Attach_2_Instructions_and_Evaluation_Criteria.pdf

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ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

The Government will award a Purchase Order resulting from the solicitation to the responsible offeror whose proposal conforms to the RFQ and its attachments, at a minimum, meets the requirements stated in the Performance Work Statement (PWS) (See Attachment 4), and is the most advantageous to the Government, price and other factors considered. Factors being utilized to evaluate proposals are:

Factor 1 – Price Factor 2 – Past Performance

PROPOSAL PREPARATION INSTRUCTIONS: Provide one (1) electronic proposal copy. The proposal shall be submitted in three sections: Administrative, Price and Past Performance.

Proposals must be submitted by 10 Jul 2019 at 10:00 a.m. EST. Contractors shall submit questions pertaining to the RFQ to the Contract Administrator (CA) via e-mail within 10 business days of RFQ issuance. In the event issues pertaining to the RFQ package cannot be resolved to the satisfaction of the contracting officer, the contracting officer reserves the right to withdraw or cancel the proposed RFQ at no additional cost to the government. Proposals must be submitted via e-mail to amy.soeder@us.af.mil and melissa.biggar@us.af.mil. The Government will not be responsible for any failure of transmission or receipt of the proposal, or any failure of the Offeror to verify receipt of the proposal. All proposals submitted after the deadline may be considered untimely and ineligible for award.

The proposal shall be clear, concise and include sufficient detail for effective evaluation. Responses to this RFQ shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such proposals from consideration for award.

The proposal shall not contain any extraneous information such as advertisements, or marketing information.

SECTION I – ADMINISTRATIVE (Page Limitation, 2 Pages): Within the Administrative section, Offerors shall ensure that the proposal reflects Offeror's name, address, and telephone number CAGE code and DUNS number; the full address, phone, and facsimile numbers of the Offeror; points of contact (POCs) authorized to negotiate with the Government on the Offeror's behalf; a statement confirming the Offeror is willing to hold its prices firm for at least 90 days from the date specified for receipt of offers.

Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code (541611) and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date proposals are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provisions located within this solicitation shall be completed and included with the proposal: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein.

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Offerors shall submit signed and dated proposals via e-mail no later than 10 Jul 2019 at 10:00 a.m. EST to amy.soeder@us.af.mil AND melissa.biggar@us.af.mil.

**Please note: Hard copies of the proposal will not be accepted**

SECTION II - FACTOR 1 – PRICE (Page Limitation, 1 Page):

The Offeror shall submit proposed pricing for all contract line item numbers identified in the RFQ. Cost and Pricing Data is not required under competitive and commercial acquisitions, but if only one proposal is received - Other than Certified Cost or Pricing data may be required.

SECTION III - FACTOR 2 – PAST PERFORMANCE (Page Limitation, 6 Pages):

The Offeror shall submit no more than three (3) past performance references as part of the past performance submittal. A past performance reference shall consist of a Task Order or stand-alone contract for a Government or commercial client. All past performance references submitted by the Offeror shall be submitted in the past performance volume and, will be identified on the Project Summary Sheet. CPARS may be submitted in addition to Project Summary Sheets but not in lieu of, PPQs will not be accepted in place of Project Summary Sheets.

Note. The Project Summary Sheet must contain contract numbers, descriptions of work, periods of performance and, POC emails/phone numbers. Any past performance reference that does not contain valid/ current POC contact information or, if the POC provided cannot validate work identified on the project summary sheet, the past performance reference will not be evaluated.

The Government reserves the right to use both the information provided in the Offeror’s Past Performance submittals and information obtained from other sources available to the Government, to include, but not limited to, the MQS MILDEPT report, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and commercial sources and/or non-Government sources, such as any commercial business or customers referenced by the Offeror in any of the past performance information disclosed.

NOTE: It is the responsibility of the Offeror to complete and submit past performance references the Project Summary Sheets. These are not Past Performance Questionnaires and do not have to be completed by the contractors’ customers. An electronic copy of the Offerors Project Summary Sheets shall be submitted with the Offerors proposal. Recent and relevant references from previous competition may be used if it is within same scope of work.

(End of Provision)

END OF ADDENDUM TO 52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Past Performance

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When evaluated, price is equal in importance to past performance.

1. Basis for Contract Award

a. This solicitation is conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS).

These regulations are available electronically at the Air Force (AF) FARSite, http://farsite.hill.af.mil.

b. A contract will be awarded to the lowest priced offeror whose offer conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to 52.212-1) and receives an “Acceptable” Past Performance rating. Failure to provide a complete offer conforming to the entire solicitation (i.e. 52.212-1, 52.212-2, Applicable Addendums & contract provisions/clauses) will result in that offeror not being eligible for award.

2. Number of Contracts to be Awarded

a. The Government intends to award one (1) contract as a result of this solicitation.

3. Evaluation Process

a. First, the Government will arrange all proposals conforming to the solicitation by Total Evaluated Price (TEP) from lowest to highest and evaluate prices IAW FAR 15.404-1(b).

b. Secondly, the Government will evaluate the offerors past performance for the three (3) lowest priced offers. If the eligible lowest priced offeror is evaluated to have an “Acceptable” past performance rating, award shall be made to that offeror without further consideration of any other offers. If the eligible lowest priced offeror is determined to have an “Unacceptable” past performance rating, the Government evaluation team will evaluate the next eligible lowest priced offeror until an “Acceptable” past performance rating is achieved or until all offerors are evaluated.

If all offerors are evaluated and no “Acceptable” past performance rating is achieved, the Government reserves the right to enter into discussions if it is deemed to be in the best interest of the Government.

c. Factor One: Price

i. For the purpose of evaluation the Government will evaluate an offerors proposed price utilizing one or more of the techniques located at FAR 15.404-1(b). Proposed prices shall be fully burdened inclusive of all direct and indirect costs (e.g., profit, fringe benefits, salary, indirect rates and overtime hours). An offeror’s Total Evaluated Price will be determined by adding CLINs 0001 through 1001. Round all prices up to the nearest whole cent.

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d. Factor Two: Past Performance

i. Offerors must provide (as part of Volume II) a list (references) of no less or more than three (3) of the most recent and relevant contracts performed for Federal agencies and commercial customers. Offerors whom identify less than 3 references due to a lack of relevant past performance must comply with section d(vi) below. Offerors whom provide less the minimum number (3) of past performance references and fail to comply with section d(vi) below, will result in that offeror being determined “non-responsive” and removed from consideration.

ii. The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of the PWS. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel (if applicable) who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. The Government shall evaluate an offerors Past Performance using the ratings idenified in Table 1.

Table 1 – PAST PERFORMANCE RATINGS Rating Description ACCEPTABLE Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

UNACCEPTABLE Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

iii. The Government will use the following recency and relevancy definitions when assessing recent and relevant contracts:

Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevancy Assessment: As described in Table 2 below, the Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the provided products/services performed under those contracts relate to the Performance Work Statement (to include magnitude of effort) provided and assign a rating of “Relevant or “Not Relevant. A relevancy determination of the offeror’s past performance will be made based upon the aforementioned considerations, including joint venture partner(s) and major and critical subcontractor(s). In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Past performance information deemed “Not Relevant” will result in an “unacceptable” past performance rating.

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Table 2 – RELEVANCY ASSESSMENTS Rating Definition RELEVANT Present/past performance effort involved essentially the same scope and magnitude of effort and complexities described in the

PWS.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities described in the

PWS.

iv. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal volume and information obtained from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers,Contracting Officers and Fee Determining Officials; the Defense Contract Management Agency (DCMA), and commercial sources.

v. Assigning Ratings. Past performance submissions determined to be neither recent and/or relevant, will result in an offeror receiving a performance confidence assessment of “Unacceptable”. Negative past performance found using sources described in section d(iv) above, may result in a past performance confidence rating of “Unacceptable”.

vi. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance. Offerors without a record (minimum of 3 references) of relevant past performance will be required to affirmatively demonstrate its responsibility by providing supporting documentation. Supporting documentation must provide evidence that the offeror:

(1) Has adequate financial resources to perform the contract, or the ability to obtain them;

(2) Is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(3) Has a satisfactory performance record;

(4) Has a satisfactory record of integrity and business ethics;

(5) Has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors);

(6) Is otherwise qualified and eligible to receive an award under applicable laws and regulations.

vii. Should supporting documentation be evaluated to reflect an offeror lacks certain elements of responsibility the contracting officer shall –

(1) Withhold contract award (see 19.602-3); and

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(2) Refer the matter to the cognizant SBA Government Contracting Area Office (Area Office) serving the area in which the headquarters of the offeror is located, in accordance with agency procedures. Within 15 business days (or a longer period agreed to by the SBA and the contracting agency) after receiving a notice that a small business concern lacks certain elements of responsibility, the SBA Area Office will notify the concern and the contracting officer that the COC is denied or is being issued. Failure to be issued a COC will result in that offeror being determined ineligible for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

END OF ADDENDUM TO 52.212-2