PWS_-_JTFN_Heavy_Equipment_BBQ.pdf

Contract Number: FA4801-xx-x-xxxx

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PERFORMANCE WORK STATEMENT

(PWS)

Engineer Construction Equipment, Vehicles, Maintenance, HAZMAT

Recovery & Disposal, Fuel Support and Portable Toilets, Hand Washing Stations, and Service for Baboquivari (BBQ), Arizona

12 Mar 2018

Reviewed:

FIRST M. LAST, Rank, Branch Date Commander

Squadron

Contracting Officer Representative COR)

Organization

Quality Assurance Program Coordinator (QAPC)

49th Contracting Squadron

APPROVED:

Contracting Officer (CO)

49th Contracting Squadron

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TABLE OF CONTENTS

Paragraph Page

1.0. DESCRIPTION OF SERVICES

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT………………..11

4.0 GENERAL INFORMATION

5.0 APPENDICES

A. Contractor Furnished Equipment / Property (2 pages)

B. Heavy Equipment Delivery / Mission Site Location (1 page)

C. Applicable Publications and Forms (1 page)

D. Definitions and Acronyms (3 pages)

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1.0 DESCRIPTION OF SERVICES. The contractor shall provide all skilled and trained support personnel, operational equipment and vehicles, supplies, repair facilities, transportation, tools, materials, supervision, other items necessary to provide rental of ENGINEER CONSTRUCTION EQUIPMENT, VEHICLES, MAINTENANCE, HAZMAT RECOVERY & DISPOSAL, FUEL SUPPORT, PORTABLE

TOILETS, HAND WASHING STATIONS, AND SERVICES in Baboquivari (BBQ), Arizona as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall perform to the standards identified in this contract.

1.1. GENERAL OPERATIONS. The Contractor shall provide delivery of all identified heavy construction equipment in the mission tailored package within Appendix A1 and A2 to the designated staging areas identified in Appendix B. The Contractor shall provide all necessary maintenance actions, within the established repair timelines, to meet equipment and vehicle operational requirements. The Contractor shall provide on-call HAZMAT Recovery & Disposal of all construction site generated HAZMAT as established within the PWS. The Contractor shall provide fuel, equipment, and fuel support as established in the PWS. The Contractor shall provide portable toilets, hand washing stations, and services at the designated mission site area. The Contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and any other items necessary to meet the performance requirements as defined in this PWS, except for those items specified as Government furnished property and services. Equipment will be delivered no later than first day of the period of performance. The designated staging area will be available for equipment deliveries seven (7) days prior to the first day of the contract’s period of performance.

1.1.1. DELIVERY LOCATIONS. Contractor shall deliver Heavy Equipment, fuel, Portable, Toilets, and HAZMAT to the Heavy Equipment delivery Location off of US286 (S. Sasabe Rd.) 3/4 mile north of the town of Sasabe, AZ. Turn right on Rancho De Las Osa Rd and follow for approximately two (2) miles The Contractor shall deliver Two (2) of pickups from the seven (7) support vehicles identified in (Appendix A1 and A2) to the designated unit personnel arrival point at the Tucson International Airport, Tucson, AZ to support the unit’s Advanced Echelon (ADVON) arrival and transportation needs and the remaining five (5) vehicles shall be delivered to the Heavy Equipment delivery location that is identified in Appendix B.

1.2. THIS ITEM INTENTIONALLY LEFT BLANK.

1.3. ENGINEERING EQUIPMENT, VEHICLES, AND MAINTENANCE. The contractor shall be responsible for all maintenance and services, which includes routine preventative maintenance during the contract period, all equipment fluids, fuel additives, lubricants, services, state registrations, insurance cards, and all other operational requirements outlined in local, state, and federal regulations. Government personnel will grease, fuel, and top off fluids for equipment from Contractor-provided resources.

Contractor shall be responsible for coordinating site entry with the US Customs and Border Patrol (USCBP) Sector Headquarters in Tucson, AZ and assigned COR to facilitate the transportation of the heavy equipment to the designated staging area up to seven (7) days prior to the first day of the period of performance, off-loading, and recovering of the heavy equipment from BBQ, AZ site upon completion of the period of performance This includes the deliverables of all service and maintenance records performed in the past six (6) months, next major service required, vehicle registration and insurance, and certification letter from the Contractor verifying the operational condition of each piece of equipment and vehicles identified in the Appendix A1 and A2. This paperwork shall be part of the acceptance paperwork due for each piece of equipment and vehicles that shall be due at the beginning of the scheduled Joint Limited Technical Inspection (JLTI) process.

1.3.1. Contractor shall provide the ability to exchange equipment between missions #1 and #2 if the operational status of the heavy equipment, support vehicles, and support equipment do not meet the

PWS Page 4 of 16 operational equipment readiness required to support the engineer construction project. If equipment and vehicles do not require exchanging, Joint Task Force North (JTF-N) requests that the Contractor performs a Deep Cycle Maintenance and Repair (DCMR) in order to reset the equipment during the first two weeks of each period of performance (POP).

1.3.2. Contractor shall complete tire and/or track repairs and replacement within 24 hours of notification and shall be at no cost to the Government. Non-repairable tire damage resulting in the replacement shall be evaluated for tire wear, defect, and failure or JTF-N Unit(s) caused damage resulting in the tire or track replacement. If the tire or track replacement was caused by the JTF-N Unit(s), the Contractor will file a damage claim against the contract with the CO and notify the COR. The tire tread and/or track life will be determined during the JLTI process, the results will be taken into account when tire or track failure occurs, and prior to charging JTF-N full or partial replacement cost tires or tracks replacement.

1.3.3. The Contractor shall provide all related services information for any equipment that is covered by manufacturer’s warranty.

1.3.4. The Contractor’s program manager (PM) and/or alternate program manager (APM) shall respond to service calls within 60 minutes of notification through either phone or email response back to the COR.

Contractor shall initiate the repair processes by dispatching the appropriate mechanic(s) within two (2) hours of notification during the hours of 08:00 and 15:00 Monday through Friday. The cut-off time for current day response is limited to 15:00, due to the mobilization and travel time to dispatch, load parts and arrive onsite for maintenance prior to 17:00. The Contractor shall perform maintenance repairs and services after the 17:00 cutoff, if necessary, to support equipment and vehicle operational requirements only after the CO has authorized overtime for the work to be performed after hours. The Contractor shall be responsive to outage notification and follow-up status on the assigned mechanic or subcontractor mechanic’s response to site call, diagnosis, repair parts ordering, parts status, repair, and equipment closeout reporting back to the COR. Contractor and subcontractor mechanics shall conduct routine site visits at a minimum of three times per week, with only one day in between visits. On designated service call days, the Contractor shall ensure that appropriate mechanic(s) are available at the mission site by 0800 local, to support the daily preventative maintenance checks & services (PMCS) schedule and/or any reported equipment outages. The Contractor shall be able to respond to critical maintenance repair requests outside normal hours that are coordinated by the appropriate Government representative. When equipment is out of service (not available for use), the Contractor shall repair and return the equipment to an operational status within 24 hours of the initial notification. If the equipment cannot be repaired within the initial 24 hours, the Contractor shall source, move, and provide a replacement piece of equipment that meets the same specifications as indicated in the PWS within forty-eight (48) hours from the initial notification. The 48 hour replacement timeline does not allow for additional troubleshooting or repair time that will adversely affect the sourcing and delivery of a new operational end item. If a replacement cannot be provided within 48 hours of initial outage notification, the Contractor will pro-rate the contract period of performance for the time the equipment is out of service to the Government. The Contractor will inform the CO and COR when a new operational piece(s) of equipment and/or vehicle meets this contract guideline for equipment and vehicle replacement. The Contractor will also provide a plan of action to the CO and COR that outlines corrective actions for a new replacement end item. The Contractor shall collect internal and/or Subcontractor mechanic repair reports to validate repairs with the COR. These repair reports shall be used to generate and provide a weekly report to the COR that will include, but are not limited to equipment outages, repairs, equipment down time, equipment replacements, best practices actions, and maintenance issues or trends.

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1.3.5. The Contractor shall be responsible for transporting equipment to the delivery site, off-loading, uploading, and removing equipment from site upon completion of specified contract period of performance. The Contractor is responsible for evacuating heavy equipment or support vehicles, which cannot be repaired at the mission site and transportation of replacement end item(s) to the mission site.

The Contractor is responsible for all transportation costs associated with evacuation of non-repairable equipment and re-issue of replacement equipment.

1.3.6. In the event of an accident and equipment repairs do not meet timelines, the Government will immediately notify the Contractor and request replacement equipment and/or vehicle and instructions for the disposition of the disabled equipment and/or vehicle within 48 hours of initial notification.

1.3.7. Prior to acceptance at the mission start-up, nonoperational equipment exchange, mission-changeover, and at mission-closeout, a JLTI shall be conducted by the Contractor and the appropriate Government representative to determine the mechanical and physical condition of the equipment. The Contractor may have subcontractors present during these scheduled times, however the Contractor shall not delegate this responsibility to any of the subcontractors. The PM and/or the APM shall be on site to complete this process. The finding of the inspection shall be jointly initiated on a Department of Defense (DOD) approved maintenance inspection document and filed as part of the contract record. This paperwork shall be used to validate any equipment and/or vehicle claims against the Government.

1.3.8. The Government will not be held liable for normal wear and tear of the equipment associated with construction operations, including but not limited to scratched paint, ancillary dents/damages, tire and track replacement, and loss of use or value. Pre-JLTI’s, Changeover-JLTI’s, Exchange-JLTI’s, and Post- JLTI’s shall be performed to validate condition of all equipment and vehicles. Significant damages resulting from Government use will be assessed and paid through a damage claim.

1.3.9. Contractor shall provide the names, contact phone number(s), and email addresses of the PM and APM upon award of the contract to the CO and COR.

1.3.10. Contractor shall provide a QCP as part of the proposal for Government’s review. After review and acceptance of the QCP, the contractor shall receive the CO’s acceptance in writing of any proposed change to the QC system and be part of the contract award.

1.3.11. The Contractor shall provide two (2) to four (4) hours of equipment familiarization n on the heavy equipment during the designated operator training period (starting on the first Monday after the JLTI process) to the appropriate Government representative (Unit Personnel) for each mission during the POP.

This training will include basic operator functions, daily inspection guidelines, recurring preventative maintenance procedures to include but not limited to; fluid checks, grease packing, and tire pressure.

Contractor will provide either a commercial equipment operator manual or vendor produced documents, which directs assigned JTF-N personnel on the basic operator controls, unique requirements (e.g. Diesel Exhaust Fluid (DEF) requirements), types, and frequency of maintenance checks that will be conducted throughout the period of performance.

1.3.12. Equipment will be rented on a Monthly (28 days), Weekly (seven days), and Daily basis. The use of a 28 day month is an industry standard and is equivalent to four separate seven day periods, which includes Saturday and Sunday.

1.3.13. The Heavy Equipment will be contracted with unlimited hours of operation for the duration of the

POP.

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1.3.14. The net rates set forth herein are exclusive of the cost of fuel and include applicable local and state sales taxes. The Contractor shall provide a full tank of fuel on the first day of the period of performance.

Upon return of the equipment, the Government will be responsible for refilling the fuel tank.

1.4. HAZMAT RECOVERY & DISPOSAL. HAZMAT Recovery & Disposal shall be broken down into basic HAZMAT mission generated requirements associated with daily maintenance actions and two

(2) classes of major HAZMAT spills from less than ten (10) gallons to over five hundred (500) gallons HAZMAT spills. The HAZMAT Recovery & Disposal services will cover the basic mission generated HAZMAT requirements associated with maintenance actions. The Contractor shall provide either three (3 ea.) 55 gallon steel or plastic certified HAZMAT containment barrels to the designated staging area for HAZMAT collection. The barrels will be delivered during the mission startup process and recovered during the mission closeout process by the Contractor. The HAZMAT containment barrels must be removed from the staging area within three (3) calendar days of the end of the POP. The HAZMAT will consist of dirt contaminated with fuel, oil, hydraulic, transmission fluid, etc., and dirty maintenance rags.

The empty Petroleum, Oil, and Lubricants (POL) containers will be picked up by the Contractor, as a separate HAZMAT action that is tied to the use of the delivered POL products. The COR and the unit’s logistics representative will keep the Contractor updated on the amount of mission generated HAZMAT at the mission site.

1.4.1. A major spill associated with a vehicle or equipment accident will be considered a contingent requirement that will require a contract modification to support the containment, removal, and disposal of larger scale mission generated HAZMAT waste. This is a contingent requirement, which may range in size from minor spills (less than 10 gallons) to catastrophic spills up to and exceeding 500 gallon sized spills of fuel, oil, hydraulic fluid, or any other equipment HAZMAT material and effected environmental material (e.g., water and soil). The Contractor is responsible for the collection and disposal of all HAZMAT materials resulting from contractor maintenance, equipment failure, or caused by unit personnel. The Contractor shall seek and obtain concurrence from the appropriate agencies regarding the completion of proper HAZMAT containment, removal, and disposal from the State of Arizona. These results shall be forwarded to the CO for inclusion into the official contract records.

1.5. BASIC FUEL & SUPPORT EQUIPMENT REQUIREMENTS. Contractor shall deliver requested quantity(s) and type of fuel(s) required by the PWS to operate contractor provided heavy construction equipment and support equipment to the designated mission staging areas along the southwest border of the United States near Sasabe/Baboquivari, AZ, no later than the first day of the period of performance. Fuel support requirements will include, but not limited to, double walled storage tank(s) with 12’ x 36’ plastic spill containment berm(s), 30ft. hose with fill nozzle, fuel gauges, electrical fuel pump(s), and fuel monitoring device or gauges. The Mission #1 may require up to 15,000 gallons of clear #2 (over the road) diesel fuel at the heavy equipment delivery site (Appendix B). The Mission #2 may require up to 15,000 gallons of clear #2 (over the road) diesel fuel at the heavy equipment delivery site (Appendix B). JTF-N will need the appropriate number, type, and size tanks to support fueling operations at the heavy equipment delivery location.

1.5.1. Contractor shall monitor fuel consumption and deliver requested resupply of fuel within 24 hours of request from COR.

1.5.2. Contractor’s price schedule will include delivery, download, pick-up, and de-fueling charges for fuel, tank, and all applicable local, state, and federal taxes. Contractor will provide all necessary Material Handling Equipment (MHE) to support unloading, loading, moving, or any other requirements.

1.5.3. Contractor will defuel rented fuel storage tank upon conclusion of the contract and provide Joint Task Force North with a reimbursement offset during invoicing for the amount of non-consumed fuel.

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The Contractor will not move fuel tanks without first defueling the tanks prior to any movement and/or removal from the staging area.

1.6. PORTABLE TOILET EQUIPMENT & SERVICES. Portable Toilets Equipment & Services shall consist of four (4) individual Portable Toilets with all required chemicals, additives, and equipment meeting local, state, and federal requirements for operation; Two (2) individual stand-alone Hand Washing Stations to include fresh water, liquid soap, paper towels, cleaning (inside and outside), removal of waste, replacement of chemicals, additives, resupply of water, cleaning supplies, and all other requirements to accommodate up to 45 personnel to cover the time period between services; Services shall include initial delivery, set up, supply, movement, and removal. The Contract shall provide service no less than twice (2) a week with no more than two (2) days in between (such as a Tuesday and Friday) each service, excluding Sundays. The Portable Toilets and Handwashing Stations will need to be delivered to the designated heavy equipment staging area (Appendix B) by the first day of the POP and removed on the last day of the POP. At the end of the second week of the POP, half of the Portable Toilets and one Hand Washing Stations will be moved to the construction site area (TBD).

1.7. CONTRACTOR DOCUMENTATION / DELIVERABLES.

1.7.1. The Contractor shall provide a QCP to the CO NLT 10 calendar days from the contract award date.

1.7.2. The Contractor shall attend the Post Award Conference after the contract award date (TBD).

1.7.3. The Contractor employee’s shall meet USCBP security screening requirements.

1.7.4. The Contractor shall provide a Safety Plan to the CO NLT 10 calendar days from the contract award date.

1.7.5. Contract Deliverables Requirements List:

Contract Deliverables Requirements List for JTFN Contract CDR# Contract Deliverable Requirement PWS Cross Reference TO Due Date

1 Post Award Conference 4.3. CO/COR

15 Calendar Days After Contract Award & Prior to

POP Date

All service and maintenance records performed in the past six (6) months, next scheduled service(s), and certification letter from the Contractor verifying the operational condition of each piece of equipment and vehicles.

1.3. CO/COR

1st Day of POP

Provide current registration and insurance cards for each vehicle.

1.3.

CO /

COR

1st Day of POP

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Delivery of three (3) 55-gallon HAZMAT storage containers to the designated staging area.

1.4. COR

1st Day of POP

5 Deliver a Quality Control Plan (QCP). 4.1. CO

NLT 10

Calendar

Days After Contract Award

Contractor Employees Meet USCBP

Security Screening Requirements

4.6. COR At Award

7 Final Safety Plan Submission. 4.7. CO

NLT 10

Calendar

Days After Contract Award

Reported Fire and Safety Hazards

Deficiencies Report.

4.7.2. CO

NLT 5

Calendar

Days After Occurrence

9 Reporting Mishaps Reports. 4.7.4 CO After

Occurrence

10 Personnel Safety Reports. 4.7.5. CO After

Occurrence

Provide Operator Manual’s with each piece of heavy equipment, vehicle, generator, light set, etc.

1.3.7. COR

1st Day of POP

12 Any Equipment Manufacturer’s Warranty. 1.3.2. COR 1st Day of POP

13 Weekly Equipment Report. 1.3.3.

CO /

COR

Weekly

Provide two (2) to four (4) hours per mission of equipment familiarization training on the heavy equipment during the designated operator training period.

1.3.7. COR

Week #2 Drivers

TRNG

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2.0 SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold SS-1 Provide Engineering Equipment, Vehicles, and Maintenance.

1. Contractor provided PM/APM contact information.

2. Contractor provides all identified heavy equipment and support vehicles in an operational status at the beginning of the POP.

3. Contractor provides all labor, supervision, transportation, materials and equipment to support the delivery, daily operations, and removal of all Contractor provided equipment.

4. Contractor provides valid insurance, registrations, 6 months service packet on each piece of equipment, and any warranty paperwork.

5. Contractor responses to notifications of equipment outages preforms repairs within PWS timelines.

6. Contractor provides mechanic services on designated PWS days and when called for equipment repairs.

7. Contract exchanges equipment and/or vehicles within PWS timelines.

8. Contractor provides two (2) to four (4) hours of operator training.

9. Contractor performs tire repairs within PWS timelines.

10. PM provides the COR with a weekly report covering the status of all equipment outages, repairs, equipment down time, equipment replacements, best practices recommendations, and maintenance issues and/or trends.

11. Contractor properly submitted damage claims against the contract.

1.3.

All PWS requirements shall be completed to 100% completion rate of the delivery order specifications. This metric will be reported weekly by the Contractor in the weekly report.

SS-2 HAZMAT Recovery & Disposal.

1. Contractor provided three (3) 55 gallon HAZMAT containment barrels.

2. Contractor responded to, contained, removed, properly disposed of HAZMAT material, and obtained clearance from the appropriate agency.

3. Contractor removed all HAZMAT within three (3) calendar days of the end of the POP.

1.4.

All PWS requirements shall be completed to 100% completion rate of the delivery order specifications. This metric will be reported weekly by the Contractor in the weekly report.

SS-3 Basic Fuel & Support Equipment Requirements.

1. Contractor provided the required type and amount of clear #2 diesel, to include support equipment to the designated equipment delivery site.

2. Contractor responded properly to fuel resupply request within PWS timelines.

1.5.

All PWS requirements shall be completed to 100% completion rate of the delivery order specifications. This metric will be reported

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3. Contract provided fuel no later than the first day of the POP.

4. Contractor provided all required support equipment for Heavy Equipment delivery location, to include:

One (1 ea.) 12’x36’ plastic containment berms.

One (1 ea.) 12 volt electric powered pump, fuel gauge, with at least 30’ of hose with fill nozzle.

5. All supervision and handling for deliveries, download, pickup, defueling, and material handling equipment (MHE) operations.

6. Contractor defueled all fuel tanks at the end of the POP prior to removing fuels tanks from each site.

SS-4 Portable Toilet Equipment & Services.

1. Contractor provided four (4) portable toilets, and two (2) hand washing stations at the beginning of the POP.

2. Contractor provided weekly services as outlined in the PWS.

3. Contractor moved portable toilets and hand washing stations as required by the PWS.

4. Contractor contained all waste products and properly disposed material in a certified disposal point within the Sasabe/Tucson area.

5. Contractor properly removed portable toilets and hand washing stations the last day of the

POP.

1.6.

All PWS requirements shall be completed to 100% completion rate of the delivery order specifications. This metric will be reported weekly by the Contractor in the weekly report.

SS-5 Contractor Deliverables.

1. Contractor attended post award conference.

2. Contractor provided a QCP within ten (10) calendar days of contract award.

3. Contractor personnel passed USCBP security screening.

4. Contractor provided a safety plan within ten

(10) calendar days of contract award date.

5. Contractor provided the required weekly reports.

6. Contractor PM/APM were available PWS timelines throughout the POP.

1.7.

All PWS requirements shall be completed to 100% completion rate of the delivery order specifications. This metric will be reported

3.0 GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT. The appointed Government Representative(s) (COR and Unit Personnel) shall conduct a JLTI with the Contractor to validate the operational and safety status of all equipment, vehicles, support equipment, and receive all deliverable paperwork from the Contractor. The JLTI process shall set the baseline condition of the equipment and vehicle condition for comparison of any damages throughout the mission and to determine if the delivered equipment and vehicles meet an acceptable operational and safety standard. The JLTI’s will be conducted within three (3) days before the first day of usage, and when any inoperable equipment is changed out. The exact time of the JTLI’s will be coordinated with the Contractor after the contract award date.

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A DoD approved maintenance inspection form Department of the Army Form 2404 (Equipment Inspection and Maintenance Worksheet) or Navy and Marine Corps Limited Technical Inspection-Motor Transportation (NAVMC) 10560 Worksheet will be used for JLTI’s, Preventative Maintenance/Operator Maintenance (PM/OM) and Technical Inspection (TI) for all contracted equipment, vehicles, and support equipment shall be utilized for all inspections at each mission site. Equipment Inspection and Maintenance Worksheets shall be the official record for all pre-mission, mission changeovers, post-mission, and at any time deemed necessary during a mission, e.g. when a piece of inoperable equipment is exchanged.

3.1. CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT.

3.1.1. General: The Contractor shall provide all support personnel, supervision, transportation of heavy equipment and vehicles pickup and drop off, vehicles, supplies, equipment, materials, and facilities as required to perform work under this contract that are listed under Paragraph 1 of this PWS. The Contractor will provide Operator Manual’s with each piece of heavy equipment, vehicle, generator, light set, etc. and will be used as the basis to meet the minimum acceptable standard for the rental equipment’s operations and safety standards. All Contractor provided heavy equipment, support vehicles, maintenance, HAZMAT Recovery & Disposal, fuel, fuel support, and portable toilet service are listed in Appendix’s A1 and A2, with delivery location identified in Appendix B. The Contractor will provide all maintenance and service identified within the PWS to ensure operational requirements are met for all contracted equipment. Contractor shall provide three (3) 55-gallon HAZMAT barrels to be delivered on the first day of the period of performance. The Contractor shall provide fuel, fuel tank(s), and fuel support equipment. The contracted fuel will be “Clear #2 diesel”. The Contractor shall provide and service four

(4) portable toilets and two (2) hand washing stations for the duration of the POP.

3.1.2. Materials: The Contractor shall furnish all required maintenance repair parts and service items, such as lubrication, fuel additives, other required operating fluids, licenses, insurance fees and registration fees, supplies, and all other operational expenses required to cover the performance measures in the execution of this contract.

3.1.3. Equipment: The Contractor shall provide movement equipment and personnel necessary to transport rental equipment and support vehicles to the designated delivery locations listed above in Paragraph 1.3. The Contractor shall provide material handling equipment (MHE) and support personnel to down load and up-load rental equipment, and fuel support requirements.

4.0 GENERAL INFORMATION.

4.1. Quality Control. Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within 10 calendar after contract

PWS Page 12 of 16 award; changes to the QCP after award shall be submitted to the CO and COR within five (5) calendar days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the CO’s acceptance in writing of any proposed change to their QC System in regard to this contract.

4.2. QUALITY ASSURANCE. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

4.3. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

4.4. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Feb 2012), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.5. HOURS OF OPERATION. The Contractor’s PM and/or APM shall respond to service calls within 60 minutes of notification through either phone or email response back to the COR. Contractor shall initiate the repair processes by dispatching the appropriate mechanic(s) within two (2) hours of notification during the hours of 8:00 a.m. and 3:00 p.m. Monday through Friday. The cut-off time is limited to 3:00 p.m., due to the mobilization and travel time to dispatch, load parts and arrive onsite for maintenance prior to 5:00 p.m. The Contractor shall perform maintenance repairs and services after the 5:00 p.m. cutoff, if necessary to support equipment and vehicle operational requirements only after the CO has authorized overtime for the work to be performed after hours. JTF-N units shall work a six (6) day work week (Monday through Saturday from 07:30 – 16:30 local time). When the unit(s) works at night during the week, the times will change from 07:30 – 16:30 local time to 20:00 – 06:00 local time.

Sunday work may be authorized, but must be coordinated and agreed to by the CO, Contractor, and JTF- N Unit (s) prior to execution.

4.6. SECURITY REQUIREMENTS. Contractor personnel performing work under this contract are not required to hold a security clearance for their personnel working under this contract. The Contractor, as a general rule, shall not have access to classified information: however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions. The security requirements are IAW the Department of Defense Contract Security Classification Specification form DD254. This contract includes Critical Information which is information that the organization has determined is valuable to an adversary or criminal organization.

This information may contain information concerning DOD, JTF-N, and Law Enforcement Agency (LEA) activities, intentions, capabilities, or limitations that an adversary to the U.S. or criminal organization seek in order to gain a military, political, diplomatic, economic, technological advantage, or conduct crimes. This information, if revealed to an adversary or criminal, may prevent or degrade mission accomplishment, cause loss of life, or damage to friendly resources.

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4.6.1. The contractor will ensure all employees and subcontractors conduct operations security (OPSEC) in order to prevent disclosure of JTF-N critical information to persons outside of the contractor organizations, or who do not have a requirement to know this information, in order to support the contract and JTF-N missions. JTF-N critical information includes the following:

4.6.1.1. Contract or documents containing mission information (i.e. unit identification, personnel strength, schedules, routes of travel, operating areas, armaments and equipment, deployment timeline/data, mission timeline and duration, and redeployment timeline/data).

4.6.1.2. The names and contact information of DOD or LEA personnel supporting JTF-N missions.

4.6.1.3. INFORMATION. Concerning communications, logistics, or networks.

4.6.1.4. Open source indicators (i.e. financial reports, logistics requests, etc.) which when inadvertently released could support targeting of personnel, operations, or facilities by criminal or terrorist organizations.

4.6.1.5. SECURITY. Information concerning personnel, equipment, facilities, and JTF-N missions. This information may include force protection conditions, physical security measures, and rules on the use of force.

4.6.2. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use IAW AR 190-13, The U.S. Army Physical Security Program and USCBP policies and regulations.

4.6.2.1. KEY CONTROL. The contractor shall provide a key(s) with an identification tag for each piece of heavy equipment and for each vehicle. All associated equipment and vehicles keys shall be available on the first day of the period of performance.

4.7. SAFETY. The Contractor shall establish and maintain a safety plan of which a draft plan shall be submitted to the CO at the time of proposal. Contractor’s final Safety Plan shall be submitted no later than (NLT) 10 calendar days after contract award.

4.7.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; 29 CFR 1926, Safety and Health regulations for Construction; U.S. Army Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with the above and all other applicable DOD, U.S. Army, USCBP, local, state, and federal safety and health requirements.

4.7.2. REPORTING OF FIRE AND SAFETY HAZARDS. The Contractor personnel shall be trained to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

4.7.3. ENVIRONMENT AND OSHA. The Contractor shall comply with all Local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the

PWS Page 14 of 16 attention of the CO or authorized representative for final resolution through an initial phone call notification and followed up in writing. The Contractor shall notify the CO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Local, State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the CO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spills, the Contractor shall notify the CO, COR, and/or appropriate Government Representative(s) no later than two (2) hours after the incident. When removing and disposing of HAZMAT, the contractor shall comply with all applicable Local, State and Federal requirements. Contractor shall seek and obtain concurrence from appropriate State agencies and Border Patrol Sector Headquarter Environmental Department assigned to cover the mission area regarding the completion of proper HAZMAT containment, removal and disposal. The results shall be provided to the CO in writing for inclusion into the official contract packet.

4.7.4. REPORTING MISHAPS. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The U.S. Army Safety Program and DA Pam 385-40, U.S. Army Accident Investigations and Reporting.

In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3) Contractor accidents involving U.S. Army property and personnel.

4.7.5. PERSONNEL SAFETY. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the CO, designated representative or COR, and shall notify the CO of the corrective action to be taken.

4.8. CONTRACTING OFFICER REPRESENTATIVE (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; provide clarification of technical requirements to the contractor, as necessary, without making changes or agreeing to make changes to the contract, task or delivery order, or agreement; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

4.9. KEY PERSONNEL. The following personnel are considered key personnel by the government: PM and APM. These personnel shall serve as the direct point of contact between JTF-N and the Contractor to coordinate all aspects of heavy equipment, vehicles, maintenance, fuel, and HAZMAT removal & disposal requirements. The PM or the APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The APM shall be capable of acting on behalf of the PM in their absence for all contracting matters. The names of these key personnel, phone numbers, and email addresses shall be designated in writing to the CO and cannot be the same person. The contractor PM and APM shall be available between 8:00am to 5:00pm, Monday thru Friday. Saturday and Sunday contact may be necessary to repair critical construction equipment that may impact the mission schedule. If the unit works a night shift (reverse cycle), the Contractor will be notified prior to the start of the period of performance. The PM and APM shall respond within 60 minutes of receipt of initial

PWS Page 15 of 16 message notification and respond within (2) two hours of the mechanic(s) dispatch status. The PM and APM shall be the points of contact for any after hour coordination needs and requirements with the appropriate Government representative.

4.9.1. IDENTIFICATION OF CONTRACTOR EMPLOYEES. The Contractor (to include subcontractors) shall wear company uniforms, badges/identification, and report to the mission site command post upon entry and prior to leaving the mission site.

4.9.2. PERSONNEL. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable installation, local, State, and Federal certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general wellbeing, or operational mission of the U.S. Army and the state of Arizona. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

4.9.3. Contractor personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, valid proof of insurance, certificates and permits, applicable for the type and class of vehicle being operated.

4.9.2. SUPERVISION OF CONTRACT EMPLOYEES. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and/or Subcontractor employees.

PWS Page 16 of 16

5.0 APPENDICES.

A. Contractor Furnished Equipment / Property (2 pages)

B. Heavy Equipment Delivery / Mission Site Location (1 page)

C. Applicable Publications and Forms (1 page)

D. Definitions and Acronyms (3 pages)

APPENDIX A1

CONTRACTOR FURNISHED EQUIPMENT

(BBQ, AZ)

APPENDIX A2

CONTRACTOR FURNISHED EQUIPMENT

(BBQ, AZ)

APPENDIX B

HEAVY EQUIPMENT DELIVERY LOCATION

APPENDIX C

APPLICABLE PUBLICATIONS AND FORMS

PUBLICATION NO. NAME DATE APPLICABLE PARAGRAPH

29 CFR 1910

Occupational Health and Safety 1910.http://www.osha.gov/pls/osh aweb/owastand.display_standard_ group?p_toc_level=1&p_part_nu mber=1910

1910.142(d)(3), 1910.142(i)(2)

29 CFR 1926

Safety and Health regulations for Construction https://www.osha.gov/pls/oshawe b/owasrch.search_form?p_doc_ty pe=STANDARDS&p_toc_level=

1&p_keyvalue=1926

DoD 5200.08-R Physical Security Program 27 May 09 CHPTS 2, 3, & 5

32 CFR 147.24 The National Agency 1 Jul 11

AR 190-13 The U.S. Army Physical Security 25 Feb 11 CHPTS 2, 3, & 5

U.S. Army Corp of Engineers 385-1-1

Safety and Health Requirements Manual 30 Nov 14 CHPTS 1-9

AR 385-10 The U.S. Army Safety Program 24 Feb 17 CHPTS 3, 4, 11, 13, 16, & 17

DA Pam 385-40 U.S. Army Accident Investigations and Reporting 18 Mar 15 CHPTS 2 & 4

Executive Order 13693

Planning For Federal Sustainability https://www.fedcenter.gov/pro grams/eo13693/

19 Mar 15 13693(16)(b)

DOD 5500.7-R

Joint Ethics Regulations (JER) http://www.dtic.mil/whs/directives /corres/pdf/550007r.pdf

SECT 3-5

FAR 42.5

Post Award Orientation http://farsite.hill.af.mil/reghtml/re gs/far2afmcfars/fardfars/far/42.ht m

TBD Subpart 42.4 & 42.5

FAR 52.246-1

Contractor Inspection Requirements http://farsite.hill.af.mil/reghtml/re gs/far2afmcfars/fardfars/far/52_24

6.htm#P8_708

USCBP Regulations

NFPA 58 Gas Codes Liquefied Petroleum Gas Codes http://www.nfpa.org/assets/files/a boutthecodes/58/58-98-pdf.pdf

Forms and Publications can be located at http://www.e-publishing.af.mil; http://armypubs.army.mil/

Contract Number: FA4801-x-xx-xxxx

APPENDIX D

DEFINITIONS AND ACRONYMS

DEFINITIONS:

CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SITE MANAGER. Identified Contract Representative who will manage the FOB Life Support operations.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Sunday, to include Federal holidays unless specified otherwise.

ACRONYMS:

ADVON Advanced Echelon APM Alternate Program Manager AR U.S. Army Regulation BBQ Baboquivari CFR Code of Federal Regulations CO Contracting Officer COB Close of Business COR Contracting Officer Representative DA…