Atch_1_PWS_5_Aug18.pdf

PERFORMANCE WORK STATEMENT

FOR

COMBAT ARMS RANGE INSPECTION,

MAINTENANCE AND REPAIR

FA4800-18-Q-0001

633D SECURITY FORCES SQUADRON

JOINT BASE LANGLEY-EUSTIS, VA

5 August 2018

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

TABLE OF CONTENTS

SECTION NUMBER AND TITLE

1.0. SCOPE OF WORK…………………….……………………………………,…………….3

2.0. DESCRIPTION OF SERVICES…….…………………………………….………………3

3.0. GENERAL INFORMATION……….…………………………………….……………….7

4.0. SERVICES SUMMARY…………………………………………………………………14

5.0. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND SERVICES………17

APPENDIX A – CONTRACTOR MANPOWER REPORTING………………………18

APPENDIX B – CORRECTIVE MAINTENANCE ACTION………………………….19

TECHNICAL EXHIBIT 1 – MANFACTURER’S OPERATION AND

MAINTENANCE MANUALS (9 Pages)

TECHNICAL EXHIBIT 2 - USAF ENGINEERING TECHNICAL LETTER 11-18

Small Arms Range Design and Construction (63 pages including 2 attachments)

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

PERFORMANCE WORK STATEMENT

FOR

RANGE INSPECTION, MAINTENANCE AND REPAIR SERVICES

1.0. SCOPE OF WORK. The contractor shall provide all management, transportation, tools, supplies, equipment, and labor necessary to perform Inspection, Maintenance, and Repair for 633d Security Forces Squadron (SFS) Combat Arms Range on Joint Base Langley-Eustis (JBLE), Langley Air Force Base (LAFB), Virginia (VA) in a manner that shall ensure continuous and reliable service.

2.0 DESCRIPTION OF SERVICES. The Contractor shall furnish all non-personal services to include labor, supervision, vehicles, tools, equipment, parts, personal protective equipment and services (except items referenced in paragraph 5) to perform inspection, maintenance and repair services on the Small Arms Training Range Bullet Trap System and Contech Storm Filtration System at JBLE-Langley, VA. The Bullet Trap System is manufactured by Savage Range Systems and is the Model 800HD Dry Snail Trap. The system includes an automatic bullet recovery system, a deceleration chamber, an auger and an air barrier system which is the “Environmental Dust Collection System” (DCU). The range also contains two Contech Storm Filtration System catch basins. Each basin contains two 18” ZPG Media filled filter cartridges and screens to catch solid material. The storm water from the range runs into the catch basin, filters through the cartridges and goes into the outfall behind the range.

2.1. Practice water conservation.

2.2. Turn off unnecessary lights.

2.3. Report fire hazards, unsafe conditions, and items in need of repair to the COR.

2.4. Turn in lost and found articles to the COR.

2.5. The Contractor shall perform the tasks described in this PWS in a manner which minimizes the amount of waste generated.

2.6. The Contractor shall notify the COR of any condition, including adverse weather or special requests from government personnel, that may interrupt or delay performance of the requirements in this PWS. Once the condition is resolved the Contractor shall resume work as soon as practical. When this period exceeds twenty-four (24) hours the COR, in coordination with the Contract Administrator/Contracting Officer (CO), must approve the delay.

2.7. The Contractor shall remove all lead from the bullet trap system in accordance with paragraph 3.15. through 3.18.

2.8. The Contractor shall maintain the bullet trap system, the auger and dust collection units in accordance with the manufacturer’s Operation and Maintenance (O&M) manuals (Technical Exhibit 1), Air Force Civil Engineering Support Agency Engineering Technical Letter (ETL) 11-

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

18, Small Arms Range Design and Construction, dated 19 April 2011 (Technical Exhibit 2) and established professional industry standards. The Contractor shall perform a monthly inspection and servicing of all systems per Technical Exhibit 1 of this PWS and a Contractor developed Preventive Maintenance and Inspection Plan. The Contractor shall replace 30-gallon material collection drums monthly or as needed in order to maintain a maximum of 1/2 full. If the air compressor needs replacing, air compressor replacement must be coordinated through the CO and COR prior to replacement. The Contractor shall prepare and maintain records of all services performed in conjunction with government personnel to ensure all requirements are completed.

The Contech Storm Filtration System shall be inspected semi-annually due to the constant use to ensure proper life span of the cartridges by a Contech certified maintenance professional. The cartridges will need to be replaced every five years, unless inspections indicate accumulation of solids or standing water.

2.9. The Contractor shall perform maintenance visits monthly or as required to the range to ensure cleanliness of the range area, inspect and ensure the bullet catch system, auger and dust collection systems are operating properly; and to replace dust collection unit filters as required. The Contractor shall check lead and dust collection drums for accumulation and replace drums when 1/2 full. The contractor shall also clean the floor of the range to remove any debris, including sweeping the storm water filtration screens, and bullet dust/residue from the range on a monthly basis. This will also include cleaning the baffles and the exterior of the duct system above the range of any residue.

2.10. The Contractor shall develop, implement, and maintain a PMI plan that includes a schedule of all required inspections, tests, and services necessary to maintain the storm water filtration system to include the outfall behind the range, bullet trap system, and auger and dust collection systems in a fully functional condition. The weekly routine and preventative maintenance items for the bullet trap, auger, and air barrier found in the Operation and Maintenance manual will be an owner/user responsibility. The Contractor shall submit the PMI plan to the CO for acceptance ten (10) calendar days after contract award. The PMI plan shall include an estimated annual schedule of all preventive maintenance to be performed by the Contractor for the bullet trap system to include the dust collection system. The Contractor shall perform preventive maintenance in accordance with (IAW) the PMI plan. If performance cannot be achieved in accordance the approved PMI plan, the Contractor shall immediately notify the COR and provide the actual dates preventive maintenance will be performed. The Contractor shall submit an updated PMI plan to the CO and COR for acceptance when changes are made to the plan within ten (10) calendar days after change or after the exercise of an option year.

2.11. The contractor shall inspect the bullet trap, auger and air barrier system/dust collection unit and perform periodic maintenance on the systems in accordance with the attached Savage Range Systems Operation and Maintenance Manual. This includes but is not limited to inspecting the deceleration chambers, upper and lower ramps, sidewall plates, all trap components, and the complete auger and the air barrier system.

2.11.1 The air barrier system is the Environmental Dust Collection System made by Southern Air & Filtration, Inc. In addition to inspecting and performing maintenance on the system, the

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 contractor will also check the level of lead dust in the collection barrel and replace it with an empty 30-gallon open top re-sealable barrel when it is 1/2 full and replace any filters in the system per the manufacturer's instructions. Replacement filters shall meet or exceed original equipment manufacturer specifications for lead/dust particulate removal.

2.12. The contractor shall also check the level of the drums that capture the material from the bullet trap and replace them when they are 1/2 full.

2.13. The contractor shall perform the monthly, quarterly, semi-annual and annual maintenance requirements in accordance with the O&M manual, Technical Exhibit 1. If any maintenance is required outside of the intervals specified in the O&M manual, the contractor shall provide recommended maintenance to the COR and CO.

2.14. The Contractor shall inspect Contech storm filtration catch basins semi-annually to ensure the filters are in compliance. The Contractor shall replace ZPG media filtration cartridges as required for optimal operation every five years or upon evidence of accumulation of debris or standing water. Last replacement of filtration cartridge was in September 2017. The Contractor shall sweep the storm water filtration screens to remove debris on a monthly basis. The Contractor shall clean the Outfall behind the Range upon evidence of debris accumulation.

2.15. The Contractor shall clean the range floor of debris, dust, dirt and any bullet residue that may be on the floor on a monthly basis. The Contractor shall also clean the overhead baffles and exterior portion of the dust collection ducts of any bullet residue that may have settled on them on a monthly basis.

2.16. Unscheduled Repairs/Response Time. The Contractor shall respond to emergency unscheduled repairs on 633 SFS CA (Bldg. 1018) range, JBLE-Langley and shall be on base within 24 hours of notification by the Government.

2.17. Corrective Maintenance/Emergency Repairs/Repair Limitations.

2.17.1. Service Calls. Service call repairs may be in the form of either routine or emergency calls when the bullet trap system is non-operational. The COR will identify calls as routine or emergency before notifying the contractor. Contractor shall respond to service calls, perform periodic inspections, and be responsible for repair and replacement of all worn or failed components, installed additional systems, parts, including those parts which have reached their life expectancy and prone to fail. Replacement parts shall be fully compatible with existing systems. The Contractor shall immediately report any required adjustment or repair of bullet trap system hardware identified by the Contractor to the COR found during PMI. The contactor shall maintain all records or reports of Contractor services for the duration of the contract. All work requests for services shall be documented and signed by the Contractor, reflecting the status of each system before and after the work is completed and maintained on form Corrective Maintenance Actions Sheet Appendix B.

2.17.2 Routine Service Calls. In the event that a system failure occurs during normal duty hours, a service call shall be placed to the contractor by the COR. Service calls are unscheduled maintenance requests pertaining to situations that hinder normal operational efficiency or serviceability of the barrier systems. The Contractor shall respond to routine service calls within a 24 hour period, Monday through Friday, 0730-1630. The Contractor shall submit a description of the problem with a cost estimate to COR within two (2) duty days before any work is initiated The contractor shall send cost estimates over $2,500.00 directly to the CO and shall not send to the COR.

2.17.3 Emergency Service Calls. Emergency service calls for the purpose of this contract are defined as failures or deficiencies that constitute an immediate safety issue or risk of property damage, during normal work hours, after normal work hours, weekends, and federal holidays. When a complete repair cannot be accomplished the contractor shall notify the COR within the next duty day. The Contractor shall begin the service within 24 hours after notification and complete required work to a point of safe utilization.

2.18. Repairs. The Contractor shall provide the CO and the COR a quote for repairs within 48 hours of the service call. For cost estimates over $2,500.00, the Contractor shall send cost estimate directly to the CO and shall not send to the COR. The quote shall provide a detailed list of parts required to make the repairs as well as all tools, transportation, supplies, labor, materials and supervision necessary to complete the repairs. Repairs under $2,500.00 shall be approved by the COR, all repairs greater than or equal to $2,500.00 shall be approved by the CO. For repairs greater than or equal to $2,500.00 the CO will inform the contractor to make repairs if the quote is deemed technically acceptable and approved. The contractor shall repair the affected system within the agreed performance period. The Contractor shall contact the COR immediately upon discovering any item which may require use of the above $2,500.00 repair action CLIN. Any allowable pass-thru charges on quotes will use the same rates used for contract award.

2.19 Reimbursable Maintenance Requirements. For reimbursable corrective maintenance, preventive maintenance or repair actions, the Contractor shall procure the required parts on a competitive basis or, if there is a lack of competition, provide justification and gain CO approval prior to purchase. Material costs shall be based on actual direct cost of the material from the lowest of quotes provided by the Contractor from at least three (3) different commercial vendors. The lowest available price will be used. Fewer than three (3) quotes may be acceptable if the item is specially made or manufactured only by a specific company and no commercial equivalent is available, and the Contractor gains CO approval prior to purchase. The Government reserves the right to reject low-priced parts that could be of inferior quality. The Government retains the right to obtain additional quotes in questionable situations. The CO or designated representative reserves the right to specify quality, size, efficiency, and appearance requirements for all parts needing repair or replacement. The Contractor shall bill for repair actions on a monthly basis. All original sales tickets shall be turned in with the invoice for payment. If not accompanied by the original sales ticket, the repair action will not be paid until the required document is furnished. The billing shall be supported by an itemized list detailing description, quantity, unit cost, total cost and the end use. Discounts and rebates on parts provided to the Contractor shall be credited to the Government. The Contractor shall maintain a copy of delivery tickets, sales slips, or other documents identifying items purchased under the cost reimbursement portion of this contract. All purchase documents shall be made available to the CO or COR for review and audit.

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

2.20 The Contractor shall provide a written report to the COR and Contract Administrator within ten (10) business days following all cleaning, maintenance, and repair services. The report shall detail hour meter readings, nomenclature, part number, quantity, location used, size and cost as well as any repairs, maintenance, and cleaning accomplished. This report shall also include man-hours, fuel, tools, equipment, parts, chemicals and/or consumables under $1,000 required for laboratory analysis, inspection, repair, preventative or corrective maintenance actions. The Contractor shall make available all records of services to the Government upon request.

2.3. Contractor Access. The Contractor shall coordinate routine maintenance schedule with authorized government representative. Maintenance and inspections scheduling will be coordinated with CATM to prevent training conflicts. Points of Contact (POC) will be 633 SFS Combat Arms (757-764-0989) COR. The Contractor shall contact the 633 SFS COR prior to each visit.

2.4. PERSONNEL QUALIFICATIONS

2.4.1. Contractor Qualifications. The Contractor shall be bonded, licensed, and properly insured as a maintainer of bullet trap systems. The Contractor shall provide proof of licenses needed to maintain Bullet Trap Systems. These license must be maintained throughout the duration of contract. The contractor must be a certified CONTECH service provider. The team lead and/or contractor designee shall have at least 2 years’ experience in firing range maintenance.

2.5 Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.

Schedule of Deliverables Item Due Date

Preventative Maintenance and Inspection (PMI) Plan NLT 10 business days after contract award

Quality Control Plan NLT 10 business days after contract award and upon change of personnel

Listing of Personnel NLT 10 business days after contract award

Maintenance Report NLT 10 business days following service Corrective Maintenance Sheet Monthly between 5th and 7th of each month Laboratory Report NLT 10 business days following service

3.0 GENERAL INFORMATION.

3.1. Hours of Operation. The hours of operation are 0730 to 1630 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays. If the contractor wishes to perform any

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case by case basis.

3.1.1. Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

3.1.2. Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

3.1.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

3.1.2.2. Location of Work. All work shall be accomplished at Buildings 1006 and 1018 (633 SFS range), on JBLE-Langley VA.

3.1.2.3. All work shall be done in accordance with Air Force Civil Engineering Support Agency (AFCESA) Engineering Technical Letter (ETL) 11-18 and acceptable industry standards.

3.2. Performance of Services During Crisis. In case of a National Defense Crisis, the contractor will contact the Contracting Officer. The Contracting Officer will in turn contact the 633 SFS COR and will arrange for either escort duty for the contractor or will arrange for the work to take place at another date and time both agreed upon by the contractor, the Contracting Officer, and the COR. Any deviation from this schedule will be requested and approved in writing through the Contracting Officer.

3.3. English Language Requirement. All contractor personnel shall read, understand, write and speak English fluently.

3.4. Contract Manager. The Contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work. These individuals shall have full authority

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated, in writing, to the Contracting Officer (CO). The alternate contract manager shall act for the contract manager when the manager is absent. The contract manager and alternate contract manager shall have experience in management and supervision.

3.4.1. The contract manager or alternate shall be available within 2 hours to meet on the installation or by telecom with the CO and/or with other government personnel designated by the CO during normal duty hours to discuss issues or concerns.

3.5. Communication. Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

3.6. Appearance. Contractor personnel shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

3.7. Contractor Identification. All contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for government officials. Contractors performing work at government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee.

Contractors shall require their employees to wear the ID badges visibly when performing work at government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name.

All e-mail address lines shall include CTR in the address line.

3.8. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with the Department of Defense (DoD) Directive 5500.7 and Air Force policy. If prior military, personnel must have been discharged under honorable conditions with no administrative actions taken against them.

3.9. Security Requirements for Unclassified Contracts. The contractor shall ensure the necessary pass and identification items required for contract performance are obtained for all personnel.

3.9.1. Listing of Personnel. The contractor shall maintain a current listing of personnel. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the companies Facility Security Officer (FSO) and provided

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 to the sponsoring agency’s security manager, the COR, and the CO. An updated listing shall be provided when an employee’s status or information changes.

3.9.2. Langley Installation Access. The contractor shall ensure that each employee obtains the following pass and identification items: all necessary cards, passes, buttons, decals, or other items required for access to the areas and the installation. Upon contract award and the replacement of any employees, the contractor will be required to complete a base access request form which will be submitted to the COR. The COR will submit the pass request to the 633d Security Forces Squadron (633 SFS) to obtain the necessary identification items. Upon approval of the pass request by 633 SFS, the contractor employee will be required to obtain any individual and vehicle identifications media at the 633 SFS Pass and Identification Section, 20 Nealy Ave (Bldg. 5) on Langley AFB, VA.

3.9.3. Damage to Property. Any damage caused by the Contractor or its employees to government property (to include facilities, fences, equipment, plants, turf and personal property of base tenants/employees) due to Contractor performance of PWS requirements shall be repaired or replaced by the Contractor. The Contractor shall immediately notify the Contracting Officer's Representative (COR) of any damage. Any damage by the Contractor to government, tenant, or employee property shall be repaired or replaced by the Contractor at no additional cost to the government.

3.9.4. Miscellaneous Requirements. The Contractor shall coordinate availability of a sufficient quantity of equipment and vehicles to effectively fulfill the scope of this contract. Equipment failure or maintenance requirements shall not alleviate the Contractor from meeting the performance standards contained in this contract.

3.9.5. Tier 1 (T1) Investigation.

3.9.5.1. The contractor shall complete either an SF-85, Questionnaire for Non-Sensitive Positions, (or equivalent OPM investigative product). Contractor personnel must make an appointment with the Unit Security Manager for the first duty day at the place of performance and must have completed the SF-85 and OF-306, Declaration for Federal Employment. As a minimum, contractor personnel shall successfully complete a Tier 1 (T1) Investigation before operating government-furnished workstations that have access to Air Force automated information systems.

3.9.5.2. Tier 1 (T1) Investigation. Employee clearance requirements. As a minimum, contractor personnel must be able to obtain and maintain a TIER 1, favorable suitability/fitness determination under 5 CFR 731 or equivalent. The Government will submit background investigations for positions that require a Common Access Card (CAC) and/or IT access only.

Prior to CAC issuance, an FBI fingerprint check must be completed without adverse comment, and the T1 Investigation or equivalent must be initiated. CACs will not be issued before the fingerprint check results have been completed and the investigation has been opened/scheduled at Office of Personnel Management (OPM). Contractor personnel receiving unfavorable T1 Investigations shall not be employed. The sponsoring Government agency will submit requests

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 for investigation on AF Form 2583, Request for Personnel Security Action, at no additional cost to the contractor. The contractor shall comply with the requirements of DoDM 5200.02, AFM 16-1405 Personnel Security Program and AFI 33-119, Electronic Mail (E-Mail) Management and Use.

3.9.6. Physical Security (Security of Government Property). The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

3.9.7. Entry Procedures to Controlled/Restricted Areas. The contractor shall comply with local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

3.9.8. Reporting Requirements. The contractor shall comply with the requirements of Volume 1, AFI 71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Service Matters. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

3.9.9. Retrieving Identification Media. The contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor. Final payment may be withheld until identification media is returned.

3.10. Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision (current edition). Cell phone usage while driving on base is prohibited, unless using a completely “hands-free” device.

3.11. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.

3.12. Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities.

AFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

3.13. All applicable OSHA safety standards (29 CFR 1910.28, 29 CFR 1910.132, 29 CFR 1910.1025, 29 CFR 1926.62, etc.), occupational health standards, Air Force regulations, and EPA regulations must be followed during all phases of work.

3.14. Environmental

3.14.1. Joint Base Langley-Eustis – Langley. The contractor must comply with all provisions of the JBLE-Langley Environmental Special Conditions. You can review or download the document at http://www.jble.af.mil/Units/Air-Force/Langley-Environmental/ under the "Contracting-Compliance" heading. This is a living document that is updated periodically so ensure you have the latest version. If you have any questions, please contact your project manager or the 633d Contracting Officer first and have them contact the 633d CES Environmental Element on your behalf.

3.14.2. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Envi ronmenta l Management Sys tems (EMS) applicable for this contract. The Contractor shall perform work in a manner that conforms to the JBLE-Langley EMS, including but not limited to;

addressing significant aspects the Contractor may be responsible for developing and maintaining Operational Controls identified by the JBLE-Langley EMS, and providing monitoring and measurement information as necessary for the installation to address environmental performance relative to the environmental goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall take corrective action immediately. In the case of nonconformance, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this agreement.

3.15. HAZARDOUS MATERIAL/WASTE MANAGEMENT. Executive Order 12856, Federal Compliance Right-to-Know Laws, and Pollution Prevention requirements (August 3, 1993) requires control of hazardous materials brought, used, and disposed of on JBLE- Langley. The Contractor shall not purchase hazardous materials that are not needed or unnecessarily dangerous to the environment. The Contractor shall provide Safety Data Sheet (SDS) and all other information required to process such requests to the COR who will in turn provide it to 633 CES Environmental Element to get approval from the HMMP (Hazardous Materials Management Process) Team. The HMMP Team lead will notify the COR and contractor that the hazardous materials are approved to be brought onto the installation. An approved AF Form 3952 must be on-hand before chemicals are purchased or delivered to JBLE- Langley.

3.15.1 Hazardous Materials. The contractor will inventory all chemicals brought onto JBLE- Langley and will provide an inventory listing to the COR and the 633 CES Environmental Element. Any products that meet the criteria of "Hazardous Material" or “Hazardous Waste” shall be tracked by the Contractor and COR until permanently removed from government http://www.jble.af.mil/Units/Air-Force/Langley-Environmental/

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

3.15.2. Spill Response. The Contractor shall be responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment, or personnel to clean up a Contractor-caused spill; the Contractor shall be required to reimburse the government for all associated costs.

3.15.3. Hazardous Material Handling. The Contractor shall appoint in writing a primary and alternate Hazardous Materials and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding Contractor hazardous materials, containers marking/labeling maintained within JBLE-Langley. The monitor shall complete, coordinate, and submit all SDSs to the COR immediately upon receipt of new chemicals, products, or materials.

The monitor shall be responsible for management of Contractor generated waste and be trained and qualified in accordance with 40 CFR §262.34(d)(5). The Contractor shall take all measures to prevent the release of lead fragments and dust to the ground, atmosphere and water. The Contractor shall have approval from the base HMMP Team prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one (1) copy of the SDS for each item to the COR who will provide it to 633 CES Environmental Element for review by the HMMP Team, prior to any chemicals being brought onto JBLE-Langley. The Contractor shall maintain one (1) copy of the SDS for each hazardous material line item used within the work center. The Contractor shall maintain an accurate running inventory of all chemicals on hand and ensure that all containers are properly marked with the contents at all times.

3.15.4. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances shall not be allowed on base.

3.16. Hazardous Waste. The Contractor will be responsible for disconnecting and replacing the 30-gallon drums that are used for the collection of the debris from the fragment collection auger and the dust and debris from the DCU. All lead debris and dust collected shall be consolidated in government-provided 30-gallon metal drums filled ½ full for handling purposes, dated and marked with the words “HAZARDOUS WASTE”. A standard hazardous waste label is the preferred marking method. The Contractor shall notify the COR to contact the 633 CES Central Accumulation Point Facility at 757-225-5808/5809 or 633.CES.HAZ@us.af.mil for pickup within 3 work days (72 hrs.) of filling drums.

3.16.1. Four different waste streams will be generated from each range during normal firing operations and maintenance actions. All drums will be labeled as they are generated.

mailto:633.CES.HAZ@us.af.mil

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

3.16.2. Waste Stream Number 1 (General Debris) will include material such as filters, dirt, debris, protective garments, scrap wood, HEPA filters and other similar materials. This waste stream will be managed as non-regulated waste.

3.16.3. Waste Stream Number 2 (Metal Dust) is metal dust generated during the operation of the DCU. This waste stream will be managed as non-regulated waste. The drum that collects this waste stream is attached to the bottom of the DCU.

3.16.4. The Contractor shall compact all other debris drums to minimize the number of drums used.

3.16.5. Additional waste material such as filters, dirt, debris, protective garments, High Efficiency Particulate Air (HEPA) filters, etc. shall be managed as Hazardous Waste. This waste shall be collected in separate government provided 55-gallon drums and labels clearly dated and marked with the words “HAZARDOUS WASTE”.

3.16.6. Contech Certified Service personnel will manage the removal of the used filtration cartridges. These cartridges are sent back to the manufacture for recycling.

3.17. Contractor Employee Training. Contractor personnel shall be properly trained in the handling and packaging of lead-contaminated debris. Training documents and certifications shall be available for government review, prior to award of contract, and each cleaning, if there are personnel changes, and annually thereafter. Training required: Lead Abatement, Respirator Training and annual Hazardous Waste Training. Training and training certificates shall be provided and maintained by the Contractor.

3.18. Records Management. All records, files and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

3.19. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

4.0. SERVICES SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Government has the right to inspect all services required in the contract.

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

Performance Objective PWS Para

Performance Threshold

Remedy Method of Assessment

SS-1 - Inspect and Service Ranges

2.0., inclusive

1 valid defect per Quarter.

Re-performance within 3 duty days of notification.

Periodic Surveillance.

SS-2 - Clean Ranges 2.2.1. 5 valid defects per quarter.

Re-performance within 3 duty days of notification.

Periodic Surveillance.

SS-3 - Quality Control - Contractor’s Quality Control Plan (incorporated into contract after award)

4.2.

1 valid defect per Quarter.

Contractor shall provide a written Corrective Action.

Periodic Surveillance.

4.1 Performance Evaluation. The purpose of the Services Summary is to define performance evaluation and payment procedures. The Performance Objective (column 1) describes what the Government will survey. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and provide the Contracting Officer with a Department of Defense (DoD) Form 2772 (Contract Discrepancy Report (CDR)) for issuance to the contractor.

4.1.1. The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of reports and contractor services documentation. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The government COR will make final determination of the validity of customer complaint(s).

4.1.2. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

4.1.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

4.1.2.2. Reduce the contract price to reflect the reduced value of the services performed.

4.1.3. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period may result in an immediate Progress Meeting

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018 with the Multi-functional Team. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute a warning or Letter of Concern from the Contracting Officer. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

4.1.4. Quality Control. The Contractor shall develop and maintain a quality control program to ensure range maintenance services are performed in accordance with this PWS and the commonly accepted commercial standards and practices, as applicable to the services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for review, feedback, and validation. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and for correcting deficiencies as required.

4.1.5. Quality Assurance. The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will inspect by physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate a Corrective Action Report (CAR) or Performance Assessment Report (PAR), and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer no later than ten (10) calendar days of receipt.

4.2. Surveillance Methods.

4.2.1. Periodic Surveillances. This method requires the COR to employ a ―spot check style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR.

4.2.2 Customer Complaint. This method requires the customer to fill out a locally generated form provided by the COR or Contracting Officer. The COR will verify the complaint and notify the contractor of valid complaints. The contractor shall acknowledge the complaint within 2 hours and inform the COR of his recommendation. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. The contractor shall respond to the Customer Complaint in accordance with the instructions provided and return it to the Contracting Office within 5 calendar days of receipt.

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

Any unsatisfactory inspection identified but re-performed acceptably, shall still be counted as an unsatisfactory inspection.

4.3 Periodic Progress Meetings. The Contracting Officer, Functional Commander (FC), COR, and other government personnel, as appropriate, and the Contractor shall meet to discuss the Contractor’s performance. The following issues shall be discussed: observed positive performance and steps taken by the contractor to prevent unsatisfactory performance, any modifications required of the contract, opportunities to improve performance, unsatisfactory inspections and trends against each performance objective.

4.3.1. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Officer identifying areas of non-concurrence for resolution within 10 days of receipt.

5.0 GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND/OR SERVICES.

5.1. Bullet Trap Systems Location. The bullet trap system is located at Facility 1018 Smythe Road, Langley AFB. The Government will provide the contractor with a base map prior to contract start date.

5.2. Contech Storm Filtration Systems Locations. There are two storm filtration catch basins located inside the range. One on the northeast and one on the northwest side. Each unit contains two 18” ZPG Media filled cartridges.

5.3. Emergency Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The Contractor shall dial 911 for emergency medical services.

5.4. 633 SFS CA (Bldg. 1018) shall supply the following items:

• Empty thirty (30) gallon drums.

• Proper labels for drums to package cleanup debris. (Contact 633 CES/CEIE for Labels)

5.5. 633 CES shall supply the following:

• Analysis of waste generated during the servicing of the range (633 CES/CEIE).

• Storage area (90-day Collection Point) for cleanup of debris (633 CES/CEIE).

• Final disposal and transportation of material generated during the performance of this PWS

Performance Work Statement for FA4800-18-Q-0001 Combat Arms Range Inspection, Maintenance and Repair 5 August 2018

APPENDIX A

CONTRACT MANPOWER REPORT

1. CONTRACTOR MANPOWER REPORTING. The Contractor shall provide a Contractor Manpower Report IAW the Secretary of the Air Force/Acquisition (SAF/AQ), 13 Nov 12 Letter, Implementation of Fiscal Year (FY) 11 National Defense Authorization Act (NDAA) Section 8108, Contractor Inventory. Contract Manpower Report should contain the following:

2. AUTHORITATIVE REFERENCE. SAF/AQ Letter 13 Nov 12 (Implementation of FY11 NDAA Section 8108, Contractor Inventory).

3. FORMAT. Format shall be narrative as determined by the Contractor.

4. CONTENT. The report shall include the following:

“The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Range Inspection, Maintenance and Repair via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 30 September of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars.