason, the USG will evaluate the offeror’s fuel burn (using the current DLA price of Jet Fuel) as part of the TEP ONLY.

d. VOLUME IV: PAST PERFORMANCE PROPOSAL. Only references for past efforts/contracts of relevance are desired. Limited to no more than 25 pages. Submit original, three (3) copies, and electronic copy.

(i) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a

PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph (ii) below).

The offeror shall send out the PPQ (Attachment 4) to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY

WITH THE OFFEROR.

Once the questionnaires are completed by the POCs and reviewed by the government, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR. The

Government requests Offerors ensure that their PPI is received by the CO no later than five (5) calendar days prior to the date set for receipt of proposals. PPQs shall be sent directly from your reference to this office marked to the attention of: TSgt Amber Maestri or 2d Lt Britney Petrina, or e-mail to amber.maestri.2@us.af.mil or britney.petrina.1@us.af.mil, or mailed to the following address:

325th Contracting Squadron

Attn: TSgt Amber Maestri or 2d Lt Britney Petrina

501 Airey Ave, Suite 5

Tyndall AFB, FL 32403

(ii) Tab 1-5. Past Performance Information: Provide references on no more than five of the most recent and relevant contracts performed for any customer. Furnish the following information for each contract listed:

(1) Company/Division Name

(2) Service mailto:amber.maestri.2@us.af.mil mailto:britney.petrina.1@us.af.mil

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer POC

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(10) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort

(11) If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance

(iii) The evaluation of past performance information will take into account past performance regarding (1) the offeror (2) predecessor companies, (3) will take into account past performance of key personnel who have relevant experience, and/or (4) will take into account past performance regarding subcontractors that will perform aspects of the requirement when such information is relevant to this acquisition.

(iv) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The government will evaluate not more than four (4) past performances for each party of a first time joint effort.

(v) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

3. GENERAL INFORMATION:

a. Information regarding submission of proposals: Hand carried or mailed (USPS, UPS, FEDEX, etc.) proposals must be delivered to the following address:

325th Contracting Squadron

Attn: TSgt Amber Maestri or 2Lt Britney Petrina

501 Airey Ave, Suite 5

Tyndall AFB, FL 32403

b. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

c. Offerors are cautioned that Tyndall AFB, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED

WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Tyndall AFB prior to the time specified for receipt. Late proposals will be processed in accordance with FAR

52.215-1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

d. FEDERAL HOLIDAYS: The following Federal holidays are observed by this base.

New Years’ Day 1 January

Martin Luther King, Jr Birthday Third Monday in January

George Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

e. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.212-1(g).

f. SITE VISIT: A site visit will be held on 1 December 2016 from 1000-1100. Responses to question asked during the site visit as well as a list of all attendees at the site visit will be posted to the Federal Business Opportunities

(FedBizOpps) website at http://www/fbo.gov (as an Amendment to the solicitation within 5 business days after the site visit). The contractor shall complete the Request for Site Visit Pass attached (Attachment 5) to this solicitation.

The request shall be e-mailed to the Contracting Specialists britney.petrina.1@us.af.mil and amber.maestri.2@us.af.mil NLT five (5) business days prior to the site visit. Once request is received the contractor will be provided the location to meet for the site visit.

g. INQUIRES BY OFFERORS: 2d Lt Britney Petrina (Contract Specialist), TSgt Amber Maestri (Contract

Specialist), Ms. Norma Myers (Contracting Officer) are the sole points of contacts for this acquisition. All questions or concerns regarding this request for proposal must be directed IN WRITING via e-mail (preferred method) to britney.petrina.1@us.af.mil AND amber.maestri.2@us.af.mil or mailed (least preferred method) to the address.

Questions will not be accepted past 5 December 2016 at 4:30 pm CST.

(End of Addenda)

ADDENDA TO FAR 52.212-2

Addenda to FAR 52.212-2—Evaluation—Commercial Items (Oct 2014)

The following is inserted as new paragraph (d) of the provision:

1. BASIS FOR CONTRACT AWARD.

a. This is a competitive, subjective tradeoff best value source selection conducted in accordance with Federal

Acquisition Regulation (FAR) Parts 12 and 15, Air Force FAR Supplement (AFFARS) Mandatory Procedure (MP)

5315.3, and DoD Source Selection Procedures dated 31 March 2016 in which competing offerors’ past performance information will be evaluated on a basis significantly more important than price.

b. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers will be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined unacceptable. The Source Selection

Authority (SSA) will make an integrated assessment best value award decision using the total evaluated price (TEP) and the past performance confidence rating. While the government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process is by nature subjective; therefore, professional judgment is implicit throughout the process.

c. Proposals will be ranked by overall TEP and evaluated starting with the lowest priced proposal. The TEP shall be the sum of: contract line item numbers (CLINs) 0001-5001 (this will include the base year, option years, and the

6-months of service possible under FAR 52.217-8), and the cost of fuel for the offeror’s proposed aircraft using the mailto:britney.petrina.1@us.af.mil mailto:amber.maestri.2@us.af.mil mailto:britney.petrina.1@us.af.mil standard of $2.24 per gallon of Jet Fuel (this is the current price of JP8 from the Defense Logistics Agency current 1

October 2016). To account for the option period(s) possible under Clause 52.217-8 (maximum 6 months), the government will use the price for Pricing Band 1 (1-2000 hrs) of CLIN 4001 (which is considered the maximum number of hours needed during a potential extension). CLIN 0002 (transition period CLIN) is a pre-established amount (not to exceed $50,000) that will be excluded from TEP evaluation; however, the amount will be added for the purposes of calculating total contract value.

d. If the lowest priced offeror receives a past performance rating of “substantial confidence,” proposal evaluations will continue until a minimum of two technically acceptable proposals have been evaluated. At that point, evaluations cease and the Source Selection Authority will make an integrated assessment best value award decision considering the TEP and the Past Performance Confidence Rating.

e. If the lowest priced offeror is rated technically unacceptable or receives a past performance rating of less than substantial confidence, evaluation will continue in order of price until an offeror is rated technically acceptable and receives a past performance rating of substantial confidence. At that point, evaluations cease and the Source

Selection Authority will make an integrated assessment best value award decision considering the TEP and the Past

Performance Confidence Rating.

f. The USG reserves the right to evaluate as few as two proposals as mentioned in paragraphs d and e above.

2. DISCUSSIONS.

a. The government reserves the right to award a contract without discussions with offerors based on the initial proposals submitted. Therefore, offerors are cautioned to submit their best proposal initially. However, discussions may be held and result in Final Proposal Revisions (FPR). Formal responses to discussion items and FPRs will be considered in making the award decision. Offerors should be aware that a complete understanding as to technical, price, past performance, and all terms and conditions of the proposed contract must exist between the offeror and the government at the conclusion of discussions, if held. All offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete.

b. Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the government. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.), rather it is intended to preclude any misunderstandings by the government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the government.

3. EVALUATION METHODOLOGY.

Proposals will be evaluated using three evaluation factors which are (1) technical, (2) price, and (3) past performance.

a. Factor 1: Technical Proposal:

Subfactor 1: Technical Equipment A. Planned Number and Type of Aircraft

B. Aircraft Performance

C. Technical Characteristics and Specifications

Subfactor 2: Technical Program Management

Subfactor 3: Quality Control

Subfactor 4: Transition Plan

The focus of the technical rating is on the offeror’s ability to meet the minimum requirements of the PWS. The government will not search for data to cure problems or address inconsistencies in an offeror’s proposal. The government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating at the subfactor level in accordance with the new DoD Source Selection Procedures effective 31 March 2016, as shown in Table 1 below. To be eligible for award, offerors are required to receive an Acceptable rating in each technical subfactor. Proposals that exceed the evaluation criteria will not receive higher ratings. If one subfactor is determined unacceptable the entire proposal will be determined technically unacceptable and ineligible for award.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The proposals will be evaluated against the following technical subfactors:

(i) Subfactor 1, Technical Equipment: For the government to give the offeror an “acceptable” rating, the offeror must provide technical reports and/or written declarations that fully and accurately address each of the criteria below that meet the PWS requirements.

1. Planned Number and Type of Aircraft: The offeror must state the planned number and type of aircraft they propose for this requirement; per PWS 1.7.2, the offeror must have at least five aircraft available for daily missions. Additionally, all contract aircraft and flight equipment used for performance under this contract must be certified, operated, and maintained in accordance with applicable FAA regulations and directives. Offerors will provide FAA certification and a written declaration affirming aircraft compliance with FAA regulations for operation and maintenance.

2. Aircraft Performance: Aircraft used for the performance under this contract must meet the aircraft performance characteristics listed in PWS para 1.3. Offerors will provide aircraft-specific technical charts/performance data that demonstrates ability to perform the following requirements:

a. Minimum service ceiling of FL 230.

b. Pressurized and capable of maintaining a cabin altitude of less than 10,000 MSL while at service ceiling.

c. Aircraft must have a stall speed (clean configuration) of not greater than 110 KIAS.

d. At ISA +10C, 15,000 ft. MSL while carrying 739 lbs. useful load plus required fuel: a minimum speed of 230 KTAS.

e. At ISA +10C, 15,000 ft. MSL while carrying 739 lbs. useful load plus required fuel: a minimum range of 800 nm.

f. At ISA +10C, 15,000 ft. MSL while carrying 739 lbs. useful load plus required fuel: capable of 45 degree bank level turns.

3. Technical Characteristics and Specifications: Each aircraft used for the performance under this contract must meet the aircraft technical characteristics and mission specific requirements as outlined in

PWS Para 1.4 and 1.5. For the government to give the offeror an “acceptable” rating, the offeror must provide technical documentation to prove their aircraft have or will have the capacity to install the following equipment/capabilities. If unable to produce technical documentation, offeror will make a written declaration affirming its capability to accomplish the below requirements:

a. Transmit & receive on the UHF radio frequency band (225 MHz to 399.975 MHz) to include simultaneous monitoring of 2.43.0 MHz (guard).

b. Transmit/receive on FAA VHF frequency bands, (118.000 MHz to 136.950 MHz). This radio must be approved for IFR flight at altitudes up to and including the aircraft service ceiling.

c. VHF Omnidirectional Range (VOR)/Distance Measuring Equipment (DME).

d. Radar transponder with 4096 code capability.

e. Encoding altimeter.

f. Instrument Landing System (ILS) receiver.

g. Area navigation system.

h. Capable of providing traffic positioning and targeting data for aircraft within a 20 NM radius.

i. Capable of operating in a decentered mode and provide bearing/range data to traffic based on a common point (bulls eye).

j. Provide the Data Link Subsystem (DLS) antenna(s), cabling, and aircraft power connections

[Airborne Tracking Instrumentation System (ATIS) mission support aircraft only].

k. Aircraft shall have a minimum of four (4) forward-facing seats. One (1) seat for the pilot and an additional three (3) seats for students and/or instructors.

l. Aircraft shall have a working intercom system allowing headset communication between the minimum of four seats.

(ii) Subfactor 2, Technical Program Management: Provide an organizational chart showing staffing positions with a title and location for each position, and describe in detail how the proposed staffing concept will meet all PWS requirements. Describe the process to recruit, hire, and retain personnel necessary to meet PWS requirements and also describe the way the offerors structure will interface with the Government. For the government to give the offeror an “acceptable” rating, the offeror must provide an acceptable staffing plan with proposed workforce resumes to meet following requirements below:

1. All contractor employees shall have the following current and valid professional certifications before starting work under the contract:

a. Maintenance Supervisor: FAA Airframe and Propulsion (A&P) License

b. Pilots: Commercial Pilot License with instrument ratings

c. Pilots: A minimum of one (1) Certified Flight Instructor to support internal/contractor pilot training

2. All contractor employees shall have the following:

a. Certified in accordance with the applicable FAA directives for their respective duties

b. Able to operate aircraft within FAA, USAF, and host unit regulations

c. Able to operate aircraft within FAA flight time and crew duty time limitations

d. Pilots: A minimum of one (1) year experience in a fighter type aircraft, flight line operations, and Battle Management Command and Control (BMC2) procedures

e. Maintenance Personnel: Training and experience in aircraft towing, refueling/defueling

3. Executing tactical air-to-air and air-to-surface mission planning, briefing, mission execution, and debriefing requirements to include:

a. Executing tactical intercepts, tactical formations, and mutual support philosophies

b. Understand the intercept phases of an air-to-air mission from the air weapons officer/weapons director perspective.

c. Executing up to 2v3 non-maneuvering/maneuvering launch and decide and launch and leave live mission using general aviation aircraft.

d. Applying positive identification (PID) and collateral damage estimation (CDE) ROE constraints in the execution of live, simulated air-to-surface mission execution.

(iii) Subfactor 3, Quality Control: For the government to give the offeror an “acceptable” rating, the offeror must provide an effective approach that adequately addresses quality control and transition plan requirements as outlined in the PWS. The offeror must provide a Quality Assurance Plan in accordance with FAA regulations for all services and materials rendered in addition to the following criteria:

1. Flight and ground safety program

2. Training program for aircrew and ground crew

3. Quality control and quality assurance plan

(iv) Subfactor 4, Transition Plan: The offeror must clearly demonstrate how their transition plan meets the objective of becoming one hundred percent self-sufficient by the contract start date. For the government to give the offeror an “acceptable” rating, the offeror must provide an effective approach that adequately addresses the transition plan requirements as outlined in the PWS para 1.16.

b. Factor 2: Price. The government will rank all offers by TEP, including all option prices. The price evaluation will document the fairness and reasonableness of the total evaluated price.

(i) Complete the first tab of the Price Matrix (Attachment 2).

(ii) Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR

Parts 6 and 17. FAR clause 52.217-8, Option to Extend Services, authorizes the government to extend the contract more than once but shall not exceed 6 months. The CO may exercise this clause one time only during the life of the contract at any option period. The price of a 6-month extension authorized by 52.217-8, Option to Extend Services, will be added to the contract; it will consist of the price listed in Pricing Band 1 (1-2000 flight hours) of CLIN 4001

(which is considered the maximum number of hours needed during a potential extension); it will be included in the

TEP.

(iii) The Government will solely rely on the Price Matrix for the TEP. The base period and each of the option year periods will be separated into five different CLINs and each CLIN will be further broken down by

Pricing Bands per the Bid Schedule (2,000 – 4,000 hours increased by 500 hour increments). The TEP will be calculated using probability factors (0.1 for 2000 hours, 0.2 for 2500 hours, 0.4 for 3000 hours, 0.2 for 3500, and 0.1 for 4000 hours) based on historical and projected hours required for the CTFS contract. For example, because the

USG projects 3,000 hours to be the most probable task order size, it is weighted the heaviest. Therefore, the TEP will be the corresponding factor multiplied by the summation of: the contractor’s proposed prices for the base and all option periods (including the six-month extension of services calculated by the government) and the cost of fuel using the offeror’s provided average fuel burn per hour with the current price of a gallon of jet fuel (JP8) from the

Defense Logistics Agency (price dated 1 Oct 2016). Evaluation of options and/or extensions shall not obligate the government to exercise such options or extensions. FAR 52.217-8, Option to Extend Services, is not to be considered part of any option period and will be a separate option exercised if it is utilized. Offerors will not be required to submit pricing for a six-month extension of services or associated flight hours. The government will develop a TEP, which will include this pricing, based on the offeror’s proposed pricing for CLIN 4001 Pricing Band

1 (1-2000 flight hours). Please see sheet two of the Price Matrix labeled “Unprotected Sheet (FORMULAS)” for the specific formula used to calculated this six-month extension.

c. Factor 3: Past Performance. The government will evaluate recent and relevant performance information on all offerors based on (i) the references provided by the offeror, and (ii) any past performance information obtained from the past performance questionnaire (Attachment 4), and (iii) any data independently obtained by the government to include, but not limited to, Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), etc. If a reference identified by the offeror in accordance with 52.212-

1(m) 2.d (ii), does not submit a survey/questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

Past performance regarding predecessor companies of the offeror and/or subcontractors, key personnel, and subcontractors that will perform aspects of the requirement, if applicable (see 52.212-1(m) 2.d (ii)), will be rated as highly as past performance information for the principal offeror.

(i) Recent past performance information includes contracts performed and/or being performed for any customer within the last five (5) years prior to the issuance date of the solicitation.

(ii) Relevant contracts performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation. The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings Past Performance Relevancy Ratings

Rating Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(iii) Performance Quality Assessment: For each of the recent past performance information reviewed, the performance quality of work will be assessed based on the (i) Quality Assessment Criteria evaluated in the Past

Performance Questionnaire (Attachment 4) and (ii) the evaluation ratings in the Federal Past Performance

Information Retrieval System (PPIRS), if available.

(iv) The purpose of the past performance evaluation is to assess the degree of confidence the government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance.

As a result of the relevancy and performance quality assessments, offerors will receive an integrated past performance confidence assessment rating as described in Table 3 below:

Table 3. Past Performance Confidence Assessment Ratings Past Performance Confidence Assessment Ratings

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror’s performance record, the government has no expectation that the offeror will successfully perform the required effort.

Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

(v) Integrated Assessment. In order to be considered for award, the offeror’s technical proposal must be rated as “Acceptable.” The government reserves the right to award a contract to other than the lowest price offer if the

SSA determines that the difference in the Past Performance Confidence Rating of another offeror justifies the higher price premium. In that event, the Source Selection Authority will make an integrated assessment best value award decision comparing the TEP and the Past Performance Confidence Rating.

(vi) In the case of offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror may not be evaluated favorably or unfavorably on the factor of past contract performance (see FAR 15.305(a)(2)(iv).) In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral.” Although the SSEB may not rate an offeror that lacks recent, relevant past performance favorably or unfavorably with regard to past performance, the SSA may determine that a

“Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral

Confidence” past performance rating in a best value tradeoff.

(End of Addenda)

NOTICE TO OFFERORS

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse an offeror for any costs.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 3,000 Hours CTFS Hours

FFP

Base Year - Nonpersonal Service: Provide all personnel, supervision, equipment, tools, materials, spare parts, bench stock levels and other items and services

(except as specified as Government Furnished) to perform maintenance and operations of Contracted Training Flight Services (CTFS) at Tyndall AFB, Florida, IAW Performance Work Statement (PWS), Contracted Training Flight

Services (CTFS) and Bid Sheet. Base Year Period of Performance 1 July 2017 -

28 Feb 2018

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot Transition Period

FFP

Nonpersonal service: Transition Period

There will be a Not To Exceed (NTE) Amount of $50,000

Period of Performance 1 Mar 2017 - 30 Jun 2017

UNIT UNIT PRICE MAX AMOUNT

1001 4,000 Hours OPTION CTFS Hours

FFP

Option Period 1 - Nonpersonal Service: Provide all personnel, supervision, equipment, tools, materials, spare parts, bench stock levels and other items and services (except as specified as Government Furnished) to perform maintenance and operations of Contracted Training Flight Services (CTFS) at Tyndall AFB, Florida, IAW Performance Work…