Atch_1_PWS_dated_12_May_16.docx

PERFORMANCE WORK STATEMENT (PWS)

For

JBLE ELEVATOR MAINTENANCE AND VERTICAL TRANSPORT EQUIPMENT

633d CIVIL ENGINEER DIVISION (CED)

JOINT BASE LANGLEY-EUSTIS, VA

FA4800-16-T-0009

TABLE OF CONTENTS

TITLE

1.0 SCOPE OF WORK

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED ITEMS & RESPONSIBILITIES

4.0 CONTRACTOR FUNISHED ITEMS

5.0 CONTRACT MANPOWER REPORT

APPENDIXES

ACRONYMS

DEFINITIONS

TECHNICAL EXHIBITS

1.0 SCOPE OF WORK. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Joint Base Langley-Fort Eustis, VA in a manner that will ensure continuous and safe operation. The VTE and their locations will be listed in Technical Exhibits A and B. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Technical Exhibits A and B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters. The Contractor shall perform this work during scheduled monthly inspection and maintenance, annual load testing, and repair visits. Equipment shall be maintained to meet the manufacturer’s specifications.

1.1 DESCRIPTION OF SERVICES.

1.1.1 General. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

1.2 MAINTENANCE AND INSPECTION SERVICES:

1.2.1 Maintenance, Repair and Replacement. The Contractor shall perform maintenance, repair and replacement on existing VTE included in this PWS. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. Reference ASME A17.1 for requirements.

1.2.2 Alteration. The Contractor shall perform alterations on existing VTE. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. Reference ASME A17.1 for requirements.

1.2.3 The Contractor shall conduct a joint assessment with the appointed Contracting Officer Representatives (CORs) to determine the working order and condition of all VTE listed in Technical Exhibits-A and B within thirty (30) calendar days of contract award. The Contractor shall either replace missing items or repair all items not in working order or serviceable condition following the approval process defined in PWS paragraph 1.3. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 1.2.2. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs. Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

1.2.4 The Contractor shall develop and submit to the Government an annual written Maintenance Control Plan (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic year and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the maintenance control plan. The maintenance control plan shall ensure compliance with all minimum code requirements.

1.2.5 The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

1.2.6 Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

1.2.7 The Contractor shall perform necessary inspections and tests as required in accordance with the general guidance ANSI/ASME 17-1, 17-2, and 17-3. Contractor shall conduct an initial inspection and load testing within the first 30 days of award and annually in the award month thereafter. The Contractor, using a Qualified Elevator Inspector (QEI). (A 3rd party independent source certified by a company holding an ASME Qualification of Elevator Inspectors (QEI) -1 Standard “Certificate of Accreditation”) shall personally perform design capacity load testing, and perform or directly supervise all other routine inspection, maintenance and repairs. The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-(3)-year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

1.2.8 The Government shall perform inspections of the VTE for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

1.2.9 The Contractor shall prepare and submit an initial, monthly and annual inspection/ maintenance report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

1.2.10 The Contractor shall prepare and provide a copy of all inspection/maintenance/repairs/test reports and annual load certifications to the COR. The report shall be in booklet form in an OSHA approved format showing all field tests performed; adjustments and/or a full description of the repairs made; lubricants and fluids added and/or replaced; and load testing results, if any, for each unit maintained and/or repaired; and in full compliance with the specified performance criteria. The report shall be submitted to the COR within five (5) business days after said service. Each test report shall identify the VTE building location, model number or name, item, manufacturer’s name and serial number data as available.

1.2.11 An appropriate, fully completed, label/sticker/summary inspection report shall be posted in the VTE cab identifying the amount of the actual test load, if any; the date inspected, maintained and/ or tested; the maintenance company name, address, and phone number; and the written name and signature of the maintainer. A copy of the summary inspection report shall be delivered to the COR.

1.2.12 The Contractor shall maintain a copy of all current VTE inspection documentation, in accordance with section 1.2.10 above. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

1.2.13 During the initial inspection and any maintenance visits, if maintenance is required for a VTE to pass inspection and load testing, the Contractor shall submit a written cost proposal to the CO and COR for approval. The proposal shall include facility number; VTE by manufacturer; model number(s); estimated length of time for repair; part/item description; part number, if applicable; manufacturer and/or distributor cost; shipping cost; hourly labor rates; applicable taxes, if any; and total cost to the Government for each repair. In Addition, the Contractor shall notify the CO and COR in writing within one (1) working day, of any VTE decertified, found to be not certifiable, or justifiably in need of repairs for safety or preventive maintenance reasons. The Contractor shall determine the needed repairs to certify a VTE, to include performing diagnoses of electrical, mechanical, or other problems.

1.2.14 Both locations serviced by this PWS, Langley and Ft. Eustis, requires each item listed in Appendix A and B be certified by the Contractor prior to being released for use.

1.2.15 Fluids and lubricants shall comply with applicable ANSI/ASME Standards listed in section 1.1.1. In the event more detailed and/or more stringent requirements are described in the manufacturers’ instructions or other prevailing national standard(s), these more stringent requirements shall supersede and replace the requirements herein.

1.2.16 The Contractor shall perform services that include consumable items such as grease, oil, hydraulic fluid, etc. as may be needed. Monthly maintenance shall include, but not be limited to, cleaning, oiling, adjusting, and replacement of small parts such as button covers, light bulbs and limit switches.

1.3 REPAIR / EMERGENCY SERVICE CALLS. The Contractor shall provide routine service and emergency calls in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service certifying agency. Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

1.3.1 Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

1.3.2 The COR will notify the Contractor of repairs to be made from the inspection reports or a service call.

1.3.3 The Contractor shall respond in-person to the VTE and begin work on routine service calls within 4 hours after receipt of the call from the COR on regular scheduled work days/hours. The Contractor shall commence repair work after approval by the COR of any work under $3,500. All work over $3,500 shall be approved only by the Contracting Officer. All repair work shall be in accordance with normal commercial practices using parts specified by the VTE manufacturer or items of equal or better quality. Downtime of the elevator or VTE shall be kept to an absolute minimum. The Contractor must notify the COR in writing (email), in person, or via telephone of all projected downtime and estimated time for repair.

1.3.4 The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time and cost of repairs necessary to bring the VTE back to operation. The Contractor shall commence repair work after written notification (email) from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs. If the Contractor is unable to complete the repairs by the agreed upon date, due to unavailability of parts, the Contractor shall notify the COR or the CO in writing of the new expected completion date and a copy of the supplier’s notice on parts availability and expected delivery date.

1.3.5 Regardless of the dollar value of the work to be performed, the Contractor shall provide at a minimum of two quotes to the Government in their competitive price search for material/parts.

1.3.6 Discounts and rebates on parts purchased by the Contractor to complete necessary and authorized repairs shall be credited to the Government.

1.3.7 Manufacturer/Distributor price lists shall be made available to the CO/COR upon request.

1.3.8 The CO may request verification for the reasonableness of the parts priced for purchase, or labor estimate, when comparable pricing information is not readily available.

1.3.9 Repair versus Replace. The Contractor shall present to the COR the economic feasibility of repairing a unit as compared to providing a new replacement unit, including salvage credit for the existing unit on all parts exceeding $250.00.

1.3.9.1 Any needed replacement parts with a material cost, including any applicable sales tax and/or shipping, not exceeding $3,500.00 shall be identified in writing to the COR for approval. For parts exceeding $3,500.00, approval shall be by the CO. Approved parts shall be installed during repairs.

1.3.10 EMERGENCY CALLS. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

1.3.10.1 The COR will notify the Contractor of the location of the inoperative VTE. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 30 minutes after receipt of the call.

1.3.10.2 The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time to repair and cost of repairs necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO or the COR. The Contractor shall prepare and submit to the COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

1.3.11 WARRANTY ON SERVICE CALL REPAIRS. All maintenance work shall have a 30-calendar day material, parts and workmanship warranty, unless a manufacturer’s parts warranty is greater than 30 days, then the greater warranty shall prevail.

1.4 Trapped Passengers. The Ft. Eustis and Langley Fire Departments will respond to trapped passenger calls.

1.5 GENERAL INFORMATION

1.5.1 Hours of Operation. The Contractor is responsible for conducting business, between the hours of 0700 to 1630 hours Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.5.2 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the Contracting Officer (CO) and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR will be identified and designated by separate letter and a copy furnished to the Contractor stating the responsibilities and limitations of the COR.

1.5.3 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contracting office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6 SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS.

1.6.1 Installation Access. All prospective Contractors requiring access to the installation in performance of their contractual duties, must undergo a verification process 72 hours prior to being granted access to federal property. The information shall include the person’s name, social security number, date of birth, gender, company name and telephone number. Once approved, contract personnel will receive a Defense Biometric Identification System (DBIDS) Badge.

1.6.1.1 Requirements for Ft. Eustis, the COR and/or the Organization’s Security Manager is responsible for submitting the request to 733 Security Forces Squadron (733 SFS) once a visit authorization letter is received from the company.

1.6.1.2 For Contractor access to Langley AFB, Contractor information shall be sent to the appropriate Contracting Officer Representative (COR) to initiate base access. The information shall include the person’s name, social security number, date of birth, gender, company name and telephone number. The COR will send this information on the appropriate template (seven (7) day pass/Contractor badge) to the 633 Security Forces Squadron. The Contractor will be notified when base passes are ready for issue.

1.6.1.3 Contractor Identification Requirements. In accordance with FAR subpart 37.114 all Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the Contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name. All e-mail address lines shall include CTR in the address line.

1.6.2 Contractor Conduct Requirements. Contract employee's conduct shall be IAW 5 CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics Regulations). If a Contract employee is removed from the job site or dismissed from the premises, the Contractor is not relieved of the requirement to provide sufficient personnel to perform the services as required by this PWS. IAW 18 USC 1382, Army Regulations, and Air Force Instructions, the authority of the Installation Commander to control and deny a Contractor employee entry to all or part of the installation is absolute. The individual concerned has no right to appeal.

1.6.3 Vehicle Access. The Contractor shall comply with all installation rules and regulations regarding motor vehicle use, which includes the mandatory wearing of seatbelts. The Contractor shall also comply with installation regulations, which prohibit the use of cell phones (other than “hands-free” devices), while operating a motor vehicle on the roads/streets of the installation. Proof of insurance, valid state driver’s license for the category of vehicle being operated, state inspection and vehicle registration form are required to register their vehicles (to include motorcycles) with the installation SFS immediately upon employment on post or driving vehicles on post IAW AFI 31-218 IP Motor Vehicle Traffic Supervision.

1.6.4 Traffic Laws. The Contractor shall comply with the installation traffic code as specified in Virginia State Law and AFI 31-218 Motor Vehicle Traffic Supervision.

1.6.5 Weapons, Firearms, and Ammunition. The Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on any military installation.

1.6.6 Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work day, all Government facilities, equipment, and materials shall be secured The Contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged. The Contractor shall conform to the provisions of AFI 31-209, Resource Protection Program, for safeguarding government furnished facilities and materials contained therein.

1.6.7 Lost and Found Property. It shall be the responsibility of the Contractor to ensure that all articles of personal or monetary value found by the Contractor’s employees are turned over to the Security Police.

1.7 SAFETY REQUIREMENTS.

1.7.1 The Contractor shall conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

1.7.2 If during any maintenance or inspection as required per PWS the Contractor discovers any defects making the cranes unsafe for use, the Contractor shall immediately apply lock out tag out procedures per 29 CFR 1910.147 to prevent its use until such time as the hazard is abated in accordance with (IAW) the terms and procedures of this contract.

1.7.3 The Contractor shall take precautions as the COR may reasonably require for safety and mishap prevention purposes.

1.7.4 The Contractor shall record and report promptly, within two hours, to the Contracting Officer and COR, all available facts relating to each instance of damage to Government property, Contractors’ property, or injury to either Contractor or Government personnel.

1.7.5 The Contractor shall, in the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

1.7.6 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.7.7 Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

1.8 FIRE PREVENTION.

1.8.1 Under this Contract, the Contractor shall be required to obey all National Fire Codes and Air Force regulations as they relate to this work.

1.8.2 Contractor shall not execute any open welding or use of flame apparatus without obtaining clearance from the base fire inspector. The base fire inspector may be contacted at (757) 878-1008 for Fort Eustis and (757) 764-3068 for Langley AFB. The Contractor shall notify the base fire inspector 24 hours in advance of the intended use of any fire apparatus. When using flame apparatus, Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

1.8.3 Open burning is not allowed on base.

1.8.4 Control litter at all times by keeping it in containers. Remove construction debris from the base.

1.8.5 Remove all equipment, drums, containers, and all other construction material upon contract completion

1.9 ENVIRONMENTAL CONTROL.

1.9.1 The Contractor shall comply with all: applicable federal, state, and local laws, ordinances and regulations; and relevant installation policies, procedures and Air Force Instructions (AFIs) to include, but not limited to, AFI 32-7001, Environmental Management and JBLE I 32-101, Environmental Management. The Contractor shall comply with the most stringent environmental requirements between differing regulations. The Contractor shall immediately submit in writing to the Contracting Officer (CO) for determination any conflict between requirements and the aforementioned regulations. The Contractor may be required to indemnify the AF for any enforcement actions which result from violations caused by the Contractor.

1.9.2 Contractor Environmental Stewardship. The Contractor shall perform work under this contract:

1.9.3 Consistent with the policy and objectives identified in the Environmental Management System (EMS).

1.9.4 In a manner that conforms to all appropriate Environmental Management Procedures and Operational Controls identified in the EMS.

1.9.5 In the case of a noncompliance, the Contractor shall respond; take immediate corrective actions; and take longer term corrective actions per guidance and schedule established by the Environmental Element.

1.9.6 The Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

1.10 Environmental Management System.

1.10.1 JBLE-E has an ISO14001-based EMS to manage environmental program requirements and Environmental Management Procedures (EMPs) to address specific Activity and base operational requirements.

1.10.2 JBLE-E codifies all base environmental requirements and management procedures in JBLE Instruction 32-101, Environmental Management, (JBLE I 32-101) and associated EMPs. JBLE I 32-101 articulates policies and requirements while the various EMPs provide the specific what, when, and how to comply with the requirements. JBLE I 32-101 and the EMPs can be obtained at: https://esohtn.com/

1.10.3 An Activity is defined as: “An Active Army or Air Force; National Guard or Reserve command or subcommand; 733d Mission Support Group Divisions/Squadrons; tenants (Department of Defense (DOD) or non-DOD); Contractors and subcontractors; Government-Owned -Contractor-Operated facilities (GOCO); U.S. Army Corps of Engineers (USACE) office, Defense Logistics Agency; lessees (Army and Air Force Exchange Service [AAFES]; Defense Commissary Agency [DECA]; etc.); or any other organization.”

1.10.4 Referenced publications change over time due to changing regulatory requirements. The Contractor will ensure the latest referenced publication is being used to meet compliance.

1.11 Environmental Awareness and Competency Training.

1.11.1 All contract personnel performing work on JBLE-E are required to take either the Basic Environmental Management Awareness (BEMA) training or the Leadership Environmental Management Awareness and Competency (LEMAC) training. See EMP 4.4.2, Environmental Awareness & Competency Training.

1.11.2 Contractors that have contracts for more than one year, to include option years, are required to appoint in writing a primary and alternate Activity Environmental Coordinator (AEC). AECs must complete the Advanced Environmental Management (AEM) training.

1.11.3 Training sites: BEMA and LEMAC training can be found on the Environmental Safety Occupational Health Training Network (ESOHTN) at http://esohtn.com/. This is a public site. Login procedures are found in JBLE I 32-101, EMP 4.4.2 Tab 5, ESOHTN Login & Training Procedures or by contacting the Civil Engineer Directorate (CED) Installation Management Flight Environmental Element (CEIE).

1.12 Hazardous Materials Management (HMM).

1.12.1 Hazardous Materials (HMs) Usage and Reporting. Contractors are required to report the usage of HMs to the government for all projects and contracts, including service contracts. Each offer or Contractor must provide the Contracting Office with a list of proposed HMs they plan to use on the installation during the performance of the contract. Contractors must obtain authorization prior to using HMs on the Installation and must report usage data to the HazMart.

1.12.2 Hazardous materials are any substance defined by: OSHA (29 CFR 1910-1200) as a hazardous chemical requiring a Safety Data Sheet (SDS); DOT (49 CFR 172) as a hazardous material; or covered under EPCRA (40 CFR 370). Hazardous materials that need to be reported include but are not limited to paints; thinners; sealing compounds; strippers; glues; solvents; all petroleum products including oils, hydraulic fluids, and fuels stored on-site (fuels in vehicles are exempt); pesticides; adhesives; acids; flammables; corrosives; oxidizers; compressed gases (such as, but not limited to, oxygen, acetylene, propane, flammable and non-flammable gases); all aerosols; and all materials containing hazardous substances.

1.12.3 Hazardous Material Storage. Hazardous Materials (HMs) will be managed properly at all times. Containers will be in good condition and properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc.). Containers will be closed at all times when not in use. Hazardous materials will be kept under cover to protect them from the elements and to prevent storm water runoff contamination IAW JBLE-Eustis EMP 4.4.6.6 Tab 1, Hazardous Materials Storage and Container Management.

1.12.4 HazMat/Non-HazMat Removal: At the end of the performance of the contract and before facilities/projects are turned over to the government, the Contractor will remove all hazardous and non-hazardous materials from the installation. No materials will be left behind in the possession of the government. This includes but is not limited to all solvents, paints, fuels, oils, greases, adhesives, etc. Hazardous Materials that are wastes will be handled at JBLE-Eustis IAW EMP 4.4.6.8, Hazardous Waste Management (HWM).

1.12.4.1 The Contractor shall request the proposed usage of all HMs IAW EMP 4.4.6.6.1, HazMart Operations, paragraph 6.D. The Contractor shall also submit a copy of the Safety Data Sheet (SDS) for each item to the CO prior to bringing the items on the installation. If the Contractor requires additional HMs not previously submitted for approval, they shall submit the request as stated above prior to bringing the item on the base.

1.12.5 HazMart. All HMs used or brought on to the installation must use EMP 4.4.6.6.1 Tab 4, Contractor HazMart Registration Form FEVA Form 32-682, for approval. If there are any questions on how to fill out the Contractor Hazardous Material Worksheet, contact:

JBLE Eustis HazMart Building 1205, Taylor Road 757-878-2781 Monday thru Friday (0730-1630)

JBLE Langley HazMart Building 1395,510 Poplar Road Monday thru Friday (0730-1630)

1.12.6 Solid Waste Management (SWM).

1.12.6.1 Compliance with Regulations. All waste materials generated by any work under this contract performed on the installation shall be identified, characterized, classified, handled, stored, transported, and disposed of by the Contractor and by his/her subcontractors IAW these specifications; all Federal (Resource Conservation and Recovery Act), state (Virginia Solid and Hazardous Waste Management Regulations), and local laws, ordinances and regulations; and installation policies and procedures to include, but not limited to, AFI 32-7001, Environmental Management and JBLE I 32-101, Environmental Management.

1.12.6.2 Storage. The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the Contractor and approved by the Contracting Officer. The Contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this contract. The Contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work.

1.12.6.3 Disposal. As proof of proper disposition of solid wastes, the Contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the CE PM within ten (10) calendar days after the transaction.

1.12.6.4 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

2.0 SERVICES SUMMARY. The Services Summary (SS) in this section will be used to measure performance of services for the purposes of determining the continuation of service under this contract and any applicable payment deductions. The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in this solicitation. The Government reserves its right under the "Inspection of Services" and "Termination for Default" clauses of this contract. Any deductions pursuant to the SS shall reflect the reduced value of service performed under this contract. The Contractor shall not be relieved of full performance of the services hereunder and may be terminated for default based upon inadequate performance of services even if a deduction was previously taken for inadequate performance.

2.1 Performance Evaluations. The Contractor shall have work complete and ready for inspection in accordance with all terms of the contract. The Government will perform monthly quality assurance inspections to measure overall performance and determine contract payment. Government inspect according to the appropriate surveillance method (s), to compare Contractor's performance to contract requirements and standards. When the Supervisor is not available during inspection to receive the results, acceptance or rejection of work will be made on the basis of the initial inspection.

2.2 Measuring Performance. The Government will use the SS in this contract as the primary tool to measure contract performance. The American National Standard Sampling Procedures and Tables for Inspection by Attributes (ANSI/ASQCZ1.4) will be used to determine the number of inspections and the number of allowable defects each month. Contract performance will be measured each month by comparing the number of recorded defects on the sampling guides to the number of allowable defects as determined by the AQL. Defects are the Contractor's failure to meet contract provisions, requirements and standards. One defect constitutes failure of one inspection of one service listed on the SS during an evaluation period

2.3 Performance Tolerance for Random Sampling. When the method of surveillance of a service listed on the SS is random sampling, tables in ANSI/ASQCZ1.4 will be used to determine the number of allowable defects and when each service should be accepted or rejected.

2.4 Acceptable Performance. Contractor performance will be acceptable when all requirements have been met and the number of allowable defects (as determined above) has not been exceeded, whether random or planned sampling techniques were used

2.5 Unacceptable Performance. Services listed on the SS will be unacceptable and rated defective when the number of recorded defects exceeds the allowable number of defects permitted. Defects will result when performance does not meet contract provisions, or was not IAW contract requirements and standards, or was not completed by the specified time, or was not completed in its entirety. Once a defect has been identified it remains a defect, regardless if it has been corrected.

2.6 Corrective Action Report (CAR). When a SS service is defective, the Government will issue the Contractor a CAR. The Contractor shall reply in writing by the suspense date explaining why performance was unacceptable and how recurrence of the problem will be prevented in the future. The Contracting Officer will evaluate the Contractor's explanation and determine if other remedies; e.g., partial payment, or contract termination is applicable.

2.7 Re-performance of Defective Work. Except as otherwise provided by this para, the work required by the contract is of such a nature that defective or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance. The Contractor shall not be required or entitled to re-perform, perform late, or otherwise correct defective work for the purpose of avoiding a defect on the day of evaluation and any applicable reduction in contract price.

2.8 Re-performance Requirements. At the sole election of the Government and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective work will be re-performed or performed late and completed within the re-performance period specified by the Government. In such cases, the Government will re-inspect work designated for re-performance or late performance.

2.9 Conditions of Re-performance. Re-performed work shall comply with same requirements as initial work. The requirement for re-performing defective work will not alleviate the Contractor from responsibility to perform all other work IAW the terms of the contract. The Contractor's original inspection results will not be modified when work is re-performed IAW the contract. The Contractor may be held liable for any damages sustained; e.g., costs associated with re-inspection.

2.10 Quality Control. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17, this contract, the PWS and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in the Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

2.11 Quality Assurance. The Contractor shall comply with the Government’s quality assurance program as defined in the Quality Assurance Surveillance Plan (QASP). The QASP defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality level(s) (AQL). Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition. The Government will periodically evaluate the Contractor’s performance in accordance with the QASP.

2.12 Contractor Quality Control Plan (QCP). The Contractor shall develop and maintain a complete quality control program for the performance requirement of this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written QCP shall be submitted to the Contracting Officer for review and feedback no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship; continual process improvement; preventing deficiencies and for correcting deficiencies as required.

2.12.1 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.12.2 A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.12.3 The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

2.13 Surveillance Methods. The Government may use a variety of surveillance methods to evaluate the Contractor's performance. The Government may unilaterally change the type and frequency of inspections as it deems necessary. Both scheduled and unscheduled surveillance will be used to look at the total or parts of performance. Valid customer complaints will not be added to the defective samples found under random or planned sampling for the purposes of deductions in contract payment.

2.14 SS Table. The SS Table 1 included in this section will provide the following information. Column Number 1.

Column 1 lists the contract requirements by service outputs which breakdown the contract in areas considered necessary for acceptable contract performance. The Government will measure contract performance in each of these various areas to determine overall performance and contract payment. Each service on the SS will be evaluate IAW established AQLs. Also provided in this column, is the reference para number (including all subsequent subparas) of the contract that describes the required service.

Column Number 2. Column 2 lists the PWS para (including all subsequent subparagraphs), which details the standards for each listed service.

Column Number 3. Column 3 lists the Performance Threshold which indicates the maximum allowable degree of deviation from perfect performance that may occur for each listed service before the Contractor will receive less than 100 % of the maximum possible score for the listed service.

Column Number 4. Column 4 lists the primary surveillance methods the Government will use to evaluate the Contractor's performance of each listed service.

2.14.1 The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s QCP provide information on contract requirements, the expected level of the Contractor’s performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.” The Government has the right to inspect all services required in the contract.

Table 1 Service Summary

1. Written Maintenance Control Plan (MCP) for each VTE for all equipment.

MCP provided by Contractor identifies all maintenance intervals to include safety inspections.

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph:

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph:

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

7. Preventative Maintenance - MCP Adherence

8. The Contractor shall provide documentation as requested in PWS Paragraph:

3.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. The Government will furnish or make available facilities described in Technical Exhibits A and B. No alterations to the facilities will be made without specific written permission from the Contracting Officer.

3.2 Property: There is no Government-furnished property for this Contractor that meets the intent of FAR Part 45. There is Government equipment that will remain in the control and accountability of the Government.

3.3 Materials: The Contractor shall provide new or factory reconditioned parts and components when providing preventive maintenance services as described herein. All replacement units, parts, components, and materials to be used in the maintenance of the VTEs shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality as original equipment specifications; and used in accordance with original design and manufacturer intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain parts replaced and readily available for inspection by the COR upon request if necessary. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied. The resolution of formal disputes is addressed in the "DISPUTES" clause, Section I.

3.4 Equipment: The Contractor shall furnish all the vehicles necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements. The Contractor shall not perform vehicle maintenance or non-emergency repair on Government property. Vehicles shall present a neat appearance and have the Contractor's name affixed on it for easy identification.

3.5 Safety Equipment: The Contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

3.6 Mobile Device or Computer: The Contractor shall provide a mobile device or computer, for entering inspection and maintenance data for reports.

4.0 GOVERNMENT PROPERTY AND SERVICES

4.1 Utilities: The Government will not furnish any utilities to the Contractor.

4.2 Emergency Medical Service: The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government for the cost of medical treatment and transportation service at the current inpatient or outpatient rate as appropriate. Emergency Medical Service phone number is 911. Contractor personnel are responsible for preparing necessary paperwork. All injuries will be promptly reported to the CO, COR and the Installation’s Safety Office at (757) 501-8261.

4.3 Security and Fire Department: The Government will provide general on-base Security Force services. Security Force phone extension is 911 for emergencies and (757) 878-4555 for routine calls for Fort Eustis.