Addendum_to_52.212-1 _Instructions_to_Offerors.docx

52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS SOLICITATION PROVISIONS ADDENDUM The following additions/changes are made to FAR provision 52.212-1, which is incorporated by reference:

1. Solicitation number: FA4814-16-R-0003

1. Requests for clarification. Address any questions or concerns you have to the CO or CA. Written requests for clarification may be sent by e-mail to andres.rincon@us.af.mil or ramon.jimenez.7@us.af.mil or by mail to the address located in block 9 of the standard form 1449. No phone calls will be taken. All requests for clarification/questions are due no later than 01 August 2016 at 11:00 AM Eastern Standard Time.

1. Receipt of offerors. Offers are due no later than 18 August 2016 at 11:00 AM Eastern Standard Time to the 6th Contracting Squadron, 2610 Pink Flamingo Avenue, Building 147, MacDill AFB, FL 33621-5119. No faxed offers will be accepted. The offeror is solely responsible to make sure their offers are received by the deadline.

1. “Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

1. Notice of Site Visit:

A Site Visit will be conducted at MacDill AFB on 27 July 2016, meeting in the parking lot of the Visitor Center, Dale Mabry Gate, MacDill AFB, Fl. The purpose of this site visit is to tour a sampling of the various collection points that are included in the Refuse and Recycling Collection/Disposal requirement. The tour will include stops at some of the various facilities listed in Appendix A (Table 2), of the Performance Work Statement (PWS),a presentation will be made during the tour. Attendance to the site visit is not mandatory and will not affect ranking of proposals.

a. After signing in at the Visitor Center and receiving Base access pass, all participants are required to assemble NLT 8:45 AM in the parking lot of the Visitor Center, Dale Mabry Gate. Government transportation will be provided from that point. Government transportation will leave the visitor Center parking lot promptly at 9:15 AM. Site visit will conclude no later than 1:00 PM. Please arrive early. POVs will remain in the Visitor Center parking lot.

b. Submit names of attendees (no more than two people per interested party) to SrA Andres F. Rincon, Contract Specialist, e-mail: andres.rincon@us.af.mil, no later than 22 July 2016. The following information is required for each attendee: As it appears on valid driver’s license: Social Security number, Driver License number, State of issue, Date of birth, Full legal name, License plate of vehicle, model/make/color/year of vehicle and the respective company name, address and phone number. This information must be provided in order to ensure access to the military base, and adequate transportation for the attendees. All offerors are responsible for confirming receipt of e-mails to SrA Andres F. Rincon. Failure to submit required information by the due date may result in delay in processing base access pass, or denial of access to the base.

c. Following the site visit, offerors are requested to submit questions to SrA Andres F. Rincon, e-mail: andres.rincon@us.af.mil no later than 01 August 2016, 11:00 AM. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

1. GENERAL INSTRUCTIONS

a. This section provides general guidance as well as specific instructions on the format and content of an offerors submissions. The offeror’s submission must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package will be considered non-responsive to this solicitation and will not be evaluated for award. For the purposes of this solicitation, non-responsiveness refers to (but is not limited to): Failure to follow submission procedures and format (as contained/described herein), Failure to provide a Unit Price and Extended Total/Amount for each Contract Line Item, failure to respond to each subfactor as part of your technical approach and failure to provide the required number of past performance references required by this solicitation. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided may result in an unfavorable evaluation.

b. Offers shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offeror submissions should not simply rephrase or restate the Government’s requirements, but rather shall provide supporting evidence reflecting an offerors ability to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s submission.

c. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

d. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful submissions. The Government will destroy extra copies of such unsuccessful submissions.

0. GENERAL INFORMATION

1.1.1 Point of Contact – The Contracting Officer (CO) and Contract Administrator (CA) are the sole points of contact for this acquisition.

1.1.2 Discrepancies – If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial submissions, as received, without discussion.

1.2 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare submissions as set forth in the organizational table below. The titles and contents of the volumes are defined in the below table, all of which shall be within the required page limits and with the number of copies shown below.

Submission Organization:

1 Digital Copy on a Compact Disk No Limit

1 Digital Copy on a Compact Disk

III

Past Performance Original Plus four (4) Copies 1 Digital Copy on a Compact Disk

1.2.1 Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal and (for paper copies) will be returned to the offeror as soon as practicable. Each page shall be counted except the following: cover page, table of contents, tabs, and glossaries.

1.2.2 Technical Capabilities – All Technical Capabilities information shall be addressed only in Volume II. Technical Capabilities shall be as detailed as possible and address all of the subfactors referenced in 52.212-2.

1.2.2 Cost or Pricing Information – All cost or pricing information shall be addressed only in Volume I. Information shall be limited to Contract Line Item Number (CLIN), including unit and extended pricing, as specified in this solicitation.

1.2.3 Past Performance Information – All past performance information shall be addressed only in Volume III.

1.2.4 Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.2.5 Page Size and Format – A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 X 11 inches, not including foldouts. Pages shall be single spaced and text size shall be no less than 12 point. Use at least 1 inch margins on top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 X 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. Foldout pages shall not be used for text. These limitations shall apply to both electronic and hard copy submissions.

1.2.6 Binding and Labeling – Each volume should be separately bound in a three-ring loose leaf binder. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror’s name.

1.2.7 Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments if any. Electronic copies shall be submitted in a format readable by Microsoft Office.

1.2.8 Distribution – The “original” offer shall be identified. Offers shall be addressed to the Contract Specialist and mailed to: 6th Contracting Squadron, 2610 Pink Flamingo Ave., MacDill AFB, FL 33621-5119.

(End of clause)

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