Combined Synopsis Soliciation Protestant RE Coordinator.pdf

Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481420TF0019 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01; Effective 12 November 2019

This is a set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 611710 with a size standard of $16,500,000.00.

The purpose of this combined synopsis and solicitations for the purchase and delivery of Protestant Religious Education Coordinator Services in accordance with the attached Performance Work Statement (PWS). The bid schedule and contract CLIN schedule are below

Item Description Qty Unit Unit Price Total Price 0001 Base Year: Protestant Religious Education

Coordinator Services 12 Months

1001 Option Year 1: Protestant Religious Education Coordinator Services

12 Months

2001 Option Year 2: Protestant Religious Education Coordinator Services

12 Months

3001 Option Year 3: Protestant Religious Education Coordinator Services

12 Months

4001 Option Year 4: Protestant Religious Education Coordinator Services

12 Months

5001 52.217-8 Extension: Protestant Religious Education Coordinator Services (To Be priced at the monthly cost of OY 4).

6 Months http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 16 December 2019 RFQ due time: 10:00 A.M. ET Email to: Derek.botelho.1@us.af.mil and wanda.noel@us.af.mil

THIS MUST BE SENT TO THE POCS AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL

BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to 10 December 2019 by 1:00 P.M. ET

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

1) Price

2) Technical ability of the service offered to meet the Government requirement

3) Past Performance

Price

Received quotes will first be ranked and arranged by price (lowest first) before the Government assesses technical capability. Offers will be evaluated based on total price. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise option(s). IAW FAR 52.217-8, a 6 month extension will be evaluated as part of the initial price evaluation. If the offeror does not provide a separately priced line item for the six month extension, the Government will evaluate the extension using the offerors provided rates for the base and/or option years.

Technical

An offeror must provide specific evidence that they are capable of fulfilling the requirement.

Technical criteria will be evaluated by a technical advisor for compatibility/functionality review and rated IAW Table A-1 (as provided below). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following (if applicable):

(1) Requirements of the solicitation (Item Numbers), Performance Work Statement (PWS) and government standards and regulations pertaining to this requirement.

Table 1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Past Performance

This factor is assessed with an overall performance confidence assessment (PCA) rating (Table 3) which is based on an integrated assessment of the Offerors recent, relevant and quality past performance.

The resulting performance confidence assessment rating is determined at the factor level and represents an overall evaluation of contractor performance. Offerors without a record of recent, relevant and quality past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an "Neutral Confidence" rating for the Past Performance factor.

Recency Assessment: An assessment of the past performance information contained in the Offeror’s submittals will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed within the past five (5) years from the date of issuance of this solicitation. Any single reference that fails this condition may be deemed to be “Not Recent” and may result in an overall Past Performance rating lower than “Substantial Confidence”.

Relevancy Ratings: The Government will use the following relevancy definitions/ratings when assessing relevant past performance (Table 2). To obtain a “Relevant” rating, offerors must describe in detail how closely the provided services performed under identified contracts relate to the Performance Work Statement. Failure to provide required detail will result in a rating less than “Relevant”. References evaluated as less than “Relevant” may result in an overall Performance Confidence Assessments Rating of less than Substantial Confidence.

Table 2: Relevancy Ratings Adjectival Rating Description Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires. (i.e., Reference describes experience in fulfilling same market segment and describes in detail how closely the provided services performed under identified contracts relate to the Performance Work Statement).

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires. (i.e., Reference does not describe experience in fulfilling same market segment and/or provides no detail resembling how closely the provided services performed under those contracts relate to the Performance Work Statement).

Performance Quality Assessment: The Government will consider the performance quality of recent, relevant efforts. For each recent, relevant past performance reference reviewed, a performance quality rating (PQR) will be assigned by the performance raters in accordance with the Performance Quality Ratings (Table 3).

More relevant and more recent past performance may weighed more heavily than less relevant less recent past performance.

Table 3. Performance Quality Ratings

CODE PERFORMANCE LEVEL

Exceptional

EXCEPTIONAL – The Contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit.

The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

Very Good

VERY GOOD – The Contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory

SATISFACTORY – The contractor’s performance met contractual requirements.

The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or was resolved satisfactorily.

Marginal

MARGINAL – Performance did not meet some contractual requirements. The contractual performance reflected a serious problem for which the Contractor did not yet identify corrective actions or the Contractor’s proposed actions appeared marginally effective or were not fully implemented.

Unsatisfactory

UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contained serious problem(s) for which the Contractor’s corrective actions appeared, or were, ineffective.

N/A NOT APPLICABLE – Unable to provide a performance level.

The Government will use the following definitions/ratings in Table 4 when making an overall Performance Confidence Assessment (PCA). Below are the definitions and evaluation process that the government will utilize:

Table 4: Performance Confidence Assessment Rating Method Adjectival Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

The evaluation process shall proceed as follows:

A. The Government will rank all offers according to price, including any option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the pricing schedule by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each.

B. The Government will begin evaluation at the lowest priced proposal and shall evaluate the technical proposal on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. If an Offeror’s technical proposal is determined to be unacceptable the offer will no longer be considered for award and the Government will continue evaluation (in order by price) of the next proposal.

C. After the Government determines an offerors technical proposal to be acceptable, past performance shall be evaluated and assigned an adjectival rating based on the overall Performance Confidence Assessment.

D. If the lowest priced offeror receives an acceptable technical rating and the evaluated offer is judged to have a “Substantial Confidence” performance rating and the offeror is determined to be responsible, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

E. If the lowest priced offeror with an acceptable technical proposal is not judged to have a “Substantial Confidence” performance assessment, the next lowest priced offeror with an acceptable technical proposal will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Government will then make an integrated assessment best value award decision.

F. If no contractor’s past performance is rated “Substantial Confidence” the Government reserves the right to award to a lower confidence rated contractor after a tradeoff analysis between price and performance confidence is conducted and the Government will make a determination as to the best value to the Government.

G. Award will be made to the Offeror who gives the Government the greatest confidence that they will best meet or exceed the requirements and provide affordability. This may result in an award to a higher-rated, higher-priced offer, where the decision is consistent with the evaluation factors and the Contracting Officer determines that the past performance of the higher-priced offer outweighs the price difference. While the entire evaluation team strives for maximum objectivity; the selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process. Ultimately, the contract will be awarded to the Offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government.

H. Award may be made without discussions with Offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the Offeror's best terms from a technical, past performance and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. When discussions/negotiations occur, each participating Offeror shall be given an opportunity to revise their proposal to reflect any changes that may have resulted from the discussions/negotiations. The Contracting Officer will award the contract to the Offeror offering the best value to the Government, based on either the initial or a revised proposal.

52.225-18 – Place of Manufacture.

As prescribed in 25.1101(f), insert the following solicitation provision:

Place of Manufacture (Mar 2015)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000- 9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/25.htm#P1185_116974

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

(End of provision)

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 17), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 18), additionally, the following FAR clauses cited in 52.212-5 are applicable:

The following AFFARS clauses are applicable to this solicitation:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICCOL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1595_233379

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in AFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Air Force Installations

As prescribed in AFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

As prescribed in AFFARS 5342.490-2, insert a clause substantially the same as the following clause in solicitations and contracts:

COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (OCT 2019)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

Use if you have options: In addition, the government may further extend the performance period for up to six months under FAR 52.217-8.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

http://acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Performance Work Statement dated (02 Dec 19)

2. Provisions and clauses

3. Wage Determination http://acquisition.gov/