Attachment_1_-_(Revision)_Bldg_29_Relocation_Services_SOW.docx

STATEMENT OF WORK (SOW)

FOR

BUILDING 29 RELOCATION SERVICES

Holloman Air Force Base, NM 6 March 2015

1. General. This is a non-personal services contract to provide a full range of services to remove existing office furniture, equipment and related supplies from Building 29 on Holloman AFB, NM, transport the items to one of the four new locations (listed in part 5.0 TASKS), and place them according to instructions contained herein. Services include but are not limited to pre-move planning, providing packaging materials, packing/crating, supervision, loading/unloading, delivery and setup. Items to be relocated are listed in the attached spreadsheet and will be marked prior to the relocation by government personnel. A government representative will be present at origin and destination during the move. Changes requested by the government representative shall be approved by the contracting officer in writing prior to acceptance by the Contractor.

1.1. Description of Services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform relocation of Building 29 on Holloman AFB (HAFB) as defined in this Statement of Work (SOW) except for those items specified as Government Furnished Property (GFP) and services. The Contractor will be responsible for packing all office furniture, automation/electronic equipment, filing cabinets, storage lockers, safes, desks and other associated furnishings at Building 29 and relocating the furnishings to Building 811, Building 222, Building 898, or a designated storage facility in accordance with the attached spreadsheet. Once all office furniture and equipment has been relocated, the furniture and equipment will be off loaded, unpacked and placed in the designated offices, labs, or classrooms in the designated wing/building. Once placed, furniture will then be reassembled.

1.2. Background:

1.2.1. Holloman AFB has a requirement to move the current Wing Headquarters Building furnishings to other locations throughout Holloman AFB in order for Building 29 to be renovated. HAFB will relocate offices from their current locations to their new locations with minimum impact to the mission.

1.2.2. The first phase of this move will take place between the dates of 6 April 2015 and 17 April 2015. The second phase of this move will take place between the dates of 20 June 2015 and 31 July 2015. At that time, the new locations shall be ready to receive the furnishings from Building 29.

1.2.3. The Government will hold a site visit at Building 29, 490 First Street, Holloman AFB, NM 88330 at 9:00 A.M. MST on 13 March 2015. All interested firms may attend with a limit of two (2) attendees per firm. The names of attendees should be directed via e-mail to Roman.Pavlovich@us.af.mil cc: David.Morgan.29@us.af.mil by 1:00 P.M. MST, 11 March 2015.

1.2.3.1 Technical questions will not be addressed during the course of the site visit. Technical questions must be submitted in writing no later than 2:00 P.M. MST, 17 March 2015 via e-mail to Roman.Pavlovich@us.af.mil cc: David.Morgan.29@us.af.mil. If government responses to technical questions affect the Statement of Work (SOW) requirements, a follow-on Amendment to the RFQ will be issued.

1.3. Scope of Work: The Contractor shall have the capability to provide support in the following areas: (1) security (2) receipt (3) inspection (4) movement and (5) assembly of required sections equipment and furniture. The Contractor shall maintain an inventory of items moved from each department to its new location in its designated building/wing/room:

1.3.1. The Contractor shall ensure a continuous presence on the inventory and deter acts of theft and/or vandalism to all Government facilities and equipment.

1.3.2. The Contractor will be responsible for off-loading all office furniture and equipment, to include filling cabinets, safes, storage lockers, automation/electronics, desks and associated items included on the attached spreadsheet. The Contractor will place the furniture and automation/electronic equipment in the designated offices (which will be labeled). Book shelves, desks, and tables will be reassembled and placed inside designated office areas. All equipment shall be handled with safety and care. All office furniture and equipment must be set up and operational within two (2) days of being dropped off. The Contractor will be responsible for any damages or loss of any furniture and equipment.

1.4. Work Hours. Normal work hours are 7:00 AM to 4:00 PM Monday through Friday. The Contractor shall perform all services during normal work hours. The Contractor is not required to work during Federal Holidays. The Contractor may request permission to work outside these hours by obtaining approval from the Contracting Officer Representative (COR), Facility Manager/Building Occupant(s), and Contracting Officer at no additional cost to the Government (includes weekends and extended daily work hours). Overtime and or weekend, or holiday work typically involves internal extra costs to the Government for overtime inspection and utilities, and generally is not approved unless determined to be absolutely necessary to sustain mission critical facilities.

1.4.1. The period of performance for this requirement will be broken down into two phases; the first phase taking place between the dates of 6 April 2015 and 17 April 2015. The second phase of this move will take place between the dates of 20 July 2015 and 31 July 2015.

1.4.2. Deployments and Exercises. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. The Contractor’s responsibilities for emergency support requires him to staff to the level directed by the COR/KO within four (4) hours of notification. These emergencies include short notice move requirements, and national emergencies. During these events, a modified inspections and acceptance process will be utilized.

1.5. Personnel. The Contractor shall provide a workforce, appropriately sized, and possessing the requisite skills, knowledge, abilities, training, licensing, and certifications (in compliance with all federal, state, local laws and regulations, and industrial standards, etc.) needed to satisfactorily perform the services required by this SOW.

1.5.1. Key Personnel. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer within five (5) days after contract award. The Program Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.5.1.1. The Program Manager or alternate shall be available between 7:00 a.m. to 4:00 p.m., Monday through Friday except Federal holidays. The Program Manager or alternate shall be available during normal duty hours within 30 minutes to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas. After normal duty hours the manager or designated alternate shall be available by telephone within two (2) hours.

1.5.2. Employees. The Contractor shall maintain a current and complete listing of all employees employed to perform work under this SOW. At a minimum the list shall include employee names and identification badge numbers. This list shall be validated by the contract Program Manager and provided to the CO and 49th WG security manager. An updated listing shall be provided when an employee’s status or information changes (i.e. terminated for cause, retirement, etc.) or when a new employee is added.

1.5.2.1. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name. Shorts and undershirts shall not be permitted as outer clothing. Personnel shall not wear garments with language that may be offensive to anyone. Contractor personnel shall not wear outer garments that are torn and allow undergarments to show.

1.5.3. Minimum Employee Qualifications. The Contractor shall provide adequate numbers of qualified employees to ensure satisfactory performance of the services required by this SOW. The minimum acceptable employee qualifications required to perform the work in the SOW are listed below:

1.5.3.1. Contractor personnel must possess a valid driver’s license. A list of Employees and their driver license numbers shall be provided at contract onset to the Contracting Officer. The Contractor shall review employee licenses and driving records to ensure licenses are valid. The Contractor shall provide the Contracting Officer’s Representative (COR) notification in writing stating this has been done.

1.5.3.2. The Contractor shall not allow an employee to perform work under this contract who is under the influence of alcohol, non-medically prescribed drugs, or any other incapacitating agents.

1.5.3.3. The Contractor shall ensure that trained Contractor personnel are in place to support mission requirements. This shall include ensuring designated personnel are up to date with current Environmental/Safety and Equipment Accounting certifications so that they are fully trained to meet the tasks outlined in the SOW. The Government may provide additional training at its discretion.

1.6. Contractor Vehicles and Equipment. The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform all cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of Contractor vehicles, or employee privately owned vehicles, shall not be accomplished on site. Contractor vehicles shall be used solely for the intended purpose of performing services required by this SOW during normal hours of operation.

1.6.1. Operable Condition. All equipment used in the performance of this contract shall be in good operable condition and, where appropriate, shall have a U/L (Underwriters Laboratory) label. Equipment found to be unsafe and unable to function as designed shall be removed from the installation and replaced at Contractor expense. The CO or designated representative may inspect the Contractor's equipment and vehicles at any time and direct the removal of any unsafe, unregistered, unlabeled, or unusable equipment or vehicle from the installation. Replacement equipment or vehicle(s) shall be provided as necessary by the Contractor to properly and efficiently complete the work and at no additional cost to the Government.

1.6.2. Sufficiency. The Contractor shall provide adequate numbers of equipment and vehicles to fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not relieve the Contractor of timely performance of any requirement of this SOW.

1.7. Security Requirements. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation.

1.7.1. Illegal Aliens. The Contractor shall not hire an illegal alien to work or perform any service on HAFB. Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document. While on Holloman AFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

1.7.2. Foreign National Employees. The Contractor must obtain foreign national visitor approval for all employees requiring access to Holloman AFB who are not U.S. citizens. The 49 MSG/CC is the approval authority; the 49 MSG/CC may delegate approval authority to the 49 SFS/CC.

1.7.2.1. During Force Protection conditions Bravo through Delta the Contractor must submit requests for all foreign national employee approvals through the Contracting Officer to the 49 MSG/CC or 49 SFS/CC (if delegated) using the Holloman AFB Foreign Visit Request Form (available at the Holloman AFB Visitors Center).

1.7.2.2. Once coordination through the Contracting Officer has been completed, the Holloman AFB Foreign Visit Request Form shall be forwarded to 49 SFS/S5AV for coordination. 49 SFS/S5AV will submit the completed form to the 49 MSG/CC or 49 SFS/CC (if delegated) for approval. The Contracting Officer listed on the Foreign Visit Request Form will be contacted when a final decision has been made.

1.7.2.3. The Foreign Visit Request Form will be maintained by 49 SFS/S5AV and the Air Force Office of Special Investigation until the visit end date.

1.7.2.4. Employees who are not U.S. citizens will not be allowed to enter the installation until properly approved via the procedures outlined above in 4.5.2. through 4.5.2.2.

1.7.4. Security Training. The Contractor ensures all employees receive initial and recurring security education training from the sponsoring agency security manager. Training must be conducted IAW DoDM 5200.01, DoD Information Security Program, and AFI 31-401, Information Security Program Management. Contractor personnel who work in AF controlled/restricted areas must be trained IAW AFI 31-101, Integrated Defense.

1.7.5. Pass And Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

1.7.5.1. The Contractor shall ensure employees requiring unescorted access to the installation are identified on a Holloman AFB Visit Access Request (VAR). The Contractor shall submit a VAR through the Contracting Officer to 49th Security Forces Squadron Pass and Registration no less than seven (7) duty/business days prior to requiring access to the installation.

1.7.6. Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.7.7. Travel Restrictions: Contractors are prohibited in areas of the installation other than their appropriate place of work and the routes to and from installation entry/exit points.

1.7.8. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

1.7.8.1. Employees shall wear a seatbelt when operating or riding in any military, Contractor owned, or privately-owned vehicle while on the installation.

1.7.8.2. Speed limits on Holloman AFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

1.7.8.3. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is prohibited.

1.7.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on Holloman AFB.

1.7.8. For Official Use Only (FOUO). For Official Use Only (FOUO). The Contractor shall comply with DoDM 5200.01-V4, Enclosure 3, DoD Information Security Program: Controlled Unclassified Information (CUI), requirements. This enclosure identifies the controls and protective measures developed for DoD FOUO material.

1.7.9. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.7.10. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

1.7.11. Controlled/Restricted Areas. The Contractor shall implement local base procedures for entry to AF controlled/restricted areas where Contractor personnel will work.

1.7.11.1. Escorted Entry Procedures: Unless granted unescorted entry (see 1.7.11.2.), all Contractor employees will be escorted while in AF controlled/restricted areas on HAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/ restricted areas. Escort responsibility rests with the sponsoring agency. An escort briefing will be provided to all escorted employees prior to entering a controlled/restricted area. Persons providing escort are responsible for providing this briefing. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

1.7.11.2. Unescorted Entry Procedures: An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency security manager before a restricted area badge will be issued. Employees must have a completed and favorable National Agency Check with written Inquiries security investigation before receiving a restricted area badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

1.7.12. Photography. Photography in or within the close proximity of an AF controlled/restricted area, flight line, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with their COR or Government Program Manager who will coordinate with the appropriate owning unit security manager for a photography clearance memorandum prior to taking photos.

1.7.13. Video/Still Imagery Devices: The use or possession of any device capable of capturing video and still images is strictly prohibited within any controlled/restricted area without written authorization from the installation commander or his/her designated representative. Individuals will be denied access to restricted/controlled areas if in possession of these devices.

1.7.14. Portable/Personal Electronic Devices (PED): The use of possession of all PEDs used for storing, processing, and/or transmitting information is strictly prohibited within all areas where classified material is discussed, briefed, stored, or processed without written authorization from the Designated Approval Authority.

1.8. Health and Safety. The Contractor shall report to the COR without delay, any accident involving work-related injury, illness, or disease, motor vehicle accidents or non-vehicle property damage accidents. The Contractor shall utilize forms to report accidents in accordance with Federal installation Safety, Incident Reporting System and Investigation Procedure.

1.9. Recognized Holidays. The list below includes all identified Federal Holidays (http://www.opm.gov/). Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof.

2. Government Furnished Items and Services. The Government shall provide the facilities, equipment, materials, and/or services listed below and in Technical Exhibit D.

2.1. Services. The Government will provide emergency fire protection and medical services. Current emergency telephone numbers will be provided to the Contractor prior to the contract start date. Costs for emergency medical services provided to the Contractor's personnel shall be the responsibility of the Contractor.

2.1.2. Equipment Maintenance. The Contractor shall notify the COR, in writing within 24 hours or the next administrative duty day, in the event any equipment needs repair.

2.1.3. Security Forces and Fire Protection. The Security Forces phone number is 572-5951 and the Fire Protection (emergency only) phone number is 911.

2.1.4. Emergency Medical Treatment. Medical services for Contractor personnel are the responsibility of the Contractor. For Emergency ambulance service, call 911. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends.

2.2. Facilities. The Government shall furnish and/or make available facilities identified in paragraph 1.1.

2.3. Utilities. All utilities in the Government’s facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.4. Equipment. The Contractor will provide all equipment required to complete the contract.

2.5. The Contractor shall comply with all Government property requirements and regulations.

2.6. The Government property made available under this contract shall be for use only in the performance of the contract.

2.7. Contractor Work Products. All programs, work products, and materials developed at Government expense during the course of this contract are the property of the Government.

3. Contractor-Furnished Items and Responsibility. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed herein. The Government is not responsible for the physical security of Contractor property or the personal property of Contractor employees.

3.1. Obtaining Additional or Replacement Equipment. The Contractor shall arrange for replacement and additional equipment required to perform the contract.

3.2. Storage. The procedures for performance of housekeeping duties and protection of Government property in the Contractor’s possession.

3.2.1. Physical Inventories. Contractor’s schedule for performing inventories, and procedures for reconciling records and recording resultant adjustments.

3.2.2. Reports. The procedures for preparation and submission of reports reflecting the status of Government property as required by the contract or regulation.

3.2.3. Subcontractor Control. The procedures for prime Contractor control over subcontractors on Government property.

4. Deliverables/Submittals. The Contractor shall provide all deliverables to the COR in accordance with the delivery schedule. The deliverables shall be prepared using compatible Microsoft Office Programs unless otherwise stated. The Contractor shall develop a format for these reports to be approved by the COR within ten (10) days after contract award. Unless otherwise required, the Contractor shall provide an electronic copy of each deliverable. The Contractor shall provide all deliverables on tasks identified in this SOW. The COR will review all deliverables. The deliverables and submittals are as follows:

4.1. The Contractor shall maintain all records throughout the life of this contract. These records will remain Government property and be retained until contract termination or expiration of the contract.

4.2. The Contractor may be requested to provide other reports, as required.

4.3. The Contractor shall ensure that the required reports are completed and submitted to the COR as specified. At the COR’s/ACOR’s request, miscellaneous reports shall be provided on an “as needed” basis.

4.4. Inspection of Records and Files. The Contractor shall maintain in the Contractor’s office all records, reports, correspondence, and supporting data for inspection by the COR, Contracting Officer or authorized representative. The Contractor shall transfer these files to the Government upon completion of the contract. The Contractor shall not dispose of or destroy any records without the Contracting Officer's approval.

4.4.2. Incident Report. The Contractor shall provide a report with a complete statement of any incident involving damage that has occurred during the reporting period to the COR weekly on the first working day of the following work week.

4.5. For Official Use Only (FOUO) (February 2015). The contractor shall comply with DOD 5400.7-R, DOD Freedom of Information Act (FOIA) Program and DODM 5200.1, DoD Information Security Program requirements. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.5.1. Records Management. The contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the government at all times. All information may be maintained electronically. All publications and forms will be available for contractor’s use through the Holloman Publications Web Site. Any publications or forms that are required for the performance of this contract and are not available electronically are required to be maintained manually.

5.0. Tasks. The Contractor shall provide program and automation support for the Relocation Assistance to the Contracting Office. The following tasks are required:

5.0.1 Move office equipment from Bldg 29 to Bldg 811.

5.0.2. Move office equipment from Bldg 29 to Bldg 222.

5.0.3. Move office equipment from Bldg 29 to Bldg 898.

5.0.4 Move office equipment from Bldg 29 to Storage Facility.

5.1. Task Recap.

6. Additional Contract Information. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in FAR Parts 7.5, Inherently Government Functions and 37.1, Service Contracts – General, of the FAR. The Government will control access to the facility and will perform the inspection and acceptance of the completed work. Other requirements are below:

6.1. Contractor Duty and Time Management. Contractor employees will perform their duties independent of, and without supervision of, any Government official.

6.2. Lost and Found. All articles found by Contractor personnel to which a reasonably prudent person would assign monetary, personal or other value (excluding contraband items) shall be turned over to the COR. The Contractor shall obtain receipts for articles turned in to the COR. Items that are suspected contraband should not be turned in to the COR, instead Security Forces should be called to the scene immediately before moving the suspected contraband. If Classified material is found in a vehicle that is turned in, it shall be left where found and the COR notified immediately. Any classified material will be recovered by these agencies and returned to the appropriate level of security.

7. Invoices and Payments. Payment shall be made using Wide Area Work Flow (reference WAWF, HAFB 009, Special Instructions). The Contractor's invoice shall show (1) Contract Number, (2) Date(s) of Service, including building #, (3) Serial Number of unit, and (4) Total Cost per contract line item (CLIN) in accordance with the price schedule. NM Gross Receipts Tax shall not be paid under a separate line item but must be included in the inspection and maintenance visit line items. Invoices should be submitted within thirty days of service. Invoices that include materials/parts with a dollar amount of $50 or greater, must be accompanied by a receipt reflecting the cost of the material/part.